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Home My WebLink About1991-11-26 - Board of Directors Meeting Minutes3c, i S Page 2315 November 26, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING November 26, 1991 The November 26, 1991, Yorba Linda Water District Board of Directors Adjourned Regular Meeting was called to order at 8:31 a.m. by Vice President Paul R. Armstrong. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors' present was Sterling Fox, Arthur C. Korn, Carl Scanlin and Vice President Paul R. Armstrong. President M. Roy Knauft, Jr. was absent. Also present was William Robertson, Secretary/General Manager; Barbara Bower, Secretary to the General Manager; Chuck Gray, Senior Engineering Technician; Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; Michael Robinson, Assistant Administrator; and Yury Zaslavsky, Assistant Engineering Manager. No visitors attended the meeting. CONSENT CALENDAR Vice President Armstrong discussed Item No. 6 and 8 before voting on the Consent Calendar . On a motion by Director Korn and seconded by Director Fox, the Board of Directors voted 4-0, to approve the Consent Calendar as follows: Item 1. Minutes of the Adjourned Regular meeting of November 12, 1991. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Payment of bills, payroll and refunds in the amount of $1,108,236.99 on Check Nos 9180, 9181, 9209, 9300 through 9374; and Payroll Check Nos. 2214 through 2273; and one wire to ACWA-HPIT in the amount of $16,966.61 dated November 28, 1991. Item 4. Release of a Cash Bond with Johnson Properties, in the amount of $1,000.00, for the water improvements for P.M. 89-350. Item 5. Terms and Conditions for Sewer Service with Mr. and Mrs. James Collins for their project located at 5741 Highland Avenue, Job No. 9140. Item 6. Agreement with R & W Highway Inspection Company for Construction Management Services; and authorize the President and Secretary to execute the Agreement. Item 7. The Treasurer's Report for October 31, 1991. Page November 26, 1991 Item 8. Damage Claim to Mr. Marv Baisden, in the amount of $60.00. ACTION CALENDAR Item 9. Consideration of the Financial Statements for the four months ended October 31, 1991. Cheryl Gunderson, Business Manager, reviewed the financial statements for the four month period ended October 31, 1991. Ms. Gunderson reported the operating funds still show a negative position, however, this condition will change after receipt of tax proceeds and interest revenues. There was a general discussion of the financial statements. On a motion by Director Korn and seconded by Director Fox, the Board of Directors voted 4-0 to approve the Financial Statements for the four months ended October 31, 1991. DISCUSSION CALENDAR Item 10. Report on the status of Improvement District No. 2 Water Facilities. Yury Zaslavsky, Assistant Engineering Manager, presented an audio/visual report on the status of Improvement District No. 2 water facilities currently under construction. Mr. Zaslavsky concluded the report with an invitation for Board members to take an informal tour of the I.D.-2 facilities after the Board meeting. The Board discussed reservoir storage, facility planning to improve well production and energy costs. This item was for information only, no action taken. Item 11. Report on the revised process for payment of Director's fees and reimbursement of expenses. Cheryl Gunderson, Business Manager, reported that Board members are now part of the District's computerized payroll system. Ms. Gunderson then reviewed the process Board members should follow to receive payment for meetings and expenses incurred in the normal course of their duties. This item was for information only, no action taken. President Knauft arrived at 9:04 a.m., during discussion of Item 11. Item 12. There was a review of activities honoring the District's 20,000th customer. Mike Robinson, Assistant Administrator, reviewed the activities planned to honor the District's 20,000th customer. The Board requested staff to initiate media coverage before the event. This item was for information only, no action taken. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. Mr. Robertson had nothing to report. STANDING COMMITTEE REPORTS Item 14. The Executive-Administrative-Organizational Committee did not have a meeting. Item 15. The Finance-Accounting Committee did not have a meeting. `3617 Page 2317 November 26, 1991 Item 16. The Personnel Committee met on November 13, 1991. The Committee discussed the General Manager's Evaluation, Engineering Manager recruitment, Maintenance II recruitment, SB198-CalOSHA and Health Insurance. Item 17. The Planning-Engineering-Operations Committee met on November 25, 1991. The Committee discussed Well No. 10 rehabilitation, Camino De Bryant Reservoir Change Order, Main Street north of Lemon Street, Treatment Plant site, Highland Reservoir Chlorinator and Well No. 17 construction bids. The December 10, 1991 Agenda packet will have minutes of the November 25, PEO meeting. Item 18. The Public Information Committee scheduled a meeting for Thursday, December 5, 1991, at 2:00 p.m. INTERGOVERNMENTAL MEETINGS Item 19. Report on Planning Commission, November 13, 1991. President Knauft reported that nothing of interest to the District was discussed at the Planning Commission meeting. Item 20. Report on OCWD meeting, November 13. Director Fox reported that Noble Waite is retiring; OCWD will make an appointment to fill the vacancy; OCWD is working on its budget, and there was a report on water savings throughout the County. Item 21. Report on City Council meeting, November 19, 1991. Director Korn reported the City Council discussed the City's recycling program, glass room additions and code enforcement actions. Item 22. Report on ACWA Conference, November 20-22, 1991. Directors' Armstrong, Fox, Knauft and Scanlin reported on various sessions they attended during the November 20-22, ACWA Conference. BOARD MEMBER COMMENTS Item 23. Director Fox. Director Fox had no comments. Item 24. Director Korn. Director Korn reviewed a CSDA Conference survey with the Board members. Item 25. Director Scanlin. Director Scanlin reported he will be out of the country for five weeks beginning on May 1, 1992. Item 26. Vice President Armstrong. Vice President Armstrong reported he will be on vacation for five weeks beginning on January 11, 1992. In addition, he requested notification to the Chamber of Commerce that industrial water supply is adequate to projected needs; and discussed the credit card system and a change in the Directors expense form. Page 2M '6 November 26, 1991 Item 27. President Knauft. President Knauft reported that the Metropolitan Water District discussed water supply conditions on the State Water and Colorado River Projects. In addition, MWD discussed a proposed water rate increase of $65 per acre foot effective in July 1992. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments. CLOSED SESSION There was no closed session. ADJOURNMENT President Knauft requested that the December 10, 1991, Board meeting begin at 3:30 p.m. instead of 8:30 a.m. President Knauft requested the change so he can attend the Metropolitan Water District Board of Directors meeting scheduled for the same day. On a motion by Director Korn and seconded by Director Fox the Board of Directors voted 5-0, at 10:38 a.m., to adjourn to: Tuesday, December 10, 1991, at 3:30 p.m. at the District headquarters. 1 d.4 i William J. Ro ertson General Manager/Secetary