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HomeMy WebLinkAbout1991-02-28 - Board of Directors Meeting MinutesD91 + Pagel= February 28, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 28,1991 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by M. Roy Knauft, Jr., President, at 8:30 a.m., February 28, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were: Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul Armstrong and President M. Roy Knauft, Jr. Also present were: William Robertson, Secretary/General Manager; Cheryl Gunderson, Business Manager, Ray Harsma, Operations Superintendent; Mike Payne, Engineering Manager; Mike Robinson, Assistant Administrator; Barbara Bower, Secretary to the General Manager; and, John Brundahl, Plant Operator III. Others present were Mr. Ted Lovedeer, representing Delphi Development. INTRODUCTION OF NEW EMPLOYEE Item 1. Introduction of new employee, John Brundahl, Plant Operator lll. Ray Harsma, Operations Superintendent introduced Mr. John Brundahl as the District's new Plant Operator III. The Board welcomed Mr. Brundahl back to the District. CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Fox noted a correction to Item No. 33 in the Draft Minutes and Vice President Armstrong requested that future minutes record the time a Director leaves the meeting. On a motion by Director Fox and seconded by Vice President Armstrong the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 2. Approval of Minutes - Regular meeting of February 14, 1991, as corrected. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval to pay bills, payroll and refunds in the amount of $564,488.00 on Check Nos. 6791, 6793, 7385, 7386 and 7501 through 7600; and Payroll Check Nos. 6462 through 6516; and one wire to Bank of America in the amount of $147,352.50 dated February 27, 1991. Item 5. Approval of the Terms and Conditions for Water Service with General Mills Foods for their restaurant located on Oakhurst Street, Job No. 9105. Page - ~ -2269 February 28, 1991 Item 6. Approval of the Terms and Conditions for Water and Sewer Service with Delphi Development, a California General Partnership for their project located at the northwest corner of Orchard Drive and Lakeview Avenue, Tract No. 13712, Job No. 9104. Item 7. Approval of the Treasurer's Report for January 31, 1991. ACTION CALENDAR. Item 8. Consideration of date for Board of Directors Annual Facilities Tour. Mike Payne, Engineering Manager, suggested a date of April 11, 1991, following the regular Board meeting, for the Board of Directors annual facilities tour. Mike reported that lunch would follow the tour. On a motion by Director Scanlin and seconded by Director Fox the Board of Directors voted 5-0 to set April 11, 1991 as the date for the annual facilities tour. Item 9. Consideration of the Updated Gas Engine Overhaul and Replacement Program. Ray Harsma, Operations Superintendent, reviewed the purpose of the program and reported on the financial assistance provided by the Southern California Gas Company. There was a general discussion by the Board of Directors on the purpose of the program, rehabilitation of Well No. 10 and smog control requirements instituted by the South Coast Air Quality Management District. On a motion by Director Korn and seconded by Vice President Armstrong the Board of Directors voted 5-0 to approve the Updated Gas Engine Overhaul and Replacement Program. Item 10. Consideration of Resolution Supporting the Nomination of John Covas to Executive Committee of ACWA/JPIA. The Board of Directors reviewed supporting materials submitted by staff noting Mr. Covas is a candidate who would represent southern California interests. On a motion by Vice President Armstrong and seconded by Director Fox the Board of Directors voted 5-0 to adopt Resolution No. 91-07 supporting the nomination of Mr. John Covas to Executive Committee of ACWA/JPIA. Item 11. Consideration of the Purchase of Lawn Water Guides. Mike Robinson, Assistant Administrator, reported the lawn watering guides are a very practical information item and the District gives out a lot of them each year. Mr. Robinson reported the District, in conjunction with Irvine Ranch Water District, has an opportunity to have 2,500 items at a very reasonable cost, and this matter was reviewed with the Public Information Committee at their February 15, 1991 meeting. Following a general discussion on the distribution of the materials, and on a motion by Director Korn and seconded by Vice President Armstrong the Board of Directors voted 5-0 to approve the I purchase of 2,500 Lawn Water Guides. Item 12. Consideration of Resolution to amend the Employee Retiree Insurance Policy. William Robertson, General Manager, reported the District's current policy for retiree insurance requires the District to purchase a Medicare supplement when the ,29 (S Pager February 28, 1991 retiree, or their spouse, reaches the age 65. Given that ACWA does not provide such insurance, the District must purchase the supplement for each retiree and administer the claims process. In order to reduce staff costs, it is recommended the District continue the current ACWA provided health plan for the retiree. Mr. Robertson reported the cost to retain current coverage is offset by reduced administrative overhead. President Knauft reported he would support the proposal, however, he further requested staff to review other alternatives to reduce insurance costs. In addition, he referred the program to the Personnel Committee for more study. On a motion by Director Fox and seconded by President Knauft the Board of Directors voted 5-0 to adopt Resolution No. 91-08 Amending Sections of the Personnel Rules. Item 13. Consideration of Emergency Water Conservation Program. William Robertson, General Manager, reviewed the current drought conditions, actions currently being considered by Metropolitan Water District, actions being proposed by the District, presentation to the Yorba Linda City Council, and details of the draft Emergency Water Management Ordinance. The Board of Directors reviewed the matter at length and offered advice to staff concerning a variety of items in the draft Ordinance. The Board of Directors concurred the draft Ordinance provided a framework for action that can be taken in the event consumers do not achieve voluntary reductions. The Board of Directors provided input regarding a letter to customers. Director Korn requested this matter appear on the agenda for the adjourned meeting scheduled for March 7, 1991. Lastly, this matter will be presented for consideration at the Board of Directors March 14, 1991 meeting. GENERAL MANAGER'S REPORT Item 14. General Manager's oral report and comments. Mr. Robertson reported that a request for a meeting with the City of Placentia City Manager and City Council regarding the drought was mailed to the City's Public Works Director. In addition, Ms. Bower discussed Board of Directors' reservations for the upcoming ACWA conference. STANDING COMMITTEE REPORT Item 15. There was no Executive-Administrative-Organizational Committee meeting report. Item 16. A Finance-Accounting Committee meeting was scheduled for Wednesday March 6, 1991 at 1:00 p.m. Item 17. There was no Personnel Committee meeting report. Item 18. There was no Planning-Engineering-Operations Committee meeting report. Page,2940 February 28, 1991 Item 19. Report on Public Information Committee meeting of February 15, 1991. The Committee reported that a letter to customers regarding the drought and lawn watering guides were discussed at the February 15, 1991 Committee meeting. SPECIAL COMMITTEE REPORT Item 20. Schedule Board's Goals Workshop Committee Meeting. The Committee scheduled a meeting for March 12, 1991 at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 21. Report on Program CSDA meeting, February 15, 1991. Director Korn reported on the meeting and the upcoming CSDA Legislative day in Sacramento. Item 22. Report on City Council meeting of February, 19, 1991. Director Fox reported that trash bins were once again the major topic discussed at the February 19, 1991 City Council meeting. Item 23. Report on MWDOC meeting, February 20, 1991. President Knauft was unable to attend the February 20, 1991 MWDOC meeting. Item 24. Report on OCWD meeting of February 20, 1991. Director Fox reported that the Technical Advisory Committee activities were discussed at the February 20, 1991 OCWD meeting. Item 25. Report on Planning Commission meeting, February 27, 1991. Director Korn reported the Planning Commission also discussed trash bins. BOARD MEMBER COMMENTS Item 26. Director Fox: Director Fox had no comments. Item 27. Director Korn: Director Korn had no comments. Item 28. Director Scanlin: Director Scanlin had no comments. Item 29. Vice President Armstrong: Vice President Armstrong reviewed the 1990 Census data printed in the Orange County Register. Item 30. President Knauft: President Knauft passed out correspondence from MWD concerning imported water supplies into southern California. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the activity calendar and made assignments for the period through the March 14th Board meeting. -Yi 1 Page z" February 28, 1991 CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Director Fox and seconded by Director Scanlin the Board of Directors voted 5-0 at 11:14 a.m. to adjourn the meeting to Thursday, March 7, 1991 at 8:30 a.m. at the District Bgardroom. William J. Robertson General Manager/Secretary r