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HomeMy WebLinkAbout1991-03-14 - Board of Directors Meeting MinutesPage-1 March 14, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 14, 1991 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., March 14, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; Mike Payne, Engineering Manager; Mike Robinson, Assistant Administrator; and Barbara Bower, Secretary to the General Manager. INTRODUCTION OF VISITORS AND PUBLIC PARTICIPATION There were no visitors or participation by the public. CONSENT CALENDAR Prior to voting on the Consent Calendar, the Board of Directors discussed Item No. 8, the Declaration of Restrictive Covenants Agreement. The Board of Directors discussed construction of a pool during the drought. Mr. Arthur G. Kidman, District legal counsel, responded that it is consistent with policy to approve the Agreement. and, then request the homeowner withhold building the pool at this time. Following a general discussion regarding building pools during a drought, the matter was. referred to legal counsel for further study. On a motion by Director Fox and seconded by Vice President Armstrong the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes-Regular Meeting of February 28, 1991 and Adjourned Meeting of March. 7, 1991. Item 2. Authorization for Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $278,269.75 on Check Nos 6794, 6801, 7604 through.7691; and Payroll Check Nos. 6521 through 6576; and one wire to MWDOC in the amount of $97,264.52 dated March 14, 1991. Item 4. Approval to release the Guarantee Bonds within the Baldwin Company, totaling $10,000.00 for the Water Improvement for their Tract Nos. 11455 and 11967. Item 5. Approval to release the Guarantee Bonds with Warmington Homes, totaling $7,500.00 for the Water Improvements for their Tract Nos. 10011 and 10287. Page March 14, 1991 Item 6. Approval to release the Guarantee Bonds with William Lyon Company, totaling $5,500.00 for the Water Improvements for their Tract Nos. 12566 and 12587. Item 7. Approval of Progress Payment No. 2 to BFI Constructors, Inc. in the amount of $49,284.00 for construction of the Elk Mountain Reservoir, Job No. 8918. Item 8. Approval of a Declaration of Restrictive Covenants Agreement with Mr. and Mrs. Sergio Avina; and authorize the President and Secretary to execute the Agreement. Item 9. Approval of Progress Payment No. 1 to D.M. Kisling Construction in the amount of $21,060.00 for modifications at the Fairmont Pumping Station located at 4150 1/2 Fairmont Boulevard; authorize the filing of the Notice of Completion; and approve the payment of the 10% retention totalling $2,340.00, 35 days after the Notice of Completion has been recorded, if no liens have been filed, Job No. 8916. Item 10. Approval to solicit proposals for engineering services to design the Esperanza Transmission Pipeline, Job No. 9107. DISCUSSION CALENDAR Item 11. Consideration of engineering services for Sewer facilities located at Yorba Linda Boulevard and Palm Avenue. Mike Payne, Engineering Manager, reported on the technical feasibility of constructing a sewer project near Yorba Linda Blvd. and Palm Ave. in conjunction with a City of Yorba Linda Storm Drain project in the same area. Mr. Payne reviewed four alternatives of how to finance the proposed sewer improvements. Mr. Payne concluded that precise construction costs were required before the homeowners and/or the District were able to make an informed decision as to the best financing alternative. Lastly, Mr. Payne reported that precise construction costs can be developed after engineering is complete. Consequently, staff recommends finishing the engineering, and instructing the District's Sewer Consultant, Sam W. Peterson and Associates, to prepare detailed cost analysis and a draft petition for a Sewer Assessment District. On a motion by Director Korn and seconded by Vice President Armstrong the Board of Directors voted 5-0 to authorize Sam W. Peterson to prepare a cost analysis and a formal petition for a possible Sewer Assessment District; approve a contract with BSI Consultants in the amount of $14,600.00 to prepare the necessary sewer improvement plans and specifications; and approve the transfer of $18,000.00 from the Fairmont-Yorba Linda Boulevard sewer project. I Item 12. Report on Financial Statements for the seven months ended January 31, 1991. Cheryl Gunderson, Business Manager, reported there was nothing to add to the Agenda Report. Ms. Gunderson reported that due to the drought, water sales revenue Page March 14, 1991 are down by approximately $300,000 from last year and expenses are up. Following a general discussion on interest earnings and their allocation, and on a motion by Director Korn and seconded by Director Scanlin the Board of Directors voted 5-0 to approve the Financial Statements for the seven months ended January 31, 1991. Item 13. Consideration of Resolution supporting the nomination of Mr. Donn Hall as a member of the Executive Committee of ACWA Joint Powers Insurance Authority. Following a general discussion that Mr. Hall was local representative and known to some members of the Board of Directors, and on a motion by Director Fox and seconded by Vice President Armstrong the Board of Directors voted 5-0 to adopt Resolution No. 91-09 supporting the nomination of Mr. Donn Hall as a member of the Executive Committee of ACWA Joint Powers Authority. Item 14. Consideration of Emergency Water management Program Ordinance. William Robertson, General Manager, began his report with an update on the condition of Oroville Reservoir in northern California. Mr. Robertson reported the lake has risen 34 feet from its lowest point and 20 feet in the last seven days. Mr. Robertson also reported the recent storms have helped water storage conditions, however, the lake is still down 214 feet below the spillway and current storage is about 37% of maximum. Additionally, recent snowfall in the Mammoth Lakes area has helped, but not eliminated, drought conditions on the Los Angeles DWP system. President Knauft then reported on the condition of MWD's Colorado River Aqueduct system. Mr. Robertson then reported on the March 12, 1991 action by MWD's Board of Directors increasing water rates to $283 per acre foot effective on July 1, 1991; and, possible modifications of incentives and disincentives to the MWD conservation program. Mr. Robertson then discussed the details in proposed Ordinance No. 91-02. Following a general discussion on the Ordinance, the Board of Directors instructed staff to provide additional flexibility by removing the water conservation measures and other sections from the Ordinance and placing them in separate Resolutions. On a motion by Vice President Armstrong and seconded by Director Fox the Board of Directors voted 5-0 to approve the first reading of Ordinance No. 91-02, An Urgency Ordinance of the Board of Directors of the Yorba Linda Water District Finding the Necessity for and Adopting an Emergency Water Management Program; and schedule a public hearing for 9:00 a.m. on March 28, 1991. GENERAL MANAGER'S REPORT Item 15. General Manager's oral report and comments. Mr. Robertson reported on a request from the Orange County Register for the District's top water users. LEGAL COUNSEL'S REPORT Item 16. Mr. Arthur G. Kidman reported on a court case between the New York Times and Goleta County Water District regarding the media's right to have access to records Page 3:.. March 14, 1991 of water users. The court concluded the media's request supersedes the public right to privacy therefore the District must comply with a request to make consumption records available. STANDING COMMITTEE REPORT Item 17. There was no Executive-Administrative-Organizational Committee meeting report. Item 18. Report on the Finance-Accounting Committee meeting of March 6, 1991. The Committee reported that the Mickel Lane/Palm Avenue Sewer Project and Sewer Master Plan were discussed at the March 6, 1991 Committee meeting. Item 19. There was no Personnel-Insurance Committee meeting report. Item 20. There was no Planning-Engineering-Operations Committee meeting report. Item 21. Report on Public Information Committee meeting of March 4, 1991. The Committee reported that a letter to customers regarding the drought was discussed at the March 4, 1991 Committee meeting. SPECIAL COMMITTEE REPORT Item 22. Board Goals Workshop Committee Meeting. The Committee reported the Goals Workshop is scheduled to follow the March 28, 1991 Board meeting and that due to a shortage of staff, the Workshop will consist of an update of activities by General Manager and establishing priorities for this year. INTERGOVERNMENTAL MEETINGS Item 23. Report on WACO meeting, March 1, 1991. President Knauft reported that a MWD representative discussed the drought. Item 24. Report on Special District Board Management Seminar, March 1-3, 1991. Director Scanlin reported that the Seminar was very informative and helpful to new Board members. Item 25. Report on City Council meeting, March 5, 1991. President Knauft reported the District's drought presentation was well received and the City staff was instructed to draft a Resolution supporting the District's program. Item 26. Report on MWDOC meeting of March 6, 1991. President Knauft reported on the MWDOC Board meeting. Item 27. Report on OCWD meeting, March 6, 1991. Director Fox reported that OCWD discussed MWD price changes and establishing a drought hot line. Page March 14, 1991 Item 28. Report on ACWA Conference, March 7-10, 1991. All Directors attended the conference and reported the presentations on tree ring research, liability issues and legislative term limits were quite informative. Item 29. Report on CSDA meeting, March 8, 1991. Director Korn did not attend due to a conflict with the March 7-10, 1991 ACWA Conference. Item 30. Report on the Planning Commission meeting, March 13, 1991. Director Korn reported on the March 13, 1991 Planning Commission meeting. BOARD MEMBER COMMENTS_ Item 31. Director Fox: Director Fox had no comments. Item 32. Director Korn: Director Korn had no comments. Item 33. Director Scanlin: Director Scanlin had no comments. Item 34. Vice President Armstrong: Vice President Armstrong noted that the District needs to note the measures it has taken to conserve water, such as drought tolerant landscaping at the office and reservoir sites, etc. Item 35. President Knauft: President Knauft had no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the activity calendar and noted that, due to a conflict with the ACWA Conference, the May 9, 1991 Board of Directors meeting will need to be changed. CLOSED SESSION There was no closed session ADJOURNMENT On a motion by Director Fox and seconded by Director Korn the Board of Directors voted 5-0 at 11:00 a.m. to adjourn the meeting to Thursday, March 28, 1991 at 8:30 a.m. at the District Boardroom. William J. Robertson General Manager/Secretary