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HomeMy WebLinkAbout1992-09-24 - Board of Directors Meeting Minutesw Page 29W- 1 September 24, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 24, 1992 The September 24, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Paul R. Armstrong, President, at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Roy Knauft, Jr. Arthur C. Korn Carl T. Scanlin Directors absent at Roll Call: None Staff =sent: William Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Michael Payne, Assistant General Manager Beverly Meza, Acting Business Manager Michael Robinson, Assistant Administrator Visitors Present: Mr. Michael Beverage, Board Member Candidate; Mr. Philip Paxton, Board Member Candidate; Mr. Nick Siokos, Board Member Candidate. Mr. Robertson reported that Dr. Meador, Board Member Candidate, was. invited to attend but could not because of a previous out of town business engagement. CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Scanlin asked if the contractor bid amount in Item No. 4 was $49,548 or $47,309. Mr. Chuck Gray, Engineering Manager, stated the correct amount is $49,548. Director Scanlin made a correction to Item 28 in the Draft Minutes to read that the Vice President was authorized to sign the Consent Decree. On a motion by Director Knauft, seconded by President Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar as follows: Item 1. Minutes of the Regular meeting of September 8, 1992, as corrected. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Payment of bills, payroll and refunds in the amount of $325,338.48 on Check Nos. 11906, 11907, 11913, 11990 through 12076; and Payroll Check Nos. 3945 through 4016; and one wire to ACWA-HPI T in the amount of $16,989.62 dated September 25, 1992. Item 4. Approve the construction budget in the amount of $56,048.00; award a contract to L&S Construction, Inc. in the amount of $49,548.00 for the Water Improvements in Main Street; and authorize the President and Secretary to execute the contract, Job No. 9216. Item 5. Approval of the Terms and Conditions for Sewer Service with Mr. Joe Grammatico, for the project located at 16665 Camille Place, Job No. S-9217. Item 6. Approval to release the Guarantee or Cash Bonds with the Developers for Tract Numbers: 13379, 10504, PM 90-154 and The Village Bicycle Center. Page September 24, 1992 ACTION CALENDAR Item 7. Consideration of amending the District's Conflict of Interest Code. William Robertson, General Manager, reported the Orange County Board of Supervisors is required to review the District's Conflict of Interest Code on a bi-annual basis and now is the time for this review. Mr. Robertson reported that General Counsel reviewed the District's Code and recommends adding the Executive Assistant to the General Manager position to the Appendix. Resolution No. 92-21 incorporates changes recommended by General Counsel. On a motion by Director Fox, seconded by Director Knauft, the Board of Directors voted 5-0 to adopt Resolution No. 92-21 Adopting the Conflict of Interest Code and Rescind Resolution No. 87-39. Item 8. Consideration of Resolution establishing procedures for appeal for variances to provisions of the District's Emergency Water Management Program, and to review the Appeal for Variance form. William Robertson, General Manager, requested tabling consideration of this matter to allow time for staff review of issues raised by the Executive Committee. President Armstrong reviewed the issues. Mr. Robertson reported the process will return to the Public Information Committee for further study. DISCUSSION CALENDAR Item 9. Fiscal Year 1992-93 Water Rates. William Robertson conducted a lengthy audio/visual presentation on water rates proposals for fiscal year 1992-93. Mr. Robertson concluded the current rate should increase by $0.08 per 100 cubic feet to pass through cost increases imposed by Metropolitan Water District, Orange County Water District and energy costs. The State Budget will create a $303,000 reduction in District finances. There are several options to make up the State Budget impact. These options were reviewed with the Board. The Board asked the Finance Committee to review them and report back at the first meeting in October. No other action was taken. Mr. Siokos departed during discussion of Item No. 9. President Armstrong declared a recess beginning at 9:45 a.m. The meeting reconvened at 10:00 a.m. with all Board members present. Mr. Beverage departed during the recess. William Robertson reported that Mr. Gray and Mr. Harsma departed during the recess to facilitate the Department of Health Services annual inspection. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. William Robertson, General Manager, discussed the following: 1. Review of the new water bill format. 2. The joint Yorba Linda Water District/City of Placentia Xeriscape Seminar was held on Wednesday, September 23. There were about 50 people present and Mike Robinson did an excellent job. 3. The preliminary Audit has been received and the Auditor noted "No exceptions" in their report. A full report on this issue will be presented at an October Board meeting. 4. The railroad is adding a second track across District facilities. Mr. Robertson reported the District has 12 railroad crossings: eight are direct bury and four are in casing pipes. The direct bury crossing may need new casing pipe. The four existing casing pipes may be too short and the casing pipe thickness is too small, which may require new casing pipe. The costs are not yet determined. The Board requested that staff investigate using Measure M funds to pay for the reconstruction work. Page - ; ; '-Y' September 24, 1992 STANDING COMMITTEE REPORTS Item U. An Executive-Administrative-Organizational Committee was held on September 22. The Committee discussed the Board Goals workshop, Conflict of Interest Code changes and the appeals process. Item 12. A Finance-Accounting Committee meeting was held on September 16, 1992. The Committee discussed the water rates issue. A Finance-Accounting Committee was scheduled for Thursday, October 1, at 9:00 a.m. Item 13. A Personnel Committee meeting was scheduled for Monday, October 5, at 9:00 a.m. Item 14. A Planning-Engineering-Operations Committee meeting was held on September 17, 1992. The Committee discussed changes in the Sewer Rules, Well No. 16 and 17, Mickel Lane Sewer Assessment District project, Well No. 9, Camino De Bryant operations, Elk Mountain Reservoir park site and other items reported in the Agenda Packet. Item 15. A Public Information Committee meeting was held on Tuesday, September 22, 1992. The Committee discussed the Annual Report, appeal process, upcoming parades, Reservoir dedication ceremonies, water bill format and box for utility payments. INTERGOVERNMENTAL. MEETINGS Item 16. Report on CSDA Annual Conference. Directors Korn, Fox, Knauft and Scanlin reported on the conference proceedings. Item 17. Report on Yorba Linda Planning Commission meeting, September 23. Director Korn attended and reported the Lutheran Church on Yorba Linda Blvd., next to Fire Station 32, is required to install a fire hydrant. Director Korn requested that staff contact the church to review costs before the church finishes their project budget. Item 18. Report on WACO meeting, September 11. Director Knauft reported he did not attend the WACO meeting. Item 19. Report on Yorba Linda City Council meeting, September 15. Director Scanlin reported the City Council authorized the City staff to work with the District on the Elk Mountain Reservoir park project, annexed 80 acres in east Yorba Linda that were already in the District, and reviewed the impact of the State budget on city operations. Item 20. MWDOC meeting, September 16. Director Knauft reported there was a presentation on the Joan Irvine Water Institute and that W. Art Bruington reported the State Water Project fixed costs are $350 million per year and the project may only deliver 100,000 acre feet of water. There was a general discussion expressing concern over the high fixed annual costs compared to what the State Water Project is capable of delivering. Item 21. Report on MWD meeting. Director Knauft reported he received a 15 year pin from the MWD Board of Directors. Item 22. Report on OCWD meeting, September 16. Vice President Fox reported that OCWD discussed the State Budget and delayed action until their September 30 meeting. Item 23. Director Knauft did not have any comments. Item 24. Director Korn did not have any comments. Page September 24, 1992 Item 25. Director Scanlin attended the Library Dedication ceremony. He will be out of town from November 22 to November 30, 1992. Item 26. Vice President Fox reported that San Luis Reservoir is very low. Item 27. President Armstrong reported he received an invitation from KOCE for the taping of the "Story of Orange County Water" on October 8; he will be out of the Country from October 22 to November 26, 1992; and, discussed the installation of a pay box in the eastern portion of Yorba Linda to receive utility payments. The Public Information Committee responded they discussed this matter at the September 22, meeting and will review it further. The Board of Directors reviewed the Activity Calendar. Vice President Fox reported he has another conflict on Wednesday evenings so could another Director take over the OCWD meetings. Director Scanlin volunteered to take the OCWD meetings. CLOSED SESSION There was no Closed Session. ADJOURNMENT On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 5-0, at 10:55 a.m., to adjourn to Thursday, October 8, 1992, at 8:30 a.m., at the District headquarters on Plumosa Drive. WilEa-m J. Robertson General Manager/Secretary