Loading...
HomeMy WebLinkAbout1991-01-24 - Board of Directors Meeting MinutesPage, January 24, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 24, 1991 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by M. Roy Knauft, Jr., President, at 8:32 a.m., January 24, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were: Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; Mike Payne, Engineering Manager; Mike Robinson, Assistant Administrator; and Barbara Bower, Secretary to the General Manager. PRESENTATION Item 1. President Knauft recognized Arthur C. Korn for his tenure as President of the Board of Directors during calendar year 1990 and presented him with a Plaque from the District. On a motion by Vice President Armstrong and seconded by Director Fox, the Board of Directors voted 5-0 to adopt Resolution No. 91-03 In Recognition of the Tenure of Arthur C. Korn as President of the Board of Directors. CONSENT CALENDAR On a motion by Vice President Armstrong and seconded by Director Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 2. Approval of Minutes - Regular meeting of January 10, 1991. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval to release the Cash Bond with Woodcrest Development in the amount of $2,500.00 for the improvements for Tract 12364. Item 5. Approval to release the Guarantee Bond with the William Lyon Company in the amount of $2,000.00 for improvements for Tract 12420. Item 6. Approval of destruction of duplicate meter maintenance records. Item 7. Acceptance of the Treasurer's Report for December 31, 1990. Page January 24, 1991 DISCUSSION CALENDAR Item 8. Consideration of a purchase order with Engine and Equipment Company for overhaul of two gas engines in the amount of $17,702.00. Ray Harsma, Operations Superintendent, reported that, in accordance with the adopted Engine Overhaul and Replacement program, two natural gas engines are due for rebuilding. The two engines are connected to booster pumps at Plant No. 1. In addition, Mr. Harsma reported that the adopted 1990-91 Budget included $16,000 for engine overhaul and the total bid amount is $17,702.00, therefore, in accordance with the General Manager's authority, $1,702 was transferred from Operations Maintenance to the Contract Services category. Following a general discussion of Engine and Equipment Company's qualifications and back-up capability while the engines are being rebuilt, and on a motion by Vice President Armstrong and seconded by Director Korn, the Board of Directors voted 5-0 to approve a purchase order to Engine and Equipment Company in the amount of $17,702.00 for overhaul of two natural gas engines. Item 9. Consideration of a budget for the reimbursement of costs to A.W. Associates No. 3 for the design and construction costs for the Bryant Ranch Water Well No. 1. Mike Payne, Engineering Manager, reported that the 1989 Water Service Agreement between the District and A.W. Associates requires the presentation and approval of a budget for the design and construction of new water wells. In accordance with the agreement, the staff has reviewed a design and construction budget in the amount of $489,555 and recommends approval by the Board of Directors. The Board discussed the status of the water well transmission pipeline and annexation to Orange County Water District (OCWD). Mr. Payne reported that A.W. Associates will pay the annexation fees and process the documents. The Board expressed concern over the financial considerations of annexation to OCWD and referred the annexation, including review of the agreement, to the Finance-Accounting Committee. On a motion by Vice President Armstrong and seconded by Director Korn, the Board of Directors voted 5-0 to approve a budget for the reimbursement of costs to A.W. Associates No. 3 for the design and construction of the Bryant Ranch Water Well No. 1 in the amount of $489,555. Item 10. Consideration of an agreement for modification to the existing 8 inch water main in Lakeview Avenue, south of Yorba Linda Boulevard. Mike Payne, Engineering Manager, reported the District owns a pipeline that interferes with a storm drain project being constructed by the City of Yorba Linda in Lakeview Avenue, south of Yorba Linda Boulevard. In order to respond in a timely manner and avoid delays to the City contractor, the District issued a contract to modify a section of 8 inch pipe. Mr. Payne reported the existing pipe was installed under permit issued by the City. Given the City's prior rights, the District will bear the construction cost. At the Board's request, staff will investigate reimbursement by the City Redevelopment Agency. On a motion by Director Scanlin and seconded by Vice President Armstrong, the Board of Directors voted 5-0 to r:~=A A t Page-2W January 24, 1991 ratify staff action to award a contract to Pacific States Engineering Company in the amount of $8,285.00 and allocate $11,110.00 from the Unappropriated Water Capital Replacement Fund. Item 11. Report on the Financial Statements for the five months ended November 30, 1990. Cheryl Gunderson, Business Manager, reported on the financial statements for the five months ended November, 30, 1990. Ms. Gunderson reported that, due to the recession, construction water income is considerably below last year. The Board then discussed drought related measures and mailing a letter to all customers. The customer letter, and other drought related measures, were referred to the Public Information Committee for further review. On a motion by Director Fox and seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Financial Statements for the five months period ended November 30, 1990. Item 12. Request for selection of a date and location for a Goals Setting Workshop between the Board of Directors and District staff. William Robertson, General Manger, reported that it is time once again for the Board's strategic Goals Setting Workshop. Mr. Robertson requested the Board consider a date in mid to late March. Following a general discussion on dates and calling a Goals Committee meeting, and on a motion by Vice President Armstrong and seconded by President Knauft, the Board of Directors voted 5-0 to set the Goals Setting Workshop for March 28, 1991 at 2:00 pm in the District's Board of Directors Meeting Room. Mr. Robertson will contact President Knauft and Director Korn in late February to set a specific date for a Goals Committee meeting to review details for the workshop. GENERAL MANAGER'S REPORT Item 13. William Robertson handed out copies of the revised Employees Handbook, reported that the IRS revised the mileage reimbursement rate to $0.275 per mile effective January 1, 1991, and the Board's Compensation Ordinance must be adopted at a public hearing which is scheduled for February 14, 1991. President Knauft organized a special Rules Committee, consisting of Vice President Armstrong and Director Korn, to complete review of the Board's Rules for Organization and Procedure prior to the Board's February 14, 1991 meeting. STANDING COMMITTEE REPORT Item 14. No Executive-Administrative-Organizational Committee meeting report was scheduled. Item 15. No Finance-Accounting Committee meeting report was scheduled. Item 16. Authorization for Payment of Bills. On a motion by Vice President Armstrong and seconded by Director Scanlin, the Board of Directors voted 5-0 to approve payment of bills, payroll and refunds in the amount of $141,795.62 on Check No. 6328 through Page = a January 24, 1991 6704 and 7296 and 7304 through 7384; and Payroll Check Nos. 6238 through 6338; and one wire, to ACWA-HPIT in the amount of $15,593.37 dated January 30, 1991. Item 17. Written report on the Personnel Committee meeting of January 8, 1991. The Personnel Committee reported that the Assistant General Manager recruitment process and status, Employee survey, scheduling a photos of Director Scanlin and General Manager Robertson, and a personnel matter were discussed at the January 8th Committee meeting. Item 18. Written report on the Planning-Engineering-Operations Committee meeting of January 7, 1991. The Committee reported that the Elk Mountain Reservoir, Amendment No. 2 to the 1989 Water Service Agreement, James M. Montgomery consultant fees and Allen-McColloch Pipeline were discussed at the Committee's January 7th meeting. Item 19. A Planning-Engineering-Operations Committee meeting was scheduled for Tuesday, January 29, 1991 at 2:00 p.m. Item 20. A Public Information Committee meeting was scheduled for Wednesday, January 6, 1991 at 9:00 a.m. INTERGOVERNMENTAL MEETINGS Item 21. Report on City Council meeting of January 2, 1991. Vice President Armstrong reported that the Imperial Highway issues was discussed at length during the January 2nd City Council meeting. Item 22. Report on MWDOC meeting of January 2, 1991. President Knauft reported the January 2nd meeting was canceled and rescheduled to January 16, 1991. Item 23. Report on OCWD meeting of January 2, 1991. Director Fox reported that OCWD discussed its budget at the January 2nd meeting. Director Fox also reported that the $82 million Budget is scheduled for adoption on February 20th. Item 24. Report on MWDOC meeting of January 16, 1991. President Knauft reported that MWDOC's acknowledgement of his MWD directorship, and Director's fees and health plans were discussed at the January 16th meeting. Item 25. Report on OCWD meeting of January 25, 1991. Director Fox reported that the Seasonal Storage Program; and water supply conditions above Prado Dam were discussed at the January 25th meeting. Item 26. Report on Planning Commission meeting of January 23, 1991. Director Scanlin reported that the temporary storage tank serving area "J" in I.D.-2 were discussed at the January 23rd meeting. Page January 24, 1991 BOARD MEMBER COMMENTS Item 27. Director Fox: Director Fox reported on the ground breaking ceremonies for the Seven Oaks Dam project and the Santa Ana River Mainstream Project. Item 28. Director Korn: Director Korn reported that Lake Tahoe was at its lowest level in history and the lack of snowfall in the Sierra's will cause increased demand on imported water supply facilities. Item 29. Director Scanlin: Director Scanlin had no comments. Item 30. Vice President Armstrong: Vice President Armstrong reported on an article in the Orange County Register regarding the City of Santa Ana implementing a "Water Cop" program, and requested a staff review of recently adopted financial legislation identified as items 25 and 26 in Arthur Kidman's legislative report Item 31. President Knauft: President Knauft had no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board reviewed the activity calendar and assignments through February were made. CLOSED SESSION On a motion by Vice President Armstrong and Seconded by Director Fox the Board of Directors voted 5-0 to go into closed session at 9:54 a.m. with the General Manager to discuss a personnel matter. On a motion by Director Korn and seconded by Vice President Armstrong the Board of Directors voted 5-0 to come out of closed session at 10:30 a.m. without any action being taken. ADJOURNMENT On a motion by Director Korn and seconded by Director Fox, the Board of Directors voted 5-0 to adjourn the meeting at 10:30 a.m. 4//i/w iWiVilliam J. Robertson General Manager/Secretary