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HomeMy WebLinkAbout1990-10-11 - Board of Directors Meeting MinutesPage October 11, 1990 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 11, 1990 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Arthur C. Korn, President, at 8:31 a.m., October 11, 1990, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were: Paul Armstrong, Vice President Roy Knauft and President Arthur C. Korn. Director Fox arrived at 8:38 a.m. Also present were William Robertson, General Manager; Arthur G. Kidman, District Legal Counsel; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Mike Payne, Engineering Manager; Ray Harsma, Operations Superintendent; and, Barbara Bower, Secretary. CONSENT CALENDAR On a motion by Director Armstrong and seconded by Vice President Knauft, the Board of Directors voted 3-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of September 27, 1990. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of the Terms and Conditions for Sewer Service with Norm Sperling, for his project located at 19350 Easy Street, Job No. 9043. Item 4. Approval of Progress Payment No. 2 to Changing Times Enterprises, Inc. in the amount of $12,779.15 for the Zone 4 to 3 Pressure Reducing Station. Item 5. Approval to renew Consultant Contract with Sam W. Peterson and Associates for sewer engineering services. DISCUSSION CALENDAR Item 6. Approval to dedicate Right-of-Way to the City of Placentia at the southeast corner of the District's Richfield Road Property; and authorize the President and Secretary to execute the easement deed. At the request of William Robertson, General Manager this item was continued to a future meeting. Director Fox arrived at this point in the meeting. Item 7. Report on selecting professional engineering services. Mike Payne, Engineering Manager, reported on the purpose of prequalifying engineering consultants and that the program was quite successful during the previous two year period. Mr. Payne reported that the current two year period is now over and it is time to solicit Page October 11, 1990 proposals for the next two year period. Following a general discussion, and on a motion by Director Armstrong and seconded by Vice President Knauft, the Board of Directors voted 4-0 to authorize the staff to solicit proposals for selecting professional services for reservoirs, booster stations, transmission pipelines and construction management services. Item 8. Quarterly Report to the Board of Directors on the status of Department projects - continued from the the Board's September 27, 1990 meeting. Mike Robinson, Assistant Administrator presented an audio-visual report of District's activities for the July to September quarterly period. This item is for information only and no action was required by the Board of Directors. GENERAL MANAGER'S REPORT Item 9. Consideration of Resolution No. 90-38 to place Metropolitan Water District saving into a special water conservation account. William Robertson, General Manager reported that the Metropolitan Water District of Southern California is offering a $5.00 savings (rebate) on Seasonal Storage and Interruptible water deliveries so long as the funds are placed into a special account and used for water conservation measures or storage facilities. Mr Robertson went on to report that the total expected savings, nearly $5,875 by the end of the calendar year, could be used to fund water conservation activities, water lines newsletters, tours and Xeriscape seminars. The Board discussed clarification that monies were not only earmarked into the account but that it was acceptable to show expenditures from the account. After a general discussion by the Board, and on a motion by Vice President Knauft and seconded by Director Fox the Board of Directors voted 4-0 to adopt Resolution No. 90-38 Stating Commitment to Place Specified Savings From Seasonal Storage Service and Interruptible Service Into A Special Account. Item 10. Consideration of the Plant No. 1 Master Plan - Phase II Report - continued form the Board's September 27, 1990 meeting. William Robertson, General Manager, reviewed the Plant No. 1 Master Plan - Phase It report submitted by ASL Consulting Engineers Inc. Mr. Robertson reported that Alternative No. 4 is the recommended alternative, that improvements to the site are estimated to cost $3.1 million and will be spread out over a multi year period. Moreover, some improvements, such as the Administration building may never be built. The Board discussed the plan, renovation schedule, financing and land disposition issues at length. Mr. Robertson reassured the Board that renovation of the site is a multi year program and will not begin until the scheduling and financing issues are resolved. The Board then discussed new water wells on the site and reviewed the single lift-double lift concept. On a motion by Director Armstrong and seconded by Vice President Knauft the Board of Directors voted 4-0 to approve the Plant No. 1 Master Plan - Phase 11 Report; authorize staff to develop an implementation and financial plan for renovation of the site based on Alternative No. 4; and, refer the land disposition issues to the Planning-Engineering-Operations Committee for further study. Page October 11, 1990 Item 11. Selection of Alternative Date for Board of Directors meeting of November 22, 1990 - Thanksgiving. William Robertson reported that the Board's November 22, 1990 meeting conflicts with the District's scheduled Thanksgiving holiday. The Board discussed various alternative dates and decided on Tuesday, November 20, 1990 at 3:30 p.m. LEGAL COUNSEL'S REPORT Item 12. District legal counsel, Mr. Arthur G. Kidman, reported that, due to budget cuts by the California legislature, the Ralph M. Brown Act has been changed so that it is no longer necessary to post agenda's 72 hours in advance of the meeting, provide for a public comment period and the rules for adding items to the agenda were changed. Mr. Kidman went on to report that the legislature can renew funding and the Brown Act requirements will return to law. It was the consensus of the Board that the public's right to know outweighs budget negotiations by the legislature and it is important to follow the "open covenants openly arrived at" concept; therefore, the District will continue to follow the rules set forth in the Brown Act even though it is no longer required by law. STANDING COMMITTEE REPORT Item 13. Report on Executive-Administrative-Organizational Committee meeting of October 4, 1990. The Committee reported that the Board of Directors Handbook and meeting with Robert Rauch were discussed at the October 4th Executive Committee meeting. Item 14. Report on Finance-Accounting Committee meeting of October 10, 1990. The Committee reported that contractor passbook accounts, Sam W. Peterson and Associates contract, financing sewer connections, Lincoln National Life Insurance deferred compensation program, and the 1989-90 Audit Report were discussed at the October 10th Finance Committee meeting. Item 15. Authorization for Payment of Bills. On a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 4-0 to approve payment of bills, payroll and refunds in the amount of $488,824.24 on Check Numbers 5931 through 5934, 5540 through 5943, and 6511 through 6609; and Payroll Check Nos. 4667 through 5859; and one wire dated October 10, 1990 to MWDOC in the amount of $281,133.82. Item 16. Report on Personnel Committee meeting of October 8, 1990 at 9:00 a.m. The Committee reported that the Employee Handbook and recruitment process for the Assistant General Manager position were discussed at the October 8th Personnel Committee meeting. Page' October 11, 1990 Item 17. Report on Planning-Engineering-Operations Committee meeting of October 9, 1990. The Committee reported that the Richfield Road Right-of-Way, Highland Reservoir access, Lakeview-Oriente Avenue sewer fee, Shell Oil property, I.D.-2 Water Well, Prequalified Consultants, Chino Hills access road and Telemetry system update were discussed at the October 9th Planning-Engineering-Operations Committee meeting. Item 18. No Public Information Committee meeting report was scheduled. INTERGOVERNMENTAL MEETINGS Item 19. Report on the SCDA Conference, September 19, 1990. Director Fox presented a report on the September 19th CSDA conference. Item 20. There was no report on the October 2, 1990 City Council meeting. Item 21. There was no report on October 3, 1990 MWDOC meeting. Item 22. Report on OCWD meeting held on October 3, 1990. Director Fox presented a report on the October 3rd OCWD Board of Directors meeting. Item 23. Report on WACO Meeting held on October 5, 1990. Vice President Knauft presented a report on the October 5th WACO meeting. Item 24. There was no report on the October 10, 1990 Planning Committee meeting. BOARD MEMBER COMMENTS Item 25. Director Armstrong: Director Armstrong discussed the purpose of plastic bags on fire hydrants, who is responsible for placing them there and who is responsible for removing them; the Fire Station No. 53 dedication ceremony; and, the Small Change Theater programs. Item 26. Director Fox: Director Fox discussed the November 7th breakfast co-sponsored by Senator Frank Hill; and, publicity announcing the appointment of a new General Manager. Item 27. Vice President Knauft: Vice President Knauft had no comments. Item 28. President Korn: President Korn had no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR General Manager, William Robertson, reported that the tour previously scheduled for December 1, 1990 was rescheduled for December 8th; a reminder that the upcoming parades are scheduled for Saturday, October 13 and Saturday, October 27; and, the office will be closed for the Columbus day holiday on Friday, October 12, 1990. Q-`~ k Page h October 11, 1990 CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Vice President Knauft Directors voted 4-0 to adjourn the meeting and seconded by Director Fox, the Board of at 10:41 a.m. William J. Robertson General Manager/Secretary