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HomeMy WebLinkAbout1991-08-22 - Board of Directors Meeting MinutesPage, s_... August 22, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 22,1991 The Regular Meeting of the Board of Directors of the Yorba Linda Water District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., August 22, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul R. Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Chuck Gray, Senior Engineering Technician; Ray Harsma, Operations Superintendent; Beverly Meza, Acting Business Manager; Michael Robinson, Assistant Administrator; Yury Zaslavsky, Assistant Engineering Manager; and, Barbara Bower, Secretary to the General Manager. Visitors present was Mr. and Mrs. Throop and Miss Christy Throop, and Ms. Joan Cox of Berryman and Stephenson, Consulting Engineers. PRESENTATION CALENDAR Item 1. Presentation of an Award of Merit to student, Christy Throop for her science project on the subject of water conservation. Director Scanlin presented a plaque to Miss Throop in recognition of her excellent water conservation project. CONSENT CALENDAR On a motion by Director Fox and seconded by Vice President Armstrong, the Board of Directors voted 5-0, to approve the Consent Calendar as follows: Item 2. Approval of Minutes - Regular meeting of August 8, 1991. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of payment of bills, payroll and refunds in the amount of $349,860.98 on Check Nos. 8580, 8581, 8696 through 8778; and Payroll Check Nos. 1772 through 1745; and one wire to ACWA-HPIT in the amount of $16,506.36 dated August 29, 1991. Item 5. Approval to release the Guarantee Bond with the Lusk Company in the amount of $5,000 for the Water Improvements for Tract 12010. Item 6. Approval to release the Faithful Performance Bond with Spear Pipeline Construction Inc. in the amount of $28,300.00 for the Water Improvements for the Mabel Paine School. , Item 7. Approval of damage claim filed by Ms. Angelita Blanco in the amount of $75.14. ,3 Page August 22, 1991 PUBLIC HEARING CALENDAR Item 8. Review of the requirements set forth by the State of California for establishing fees to finance public agency capital facilities and services. William Robertson, General Manager reviewed the current state law regarding the setting of fees. This matter was for information only and no action was required. Item 9. Consideration of Sewer Drainage Area Fees. President Knauft opened the public hearing at 8:41 a.m. William Robertson, Secretary, provided proof of publication and reported that no correspondence and/or petitions were received from the public on this matter. Mr. Robertson opened the public testimony with a report that staff has prepared a draft report on Sewer Drainage Area Fees, however, the matter still requires Finance Committee review prior to presentation to the full Board of Directors. Mr. Robertson recommended continuation of this matter to 8:30 a.m., Thursday, September 19, 1991. There was no testimony from the public. President Knauft closed the public hearing. On a motion by Director Korn and seconded by Director Scanlin the Board of Directors voted 5-0 to continue this matter until 8:30 a.m. on September 19, 1991. Item 10. Consideration' of Sewer Maintenance Charge for Fiscal Year 1991-92. President Knauft opened the public hearing. William Robertson, Secretary, provided proof of publication and reported that no correspondence and/or petitions were received from the public on this matter. Mr. Robertson opened the public testimony with a review of the sewer operating fund and its financial health. Mr. Robertson reported the operating fund will experience a reduction of $18,000 during the fiscal year. Pursuant to the fiscal policies adopted by the Board and detailed in the Sewer Maintenance Charge Report, staff recommends increasing the Sewer Maintenance Charge by $1.00 per year to $24.00 per connection per year. There was no testimony from the public. President Knauft closed the public hearing. There was a general discussion comparing District costs with the City of Yorba Linda. On a motion by Director Fox and seconded by Vice President Armstrong the Board of Directors voted 5-0 to accept the Yorba Linda Water District Sewer Maintenance Report and adopt Ordinance No. 91-03 determining Sewer Maintenance Assessments within the Yorba Linda Water District. On a motion by Vice President Armstrong and seconded by Director Scanlin, the Board of Directors voted 5-0 to adopt Ordinance No. 91-04 determining Sewer Maintenance Assessments within the Locke Ranch area of Yorba Linda and authorize the County Auditor/Controller to levy the Assessment on parcels outside the District service boundary in accordance with Health and Safety Code Section 5471 et. seq. Director Korn requested that in the future the staff refer to the list of parcels instead of providing them in the agenda packet. Item 11. Consideration of Fiscal Year 1991-92 Standby Availability Assessments for Improvement District No. 2. President Knauft opened the public hearing. William Robertson, Secretary, provided proof of publication and reported that no correspondence and/or petitions were received from the public on this matter. Mr. Chuck Gray, Senior Engineering Technician, opened the public testimony with a review Page August 22, 1991 of the legal requirements and Engineer's Report on the Fiscal Year 1991-92 Standby Charge Assessments. In response to a request by President Knauft, Ms. Joan Cox, author of the Engineer's Report, had nothing to add. There was no testimony from the public. President Knauft closed the public hearing. The Board held a general discussion on the current year assessed value, last year's assessed value, which firms were paying the standby assessments and the amounts they were paying. On a motion by Director Korn and seconded by Vice President Armstrong, the Board of Directors voted 5-0 to receive and accept the Engineer's Report on Fiscal Year 1991-92 Water Standby Availability Assessments for Improvement District No. 2, and adopt Resolution No. 91-23 fixing a Water Standby Assessment for Fiscal Year 1991-92 within the Yorba Linda Water District - Improvement District No. 2. President Knauft declared a ten minute recess beginning at 8:58 a.m. ACTION CALENDAR Item 12. Consideration of Resolutions to adopt the Appropriations Limit for Fiscal Year 1991-92 and Readopt the Appropriations Limit for Fiscal Year 1990-91. Beverly Meza, Acting Business Manager, introduced this subject by reviewing current State law and options to calculate the Appropriations Limit. Ms. Meza reported the staff has completed the calculations under each option and recommends the Board adopt the Resolutions included in the Agenda Report. Following a general discussion on the options and purpose for the Appropriations Limit, and on a motion by Director Fox and seconded by President Knauft the Board of Directors voted 5-0 to adopt Resolution No. 91-24 Readopting the Appropriations Limit for Fiscal Year 1990-91 and Resolution No. 91-25 Adopting the Appropriations Limit for Fiscal Year 1991-92. Item 13. Consideration to retain the current Water and Sewer Development, and Customer Service Fees for Fiscal Year 1991-92. William Robertson, General Manager introduced this subject with a report the staff has reviewed all current water and sewer development and customer service fees. Mr. Robertson reported the current fees, with the exception of the Sewer Drainage Area fees, are adequate to ensure the District's costs are completely covered. Following a review of the matter, the Board concurred the current fees are adequate for another year. On a motion by Director Korn and seconded by Vice President Armstrong the Board of Directors voted 5-0 to retain the Water and Sewer Development, and Customer Service Fees as adopted by Resolution Nos. 90-28 and 90-29 for Fiscal Year 1991-92. GENERAL MANAGER'S REPORT Item 14. General Manager's oral report and comments. Mr. Robertson reported on a mainline leak on the 8 inch diameter cast iron pipeline in Lakeview near the Friends Church and that AB2090 (Katz), related to water transfers, did not make it out of Committee. Lastly, Mr. Robertson reviewed the McDonalds/MWD water conservation program scheduled for Saturday, August 24, and Sunday, August 25, 1991. 9S S Page. August 22, 1991 STANDING COMMITTEE REPORT Item 15. No Executive-Administrative-Organizational Committee was scheduled. Item 16. Schedule Finance-Accounting Committee meeting. The Committee tentatively scheduled a meeting for Tuesday, September 4, 1991 at 2:00 p.m. Item 17. Report on Personnel Committee meeting of August 6. The Committee reported the General Manager's evaluation process, conduct at public meetings, maternity leave policy, Acting Engineering Manager, recruitments and Cal. State University Northridge MPA program were discussed at the August 6, 1991 Committee meeting. Item 18. Schedule a Personnel Committee meeting. The Committee tentatively scheduled a meeting for Thursday, August 29, 1991 at 9:00 a.m. Item 19. Schedule a Planning-Engineering-Operations Committee meeting. The Committee scheduled a meeting for Thursday, August 29, 1991 at 2:00 p.m. Item 20. No Public Information Committee meeting report was scheduled. INTERGOVERNMENTAL MEETINGS Item 21. Report on WACO meeting, August 9. Director Scanlin and President Knauft reported that Assemblyman Katz made a presentation on AB2090 and Best Management Practices were discussed at the August 9, 1991 WACO meeting. Item 22. Report on City Council meeting, August 20. Vice President Armstrong reported that due to lack of a quorum there was no meeting.. Item 23. Report on MWDOC meeting, August 21. President Knauft reported that desalination was the major topic discussed at the August 21 st MWDOC meeting. Item 24. Report on OCWD meeting, August 21. Director Fox reported that OCWD will be moving into their new offices on August 24 and 25, 1991, and that due to a temporary abundance of supply, MWD may introduce the groundwater replenishment program in September instead of October. BOARD MEMBER COMMENTS Item 25. Director Fox. Director Fox reported his surgery recovery is coming along just fine and thanked the Board and staff for the plant. Item 26. Director Korn. Director Korn reported the CSDA will need a Resolution appointing a representative to vote at the upcoming annual conference and requested that staff include a Resolution on the September 5, 1991 Agenda. Page ' August 22, 1991 Item 27. Director Scanlin. Director Scanlin requested a status report on the drought billing. Mr. Robertson reported the calculations are taking some time because it takes about ten hours to calculate the neighborhood average for one route. Item 28. Vice President Armstrong. Vice President Armstrong reported on an article in the August 22 edition of the Register about the City of Brea's conservation surcharge and reducing the minimum on 3/4 inch meters. Item 29. President Knauft. President Knauft reported that MWD will reduce their property tax rate and they lost $60 million in the month of July. In addition, Mr. Knauft requested a status report on Well No. 17 and the Texaco well. Mr. Robertson reported the contractor finished drilling Well No. 17 on Wednesday, August 21, 1991 and they will test pump the well next week, and that Texaco was interested in talks with the District to take over operation of their Richfield Road well. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments. CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Director Fox and seconded by Director Scanlin the Board of Directors voted 5-0 at 10:10 a.m. to adjourn the meeting to Thursday, September 5, 1991 at 8:30 a.m. at the District Boardroom. ~91 1AF William J. Robertson General Manager/Secretary i