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HomeMy WebLinkAbout1991-12-10 - Board of Directors Meeting Minuteso l Page 2319 December 10, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 10, 1991 The December 10. 1991, Yorba Linda Water District Board of Directors Adjourned Regular Meeting was called to order at 3:30 p.m. by Vice President Paul R. Armstrong. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors' present: Sterling Fox, Arthur C. Korn, Carl Scanlin and Vice President Paul R. Armstrong. President M. Roy Knauft, Jr. was absent. Staff present: William Robertson, Secretary/General Manager; Barbara Bower, Secretary to the General Manager; Chuck Gray, Senior Engineering Technician; Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; John Morad, Maintenance II; Michael A. Payne, Assistant General Manager; Michael Robinson, Assistant Administrator; and Yury Zaslavsky, Assistant Engineering Manager. Visitors present: none INTRODUCTION OF VISITORS Item 1. Recognition of employee, John Morad on his promotion to Maintenance II. Ray Harsma, Operations Superintendent, introduced John Morad to the Board of Directors. Mr. Morad was recently promoted to the position of Maintenance II. The Board congratulated Mr. Morad. CONSENT CALENDAR Director Scanlin discussed Item No. 9 before voting on the Consent Calendar . On a motion by Director Korn and seconded by Director Scanlin, the Board of Directors voted 4-0, to approve the Consent Calendar as follows: Item 2. Minutes of the Adjourned Regular meeting of November 26, 1991. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Payment of bills, payroll and refunds in the amount of $960,572.05 on Check Nos. 7161, 7294, 7295, 9377 through 9458; and Payroll Check Nos. 2352 through 2493; and one wire to MWDOC in the amount of $182,824.90 dated December 12, 1991. Page : December 10, 1991 Item 5. Release the Guarantee Bonds with Upper K Shappel Joint Venture totaling $10,000 for the Water Facilities for their Tract Nos. 9872 and 10607. Item 6. Contract with McCalla Brothers in the amount of $33,650.00 for the construction of the 16 inch diameter casing, and pump test of well No. 10; and authorize the President and Secretary to execute the contract subject to review as to form by the District's general counsel, Job No. 9123. Item 7. Agreement with James M. Montgomery Consulting Engineers Incorporated in the amount of $13,900.00 for construction management services for the Lomas De Yorba Well No. 17; and authorize the President and Secretary to execute the agreement. Item 8. The Progress Payment No. 5 in the amount of $189,981.48; change order No. 2 in the amount of $29,675.95 and change order No. 3 granting a time extension of two calendar days, to SSC Construction, Incorporated for construction of the Camino De Bryant Reservoir, Job No. 8935. Item 9. Progress Payment No. 11 to BFI Constructors, in the amount of $167,726.00 for the construction of the Elk Mountain Reservoir Project; and authorize staff to deposit $18.637.00 with Escrow Agent El Dorado Bank as a substitute for retention earnings, Job No. 8918. Item 10. Annual contribution to the Water Education Foundation in the amount of $500.00. ACTION CALENDAR Item 11. Consideration of contract with IMS Incorporated for the construction of the Highland Chlorinator Facility. Yury Zaslavsky, Assistant Engineering Manager, reviewed the bidding procedures, bid results, contractors and budget for the Highland Chlorinator. On a motion by Director Korn and seconded by Director Fox, the Board of Directors voted 4-0 to ratify staff action to use informal bidding procedures even though the project exceeds the the minimum amount for formal bidding procedures; award a contract to IMS Incorporated for the construction of the Highland Chlorinator Facility in the amount of $52,730.00; authorize the President and Secretary to execute the contract; and, approve the allocation of $25,000 from the Unappropriated Water Capital Improvement Fund Balance. Item 12. Consideration of the reimbursement agreement and construction budget for the Esperanza Road Transmission Pipeline. Chuck Gray, Senior Engineering Technician, reported that the S&S Construction Company is ready to begin the Esperanza Road transmission pipeline project and requested Board approval of a reimbursement agreement. Mr. Gray then reviewed details of the project and agreement. On a motion by Director Korn and seconded by Director Scanlin, the Board Page 2321 December 10, 1991 of Directors voted 4-0 to approve the construction budget for the Esperanza Road Transmission Pipeline, a reimbursement agreement with Upper K Shappel for construction of the Transmission Pipeline project, and authorize the President and Secretary to execute the agreement, Job No. 9107. DISCUSSION CALENDAR Item 13. City of Yorba Linda -General Plan Steering Committee Update Report. Vice President Armstrong distributed a packet of planning documents and presented a report on the activities of the City of Yorba Linda General Plan Steering Committee. Mr. Armstrong reviewed in detail each planning area currently under study by the City. This item was for information only, no action taken. President Knauft arrived at 3:57 p.m., during discussion of Item No. 13. GENERAL MANAGER'S REPORT Item 14. William Robertson, General Manager, reported on the District's United Way campaign, upcoming dinner honoring Whit Cromwell, and a recent meeting with the Mr. D'Amato, City Manager, City of Placentia. Mr. Robertson then reported on the on-going drought and the District will probably incur MWD penalties for excessive consumption during October and November. The Board reviewed a letter that will be mailed to every customer and held a lengthy discussion on other drought related activities. LEGAL COUNSEL'S REPORT Item 15. Legal Counsel's oral report. Mr. Arthur G. Kidman reviewed recent appellate court rulings on implementing a moratorium on new connections and complying with CEQA guidelines. In addition, Mr. Kidman requested a closed session to discuss potential litigation. STANDING COMMITTEE REPORTS Item 16. The Executive-Administrative-Organizational Committee scheduled a meeting for Tuesday, December 17, at 9:00 a.m. Item 17. The Finance-Accounting Committee scheduled a meeting for Friday, December 20, at 9:00 a.m. Item 18. The Personnel Committee held a meeting on November 13, 1991 and discussed the General Manager's Evaluation, the Engineering Manager Recruitment, the Maintenance 2 Recruitment, SB198 - Cal-OSHA and Health Insurance. Item 19. The Planning-Engineering-Operations Committee met on November 25, 1991. The Committee discussed Well No. 10 rehabilitation, Camino De Bryant Reservoir Change Order, Main Street north of Lemon Street, Treatment Plant site, Page -2e December 10, 1991 Highland Reservoir Chlorinator and Well No. 17 construction bids. The December 10, 1991 Agenda packet will have minutes of the November 25, PEO meeting. Item 20. The Public Information Committee scheduled a meeting for Monday, December 16, 1991, at 2:30 p.m. INTERGOVERNMENTAL MEETINGS Item 21. Report on City Council meeting of December 3. Director Scanlin reported the City approved the District/City sewer maintenance contract, retirement plan for part-time, seasonal and temporary employees, and Councilman Fried was appointed Mayor. Item 22. Report on MWDOC meeting, December 4. President Knauft reported that MWDOC discussed MWD's water rates. Item 23. Report on WACO meeting, December 6. President Knauft reported that Mr. Jerry Merrow talked about SB959. Item 24. Report on MWD meeting, December 10. President Knauft reported that Assemblyman Polanco addressed the MWD Board. Item 25. Report on OCWD meeting, December 4. Director Fox discussed several planned OCWD projects, how OCWD will fund construction of the project and possible increase in OCWD Basin Replenishment rates. BOARD MEMBER COMMENTS Item 26. Director Fox had no comments. Item 27. Director Korn had no comments. Item 28. Director Scanlin had no comments. Item 29. Vice President Armstrong. Vice President Armstrong reported the Bernardo Junior High booster club has over-purchased Christmas wreaths and now have them available for $10 each. Item 30. President Knauft. President Knauft reported that rainfall on the State Water Project is 59% of normal and the Colorado River system is 116% of normal. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments. President Knauft declared a five minute recess beginning at 5:20 p.m. The meeting reconvened with all Directors and staff present. Page 2323 December 10, 1991 CLOSED SESSION Mr. Arthur Kidman, Legal Counsel, requested a closed session to discuss potential litigation. Upon direction by President Knauft, the Board went into closed session at 5:25 p.m. to discuss potential litigation. On a motion by Director Fox and seconded by Director Scanlin, the Board of Directors voted 5-0 to come out of closed session at 5:42 p.m. ADJOURNMENT On a motion by Director Scanlin and seconded by Director Fox the Board of Directors voted 5-0, at 5:43 p.m., to adjourn to: Thursday, December 26, 1991, at 8:30 a.m. at the District headquarters. William J. Robertson General Manager/Secretary I Ld,