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HomeMy WebLinkAbout1990-01-25 - Board of Directors Meeting MinutesPaged January 25, 1990 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 25,1990 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Arthur Korn, President, at 8:30 a.m., January 25, 1990, in the Orange County Fire Department Station 10 at 18422 Lemon, Yorba Linda CA. Directors present were: Whit Cromwell, Sterling Fox and President Korn. Director Armstrong and Vice President Knauft were absent. Also present were: William P. Workman, General Manager; William Robertson, Assistant General Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent; and Barbara Bower, Secretary. QRESENTATION Item 1. Presentation honoring Director Sterling Fox. On behalf of the Board of Directors, President Arthur Korn presented Director Sterling Fox with a plaque of appreciation honoring him for his service as President of the Board of Directors in 1989. On a motion by Director Cromwell and seconded by President Korn, the Board of Directors voted 3-0 to adopt Resolution 90-02 honoring Director Sterling Fox for his service as President of the Board. CONSENT CALENDAR After a brief discussion regarding the Maturity Date and Agency Headings on the Treasurer's report, on a motion by Director Cromwell and seconded by Director Fox, the Board of Directors voted 3-0 to approve the Consent Calendar as follows: Item 2. Approval of Minutes - Regular meeting of January 11, 1990. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of Progress Payment No. 14 to F.T. Ziebarth Company, in the amount of $12, 670.47, for construction of the Santiago Reservoir, Job No. 8140 Item 5. Approval of payment in the amount of $82, 922.60 to Warmington Homes for the reimbursement of the construction cost of the 10" water main in San Antonio Road, job No. 8401 Item 6. Approval of Progress Payment No. 15 to Fred H. Woodard, in the amount of $73, 606.50, for construction of the Chino Hills Reservoir, Job No. 8136. Page January 25, 1990 Item 7. Approval of an agreement with Engine and Equipment Company for two gas engine overhauls in the amount of $20,624.50; and authorize the President and Secretary to execute the agreement. Item 8. Approval of an agreement with Howard's Chevron for gasoline products; approval of an agreement with Mel Roberts Enterprises, Inc. for diesel fuel; and authorize the President and Secretary to execute the agreements. Item 9. Acceptance of the Treasurer's Report for December 31, 1990. Item 10. Approval to settle claim by District against O.D. Beavers in the amount of $4,020.00. DISCUSSION CALENDAR Item 11. Update on Allen-McColloch Pipeline Shutdown. Engineering Manager Mike Payne made an oral presentation to the Board concerning the Allen-McColloch Pipeline Shutdown. He stated that the nine day shutdown commenced on Sunday, January 21, 1990 and is well underway. Mr. Payne stated that as planned, notices were sent to all District customers. He mentioned that the District has received several complaints concerning the noise attributable to a temporary diesel pumping engine that is being used in the easterly section of the District during the shutdown. However, providing water to the entire District would not be possible at this time without the use of the temporary engine. The District's staff is limiting the use of the engine as much as practically possible while maintaining water service to District customers. After a brief discussion by the Board with regard to it's appreciation to the staff for the successful public information campaign on this issue, the Mr. Payne's report was accepted as an informational item. Item 12. Report on financial statements for the five months ended November 30, 1989. Business Manager Cheryl Gunderson briefly reviewed the District's financial statements ended November 30, 1989. She noted that total assets of $65,102,688 exceed Total Liabilities of $25, 630,186 for a fund equity of $39,742,502. After a brief discussion by the Board, on a motion by Director Cromwell and seconded by Director Fox, the Board of Directors voted 3-0 to accept the Financial Statements ended November 30, 1989. Item 13. Request for Proposal for the Plant No. 1 Master Plan-Phase II (Site-Land Use Plan). Executive Assistant to the General Manager Robb Quincey reviewed the main focus of Phase II, and briefly explained the Request for Proposal process with regard to this project. He stated that two alternative approaches to future site development were sought by the District. Mr. Quincey stated that one alternative should propose a conventional, standard public operations facility plan. The other plan should propose a nonconventional, entrepreneurial plan for use of the site. He concluded his report by reviewing the timeline for the Request for Proposal and evaluation process. The Board asked that the staff chart all of the issues associated with use of Plant No. 1. After a brief discussion by the Board concerning the focus of Phase II, on a motion by Director Fox and Page-SW January 25, 1990 seconded by Director Cromwell, the Board of Directors voted 3-0 to approve a Request for Proposal to solicit bids for the Plant No. 1 Master Plan-Phase II (Site-Land Use Plan). GENERAL MANAGER'S REPORT Item 14. No General Manager's report was scheduled; however, General Manager William Workman reminded the Board of a need for closed session at the end of their meeting to discuss a personnel matter. Furthermore, Mr. Workman updated the Board with regard to the ongoing Headquarters Building renovation project. STANDING COMMITTEE REPORTS Item 15. Report on Executive-Administrative-Organizational Committee meeting of January 18, 1990. President Korn reported that the items of discussion at this meeting included the review of the District's Ordinance No. 1, Board of Directors Handbook, and the District's Employee Survey. Item 16. Oral Report on Finance-Accounting Committee meeting of January 23, 1990. President Korn reported that this meeting was canceled and rescheduled for January 30, 1990. Item 17. Authorization for Payment of Bills. On a motion by Director Cromwell and seconded by Director Fox, the Board of Directors voted 3-0 to approve payment of bills and rate deposits in the amount of $346,991.97 on Check Nos. 19092 through 19261, and Payroll Check Nos. 4508 through 4563. Item 18. Oral Report on Personnel Committee meeting of January 22, 1990. Director Fox requested a closed session at this meeting to discuss a personnel matter. Item 19. Report on Planning-Engineering-Operations Committee meeting of January 17, 1990. General Manager William Workman reported that the District's Headquarters renovation project, Plant No. 1 Master Plan Study, Brighton Annexation, Zone 5 Reservoir Design, Bastanchury road extension, facility names, AMP shutdown, Eastside sewers, Etchandy Well, Eastside Wells and a construction update were the items of discussion at this meeting. Item 20. Oral Report on Public Information Committee meeting of January 22, 1990. Public Information Officer Mike Robinson reported that xeriscape activities and programs, public information activities, District Facilities Tour, Headquarters sign design contest, Annual Report, Public activities with school students, Placentia Cable Program participation, Annual Water Ouality Report and the upcoming District Open House were the main items of discussion at this meeting. INTERGOVERNMENTAL MEETINGS Item 21. Report on CSDA meeting of January 12, 1990. President Korn reported that nothing of significance to the District was discussed at this meeting. Page January 25, 1990 Item 22. Report on City Council meeting of January 16, 1990. There was no report on this meeting. Item 23. Report on MWDOC meeting of January 17, 1990. There was no report on this meeting. Item 24. Report on OCWD meeting of January 17, 1990. There was no District attendance at this meeting. Item 25. Report on Planning Commission meeting of January 24, 1990. There was no report on this meeting. BOARD MEMBER COMMENTS Item 26. Director Armstrong: Director Armstrong was absent. Item 27. Director Cromwell: Director Cromwell advised the Board of the upcoming Independent Special Districts of Orange County (ISDOC) Executive Board meeting and mini-conference on March 24, 1990; and regular ISDOC Board meeting on March 29, 1990. Item 28. Director Fox: Director Fox had no comment. Item 29. Vice President Knauft: Vice President Knauft was absent. Item 30. President Korn: President Korn had no comments. CLOSED SESSION President Korn directed the Board into closed session to discuss a personnel matter. Upon return from closed session, President Korn indicated that no action was required. ADJOURNMENT On a motion by Director. Cromwell and seconded by Director Fox, the Board of Directors voted 3-0 at 11:05 am to adjourn the meeting to 8:30 am January 26, 1990 at Fire Station No. 10, Yorba Linda. William P. Workman General Manager/Secretary