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HomeMy WebLinkAbout1990-04-26 - Board of Directors Meeting MinutesZL-7 ~s C Page April 26, 1990 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 26,1990 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Arthur C. Korn, President, at 8:32 a.m., at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were: Paul Armstrong, Arthur Korn, Whit Cromwell, Roy Knauft and Sterling Fox. Also present were William P. Workman, General Manager; William Robertson, Assistant General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent, and Barbara Bower, Secretary. CONSENT CALENDAR On a motion by Director Fox and seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of April 12, 1990. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of the distribution of the Chino Hills Reservoir 10% retention in the amount of $82,490.40 to Terri's Tractor and Bill Johnson, Inc. in the amount of $3,217.50; to Pilot Equipment and Bill Johnson, Inc. in the amount of $3,175.00; to Bill Johnson, Inc. and Fred H. Woodard, Co. in the amount of $56,646.50; to Sanders Hydroseeding and Fred H. Woodard, Co. in the amount of $5,278.50 and to Fred H. Woodard, Co. in the amount of $14,172.90. Item 4. Approval on the Terms and Conditions for Water Service with Windsor Park Limited, for their project located south of Yorba Linda Boulevard and east of Rose Drive, Job No. 8741. Item 5. Approval of releasing cash bonds with C.W. Associates totaling $10,000.00, for their Tracts 12779, 12781, 12782 and 12783. Item 6. Acceptance of the Treasurer's Report for March 31, 1990. Item 7. Approval to return 50% of Security Instrument to MMI Management Incorporated. Page 2ag April 26, 1990 Item 8. Approval of Progress Payment No. 5 to J.H. Rives Co. in the amount. of $8,544.00. DISCUSSION CALENDAR Item 9. Consideration of a Declaration of Restrictive Covenants Agreement with Ms. Andree Noppe and with Mr. & Mrs. Craig Caulkins. Engineering Manager Mike Payne reported that Ms. Andree Noppe, 24350 Avenida de Marcia and Mr. and Mrs. Craig Caulkins, 24360 Avenida de Marcia have requested permission to install landscaping and construct a wrought iron fence across the District's easements adjacent to the Bryant Reservoir. He said that such improvements would not substantially hinder the District in it's use of the easements and recommended approval of a Declaration of Restrictive Covenants Agreement with both parties. The Board discussed the maintenance of the landscaping, the District's access rights and the location of the fencing. On a motion by Director Armstrong and seconded by Director Fox, the Board of Directors voted 5-0 to approve Declaration of Restrictive Covenants Agreements with Ms. Andree Noppe and with Mr. & Mrs. Craig Caulkins and authorized the President and Secretary to execute both agreements. Item 10. Consideration of Agreement between the Yorba Linda Water District and Conrad & Associates for the Annual Audit. Business Manager Cheryl Gunderson requested the Board's approval of an agreement with Conrad & Associates for completion of the annual District audit. Several issues regarding the audit were discussed by the Board including the added audit costs associated with the computer conversion, the need for more comment from the auditors and the desire to seek proposals from other audit firms in the next one to two years. On a motion by Director Fox and seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Agreement between the Yorba Linda Water District and Conrad & Associates for the Annual Audit in the amount of $11,940.00; and authorized the President and Secretary to execute the contract. Item 11. Consideration of a request by Southern California Water Committee for a letter to the State Water Resources Control Board in support of the current Bay/Delta Hearings process. Mike Robinson, Assistant Administrator, reviewed the current status of the Bay-Delta hearings and a proposed letter in support of the process and hearing format. On a motion by Director Armstrong and seconded by Director Cromwell, the Board of Directors voted 5-0 to approve a letter to be sent to the State Water Resources Control Board in support of the current Bay-Delta hearings. Item 12. Consideration of a request from the Colorado River Resources Coalition for communication with federal officials concerning decisions on the management of the Glen Canyon Dam. Assistant Administrator Mike Robinson discussed certain proposed j -6 c4 Page April 26, 1990 restrictions on the operation of Glen Canyon Dam that would be detrimental to Colorado River water user agencies. The Board discussed the matter then on a motion by Vice President Knauft and seconded by Director Cromwell the Board of Directors voted 5-0 to send a letter to the Department of Interior to oppose efforts to prevent full development of water resources in the Colorado River Basin. GENERAL MANAGER'S REPORT General Manager William Workman reported that the District's Open House was scheduled for June 8, that the Water Quality Report had been mailed out to all customers and that this meeting would be adjourned to May 17th. Item 13. Consideration of an Ordinance Establishing Emergency Procedures and Organization for Responding to a Threatened or Actual Disaster. General Manager William Workman requested the Board's approval of an Ordinance that would prescribe the key procedures and organization for the District's emergency response to a disaster. The Ordinance would require preparation of an emergency plan, affirm emergency legislative and administrative authorities, list the administrative line of succession and set forth the procedure for declaring a state of local emergency. The Board reviewed the Ordinance and the extent that it covered water emergencies. On a motion by Director Armstrong and seconded by Director Cromwell, the Board of Directors voted to adopt Ordinance No. 90-02 Establishing Emergency Procedures and Organization for Responding to a Threatened or Actual Disaster. Item 14. Consideration of an Emergency Response Plan for the Yorba Linda Water District. William Workman General Manager presented the District's Emergency Response Plan to the Board for consideration. He explained the process used in development of the plan, the plan's major features, the different response units that would be formed in an emergency and the manner in which the plan would be implemented. The Board discussed the training and emergency drills that would be needed to prepare the staff for a real emergency. On a motion by Director Fox and seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Emergency Response Plan for the Yorba Linda Water District and authorized the General Manager to make those changes required from time to time to keep the Plan current and viable Item 15. Review of the Board of Director's Goals Workshop Strategic Plan. General Manager William Workman presented the Board's Goals Workshop Strategic Plan for the Board's review. The Strategic Plan had been developed from the Board's workshop held March 8, 1990 and also took into account the Board's discussions from the 1989 workshop. The Board talked about the focus the Strategic Plan gave to the staff in preparing the Five-Year Plan and Annual Budget. It was suggested that commentary about year round schools and redevelopment should be added. On a motion by Director Page 29W ° -1 April 26, 1990 Cromwell and seconded by Director Fox, the Board of Directors voted 5-0 to approve the the Board's Goals Workshop Strategic Plan. STANDING COMMITTEE REPORT Item 16. No Executive-Administrative-Organizational Committee meeting report was scheduled. Item 17. No FinanQe-Accounting Committee meeting report was scheduled. Item 18. Authorization for Payment of Bills. Director Knauft expressed his concern with the prices paid for different items on the list of bills and the purchasing methods being used by the staff. General Manager William Workman stated that the staff obtains bids and quotes from vendors in accordance with the District's Purchasing Resolution. On a motion by Director Knauft and seconded by Director Armstrong, the Board of Directors voted 5-0 to approve payment of bills and rate deposits in the amount of $1,769,890.52 on Check Nos. 19897 through 20010, and Payroll Check Nos. 4993 through 5051 and three wires, one dated April 27, 1990 to ACWA in the amount of $11,997.09, one dated April 27, 1990 to Bank of America in the amount of $1,273,542.50 and one dated May i 11, 1990 to MWDOC in the amount of $222,841.11. i Item 19. The Personnel Committee scheduled a meeting for May 3, 1990. Item 20. The Planning-Engineering-Operations Committee scheduled a meeting for May 3, 1990. Item 21. Report on Public Information Committee meeting of April 17, 1990. The Committee reported on the Facilities Tour, Xeriscape Yorba Linda, Xeriscape Awards, Xeriscape '90, the Well Protection Poster, 30th Anniversary and Open House community tours, the drought plans, the public information budget for 1990-91,"Waterlines", Cable TV usage, the Annual Report, use of historical pictures and the draft Emergency Response Plan. INTERGOVERNMENTAL MEETINGS Item 22. Report on CSDA meeting of April 13. President Korn reported on legislation being supported by CSDA regarding bond payment requirements. Item 23. Report on City Council meeting of April 17. Director Fox reported on issues related to CATV, Senior housing and street improvements. Item 24. Report on MWDOC meeting of April 18. Director Knauft said no meeting was held. -a:`r 1 Page April 26, 1990 Item 25. Report on OCWD meeting of April 18. Director Fox described the new Basin Equity Assessment set by OCWD. Item 26. Report on Planning Commission of April 25. Director Armstrong indicated that nothing of significance to the District was discussed. BOARD MEMBER COMMENTS Item 27. Director Armstrong: Director Armstrong asked about the ACWA Conference, the facilities tour and the YMCA survey. Item 28. Director Cromwell: Director Cromwell discussed the work of the Xeriscape Committee. Item 29. Director Fox: Director Fox had no comments. Item 30. Vice President Knauft: Vice President Knauft briefly discussed MWD's rates. Item 31. President Korn: President Korn had no comments. OLOSED SESSION No closed session was required. ADJOURNMENT On a motion by Director Fox and seconded by Director Armstrong, the Board of Directors voted 5-0 to adjourn the meeting to May 17, 1990, 8:30 am at the District Headquarters. General Manager