Loading...
HomeMy WebLinkAbout1992-12-22 - Board of Directors Meeting MinutesPage 2 W- --'s t December 22,1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 22, 1992 The December 22, 1992, Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael L Beverage Arthur C. Korn Carl T. Scanlin Directors absent at Roll Call: None Visitors Present: None. Staff present: Michael Payne, Asst. Secretary / Asst. General Mgr. Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Executive Asst. to the General Mgr. Beverly Meza, Business Manager Michael Robinson, Assistant Administrator All Weber, Engineering Secretary CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of the Regular meeting December 8, 1992. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Payment of bills, payroll and refunds in the amount of $383,232.31 on Check Nos. 12453, 12521 through 11229; and Payroll Check Nos. 4410 through 4479 and one wire to ACWA-HPTT in the amount of $18,036.41 dated December 29, 1992. Item 4. Approval to release the Guarantee Bonds totaling $7,400.00 for the construction of the Water and Sewer Facilities installed by the Developers identified in the Agenda Report. Item S. Approval of Progress Payment No. 2 in the amount of $59,627.66 to Taymech Corporation for construction of the Lomas de Yorba Booster Station. Item 6. Approval of an agreement with R & W Highway Inspection Company for Construction Inspection Services; and authorize the President and Secretary to execute the agreement. I Item 7. Acceptance of the Investment Portfolio Report for November 30, 1992. ACTION CALENDAR Item 8. Consideration to authorize staff to advertise for public bids for rehabilitation of Well No. 10. Charles Gray, Engineering Manager, reported that the plans and specifications for the rehabilitation of Well No. 10 were complete and that staff was recommending that the Board authorize staff to advertise for public bids. President Armstrong asked if the proposed Page December 22,1992 underground facilities would be installed deep enough and in the proposed alignment of Mira Loma Avenue and Mr. Gray confirmed that the facilities would be. President Armstrong also asked about the source of the electrical supply and Mr. Payne reported that the supply would be coming from Mira Loma Avenue. Vice President Fox asked questions about the rehabilitation of our other wells. President Armstrong asked if staff had looked into applying for the OCWD's Well Construction special funding and Mr. Payne reported that staff had met with OCWD on several occasions to discuss their program. On a motion by Director Scanlin, seconded by President Armstrong, the Board of Directors voted 5-0 to authorize staff to advertise for public bids for the rehabilitation of Well No. 10. Item 9. Consideration to approve the 1992 Sewer refund agreements. Beverly Meza, Business Manager, presented a report on the 1992 sewer acreage refunds for the year 1992. Ms. Meza reported that the District had collected a total of $9,287.60 in Drainage Area 1 and $5,832.32 in Drainage Area 2. Ms. Meza continued to report that there were no refund holders and that the fees would be retained by the District and would be used to fund future Sewer Master Plan sewer projects. President Armstrong asked questions about the status of the Brighton development north of the District boundaries. On a motion by Vice President Fox, seconded by Director Beverage, the Board of Directors voted 5-0, to approve the allocation of the sewer service fees in the amount of $15,119.92 to the Capital Improvement Fund to finance future projects as identified in the Sewer Master Plan. Item 10. Consideration of Water Education Foundation Support contribution. Michael Robinson, Assistant Administrator, reported that the District had received a request from the Water Education Foundation requesting the District's financial support in the Foundation's efforts in developing educational programs. Director Scanlin reported that he attended their presentation at the ACWA conference and advised that they have a portable booth that is available for our use. Director Korn asked if the District was still receiving their newsletter and if so to forward a copy of the newsletter to the Board for their perusal. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve a contribution to the Water Education Foundation in the amount of $575.00. DISCUSSION CALENDAR Item 11. Status report on the Environmental Protection Agency mandated Lead and Copper Testing. Charles Gray, Engineering Manager, reported that the District had completed the second phase of the mandated Lead and Copper testing. Mr. Gray went on to report that all of the tests indicated that the District was in compliance and well below the action level as established by the E.P.A. Mr. Gray then explained the procedure of how the samples were tested and picked up. Mr. Gray concluded his report by advising the Board that the total costs of the sampling and testing amounted to $15,436.00. The Board of Directors discusssed the testing requirements and the fiscal impact to the District and customers. President Armstrong suggested that staff send an invoice for our cost to E.P.A. along with the report. This item was for information only and no action was taken by the Board of Directors. Item 12. Status report on the District's 125 Plan for the MSC Employees. Assistant General Manager, Michael Payne gave a status report on the District's 125 plan. Mr. Payne reported that the staff had prepared procedures to follow should the District decide to administer the program but that staff was still investigating whether or not the plan should be administered by an outside firm. Mi n Lubin presented the Board with an update on the financial status of payments that have Pagel ` " Pa December 22, 1992 been made by the Delft Corporation. W. Payne reported that the staff would bring this matter back to the Board with a recommendation in January. This item was for information only and no action was taken by the Board of Directors. GENERAL MANAGER'S REPORT Item 13. Assistant General Manager's oral report and comments. Michael Payne, Assistant General Manager, discussed the following: 1. That a pipeline contractor working for the Edison Company was trenching for the installation of electrical conduits in Yorba Linda Boulevard west of Imperial Highway and hit a fire hydrant run. Water from the damaged fire hydrant lateral caused the contractors trench to fill with water. Mr. Payne further reported that the water had found an existing telephone coduit that went to the basement of the packing house. The water then entered the basement through an unapproved open hole filling the basement with approximately 3 to 4 inches of water. Mr. Payne reported than the flooded basement was cleaned up by the fire department and professional cleaners. Mr. Payne reported that he has since talked to several of the occupants of the building who want to file a claim for damages and that he was referring the occupants to contact the owner of the property. 2. The District had received a fax letter from CSDA requesting that the District send a letter to the Supreme Court of California requesting that the Supreme Court accept jurisdiction on hearing the case on the state budget. The Board discussed the contents of the proposed letter and directed staff to prepare a letter for President Armstrong's signature outlining the District's position. 3. Michael Payne thanked the Board on behalf of all of the employees for the recognition dinner and wished all of the Board members and their families a Merry Christmas and a Happy New Year. STANDING COMMITTEE REPORTS Item 14. Report on Executive-Administrative-Organizational Committee held on December 7, 1992. The Committee discussed the Section 125 Administrator, S & S land swap, Board Reorganization, Board Goals Workshop, and the Recognition event. Item 15. Report on Finance-Accounting meeting held on December 18, 1992. The Committee discussed the 1992 Sewer Refunds, Section 125 Administrator, IRS Rules Changes and Board Finance Training. Item 16. No Personnel - Risk Management Committee meeting was held Item 17. No Planning-Engineering-Operations Committee meeting was held. Item 18. No Public Information Committee meeting was held. INTERGOYERNMENTAL. MEETINGS Item 19. Report on the MWDOC meeting on December 9, 1992. Vice President Fox reported that their Directors approved the freezing of the Directors salaries for 1993 at $147.00 per meeting. Item 20. Report on the OCWD meeting on December 9, 1992. Director Scanlin reported that OCWD had discussed the following; reviewed their proposed Budget for Fiscal Year 93/94, upgrading the green acres project, that the rubber dam in the Santa Ana River was activated on December 8th and that the trash eliminators were worming fairly well. Page December 22,1992 Item 21. Report on the OCWD meeting on December 16, 1992. Director Scanlin reported that Irv Pickler was seated as a Board member, that incumbents Kraemer, Anthony, Fonley and Bannister were reappointed, that Phillip Anthony was appointed as President, Kathryn Barr as Vice President, Donn Hall as second Vice President and that William Mills contract was extended for one year. OCWD had also set a Public Hearing for their proposed Budget and lastly that Director Bannister was appointed by JPIA's Board of Directors to serve on the executive committee of JPIA. Item 22. Report on the Yorba Linda Planning Commission meeting on December 9, 1992. Director Korn reported that there was nothing of interest to the District. Item 23. Report on the CRWUA meeting on December 10-11. President Armstrong, Vice President Fox, Directors Korn and Scanlin all reported on the CRWUA. The directors unanimously felt that the presentations at the meeting were a disappointment. Item 24. Report on the Yorba Linda City Council meeting on December 15, 1992. Director Beverage reported that the City Council discussed reorganization of the various committees, the adoption of a Resolution on term limits, a second reading of an Ordinance on drought responsiveness and also that their staff investigate using the flood plains for recreational purposes. Item 25. Director Beverage wished everyone a Merry Christmas and a Happy New Year. Item 26. Director Korn wished everyone a Merry Christmas and a Happy New Year. Item 27. Director Scanlin wished everyone a Merry Christmas and a Happy New Year Item 28. Vice President Fox reported that he would not be working with Senator Hill after the first of the year and wished everyone a Merry Christmas and a Happy New Year. Item 29. President Armstrong recapped the year with his year end thoughts by reviewing items that were unfinished and unstarted for the year. President Armstrong also outlined projects and activities that the District may consider in the future. President Armstrong concluded his comments with his Business outlook of the District. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments for the month of January. CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Fox, the Board of Directors voted 5-0, at 9:51 a.m., to adjourn to Thursday, January 14, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. 4 4' . W am JVk6&fts-on General Manager/Secretary