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HomeMy WebLinkAbout1992-08-27 - Board of Directors Meeting MinutesPage 2 August 27, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 27, 1992 The August 27, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Paul R. Armstrong, President, at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Roy Knauft, Jr. Arthur C. Korn Carl T. Scanlin Directors absent at Roll Call: None. Visitors Present: Mr. M.T. Heron, 5571 Via Florencia. Staff present: William Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Acting Business Manager Michael Robinson, Assistant Administrator PUBLIC PARTICIPATION Item 1. Correspondence and presentation by Mr. M.T. Heron, 5571 Via Florencia. Mr. Heron requested that the Board waive $58 in past due door tag and shut-off fees claiming they were administered in a harsh and severe manner. Board members and Mr. Heron exchanged opinions as to the purpose of the fees and how they relate to Mr. Heron's request. On a motion by Director Knauft, seconded by President Armstrong, the Board of Directors voted 3-2, Director Korn and Vice President Fox voted No, to waive $37 of the $58 disputed fees and write a letter to Mr. Heron stating that if the amount not paid in a timely manner the District will follow procedures for other delinquent accounts which includes a $55 deposit to be held by the District for two years. CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Scanlin made a correction on page 3 of the Draft Minutes of the Regular Meeting of August 13, 1992. On a motion by Director Knauft, seconded by President Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar as follows: Item 2. Minutes of the Regular meeting of August 13, 1992, as corrected. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Payment of bills, payroll and refunds in the amount of $472,539.09 on Check Nos. 8256 through 8258, 11689, 11809 through 11878, 11882 through 11901; and Payroll Check Nos. 3790 through 3857; and two wires, one to Bank of America in the amount of $160,475.00 dated August 27, 1992 and one to ACWA-HPIT in the amount of $17,040.90 dated August 27, 1992. Item 5. Approval of an agreement with Peerless Pump Company in the amount of $38,895.34 Page % i August 27, 1992 Item 5. Approval of an agreement with Peerless Pump Company in the amount of $38,895.34 to furnish one motor-driven deep well pump with vertical electric motor, for the rehabilitation of Well No. 10, and authorize the President and Secretary to execute the agreement, Job No. 9123. Item 6. Approval to release the Guarantee Bond with Saddleback Associates in the amount of $4,200.00 for the Water Improvements for Tract 13790. Item 7. Approval of the Terms and Conditions for Water Service with Dr. Robert R. Kraszewski, for the project located at 16651-16671 Yorba Linda Boulevard, Job 9213. Item 8. Approval of the Terms and Conditions for Water Service with the City of Yorba Linda Community Center located at the southwest corner of Casa Loma Avenue and Imperial Highway, Job 9209. Item 9. Approval of payment to Mrs. Joy Wiggins in the amount of $7,358.80 for reimbursement of construction costs for the water main extension on Mary Ellen Lane, from Kellogg Drive to the Orange County Atwood Channel. Item 10. Approval of Progress Payment No. 19 to BFI Constructors in the amount of $46,409.00; Change Order No. 3 increasing the contract price in the amount of $39,181.82 for construction of the Elk Mountain Reservoir project, and authorize staff to deposit $5,517.00 with Escrow Agent El Dorado Bank as a substitute for retention earnings. Item 11. Approval of a purchase agreement for two one-half ton pickup trucks from the G.M.C. Truck Division in the amount of $33,908.92. ACTION CALENDAR Item 12. Acceptance of the Preliminary Financial Statements for the Years ended June 30, 1991 and 1992. Beverly Meza, Acting Business Manager, reviewed the financial statements. Director Knauft asked what was included in "other" receivables. Ms Meza reported she will look this up and report back to the Board. The Board then discussed changing the description of the depreciation line item. Director Knauft stated his appreciation of a preliminary statement so soon after the fiscal year closed. The Board held a general discussion about the District's new Auditor, their procedures and performance to date. On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 5-0 to accept the Preliminary Financial Statements for the Years ended June 30, 1991 and 1992. PUBLIC HEARING= CALENDAR Item 13. Consideration of Sewer Maintenance Charge for Fiscal Year 1992-93. President Armstrong opened the public hearing at 9:10 a.m. William Robertson, Secretary, provided proof of publication and reported that no correspondence and/or petitions were received from the public on this matter. President Armstrong then asked for testimony beginning with the General Manager. Mr. Robertson opened the public testimony with a review of the major findings in the staff report titled "Yorba Linda Water District Sewer Maintenance Charges for Fiscal Year 1992- 93". Mr. Robertson reported that the current basic Sewer Maintenance Charge of $24.00 per year per connection is adequate for fiscal year 1992-93. The staff report recommends several refinements to the current Sewer Maintenance Charge structure. Mr. Robertson continued with a audio/visual report analyzing the proposed Sewer Maintenance Charge for Commercial customers. Mr. Robertson reported that Commercial customers contribute more wastewater than revenue so they are not paying their fair share of maintenance. To correct this situation, staff proposes two charges: 1) a rate of 1.05 per 1000 cubic feet based on water meter readings, and 2) a rate of $1.25 per 1000 cubic feet based on sewer meter readings or meter readings from water meters where customers can demonstrate that 100% of the r Page 24005 August 27, 1992 water use ends up in the sewer system. Mr. Robertson explained in detail how these rates were calculated. In addition, Schools and Petroleum Wells should be removed from their own exceptions, placed into the Commercial class and charged at Commercial rates. Director Korn reviewed the four options to impose charges on Commercial customers and stated the choice of using a minimum monthly charge plus a charge per 1000 cubic feet is best for customers with large differences in wastewater contribution. This concluded staff testimony. President Armstrong requested testimony by the public. There was none, therefore, President Armstrong closed the public hearing and opened the matter for discussion by the Board of Directors. The Board of Directors held a lengthy discussion on the financial impact of the proposed rate schedule on commercial customers. The Board concluded the proposed rate structure is a fair way to allocate maintenance costs to commercial customers with a minimum of administrative overhead costs. The Board then reviewed the Ordinance and Resolutions required to adopt the proposed charges. Director Scanlin asked if the Ordinance is numbered 91-02 or should it be 92-01. Mr. Robertson reported it should be Ordinance 92-01 not 92-02. On a motion by Vice President Fox, seconded by Director Knauft, the Board of Directors voted 5-0 to accept the Yorba Linda Water District Sewer Maintenance Charge Report for Fiscal Year 1992-93 and adopt Ordinance No. 92-01 to Repeal Ordinance No. 91-03 and Ordinance No. 91- 04. On a motion by Vice President Fox, seconded by Director Knauft, the Board of Directors voted 5-0 to adopt Resolution No. 92-19 Adopting Locke Ranch Sewer Maintenance Assessments and Electing to Have Such Sewer Maintenance Assessments Collected on the Fiscal Year 1992-93 Tax Roll. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 5-0 to adopt Resolution No. 92-20 Adopting Sewer Development and Processing Fees and Rescinding Resolution No. 92-06. President Armstrong declared a recess beginning at 9:55 a.m. The meeting reconvened at 10:03 a.m. with all Board and staff members present. Item 14. Consideration to retain the current Water and Sewer Development, and Customer Service Fees for Fiscal Year 1992-93. President Armstrong opened the public hearing at 10:03 a.m. William Robertson, Secretary, provided proof of publication and reported that no correspondence and/or petitions were received from the public on this matter. President Armstrong then asked for testimony beginning with the General Manager. Mr. Robertson opened the public testimony with a report that staff has studied the current Water and Sewer Development, and Customer Service Fees and costs related to the fees. The staff study finds that the current fee structure is adequate to finance activities related to each fee during fiscal 1992-93. This concluded staff testimony on this matter. President Armstrong requested testimony by the public. There was none, therefore, President Armstrong closed the public hearing and opened the matter for discussion by the Board of Directors. President Armstrong asked what action the Board should take to retain the current fees. Mr. Robertson stated that a Minute Order from the Board would be satisfactory to retain the current fee structure. On a motion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 5-0 to retain the Water and Sewer Development, and Customer Service Fees as adopted by Resolution Nos. 90-28, 90-29 and 92-20 for Fiscal Year 1992-93. Page 2106 'r August 27, 1992 GENERAL MANAGER'S REPORT Item 15. General Manager's oral report and comments. William Robertson, General Manager, discussed the following: 1. The State has not yet adopted a Budget. 2. The District has completed and passed Phase I of the EPA mandated Lead and Copper tests. Mr. Robertson reported that even though the District passed Phase I, staff will have to prepare a Corrosion Control Plan. Also, four Lead tests and one copper test exceeded the EPA's maximum contaminant level (MCL). Mr. Robertson reported that resamples of the Lead tests were below the MCL and substantially different that the first test. A resample of the one copper test still exceeded the MCL, therefore, staff will contact the owner to advise them of precautions they can implement. President Armstrong asked if the homeowners followed the same procedures for both tests. Mr. Robertson reported that instructions to the homeowners were the same for both tests. STANDING COMMITTEE REPORTS Item 16. An Executive-Administrative-Organizational Committee meeting was scheduled for September 15, 1992, at 3:00 p.m. Item 17. A Finance-Accounting Committee meeting was held on August 21, 1992. The Sewer Maintenance Charge and Fees were discussed at the August 21, meeting. The Finance-Accounting Committee tentatively scheduled a meeting for Wednesday, September 16, 1992, at 9:00 a.m. Item 18. A Personnel Committee meeting was scheduled for Tuesday, September 2, 1992, at 10:00 a.m. Item 19. A Planning-Engineering-Operations Committee meeting was scheduled for Thursday, September 17, 1992, at 9:00 a.m. Item 20. There was no Public Information Committee meeting. INTERGOVERNMENTAL MEETINGS Item 21. Report on CSDA meeting, August 13. Director Korn attended and reported that nothing of interest to the District was discussed. Item 22. Report on Yorba Linda Planning Commission meeting, August 26. Director Korn attended and reported that nothing of interest to the District was discussed at the meeting. Item 23. Report on Yorba Linda City Council meeting, August 18. Vice President Fox attended and reported the City Council discussed leasing space for the Police Administrative office, and extension of a contract with Chrysler regarding their construction in the proposed Yorba Linda Auto Park. Item 24. Report on MWD meeting. Director Knauft attended and reported that most of the meeting was about public opposition to refilling the Garvey Reservoir in Monterey Park. Mr. Knauft reported that MWD's Assessed Value is $864 billion and MWD's new annexation policy uses replacement cost of facilities instead of depreciated book value. Item 25. Report on MWDOC meeting of August 19. Director Knauft reported that MWDOC meeting was canceled. Item 26. Report on OCWD meeting, August 19. Vice President Fox attended and reported that OCWD will only have one meeting in October, and then provided a report on Colorado River 5! i3 1 Page 241 August 27, 1992 reservoirs. Vice President Fox reported that Lake Mathews is now at 91% of capacity compared to 93% capacity at this same time last year. BOARD MEMBER COMMENTS Item 27. Director Knauft asked if staff found an answer to the "other accounts receivables" question. Ms. Meza reported she did not yet have time to find an answer. Director Knauft asked if the new bill stuffing machine was running. Mr. Robertson reported the machine has arrived but is not in operation. Director Knauft then asked Ms. Bower to look into the CSDA conference hotel reservations and mail confirmations to the Board members. Item 28. Director Korn distributed a customer information flyer from Southern California Edison and reported the first sentence states that the customers obligation is to pay their bills on time. President Armstrong requested that staff review the flyer and make one up for the District. Item 29. Director Scanlin asked Director Knauft about the status of State Water Project Reservoirs. Director Knauft reported the reservoirs are at their lowest level since 1977 but that MWD is buying enough water from the State Water Bank to meet local needs without having to impose a higher level of conservation. Item 30. Vice President Fox did not have any comments. Item 31. President Armstrong passed out City of Yorba Linda lapel pins and discussed the article in the newspaper regarding Serrano Irrigation District's grading problems. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar. ADJOURNMENT Upon a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 5-0, at 10:55 a.m., to adjourn to TUESDAY, SEPTEMBER 8, 1992, at 10:00 A.M., at the District he dquarters on Plumosa Drive. Wi Rxii T o son General Manager/Secretary