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Home My WebLink About2017-08-22 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, August 22, 2017, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL J. Wayne Miller, President Al Nederhood, Vice President Andrew J. Hall, Director Phil Hawkins, Director Brooke Jones, Director 4. ADDITIONS/DELETIONS TO THE AGENDA 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports 6. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Board of Directors Workshop Meeting Held June 19, 2017 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Special Meeting Held June 27, 2017 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,567,270.40. 7.4. Request to File Notice of Completion for the Richfield Road Water Main Project Recommendation: That the Board of Directors authorize staff to file the Notice of Completion for construction of the Richfield Road Water Main Project, Job No. J2014-23. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Establishing Time of Adjournment for Regular Board Meetings Recommendation: That the Board of Directors approve Resolution No. 17-28 establishing a time of adjournment for regular meetings and amending Resolution No. 16-12. 8.2. Adding the Position of Assistant General Manager to the District's Conflict of Interest Code Recommendation: That the Board of Directors approve Resolution No. 17-29 adopting a Conflict of Interest Code for the District and rescinding Resolution No. 16-22. 8.3. Updating the District's Purchasing Policy Recommendation: That the Board of Directors approve Resolution No. 17-30 Adopting a Purchasing Policy and Rescinding Resolution No. 13-03. 9. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 9.1. Cash and Investment Report for Period Ending July 31, 2017 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports 10.2. General Manager's Report 10.3. General Counsel's Report 10.4. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Miller/Nederhood) · Next meeting scheduled September 28, 2017 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Miller/Hawkins) · Minutes of the meeting held June 12, 2017 at 4:00 p.m. · Next meeting scheduled September 18, 2017 at 4:00 p.m. at YL City Hall. 11.3. Joint Agency Committee with City of Placentia (Miller/Nederhood) · Next meeting yet to be scheduled. 12. INTERGOVERNMENTAL MEETINGS 12.1. LAFCO - August 9, 2017 (Nederhood - As Needed) 12.2. YL Planning Commission - August 9, 2017 (Hawkins - As Needed) 12.3. YL City Council - August 15, 2017 (Miller) 12.4. MWDOC Board - August 16, 2017 (Nederhood) 12.5. OCWD Board - August 16, 2017 (Jones) 12.6. UWI Annual Conference - August 16-18, 2017 (Jones/Nederhood) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from August 23 - October 31, 2017 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 14.1. SWRCB Briefing - August 23, 2017 Recommendation: That the Board of Directors approve Director attendance at this event if desired. 15. ADJOURNMENT 15.1. A Board of Directors Workshop Meeting has been scheduled Thursday, August 24, 2017 at 4:30 p.m. The next Regular Board of Directors Meeting will be held Tuesday, September 12, 2017. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: August 22, 2017 Subject:Minutes of the Board of Directors Workshop Meeting Held June 19, 2017 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 2017-06-19_-_Minutes_-_BOD.doc Minutes Minutes Minutes of the YLWD Board of Directors Workshop Meeting Held June 19, 2017 at 4:00 p.m. 1 2017-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Monday, June 19, 2017, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 4:02 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT J. Wayne Miller, President Marc Marcantonio, General Manager Al Nederhood, Vice President Steve Conklin, Engineering Manager Andrew J. Hall, Director John DeCriscio, Operations Manager Phil Hawkins, Director Gina Knight, HR/Risk and Safety Manager Brooke Jones, Director Delia Lugo, Finance Manager Art Vega, Information Technology Manager Annie Alexander, Executive Secretary Cindy Botts, Management Analyst Kelly McCann, Senior Accountant Melissa Muttaraid, Public Affairs Representative ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Khanh Phan, Senior Consultant, Raftelis Financial Consultants 4. PUBLIC COMMENTS None. 5. DISCUSSION ITEMS 5.1. Presentation of 2017 Water Financial Model Update Ms. Delia Lugo introduced Ms. Khanh Phan from Raftelis. Ms. Phan provided a brief outline of her presentation and reviewed the following topics: financial challenges associated with managing water/wastewater systems; benefits of utilizing a financial model; importance of financial planning and financial policies; and the purpose of reserves. She also Minutes of the YLWD Board of Directors Workshop Meeting Held June 19, 2017 at 4:00 p.m. 2 covered the purpose of different reserve types and debt coverage ratios. Ms. Phan then summarized the District’s current water related reserve types and existing minimum targets, and suggested water related reserve types and target ranges. Discussion regarding the relationships between reserve levels, debt coverage ratios, and credit agency ratings followed. Ms. Phan reviewed the purpose of a debt management policy, imitations on debt issuance, and debt coverage ratio requirements and target ranges. She then provided an overview of water related key assumptions and escalation factors as related to establishing a financial plan. Discussion ensued regarding projected personnel, water supply, and other operating expenses. Projected water sales scenarios, historical and anticipated conservation behavior, and a comparison of water capital improvement plan (CIP) budgets were also discussed. Ms. Phan briefly summarized the District’s historical and current debt and the District’s financial plan model. Further discussion regarding the District’s reserve levels, debt coverage ratios, and debt management policy followed. Ms. Phan then reviewed each of the charts in the model’s dashboard in detail and noted that the projected data reflected no increase in revenue through FY22. She explained that the model would be updated as new data became available for the purposes of evaluating the District’s financial plan. Ms. Phan then demonstrated the model and the projected impact of various inputs. Discussion ensued regarding expenses in the draft FY18 budget, expenditures that qualify for capitalization, and the need for updating the District’s Asset Management Plan (AMP). Ms. Phan continued demonstrating various components of the model as requested by the Board. Mr. Terry Harris (resident) commented on the Ad Hoc Citizens Advisory Committee’s recommendations in relation to the District’s finances, making the model available to the public, the suggested level of debt coverage, issuing a refund to customers, updating the AMP, and the need for studying budget based water rate structures. The Board discussed potentially deferring certain expenditures included in the draft FY18 budget, the importance of having a strategic plan, water reserve balances, and funding for CIP. Ms. Phan manipulated the model using inputs requested by the Board. The Board further discussed deferring and/or eliminating certain expenditures in the draft FY18 budget and requested a detailed report of supplies and services of same. The Board also requested a printout of each of the tables from the model. Discussion followed regarding costs associated with pending litigation, further analysis of the draft supplies and services budget for FY18, and the timeline for final review and adoption. Ms. Phan continued manipulating the model using various inputs requested by the Board. Discussion ensued regarding the administrative penalty reserve, reserve levels, unfunded accrued liabilities, and the benefits of establishing a rate stabilization reserve. Minutes of the YLWD Board of Directors Workshop Meeting Held June 19, 2017 at 4:00 p.m. 3 Ms. Cindy Botts indicated that the requested reports would be provided to the Board promptly. She noted that the draft FY18 budget financial summaries would be presented to the Board at the next regular meeting and that any requested changes would be incorporated into the fully illustrated document. Mr. Andrew Gagen was tasked with looking into the ramifications of dropping out of pending litigation. No other major concerns related to the draft FY18 budget or suggested reserve levels were raised. 6. ADJOURNMENT 6.1. The meeting was adjourned at 7:20 p.m. Annie Alexander Assistant Board Secretary ITEM NO. 7.2 AGENDA REPORT Meeting Date: August 22, 2017 Subject:Minutes of the Board of Directors Special Meeting Held June 27, 2017 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 2017-06-27_-_Minutes_-_BOD_(A).doc Minutes Minutes Minutes of the YLWD Board of Directors Special Meeting Held June 27, 2017 at 6:00 p.m. 1 2017-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, June 27, 2017, 6:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:00 p.m. 2. ROLL CALL DIRECTORS PRESENT STAFF PRESENT J. Wayne Miller, President Marc Marcantonio, General Manager Al Nederhood, Vice President Gina Knight, HR/Risk and Safety Manager Andrew J. Hall, Director Annie Alexander, Executive Assistant Phil Hawkins, Director Brooke Jones, Director ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP 3. PUBLIC COMMENTS None. 4. CLOSED SESSION The meeting was adjourned to Closed Session at 6:01 p.m. All Directors in attendance were present. Also present were Messrs. Andrew Gagen and Marc Marcantonio and Ms. Gina Knight. 4.1. Conference with Legal Counsel – Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Irvine Ranch Water District vs. Orange County Water District (OC Superior Court – Case No. 00858584) The Board reconvened in Open Session at 6:38 p.m. Mr. Andrew Gagen reported that no action was taken during Closed Session that was required to be reported under the Brown Act. Minutes of the YLWD Board of Directors Special Meeting Held June 27, 2017 at 6:00 p.m. 2 5. ADJOURNMENT 5.1. The meeting was adjourned at 6:39 p.m. Annie Alexander Assistant Board Secretary ITEM NO. 7.3 AGENDA REPORT Meeting Date: August 22, 2017 Budgeted:Yes To:Board of Directors Cost Estimate:$1,567,270.40 Funding Source:All Funds From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Reviewed by Legal:N/A Prepared By:Richard Cabadas, Accounting Assistant I CEQA Compliance:N/A Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors’ approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,567,270.40. DISCUSSION: The items on this disbursement list includes: A wire of $32,430.64 to So. California Gas Co. for July 2017 gas charges at multiple locations; a wire of $675,898.16 to MWDOC for June 2017 water purchases; a check of $108,490.75 to ACWA/JPIA for September 2017 medical & dental premium; a check of $128,812.40 to Pacific Hydrotech Corporation for Fairmont booster pump station progress payment #8; and a check of $245,862.10 to TBU, Inc. for Richfield Rd water main plant progress payment #8. The balance of $138,005.77 is routine invoices. The Accounts Payable check register total is $1,329,499.82; Payroll No. 16 total is $237,770.58; and the total of all listed disbursements for this agenda report is $1,567,270.40. A summary of the disbursements is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: 17-CS_0822.pdf Cap Sheet Backup Material CkReg082217.pdf Check Register Backup Material 17_CC_0822.pdf Credit Card Summary Backup Material Summary of Disbursements August 22, 2017 CHECK NUMBERS & WIRES: Computer Checks 70211—70309 $ 621,171.02 ____________ $ 621,171.02 WIRES: W081117 So. Cal Gas Co. $ 32,430.64 W081517 MWDOC $ 675,898.16 _____________ $ 708,328.80 TOTAL OF CHECKS & WIRES $1,329,499.82 PAYROLL NO. 16: Direct Deposits $ 172,664.36 Third Party Checks 6749—6756 $ 14,890.62 Payroll Taxes $ 50,215.60 $ 237,770.58 TOTAL OF PAYROLL $237,770.58 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,567,270.40 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF AUGUST 22, 2017 ==================================================================. Check No.Date Vendor Name Amount Description 70246 08/22/2017 ACWA/JPIA 108,490.75 MEDICAL & DENTAL PREMIUM - SEPTEMBER 2017 70247 08/22/2017 Al Nederhood 103.45 MILEAGE REIMBURSEMENT - JULY 2017 70233 08/22/2017 ALLIANCE PROPERTY MANAGEMENT 35.26 CUSTOMER REFUND 70234 08/22/2017 AMBER T ANTHONY-SANDOVAL 124.51 CUSTOMER REFUND 70223 08/22/2017 AMY RODWICK 3.00 CUSTOMER REFUND 70248 08/22/2017 Aqua-Metric Sales Co.687.23 REPLACEMENT METERS 70249 08/22/2017 Aramark 376.00 EMPLOYEE UNIFORM SERVICE 70250 08/22/2017 AT & T - Calnet3 848.29 ATT CALNET3 70251 08/22/2017 Azteca Systems Inc 11,285.00 SOFTWARE LICENSE RENEWAL 70252 08/22/2017 Backyard Bees Rescue 200.00 BEE ABATEMENT - 17987 SUN HILL 70253 08/22/2017 Bee Busters, Inc 125.00 BEE ABATEMENT - COMMERCIAL LOCATION 70215 08/22/2017 BEVERLY GHRIST 182.42 CUSTOMER REFUND 70219 08/22/2017 BRAD SCHMIDT 984.29 CUSTOMER REFUND 70229 08/22/2017 BRANDYWINE HOMES 770.70 CUSTOMER REFUND 70245 08/22/2017 BRANDYWINE RESIDENTIAL INC 20.87 CUSTOMER REFUND 70254 08/22/2017 BrightView Tree Care Services Inc.5,752.31 LANDSCAPE MAINTENANCE - (3) LOCATIONS 70255 08/22/2017 Brooke Jones 46.22 MILEAGE REIMBURSEMENT - JULY 2017 70232 08/22/2017 BURTECH PIPELINE, INC 1,000.00 CUSTOMER REFUND 70256 08/22/2017 CalCard US Bank 1,412.09 CREDIT CARD TRANSACTIONS - JULY 2017 70257 08/22/2017 California United Bank 6,779.60 J10-11B - FAIRMONT BOOSTER PUMP STATION UPGRADE - 70258 08/22/2017 Carlos Murillo 60.00 CERTIFICATE REIMBURSEMENT - WATER TREAT 2 70259 08/22/2017 CDW Government, Inc 6,662.88 J16-15 - VOIP PHONE SYSTEM & APC SMART UPS SRT 2200VA 70228 08/22/2017 CHRISTOPHER THERRIAULT 113.97 CUSTOMER REFUND 70227 08/22/2017 CJR BUILDERS INC 459.21 CUSTOMER REFUND 70260 08/22/2017 CS-amsco 8,307.72 ACTUATOR FLANGE & INSTALLATION OF ACTUATOR - GARDENIA RESERVOIR 70261 08/22/2017 Culligan of Santa Ana 2,096.86 EQUIPMENT PE SOFTENER 70220 08/22/2017 DANIEL DOAN 10.52 CUSTOMER REFUND 70262 08/22/2017 Deborah E. Klein 2,425.00 REFUND - SEWER SERVICE FEE CANCELLED 70263 08/22/2017 Dick's Lock & Safe Inc.362.86 DEADLOCK SERVICING & GLASS BREAK SENSOR 70244 08/22/2017 DOTY BROS CONSTRUCTION CO 819.10 CUSTOMER REFUND 70264 08/22/2017 Eisel Enterprises, Inc.2,618.33 VALVE BOX & IRON COVER 70265 08/22/2017 Employee Relations, Inc.79.10 PRE-EMPLOYMENT BACKGROUND CHECK 70266 08/22/2017 Employment Development Department 443.00 UNEMPLOYMENT INSURANCE 70267 08/22/2017 Enthalpy Analytical, Inc.2,759.70 WATER QUALITY - LAB SAMPLES 70268 08/22/2017 eSecurity Solutions, LLC 2,305.00 HARDWARE SUBSCRIPTION RENEWAL 70270 08/22/2017 EyeMed 1,339.33 EYE MED - AUGUST 2017 70269 08/22/2017 Fairway Ford Sales, Inc.388.75 VEHICLE MAINTENANCE - UNIT #176 & #193 70271 08/22/2017 Fieldman Rolapp & Associates 1,171.50 REVIEW OF RESERVE POL., DEBT MANAGEMENT POL. & PENSION FUNDING ANALYSIS7027208/22/2017 Flex Advantage 112.50 FLEX ADVANTAGE - 25 PARTICIPANTS - JULY 2017 70273 08/22/2017 Graybar Electric Co 2,467.99 PLC HARDWARE - 2X20 CABLE & SOFTWARE LICENSE 70274 08/22/2017 Haaker Equipment Co.2,142.32 VEHICLE MAINTENANCE - UNIT #197 70239 08/22/2017 HAIYAN OUYANG 184.34 CUSTOMER REFUND 70238 08/22/2017 I-HSUAN HO 8.97 CUSTOMER REFUND 70275 08/22/2017 Infosend Inc.3,461.65 POSTAGE BILLING - JULY 2017 70276 08/22/2017 Integrity Backflow 298.00 INSTALLATION OF 2-1/2" RP DEVICE AND TEST & CERTIFY 70277 08/22/2017 Jackson's Auto Supply - Napa 440.52 VEHICLE MAINTENANCE - UNIT #179, 186 & 193 70236 08/22/2017 JEFF LEUENBERGER 10.65 CUSTOMER REFUND 70278 08/22/2017 Jennifer Hill 200.00 MAINTENANCE EXPENSE - BEE ABATEMENT - REIMBURSEMENT 70243 08/22/2017 JIASHENG CHAI 136.14 CUSTOMER REFUND 70222 08/22/2017 JOHN RODGERS 209.79 CUSTOMER REFUND 70225 08/22/2017 JOSHUA UHLICH 26.86 CUSTOMER REFUND 70279 08/22/2017 KB Design 2,847.19 DISTRICT UNIFORMS 70237 08/22/2017 KEITH MC PEEK 29.55 CUSTOMER REFUND 70212 08/22/2017 KIM VAN TILBORG 225.00 CUSTOMER REFUND 70214 08/22/2017 KIMBERLY FORD 46.57 CUSTOMER REFUND 70280 08/22/2017 Konica Minolta Business 854.48 LEASE - C258 & C558 COPIERS 70231 08/22/2017 KRISTY A CRONKRITE 10.07 CUSTOMER REFUND 70218 08/22/2017 LEE HSUAN 9.03 CUSTOMER REFUND 70213 08/22/2017 LISA SINGER 154.21 CUSTOMER REFUND 70211 08/22/2017 LORI MERCER 17.01 CUSTOMER REFUND 70281 08/22/2017 Managed Health Network 171.00 EAP - AUGUST 2017 70282 08/22/2017 Marc Marcantonio 85.49 MILEAGE REIMBURSEMENT - JULY 2017 70235 08/22/2017 MARJORIE LORIA 135.37 CUSTOMER REFUND 70217 08/22/2017 MARK SCHWING 18.89 CUSTOMER REFUND 70283 08/22/2017 Mc Fadden-Dale Hardware 719.08 HARDWARE SUPPLIES 70293 08/22/2017 Measurement Specialties, Inc.1,130.23 WELL 12 - LEVEL TRANSDUCER 70242 08/22/2017 MEGAN VANDERHOEF 47.19 CUSTOMER REFUND Yorba Linda Water District Check Register For Checks Dated: 08/09/2017 thru 08/22/2017 70221 08/22/2017 MIKE RIVIERE 409.88 CUSTOMER REFUND 70284 08/22/2017 Minuteman Press 473.56 CUSTOMER SERVICE REPORT FORMS W081517 08/15/2017 Municipal Water District 675,898.16 WATER DELIVERIES - JUNE 2017 70285 08/22/2017 NatPay Online Business Solutions 23.25 DOCULIVERY - JULY 2017 70286 08/22/2017 Nickey Kard Lock Inc 5,498.23 FUEL - 07/15/17 - 07/31/17 70287 08/22/2017 Office Solutions 302.37 OFFICE EXPENSE & PRINTER SUPPLIES 70288 08/22/2017 Orange County - Tax Collector 295.28 ENCROACHMENT PERMIT #2017-00586 70289 08/22/2017 OUR FIRST AID COMPANY 50.53 FIRST AID SUPPLIES 70290 08/22/2017 Pacific Hydrotech Corporation 128,812.40 J10-11B - PROGRESS PAYMENT #8- FAIRMONT BOOSTER PUMP STATION 70216 08/22/2017 PATRICIA HOLMES 61.32 CUSTOMER REFUND 70291 08/22/2017 Phil Hawkins 27.82 MILEAGE REIMBURSEMENT - JULY 2017 70292 08/22/2017 Powerstride Battery 261.81 BATTERY - H4DX & 40R BATTERY 70295 08/22/2017 R.E. Michel Company, LLC 63.94 200F M/R LMT SWITCH - WELL 18 70294 08/22/2017 Red Wing Shoe Store 4,416.19 BOOT ALLOWANCE - SAFETY BOOTS - (25 EMPLOYEES) 70296 08/22/2017 RKI Engineering, LLC 2,400.00 CONTROL SUPPORT - RICHFIELD 70240 08/22/2017 ROBERT HERRMANN PROPERTY 667.90 CUSTOMER REFUND 70298 08/22/2017 S&J Supply Co.6,581.51 WAREHOUSE STOCK 70297 08/22/2017 Sanders Paving, Inc.19,875.00 CONCRETE REPAIR & ASPHALT PAVING - 28 LOCATIONS 70224 08/22/2017 SEAN AUSTIN 49.81 CUSTOMER REFUND 70230 08/22/2017 SGS INTERNATIONAL INC.157.71 CUSTOMER REFUND W081117 08/11/2017 Southern Calif Gas Co.32,430.64 GAS CHARGES - MULTIPLE LOCATIONS - JULY 2017 70299 08/22/2017 Spinitar 1,015.12 LAMP UNIT PT-D5700/DW5100 70301 08/22/2017 St.Jude Hospital Yorba Linda 71.00 DMV PHYSICAL EXAM & AUDIOGRAM 70300 08/22/2017 Step Saver Inc 529.39 COARSE SALT 70226 08/22/2017 STEPHEN NERING 250.04 CUSTOMER REFUND 70302 08/22/2017 TBU Inc 245,862.10 J14-23 - PROGRESS PAYMENT #08 - RICHFIELD ROAD WATER MAIN 70303 08/22/2017 Time Warner Cable 2,000.00 ETHERNET INTERSTATE COLOCATION 70304 08/22/2017 TMobile 0.17 T-MOBILE - 6/21/2017 - 7/20/17 70305 08/22/2017 United Industries 538.98 BREAKROOM SUPPLIES & PPE EQUIPMENT 70307 08/22/2017 United Water Works, Inc.914.98 VALVE REPAIR PARTS 70306 08/22/2017 UNUM Life Insurance Co. of America 3,603.73 LIFE, AD&D, STD, & LTD - SEPTEMBER 2017 70308 08/22/2017 Verizon Wireless 3,794.15 VERIZON WIRELESS 06/21 - 07/20 70309 08/22/2017 YO Fire 4,304.54 HYDRANT & VALE REPAIR PARTS AND WAREHOUSE STOCK 70241 08/22/2017 YOLANDA CASTILLO 8.40 CUSTOMER REFUND 1,329,499.82 08-10-2017 PAYROLL #16 - EMPLOYEE DIRECT DEPOSIT 172,664.36 08-10-2017 PAYROLL #16 - PAYROLL TAX PAYMENT 50,215.60 6749 08-10-2017 COLONIAL LIFE 128.30 6750 08-10-2017 FLEX ADVANTAGE 1,914.72 6751 08-10-2017 LINCOLN FINANCIAL GROUP 3,399.45 6752 08-10-2017 NATIONWIDE RETIREMENT SOLUTIONS 8,106.24 6753 08-10-2017 GARNISHMENT 231.00 6754 08-10-2017 CA STATE DISBURSEMENT UNIT 366.92 6755 08-10-2017 CA STATE DISBURSEMENT UNIT 339.69 6756 08-10-2017 CA STATE DISBURSEMENT UNIT 404.30 237,770.58 Payroll Checks #16 Vendor Name Amount Description Shutterstock 49.00 Shutterstock image licensing Constant Contact 185.25 Monthly subscription - Mass email service - July 2017 CSDA 225.00 CSDA registration - Dir. Hall Village Nurseries 56.57 Landscape supplies Electric Motor Wholesale 160.49 (2) 40A reversing solid state switch USA Blue Book 222.76 (2) In-line flowmeters Harrington Industrial 201.97 Valves for CL2 system Amazon.com 79.55 (2) fans - Disaster Recovery Home Depot 231.50 Supplies for document control - Records Management 1,412.09 Cal Card Credit Card U S Bank ITEM NO. 7.4 AGENDA REPORT Meeting Date: August 22, 2017 Budgeted:Yes Total Budget:$1.3M To:Board of Directors Cost Estimate:$1,115,000 Funding Source:All Water Funds From:Marc Marcantonio, General Manager Account No:101-2700 Job No:J2014-23 Presented By:Steve Conklin, Engineering Manager Dept:Engineering Reviewed by Legal:No Prepared By:Joe Polimino, Project Engineer CEQA Compliance:MND Subject:Request to File Notice of Completion for the Richfield Road Water Main Project SUMMARY: Construction is complete on the Richfield Road Water Main Project. Submitted for consideration is a request for authorization to file the Notice of Completion for the project. STAFF RECOMMENDATION: That the Board of Directors authorize staff to file the Notice of Completion for construction of the Richfield Road Water Main Project, Job No. J2014-23. DISCUSSION: Construction is complete on the Richfield Road Water Main Project. The project included the construction of approximately 2,085 linear feet of lined and coated steel and ductile iron pipe ranging from 16-inches to 36-inches in diameter. This project also included the construction of two chlorine injection vaults and two chlorine analyzer manholes. The status of the construction contract with TBU Inc. is as follows: The original construction contract was approved by the Board of Directors for $1,114,746.00 and 240 calendar days. The revised final construction contract including change orders and time extensions approved by the Board of Directors was $1, 220,467.06 and 394 calendar days. All work has been completed in accordance with the contract documents and to the satisfaction of District staff; accordingly, staff requests authorization to file and proceed with recordation of the Notice of Completion. STRATEGIC PLAN: SR 3-B: Continue Planning for Long Term Capital Improvements and Replacements into the future PRIOR RELEVANT BOARD ACTION(S): The Board authorized the President and Secretary to execute a construction agreement with TBU Inc. in the amount of $1,114,746.00 for the Richfield Road Water Main Project, Job No. 2014-23. The Board of Directors approved Change Order No. 1 on 10/27/16 for a 60 day no-cost time extension due to pipe manufacturing delays. The Board of Directors approved Change Order No. 2 on 3/1/17 for a 45 day no-cost time extension due to rain. The Board of Directors approved Change Order No. 3 on 4/11/17 for $45,991.08 and 24 calendar days. The Board of Directors approved Change Order No. 4 on 5/23/17 for $59,729.98 and 25 additional calendar days. ATTACHMENTS: Name:Description:Type: TBU_PPR_8_check_request_Richfield_Road_Project.pdf Final Progress Payment for the Richfield Road Water Line Backup Material YORBA LINDA WATER DISTRICT FINAL PROGRESS PAY REPORT PROJECT Richfield Road Water Main PROGRESS PAY REQUEST NO. 008 LOCATION Placentia, CA PROJECT NO. 201423 PAGE 1 OF 1 PAGES CONTRACTOR TBU Inc. DATE 8/3/17 ORIGINAL CONTRACT AMOUNT: $ 1,114,746.00 AUTHORIZED CHANGE ORDERS: $ 105,721.06 REVISED CONTRACT AMOUNT: $ 1,220,467.06 PROGRESS PAY ESTIMATE FOR PERIOD June 1,2017 TO August 22,2017 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 874,225.82 $ 240,520.18 $ 1,114,746.00 CHANGE ORDER WORK COMPLETED $ 87,439.03 $ 18,282.03 $ 105,721.06 TOTAL VALUE OF WORK COMPLETED $ 961,664.85 $ 258,802.21 $ 1,220,467.06 LESS RETENTION 5% $ 913,581.61 $ 245,862.10 $ 1,159,443.71 LESS OTHER DEDUCTIONS Adjust due to rounding $ _ NET EARNED TO DATE $ 1,159,443.71 LESS AMOUNT PREVIOUSLY PAID $ 913,581.61 BALANCE DUE THIS ESTIMATE $ 245,862.10 NOTICE TO PROCEED May 2,2016 COMPLETION TIME 240 CALENDAR DAYS APPROVED TIME EXTENSIONS 154 CALENDAR DAYS TOTAL CONTRACT TIME 394 CALENDAR DAYS TIME EXPENDED TO DATE 394 CALENDAR DAYS TIME REMAINING 0 CALENDAR DAYS � � IX7 REQUESTED BY. DATE. Charles len,Vice President,TBU Inc. RECOMMENDED: DATE: V 1 Joe P limino, nstruction rvisor,Y APPROVED BY: DATE: Steve Con Engineering Manager,YLWD 1 i Ii l YLWD Check Request Date: August 7, 2017 Amount of Check: $245,862.1 Payable To: TBU Inc. Address: 244 Maple Avenue, Suite T City,State: Beaumont,CA ZIP: 92223 Job Number: 201423 Hold Check/Don't mail Account Distribution Description Account Amount Final Progress Payment#8 for Richfield Road Water Main 1-0010-2700-00 $ 258,802.21 (period June 1,2017 to August 22,2017) total $ 258,802.21 5%Retention will be held by the Yorba Linda Water District Less 5%Retention 1-0020-5100-00 $ 12,940.11 TO-T-A—Lf$ 245,862.10 Total: r$245,862.10 Reques by: Ap r Josephf olimino,Construction Supervisor Steve Conklin,Engineering Manager ITEM NO. 8.1 AGENDA REPORT Meeting Date: August 22, 2017 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Marc Marcantonio, General Manager Prepared By:Annie Alexander, Executive Assistant Subject:Establishing Time of Adjournment for Regular Board Meetings STAFF RECOMMENDATION: That the Board of Directors approve Resolution No. 17-28 establishing a time of adjournment for regular meetings and amending Resolution No. 16-12. DISCUSSION: At a meeting held August 8, 2017, the Board considered adjusting the time of commencement and establishing a time of adjournment for regular meetings. Following discussion, the Board determined to keep the current commencement time of regular meetings at 6:30 p.m. and in general, adjourn at 11:00 p.m. if business has not been concluded before that time. Closed Sessions scheduled to occur on the same day as a regular meeting will generally commence at 5:30 p.m. or 6:00 p.m. depending on time requirements. Staff has prepared a Resolution for the Board's consideration in order to ratify action taken on January 12, 2017 to change the recurrence and time of regular Board meetings and establish a general time for adjournment of same. The Resolution will amend Section 10.1(A) of the Board of Directors Policies and Procedures Manual adopted by Resolution No. 16-12 (see attached). ATTACHMENTS: Name:Description:Type: Redline_of_Section_10.1A.pdf Backup Material Backup Material Resolution_No._17-28_- _Establishing_Time_of_Adjournment.docx Resolution Resolution Presentation_-_Item_8.1.pdf Backup Material Distributed Less Than 72 Hours Prior to the Meeting Backup Material Redline Version of Section 10.1(A) of YLWD Board of Directors Policies and Procedures Manual Adopted by Resolution No. 16-12 10.1 Regular Meetings A. All regular meetings of the Board shall be held on the second and fourth TuesdayThursday of each month. at 8:30 a.m. If these days happen to coincide with a holiday designated by law or otherwise recognized by the District, the meeting shall be rescheduled to a date and time as determined by a majority vote of the Board. Closed Sessions scheduled to occur on the same day as a regular meeting will generally commence at 5:30 p.m. or 6:00 p.m. depending on time requirements and may be noticed separately as a special meeting. Regular meetings shall commence at 6:30 p.m. and in general, adjourn at 11:00 p.m. if business has not been concluded before that time. Consideration of any item of business being discussed at 11:00 p.m. shall be concluded prior to adjournment. All remaining items on the agenda shall be continued to the next regular Board meeting or as specified by the Presiding Chair. In the event there are time sensitive items of business remaining on the agenda that cannot be continued to the next regular Board meeting, the Presiding Chair may choose to extend the time for adjournment and/or take certain items out of order (see also Section 11.2 F). The following section is provided for reference only: 11.2 Order of Business F. The Presiding Officer may, on his/her own initiative or at the request of any two Directors, take any item of business out of order, either as to the general order of business or as to the specific agenda as the Secretary has prepared it. Resolution No. 17-28 Establishing Time of Adjournment for Regular Board Meetings 1 RESOLUTION NO. 17-28 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ESTABLISHING TIME OF ADJOURNMENT FOR REGULAR BOARD MEETINGS WHEREAS, the Board of Directors of the Yorba Linda Water District previously adopted a Policies and Procedures Manual (Manual) by Resolution No. 16-12; and WHEREAS, Section 10.1(A) of this Manual sets forth the recurrence and time of commencement for regular Board meetings; and WHEREAS, it is the Board of Director’s desire to amend this section to ratify action taken on January 12, 2017 to modify the recurrence and time of commencement for regular Board meetings and establish a general time of adjournment for same. NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. That Section 10.1(A) of the Board of Directors Policies and Procedures Manual adopted by Resolution No. 16-12 be amended to read as follows: All regular meetings of the Board shall be held on the second and fourth Tuesday of each month. If these days happen to coincide with a holiday designated by law or otherwise recognized by the District, the meeting shall be rescheduled to a date and time as determined by a majority vote of the Board. Closed Sessions scheduled to occur on the same day as a regular meeting will generally commence at 5:30 p.m. or 6:00 p.m. depending on time requirements and may be noticed separately as a special meeting. Regular meetings shall commence at 6:30 p.m. and in general, adjourn at 11:00 p.m. if business has not been concluded before that time. Consideration of any Resolution No. 17-28 Establishing Time of Adjournment for Regular Board Meetings 2 item of business being discussed at 11:00 p.m. shall be concluded prior to adjournment. All remaining items on the agenda shall be continued to the next regular Board meeting or as specified by the Presiding Chair. In the event there are time sensitive items of business remaining on the agenda that cannot be continued to the next regular Board meeting, the Presiding Chair may choose to extend the time for adjournment and/or take certain items out of order (see also Section 11.2 F). PASSED AND ADOPTED this 22nd day of August 2017 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: J. Wayne Miller, Ph.D., President Yorba Linda Water District ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Law LLP Presented By: Marc Marcantonio, General Manager Item 8.1 Establishing Time of Adjournment for Regular Board Meetings Item 8.1 –Action -08-22-17 1Backup Material Distributed Less Than 72 Hours Prior to the Meeting Background Item 8.1 –Action -08-22-17 2 Item 8.1 -ACTION •Currently there is no set adjournment time for Regular Board Meetings. •At the August 8, 2017 Board Meeting, staff was directed to return with a resolution establishing time of adjournment targets. Proposed Resolution 17-28 Item 8.1 –Action -08-22-17 3 Item 8.1 -ACTION This proposed resolution, 17-28, will amend Resolution 16-12 and implement the following: •Closed Sessions will commence at either 5:30 p.m. or 6:00 p.m. •Board Meetings will commence at 6:30 p.m. •Board Meetings will adjourn at 11:00 p.m. or until discussion of item is completed Board Options Item 8.1 –Action -08-22-17 4 Item 8.1 -ACTION OPTION 1 •Adopt Resolution 17-28, AMENDING Resolution 16-12, implementing target adjournment time of 11:00 p.m. OPTION 2 •Do not adopt Resolution 17-28, and leave adjournment times open ended. Staff Recommendation Item 8.1 –Action -08-22-17 5 Item 8.1 -ACTION •OPTION 1 Item 8.1 –Action -08-22-17 6 ITEM NO. 8.2 AGENDA REPORT Meeting Date: August 22, 2017 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Marc Marcantonio, General Manager Prepared By:Annie Alexander, Executive Assistant Subject:Adding the Position of Assistant General Manager to the District's Conflict of Interest Code STAFF RECOMMENDATION: That the Board of Directors approve Resolution No. 17-29 adopting a Conflict of Interest Code for the District and rescinding Resolution No. 16-22. DISCUSSION: In compliance with Section 81000 et. seq. of the California Government Code, the Board of Directors has adopted a Conflict of Interest Code (Code) governing the disclosure of financial interests by certain designated employees of the District. The newly created position of Assistant General Manager will have the authority to manage public investments as specified in Section 87200 in the California Government Code, and as such needs to be identified in Exhibit A of the District's Code. The attached exhibit reflects this modification. Following adoption by the Board, a copy of the Resolution and updated Code must be submitted for review and approval by the Orange County Board of Supervisors, after which it will be considered in effect. In the interim, the District has completed an Agency Report of New Positions (Form 804) and the Assistant General Manager has filed an Assuming Office Statement (Form 700) with the Clerk of the Orange County Board of Supervisors. PRIOR RELEVANT BOARD ACTION(S): The District's Conflict of Interest Code was last updated on December 8, 2016 by Resolution No. 16-22. ATTACHMENTS: Name:Description:Type: Resolution_No._17-29_-_Conflict_of_Interest_Code.docx Resolution Resolution YLWD_COI_Update.pdf Exhibit Exhibit Presentation_-_Item_8.2.pdf Backup Material Distributed Less Than 72 Hours Prior to the Meeting Backup Material Resolution No. 17-29 Adopting a Conflict of Interest Code 1 RESOLUTION NO. 17-29 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING A CONFLICT OF INTEREST CODE AND RESCINDING RESOLUTION NO. 16-22 WHEREAS, the Political Reform Act of 1974, Government Code Section 81000 et. seq. (“the Act”), requires a local government agency to adopt a Conflict of Interest Code pursuant to the Act; and WHEREAS, the Yorba Linda Water District has previously adopted a Conflict of Interest Code and that Code now requires updating; and WHEREAS, amendments to the Act have in the past and foreseeably will in the future require conforming amendments to be made to the Conflict of Interest Code; and WHEREAS, the Fair Political Practices Commission has adopted a regulation, Title 2, California Code of Regulations, Section 18730, which contains terms for a standard model Conflict of Interest Code, which, together with amendments thereto, may be adopted by public agencies and incorporated by reference to save public agencies time and money by minimizing the actions required of such agencies to keep their codes in conformity with the Political Reform Act. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The terms of Title 2, California Code of Regulations, Section 18730 (Attachment A) and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, together with Exhibits A and B in which members and employees are Resolution No. 17-29 Adopting a Conflict of Interest Code 2 designated and disclosure categories are set forth, constitute the Conflict of Interest Code of the Yorba Linda Water District. Section 2. That Resolution No. 16-22 is hereby rescinded. Section 3. The Filing Officer is hereby authorized to forward a copy of this Resolution to the Clerk of the Orange County Board of Supervisors for review and approval by the Orange County Board of Supervisors as required by California Government Code Section 87303. PASSED AND ADOPTED this 22nd day of August 2017 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: J. Wayne Miller, Ph.D., President Yorba Linda Water District ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Law LLP ATTACHMENT A CONFLICT OF INTEREST CODE FOR THE YORBA LINDA WATER DISTRICT The Political Reform Act, Government Code Sections 81000, et seq., requires state and local government agencies to adopt and promulgate Conflict of Interest Codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. Section 18730) which contains the terms of a standard Conflict of Interest Code, which may be incorporated by reference in an agency's code. After public notice and hearing it may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and the attached Appendix designating officials and employees and establishing disclosure categories, shall constitute the Conflict of Interest Code of the Yorba Linda Water District. Designated employees shall file statements of economic interests with the Yorba Linda Water District's Political Reform Act Filing Officer, Board Secretary, who will make the statements available for public inspection and reproduction (Government Code Section 82008). Upon receipt of the statements of Members of the Board of Directors, General Manager, Assistant General Manager, Finance Manager, General Counsel, Labor Counsel, Associate Engineer, Chief Water System Operator, Communications Manager, Construction Project Supervisor, Customer Service Supervisor, Engineering Manager, Human Resources/Risk and Safety Manager, Information Systems Administrator, Information Technology Manager, Management Analyst, Operations Manager, 0perations/Warehouse Assistant, Senior Accountant, Senior Fleet Mechanic, Senior Project Manager, Water Maintenance Superintendent, Water Production Superintendent, and Water Quality Engineer, the Yorba Linda Water District's Filing Officer shall make and retain a copy and forward the original of these statements to the Clerk of the Orange County Board of Supervisors as the Filing Officer for these designated positions. Statements for all other designated employees will be retained by the Yorba Linda Water District's Filing Officer. Resolution No. 17-29 Adopting a Conflict of Interest Code 3 Conflict of Interest Code EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Position Disclosure Files With Status Category Associate Engineer OC-05 COB Unchanged Chief Water System Operator OC-05 COB Unchanged Communications Manager OC-41 COB Unchanged Construction Project Supervisor OC-05 COB Unchanged Consultant OC-30 Agency Unchanged Customer Service Supervisor OC-05 COB Unchanged Engineering Manager OC-41 COB Unchanged General Counsel OC-01 COB Unchanged Human Resources/Risk and Safety Manager OC-41 COB Unchanged Information Systems Administrator OC-05 COB Unchanged Information Technology Manager OC-41 COB Unchanged Labor Counsel OC-01 COB Unchanged Management Analyst OC-05 COB Unchanged Operations Manager OC-41 COB Unchanged Operations/Warehouse Assistant OC-05 COB Unchanged Senior Accountant OC-05 COB Unchanged Senior Fleet Mechanic OC-05 COB Unchanged Senior Project Manager OC-05 COB Unchanged Water Maintenance Superintendent OC-05 COB Unchanged Water Production Superintendent OC-05 COB Unchanged Water Quality Engineer OC-05 COB Unchanged Total: 21 OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200 Officials who are specified in Government Code section 87200 (including officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18701 (b)), are NOT subject to the Agency's Conflict of Interest Code,but are subject to the disclosure requirements of the Political Reform Act,Government Code section 87100, et seq. Gov't Code § 87203. These positions are listed here for informational purposes only. The positions listed below are officials who are specified in Government Code section 87200: Assistant General Manager Files with COB Added Reason: Newly added position. Run date/time: Wednesday,August 16 2017 09:11:39 AM Page 1 of 2 Conflict of Interest Code EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Finance Manager(Treasurer) Files with COB Unchanged General Manager(Secretary) Files with COB Unchanged Member of the Board of Directors Files with COB Unchanged The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the disclosure of interests in real property in the agency's jurisdiction, as well as investments, business positions and sources of income(including gifts,loans and travel payments). Run date/time: Wednesday,August 16 2017 09:11:39 AM Page 2 of 2 Disclosure Descriptions EXHIBIT B (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Disclosure Category Disclosure Description Status Form 87200 filers shall complete all schedules for Form 700 and disclose all reportable sources of income, interests in real property, investments and business 87200 Filer positions in business entities, if applicable, pursuant to Government Code Section Unchanged 87200 et seq.. All interests in real property in Orange County, the authority or the District as OC-01 applicable, as well as investments, business positions and sources of income Unchanged (including gifts, loans and travel payments). All investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, OC-05 equipment (including training and consulting services) used by the County Unchanged Department, Authority or District, as applicable. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest category in the code subject to the following limitation: The County Department Head/Director/General Manager/Superintendent/etc. may determine that a particular consultant, although a"designated position,"is hired to perform a range of duties that is limited in scope and thus is not required to fully OC-30 comply with the disclosure requirements in this section. Such written determination Unchanged shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure required. The determination of disclosure is a public record and shall be filed with the Form 700 and retained by the Filing Officer for public inspection. All interests in real property in Orange County, the District or Authority, as applicable, as well as investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, OC-41 machinery, vehicles, or equipment (including training and consulting services) used Unchanged by the County Department, Authority or District, as applicable. Grand Total: 5 Run date/time: Wednesday,August 16 2017 09:11:39 AM Page 1 of 1 Conflict of Interest Code EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Position Disclosure Files With Category Associate Engineer OC-05 COB Chief Water System Operator OC-05 COB Communications Manager OC-41 COB Construction Project Supervisor OC-05 COB Consultant OC-30 Agency Customer Service Supervisor OC-05 COB Engineering Manager OC-41 COB General Counsel OC-01 COB Human Resources/Risk and Safety Manager OC-41 COB Information Systems Administrator OC-05 COB Information Technology Manager OC-41 COB Labor Counsel OC-01 COB Management Analyst OC-05 COB Operations Manager OC-41 COB Operations/Warehouse Assistant OC-05 COB Senior Accountant OC-05 COB Senior Fleet Mechanic OC-05 COB Senior Project Manager OC-05 COB Water Maintenance Superintendent OC-05 COB Water Production Superintendent OC-05 COB Water Quality Engineer OC-05 COB Total: 21 OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200 Officials who are specified in Government Code section 87200 (including officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18701 (b)), are NOT subject to the Agency's Conflict of Interest Code,but are subject to the disclosure requirements of the Political Reform Act,Government Code section 87100, et seq. Gov't Code § 87203. These positions are listed here for informational purposes only. The positions listed below are officials who are specified in Government Code section 87200: Assistant General Manager Files with COB Finance Manager(Treasurer) Files with COB Run date/time: Wednesday,August 16 2017 09:11:39 AM Page 1 of 2 Conflict of Interest Code EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District General Manager(Secretary) Files with COB Member of the Board of Directors Files with COB The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the disclosure of interests in real property in the agency's jurisdiction, as well as investments, business positions and sources of income(including gifts,loans and travel payments). Run date/time: Wednesday,August 16 2017 09:11:39 AM Page 2 of 2 Disclosure Descriptions EXHIBIT B (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Disclosure Category Disclosure Description Form 87200 filers shall complete all schedules for Form 700 and disclose all reportable sources of income, interests in real property, investments and business 87200 Filer positions in business entities, if applicable, pursuant to Government Code Section 87200 et seq.. All interests in real property in Orange County, the authority or the District as OC-01 applicable, as well as investments, business positions and sources of income (including gifts, loans and travel payments). All investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, OC-05 equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest category in the code subject to the following limitation: The County Department Head/Director/General Manager/Superintendent/etc. may determine that a particular consultant, although a"designated position,"is hired to perform a range of duties that is limited in scope and thus is not required to fully OC-30 comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure required. The determination of disclosure is a public record and shall be filed with the Form 700 and retained by the Filing Officer for public inspection. All interests in real property in Orange County, the District or Authority, as applicable, as well as investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, OC-41 machinery, vehicles, or equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Grand Total: 5 Run date/time: Wednesday,August 16 2017 09:11:39 AM Page 1 of 1 Presented By: Marc Marcantonio, General Manager Item 8.2 Amend Conflict of Interest Code to add the position of Assistant General Manger Item 8.2 –Action -08-22-17 1Backup Material Distributed Less Than 72 Hours Prior to the Meeting Background Item 8.2 –Action -08-22-17 2 Item 8.2 -ACTION •Government Code §81000 et. set. requires public agencies to adopt a Conflict of Interest (COI) code; •The District is required to update the COI when necessary; •With the addition of the position of Assistant General Manager, that position must be added to the COI as a position which requires compliance with the Political Reform Act. Proposed Resolution 17-29 Item 8.2 –Action -08-22-17 3 Item 8.2 -ACTION This proposed resolution, 17-29, will rescind Resolution 16-22 in the following manner: •Resolution 16-22 is rescinded. •The position of the Assistant General Manager will be added to the list of staff at the Yorba Linda Water District who are required annually to file a form 700 Statement of Economic Interest. Board Options Item 8.2 –Action -08-22-17 4 Item 8.2 -ACTION OPTION 1 •Adopt Resolution 17-29, and rescinding Resolution 16-22. OPTION 2 •Do not adopt Resolution 17-29 and do not amend the Conflict of Interest Code. The District would then be out of compliance with Government Code §81000 et. seq. Staff Recommendation Item 8.2 –Action -08-22-17 5 Item 8.2 -ACTION •OPTION 1 Item 8.2 –Action -08-22-17 6 ITEM NO. 8.3 AGENDA REPORT Meeting Date: August 22, 2017 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Prepared By:Delia Lugo, Finance Manager Subject:Updating the District's Purchasing Policy SUMMARY: Staff received direction from the Board of Directors to consider revisions to the Adopted Purchasing Policy. STAFF RECOMMENDATION: That the Board of Directors approve Resolution No. 17-30 Adopting a Purchasing Policy and Rescinding Resolution No. 13-03. DISCUSSION: With recent changes to the makeup of the Board or Directors and an increased awareness for transparency in public agencies, the Board of Directors directed staff to review the current Purchasing Policy and recommend revisions in the implementation of the District's procurement procedures. Attached is the Purchasing Policy and Resolution No. 17-30 for the Board of Directors consideration. The presented revised policy strives to add further refinements and additional controls within the District's current Purchasing Policy and procedures by introducing additional levels of authorization and internal controls. ATTACHMENTS: Name:Description:Type: GM_Purchasing_Authorization_Levels.xlsx Backup Material Backup Material Resolution_No._17-30_-_Purchasing_Policy.docx Resolution Resolution 3010-007_-_Purchasing_Policy.docx Exhibit Exhibit Presentation_-_Item_8.3.pdf Backup Material Distributed Less Than 72 Hours Prior to the Meeting Backup Material Agency Purchasing Authorization Level Walnut Valley Water District Up to $50,000 East Valley Water District Up to $100,000 Moulton Niguel Water District Up tp $75,000 Cucamonga Valley Water District Up to $100,000 Santa Margarita Water District Up to $50,000 Mesa Water Range of $25,000 - $50,000 Purchasing Authorization Level Comparison For Agency General Manager Resolution No. 17-30 Adopting a Purchasing Policy 1 RESOLUTION NO. 17-30 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING A PURCHASING POLICY AND RESCINDING RESOLUTION NO. 13-03 WHEREAS, from time to time it is necessary for the Board of Directors to review the Purchasing Policy and make modifications that reflect current District procedures, public policy demands and economic conditions; and WHEREAS, the Board of Directors desires to modify the Purchasing Policy last adopted by Resolution No. 13-03 on February 14, 2013. NOW THEREFORE, BE IT RESOLVED by the Board of Directors of Yorba Linda Water District as follows: Section 1: The Yorba Linda Water District Purchasing Policy as attached hereto is hereby adopted and shall be deemed effective August 22, 2017. Section 2: That Resolution No. 13-03 is hereby rescinded effective August 22, 2017. PASSED AND ADOPTED this 22nd day of August 2017 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: J. Wayne Miller, Ph.D., President Yorba Linda Water District Resolution No. 17-30 Adopting a Purchasing Policy 2 ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Law LLP 3010-007 Purchasing Policy Page 1 of 14 Policies and Procedures Policy No.: 3010-007 Adoption Method: Resolution No. 17-30 Effective Date: August 22, 2017 Last Revised: February 14, 2013 Prepared By: Delia Lugo, Finance Manager Applicability: District Wide POLICY: PURCHASING POLICY 1.0 GENERAL POLICY 1.1 The Yorba Linda Water District Purchasing Policy (this “Policy”) establishes policies and procedures for acquiring services and materials, equipment and supplies (referred to collectively as “Services and/or Materials”), and for Public Works projects, for the Yorba Linda Water District (the “District”), pursuant to Government Code Section 54201 et seq. California Government Code Section 54202: requires every local agency to adopt policies and procedures, including bidding regulations, governing purchases of supplies, materials and equipment and that said purchases shall be in accordance with said duly adopted policies and procedures. California Government Code Section 54204: requires that if the local agency is other than a city or county, policies provided for in Section 54202 shall be adopted by means of a written rule or regulation, copies of which shall be available for public distribution. 1.2 This Policy establishes the Board of Directors’ (the “Board”) approved policies with respect to the procurement of Services and Materials and for Public Works projects, including expenditure authorization and limits, competitive proposal and bidding requirements, and general procurement procedures. All purchases of Services or Materials and Public Works projects to be paid for by the District must adhere to the authority level and dollar limits of this Policy as set forth in Section 2, except as otherwise provided by specific terms and exceptions set forth in this Policy. 2.0 AUTHORIZATION 2.1 By adoption of this Policy, the Board is authorizing the General Manager and other designated representatives to exercise certain 3010-007 Purchasing Policy Page 2 of 14 duties and responsibilities that are essential for the day-to-day operation of the District. 2.2 The General Manager may delegate the procurement of Services and Materials and the provision of Public Works projects to those staff members given specific authority, consistent with the terms of this Policy. 2.3 Delegation of purchasing authority may be through the authorized use of Purchasing Cards, Purchase Orders, check requests, or other written authorization. All such purchases will be made in conformity with the policies and procedures prescribed within this Policy. 2.4 The Board-established procurement limits and Contract signatory authority are listed in Table 1 below. These limits are applicable on a per-expenditure/per-Contract basis, not on an aggregated basis, for unrelated activities. Table 1 Procurement Limits and Contract Signature Authority Title Expenditure Authority Contract Signature Authority General Manager Up to $75,000 $75,001 and over with Board authorization; up to $75,000 without Board authorization. Asst General Manager Up to $50,000 Up to $50,000 Department Managers Up to $25,000 Up to $25,000 Superintendents, Senior Project Engineer, Water Quality Engineer, Management Analyst, IT Administrator Up to $5,000 None Executive Assistant Up to $2,500 None Administrative Personnel Up to $1,000 None 3.0 DEFINITIONS The terms referenced in this Policy shall have the meanings as defined below. 3.1 Administrative Personnel – District administrative employees authorized by the General Manager to purchase miscellaneous items, food and travel in support of District functions; includes Senior Accountant, Public Affairs Representative, Human Resources 3010-007 Purchasing Policy Page 3 of 14 Analyst and any other administrative position as authorized by the General Manager. 3.2 Amendment – A written change or addition to a legal document which, when properly executed, has the same legal validity of the original document. 3.3 Board – The Board of Directors of Yorba Linda Water District. 3.4 Change Order – A written Amendment modifying the terms of an existing Contract or Purchase Order. 3.5 Consultant – An individual, firm or entity that provides or offers to provide Professional Services to the District. 3.6 Contract - Written agreement authorizing a contractor, Consultant, supplier or service provider to provide Services or Materials, or Public Works, in accordance with the material requirements, conditions or scope of work stated in the Contract. 3.7 District – Yorba Linda Water District. 3.8 Emergency – A situation in which unforeseen circumstances present an immediate risk of harm or hazard to the public health, safety, and welfare, or to the District property, or threaten serious interruption of District operations. 3.9 General Manager – General Manager of the District or the person appointed by the Board to act in the capacity of the General Manager and authorized to administer this Policy on his/her behalf. 3.10 Invitation to Bid - A formal process for soliciting sealed bids from qualified prospective suppliers or Public Works contractors. Typically involves a formal bid opening, and the awarding of a Contract to a responsive and responsible supplier or contractor based on price, demonstrated competence and qualifications necessary to perform the services required, demonstrated quality of the goods required, other specified factors, and as otherwise required by law. 3.11 Multiple Year Contract - A Contract for the purchase of Services or Materials, or for Public Works for a multiple year term or that may contain provisions to extend performance by exercising optional renewal periods. A Multiple Year Contract does not obligate the District beyond the initial award period and shall not provide for a cancellation payment to the contractor if options are not exercised. 3.12 Non-Discretionary Purchases – Payments to utilities, temporary employment services, insurance providers, healthcare providers and national, federal, state or local agencies that relate to routine obligations and expenses essential to the District’s ability to provide service to customers and that have been approved in fiscal year operating or capital budgets. 3010-007 Purchasing Policy Page 4 of 14 3.13 Non-Professional Services – Services other than Professional Services, including supply and maintenance services. 3.14 Procurement - The purchase or lease of materials, supplies, equipment or services, or Public Works. 3.15 Professional Services – Any type of special service or advice in financial, economic, accounting, engineering, legal or administrative matters by persons specially trained and experienced and competent to perform the special services required. (Gov’t Code § 53060.) Such services include but are not limited to architectural; engineering; environmental; financial; land surveying; construction management; audits; training services; legal services; preparation of planning or studies; technology application development; and personnel, job classification and benefit studies. 3.16 Public Works – As defined by California Public Code Section 22002, public projects include construction, reconstruction, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased or operated facility. Maintenance work is not considered a public project for purposes of this definition. 3.17 Purchasing Card - A form of charge card that allows Services and Materials to be purchased without using a Purchase Order. 3.18 Purchase Order (PO) – An authorization, under a standardized form in which the party designated as the “provider” is to provide Services and Materials for which the District agrees to pay. 3.19 Request for Proposal (RFP) - A solicitation used for the Procurement of Professional Services and Non- Professional Services. Prospective suppliers or Consultants submit requested information and are evaluated/awarded based on pre-established criteria. 3.20 Request for Quotes (RFQ) - A solicitation used for Procurement of supplies, materials, or equipment. 3.21 Requisition (REQ) - The procedural method by which departments may request a PO for the purchase of materials, supplies or equipment. Requisitions are entered into the District’s ERP system application. 3.22 Single Source Purchase - Procurement where: (1) there is a compelling reason for only one source, a preferred brand, like material, homeland security goods, services, etc., to be procured; or (2) the commodity is unique, including, but not limited to, acquisition of data processing, telecommunications and word processing equipment, goods and services; or (3) the purchase of a specific brand name, make or model is necessary to match existing District equipment or facilitate effective maintenance and support; or (4) when it is in the best interest of the District to extend or renew a 3010-007 Purchasing Policy Page 5 of 14 Contract from a previous contract period, based on satisfactory service, reasonable prices, avoidance of start-up costs, avoidance of interruptions to District business, or good business practices. Such a Procurement of $25,000 or greater must be presented to the Board of Directors as the next regular scheduled meeting. 3.23 Sole Source Purchase - Procurement where only one viable source exists. This is usually due to legal restrictions of patent rights and copyrights, a proprietary process, warranty issues, original equipment, etc. Such a Procurement of $25,000 or greater must be presented to the Board at the next regular scheduled meeting. 4.0 GENERAL PROCUREMENT POLICIES 4.1 Procurement practices shall comply with laws, regulations and guidelines of the State of California and any other applicable law, and the provisions of grant or funding contracts, if applicable. 4.2 Any employee/individual affecting any Procurement outside of the policies and procedures established by this Policy and without General Manager or Board authorization to do so, shall be subject to disciplinary action and/or termination in accordance with District policies. 4.3 Expenditures and Contract awards must be authorized by the appropriate authorization level indicated in Table 1. 4.3.1 Separating or dividing Contracts into smaller components for the purpose of bringing the cost of one or more Contracts below any specified sum to avoid a requirement in any section of this Policy or any policy incorporated herein is strictly prohibited. Contracts may be divided only to meet unique scheduling of a project or to accommodate necessary time frames. In addition, no specifications shall be drafted in such a manner as to limit competitive bidding or solicitation directly or indirectly to any one specific vendor, or any specific brand, product, thing, or service, except for those items that are approved as exempt from competitive bidding or solicitation requirements as provided in Section 7.1.3. 4.4 Purchase amounts include taxes and the cost of shipping, freight fees and any other charges billed by the supplier or contractor for purposes of the authorization limits under this Policy. 4.5 Purchase authorization and expenditure limits in Table 1, and competitive solicitation requirements in Table 2 and as further set forth in this Policy, are on a per purchase/per contract basis and shall not be applied as an aggregate limit to any vendor, supplier, contractor or Consultant. 3010-007 Purchasing Policy Page 6 of 14 4.6 With the exception of the General Manager, in the absence of an authorized signatory for a given request, authorization will be obtained from the next highest authority in Table 1. 4.7 The District may use electronic commerce whenever practicable or cost-effective. The District may accept electronic signatures and records in connection with the District Procurement, as permitted by applicable law. 5.0 PROCUREMENT METHODS The following methods are available to initiate a purchase request or to pay for Services and Materials or Public Works: 5.1 Requisition/Purchase Order - Staff that require Services and Materials to carry out the defined duties of their positions shall submit Requisitions, in advance, for purchases in accordance with this Policy and other applicable procedures and policies of the District. Staff will generate a Purchase Order from the Requisition. 5.1.1 Complete the Requisition form or Requisition data entry screen to request that Services or Materials are ordered. A. Allow at least two (2) working days of lead time. B. Provide complete name and address of selected vendor. C. Indicate the purpose of the Purchase Order. D. Describe the Services or Materials clearly and specifically. Include make, model, manufacturer’s part number, catalog number or vendor catalog page number, if available. Indicate color, size, or any option required. E. Indicate the quantity and unit price for each Service or Material. F. Note whether the Services or Materials are taxable. G. Note any freight charges. H. Must indicate a valid General Ledger account number(s), and correct projects number(s). I. Indicate the date the Services or Materials are needed. J. Attach any required price quotes and data that supports the requested purchase, if available. K. Seek appropriate approvals as required in Table 1. 3010-007 Purchasing Policy Page 7 of 14 L. Submit Purchase Order for processing. 5.1.2 Upon approval and receipt of a fully executed purchase Requisition, the Purchase Order will be systematically assigned the next consecutive number. A. The original Purchase Order will be given back to the originator or sent to the vendor. B. A copy of the approved Purchase Order, and any supporting documents, will be forwarded to Accounts Payable for processing. C. A copy of the approved Purchase Order will be forwarded to the Warehouse pending receipt of goods. D. An electronic record of the Requisition/Purchase Order will be kept within the purchasing system for historical purposes. 5.2 Check Request - A check request can be used to initiate payment for certain limited Services or Materials without a Purchase Order. Check requests can be used to request payment for Non- Discretionary Purchases, services rendered, subscriptions, membership dues, workshop/seminar/conference registrations, use of facilities, etc. 5.3 Cal Card and Other Purchasing Cards - Designated staff may be assigned a Cal Card for miscellaneous purchases up to $2,500 per purchase/per day. Purchases using the Cal Card are subject to the terms and conditions of the District Cardholder Acceptance Agreement and any other applicable District Cal Card policies or procedures. Services are not to be acquired on Cal Cards due to lack of insurance and indemnification language associated with these purchases. Cal Card limits may be increased temporarily or permanently with approval by an authorized manager subject to the authorization limits in Table 1. Use of all other Purchasing Cards are subject to the terms of this Policy and to any usage terms provided at the time of card issuance to the designated staff and any subsequent Amendments to such terms, and other applicable District policies. 5.4 Contracts - Provisions shall be made, either through specifications or procedures established by the District, for verification of the references and financial responsibility of the contracting parties prior to the award of a Contract. After award, all Contracts shall be executed on behalf of the District by the appropriate authorized signatory indicated in Table 1. In no case shall any Contract be made if sufficient funds are not budgeted and appropriated and not available to make payment promptly upon delivery or completion, or in accordance with a progress payment schedule, unless otherwise 3010-007 Purchasing Policy Page 8 of 14 authorized and approved by the Board or approved by the General Manager as provided for in Section 6.2 (Emergency). 5.4.1 Contracts for Non-Professional Services, Professional Services and Public Works shall be executed when an expenditure exceeds $5,000 (except in the event of an Emergency). 5.4.2 Multiple Year Contracts are allowed when in the best interests of the District as determined, and executed by the General Manager. A. For purposes of Procurement authorization, the dollar value of a Multiple Year Contract shall be the total contract value, including optional renewal periods. Once initially approved in accordance with the Policy requirements, any optional renewals may then be authorized by the General Manager at the time of renewal, regardless of the dollar amount, provided the pre-priced option is consistent with the terms of the Contract as initially approved. 6.0 EXCEPTIONS TO PRE-AUTHORIZATION 6.1 Non-Discretionary Purchases - Do not require Board approval for payment, including those that exceed the General Manager limit of $75,000. Purchase Orders are not required for Non-Discretionary Purchases that pertain to payments to utilities, insurance providers, heath care providers, and national, federal, state or local agencies that relate to routine obligations and expenses essential to the District’s ability to provide service to customers and that have been approved in fiscal year operating budgets 6.2 Emergency Work/Services - The General Manager, Assistant General Manager or the assigned Operations Manager may authorize Emergency expenditures for work, services, and/or supplies where the cost exceeds $75,000 without prior Board approval. The Board shall be notified of any expenditures for Emergency work, services and/or supplies exceeding the General Manager’s authorization limit at the next regularly scheduled Board meeting. 6.3 Purchase Requests - Require no prior authorization or signatory approval under Table 1 to replenish the District’s warehouse inventory within established inventory re-order levels. 7.0 COMPETITIVE SELECTION PROCESS 7.1 General - A competitive selection process for procurement of Services and Materials, and for Public Works projects, is required in accordance with the limits as set forth in Table 2 below (subject to 3010-007 Purchasing Policy Page 9 of 14 certain exceptions, qualifications or limitations as further set forth below). Table 2 Competitive Solicitation Process - Requirements Purchase Amount Solicitation Requirement $25,000 and under One Quote $25,001 - $50,000 Two Quotes $50,001 - $75,000 Three Quotes $75,001 and over RFP or RFQ or Invitation to Bid Process Required 7.1.1 Competitive Solicitation – Submission A. All quotes, bids and proposals must be in writing. Email is acceptable for expenditures under $75,000. B. RFP, RFQ, and Invitation to Bid submissions must be in writing and be in substantial compliance with terms in the solicitation, or as otherwise required by law, or may be disqualified. C. Quotes, bids and proposal documentation shall be retained pursuant to the District’s record retention policy. 7.1.2 Exceptions from Competitive Solicitation Process - Generally, solicitation of bids or proposals is preferable whenever practicable. In addition to the exceptions stated under Section 7.3.2, the competitive solicitation requirements set forth under Table 2 may be waived when any of the following is applicable: A. Sole Source Purchases. B. Single Source Purchases. C. Emergency expenditures. D. Supplies, materials or equipment procured through a Cooperative Purchasing program with federal, state, county, or other public agencies. E. After a reasonable attempt has been made to obtain competitive quotes/ responses and it has been determined that no additional 3010-007 Purchasing Policy Page 10 of 14 suppliers/providers/contractors/consultants can be located; the District has a lack of response from suppliers/providers/contractors/Consultants to a competitive solicitation; or, when sufficient, satisfactory bids/proposals are not received, based on the District’s sole discretion. F. Purchases to replenish the District’s warehouse inventory within established inventory re- order levels. G. As dictated by law. 7.1.3 It shall be at the discretion of the General Manager or Assistant General Manager and the initiating Department Manager(s) to determine whether an expenditure meets the qualifications listed herein to be exempt from a competitive solicitation, subject to any Board authorization. Such expenditures that meet this criteria will be presented to the Board of Directors at publicly held meeting. 7.2 Public Works - Contracts for Public Works projects shall conform to applicable requirements for Public Works contracts under State law, including but not limited to requirements relating to listing of subcontractors, posting of a payment bond in an amount not less than 100% of the total contract amount (for all Public Works contracts over $25,000) and payment of prevailing wages (for all contracts for Public Works exceeding $1,000), or as otherwise required by statute. Unless specifically waived by the District with the approval of the General Manager and District’s legal counsel, the District shall require performance bonds for all Public Works Contracts in an amount not less than 100% of the total Contract amount,. Public Works Contracts let by an Invitation to Bid shall be awarded to the lowest responsive, responsible bidder in accordance with State law and the District’s standard Public Works contract documents. 7.3 Professional Services (over $75,000) - RFPs will be initiated pursuant to the limits set forth in Table 2 when the Contract is anticipated to exceed $75,000, unless the District’s needs mandate uniquely qualified services, in which case only one proposal from a qualified firm may be solicited. Professional Services shall be engaged in accordance with California Government Code §4525 et seq., on the basis of demonstrated competence and qualifications for the types of services to be performed and at fair and reasonable prices to the District. 7.3.1 Professional Engineering Services - The District may request proposals for engineering services when the contract amount is anticipated to exceed $25,000, and up to $75,000. For engineering services anticipated to exceed $75,000, RFPs will be initiated pursuant to the limits set forth in Table 2. 3010-007 Purchasing Policy Page 11 of 14 7.3.2 Exceptions from Competitive Solicitation Process – Professional Services - In addition to the exception for “uniquely qualified services” set forth under Section 7.3, the following criteria shall apply as exceptions to the competitive solicitation requirements set forth under Table 2 for Professional Services where such requirements would otherwise apply: A. For Professional Services estimated to cost $25,000 or less, staff may request a proposal from one (1) qualified Consultant. B. For Public Works projects where the project design is scheduled in phases, the related Professional Services may be negotiated with the Consultant that performed the work for a prior phase, if the Consultant performed satisfactory work on the prior phase(s) in terms of quality, schedule and estimated design costs and a satisfactory Contract can be negotiated. C. For Professional Services in which it is impracticable to comply with the selection process because of the unique, exploratory or experimental nature of the project, staff may request a proposal from one (1) qualified Consultant. 7.4 Rejecting Competitive Responses - In response to an Invitation to Bid, RFQ, or RFP, the District may reject a bid or other response which is in any way incomplete, irregular, amplified, unqualified, conditional or otherwise not in compliance with the solicitation documents in all material respects, and in accordance with law. The District may waive any informality, irregularity, immaterial defects or technicalities in any bids or other responses received; and/or cancel an Invitation for Bid or RFP/RFQ, or reject all bids or responses for any other reason, which indicates the cancellation or rejection of all bids or responses is in the best interest of the District, and in accordance with law. Rejection of all bids or responses or cancellation of competitive solicitations, including determinations to re-bid, or re-solicit are subject to the same level of authority which is required to award a Contract as provided under Table 1, and as required by law. 7.5 RFPs and RFQs - The General Manager and the Board reserve the right to award Contracts based upon the best interests of the District, as determined by the District in its sole discretion. 8.0 CHANGE ORDERS 8.1 Change Orders may be issued from time to time as required by changes in the specifications or conditions of a project, services performed or materials issued. 3010-007 Purchasing Policy Page 12 of 14 8.1.1 Change Orders – PO Only - Change Orders up to 10% (to a maximum additional $1,000) of the original PO amount may be issued by the appropriate Department Manager without further approvals. A revised Purchase Order Requisition must be completed and approved at the appropriate authorization levels under Table 1 for any Change Order request exceeding the original amount by more than 10% or the $1,000 limit. 8.1.2 Change Orders – Formal Contracts and Amendments A. For Contracts and Amendments under $75,000: • Change Orders up to 10% of the original Contract amount can be approved by the appropriate authorization levels as outlined in Table 1 up to a maximum total Contract amount of $75,000 without Board approval. • Board approval is required for Change Order requests exceeding the original Contract amount by more than 10%, or resulting in a total Contract amount over $75,000. B. For Contracts and Amendments $75,001 and over: • Change Orders up to 10% (to a maximum additional $75,000) of the original Contract amount can be approved by the appropriate authorization levels as outlined in Table 1 without Board approval. • Board approval is required for Change Order requests exceeding the original Contract amount by more than 10%, or resulting in a $75,000 increase. 8.1.3 Change Order Exceeding Limits A Change Order exceeding the Change Order limits set forth in this article may be authorized by the General Manager prior to Board approval if, in the General Manager’s determination, any of the following circumstances exist: A. A delay in Change Order authorization could result in a negative financial impact to the District. B. A delay in Change Order authorization could result in damage to or impairment of the operations of a District facility. C. An Emergency exists which requires immediate work/services. 3010-007 Purchasing Policy Page 13 of 14 The Board shall be notified of any Change Order authorization exceeding the General Manager’s authorization limit at the next regularly scheduled Board meeting. 9.0 ETHICAL PROCUREMENT – CONFLICT OF INTEREST 9.1 Board members, District officers and employees shall not be financially interested in any Contract made by them in their official capacity. (Government Code Sections 1090 and 1091.5). Board Members, District officers and employees shall not participate in any way to influence a governmental decision in which he/she knows or has reason to know that he/she has a financial interest. (Government Code Section 87100 et seq.) 9.2 Any District employee (other than Administrative Personnel not under Designated Positions in the District’s Conflict of Interest Code) authorized under this Policy to make or enter into purchases on behalf of the District will complete a Statement of Economic Interests (Form 700) and comply with the District’s Conflict of Interest Code. 9.3 Confidential or proprietary information must be handled with due care and proper consideration of ethical and legal ramifications and governmental regulations. 9.4 Purchasing activities must be performed in accordance with all applicable laws and District policies. 9.5 Any employee/individual who violates the standards set forth in this Section shall be subject to disciplinary action consistent with District personnel policies. 10.0 COUNTY WATER DISTRICT STATUS The District is a County Water District and therefore is not mandated by State law to competitively bid any purchases, including those for Public Works projects and/or capital expenditures. The District has discretion to enter into non-bid Contracts for Public Works, to procure Services and Materials, to contract for design-build work, to utilize job-order contracting and to enter into Cooperative Purchasing arrangements for the design, construction and maintenance of Public Works, or undertake any other form of contracting determined to be in the District’s best interest, except as otherwise expressly restricted by law. Notwithstanding this lack of legal mandate and contractual discretion, District staff shall make a good faith effort to support the Competitive Selection Process described in Section VII. 11.0 POLICY REVISIONS This document will be maintained and revised by the General Manager with his/her designated representatives in consultation with the District’s legal counsel, subject to approval by the Board. This document will be reviewed annually and revisions will occur whenever applicable Federal, State or 3010-007 Purchasing Policy Page 14 of 14 local regulations change or otherwise as the need arises and in the discretion of the Board. 12.0 POLICY APPROVAL AND ADOPTION This Policy has been reviewed by the Yorba Linda Water District Board of Directors and adopted by Resolution No. 17-30 on August 22, 2017. Presented By: Delia Lugo, Finance Manager Item 8.3 Updating the District’s Purchasing Policy Item 8.3 –Action -08-22-17 1Backup Material Distributed Less Than 72 Hours Prior to the Meeting Background Item 8.3 –Action -08-22-17 2 •The Board last updated their Purchasing Policy by adopting Resolution 13-03 in 2013. •The Board and staff reviewed the existing purchasing policy and determined an updated and more robust policy was in order. •Staff presented the draft policy at the Board Meeting of August 8, 2017, and numerous additions were requested. Additions Suggested on August 8, 2017 Item 8.3 –Action -08-22-17 3 •Include procedure for purchase orders. •Add provision that policy is reviewed by Board on annual basis. •Include a Sole Source Justification form. Additions Suggested on August 8, 2017 Item 8.3 –Action -08-22-17 4 •Clarified in Section IX that competitive bidding not required of County Water Districts but YLWD will strive to adhere to competitive bid process. •Removed references to specific credit card types. Sole Source Justification Form Item 8.3 –Action -08-22-17 5 New Procurement Limits Item 8.3 –Action -08-22-17 6 Procurement Limits and Contract Signature Authority Title Expenditure Authority Contract Signature Authority General Manager Up to $75,000 $75,001 and over with Board authorization; up to $75,000 without Board authorization. Asst General Manager Up to $50,000 Up to $50,000 Department Managers Up to $25,000 Up to $25,000 Superintendents, Senior Project Engineer, Water Quality Engineer, Management Analyst, IT Administrator Up to $5,000 None Executive Assistant Up to $2,500 None Administrative Personnel Up to $1,000 None Competitive Solicitation Process Item 8.3 –Action -08-22-17 7 Competitive Solicitation Process -Requirements Purchase Amount Solicitation Requirement $25,000 and under One Quote $25,001 -$50,000 Two Quotes $50,001 -$75,000 Three Quotes $75,001 and over RFP or RFQ or Invitation to Bid Process Required Other Highlights Item 8.3 –Action -08-22-17 8 3.23 Sole Source Purchase -Procurement where only one viable source exists.This is usually due to legal restrictions of patent rights and copyrights,a proprietary process,warranty issues,original equipment,etc.Such a Procurement of $25,000 or greater must be presented to the Board at the next regular scheduled meeting. Other Highlights Item 8.3 –Action -08-22-17 9 Other Highlights Item 8.3 –Action -08-22-17 10 6.2 Emergency Work/Services -The General Manager, Assistant General Manager or the assigned Operations Manager may authorize Emergency expenditures for work, services, and/or supplies where the cost exceeds $75,000 without prior Board approval. The Board shall be notified of any expenditures for Emergency work, services and/or supplies exceeding the General Manager’s authorization limit at the next regularly scheduled Board meeting. Board Options Item 8.3 –Action -08-22-17 11 OPTION 1 •Adopt Resolution 17-30, adopting the new Purchasing Policy as outlined, therefore, rescinding Resolution 13-03. OPTION 2 •Do not adopt Resolution 17-30 and keep current Purchasing Policy per Resolution 13-03. Staff Recommendation Item 8.3 –Action -08-22-17 12 •OPTION 1 Item 8.3 –Action -08-22-17 13 ITEM NO. 9.1 AGENDA REPORT Meeting Date: August 22, 2017 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Prepared By:Kelly McCann, Senior Accountant Subject:Cash and Investment Report for Period Ending July 31, 2017 SUMMARY: Government Code Section 530607, et. seq., requires the person delegated to invest funds to make monthly report of investments to the legislative body. DISCUSSION: The Cash & Investment Portfolio Report presents the market value and percent yield for all District investments by institution. The Cash & Investment Summary Report includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The Fair Value Measurement Report categorizes investments with the fair value hierarchy established by generally accepted accounting principles. The total yield for the month ending July 31, 2017 is 1.13%. The overall decrease in the investment balance from the previous month is approximately $1,271,000. A large portion was due to the Conservation Reserve decrease of $1,105,552 for the Board of Directors approved Conservation Credit applied to active water customer connections, and a decrease in the restrictive 2017A Acquisition Fund of $334,764 to pay Fairmont Booster Pump Station capital project costs. The Water Operating Fund increased by $60,415 and the Sewer Operating Fund increased by $125,662, due to a positive net effect between operating revenues and expenses through the reporting month of the fiscal year. STRATEGIC PLAN: FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies ATTACHMENTS: Name:Description:Type: Invst_Rpt_7-17.xlsx Cash and Investment Portfolio Report Backup Material Invst_Agenda_Backup_-_July_2017.xlsx Cash and Investment Summary Report Backup Material Fair_Value_Measurement_Report_7-17.xlsx Fair Value Measurement Report Backup Material Market %Date of Percent Value Par of Total Institution Maturity Yield Checking Account: 667,200$ 667,200$ Wells Fargo Bank 14,339 14,339 Pershing 681,539$ 681,539$ 1.76% Total 0.00% Money Market Accounts: 4,743,960$ 4,743,960 US Bank (Revenue Bonds) 0.48% 952,703 952,703 Bank of the West 0.08% 5,696,663$ 5,696,663$ 14.75% Total 0.41% Federal Agency Securities: 498,410$ 500,000 Federal Home Loan Bank 06/12/18 1.00% 499,570$ 500,000 Federal Home Loan Bank 06/13/18 1.10% 997,980$ 1,000,000$ 2.58% Total 1.05% Certificates of Deposits: 247,660$ 248,000$ CIT Bank, Salt Lake 05/22/18 1.20% 247,901$ 248,000 Discover 05/22/18 1.20% 247,660$ 248,000 Goldman Sachs Bank 05/22/18 1.20% 247,960$ 248,000 Beal Bank 05/23/18 1.00% 248,667$ 247,000 Barclays Bank 04/30/18 2.23% 248,097$ 248,000 State Bank of India 05/14/18 1.14% 248,161$ 249,000 Webster Bank 05/03/18 0.90% 247,938$ 248,000 American Express Centurion Bank 05/23/18 1.20% 247,452$ 248,000 GE Capital Bank 05/24/18 1.10% 248,330$ 249,000 Oriental Bank & Trust 05/29/18 1.05% 248,253$ 249,000 Silvergate Bank 05/30/18 1.00% 248,218$ 249,000 Enterprise Bank & TR Co Lowell 05/30/18 1.00% 248,243$ 249,000 Safra National Bank 05/31/18 1.00% 247,219$ 248,000 Townebank Portsmouth 05/31/18 1.00% 248,226$ 249,000 Mascoma Savings Bank 05/29/18 1.00% 100,032$ 100,000 Ally Bank Midvale Utah 12/11/17 1.54% 198,506$ 200,000 World's Foremost Bk Sydney 05/28/19 1.30% 246,872$ 248,000 Capital One Bk USA Natl Assn 05/13/19 1.20% 245,365$ 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.67% 243,777$ 248,000 EnerBank USA Salt Lake City 08/26/20 1.32% 245,483$ 248,000 EverBank Jacksonville Fla CTF 08/30/19 1.16% 181,631$ 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 1.23% 241,222$ 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.64% 247,247$ 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.19% 250,897$ 249,000 JP Morgan Chase Bk NA Columbus 03/31/22 2.43% 5,921,016$ 5,942,000$ 15.33% Total 1.31% Pooled Investment Accounts: 6,327,623$ 6,327,623$ Local Agency Investment Fund 1.05% 1,326,094$ 1,326,299 CalTRUST Short Term 1.15% 17,672,744$ 17,725,123 CalTRUST Medium Term 1.38% 25,326,461$ 25,379,045$ 65.57%1.29% 38,623,659$ 38,699,247$ 100% Total Investments 1.13% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. 7/31/17 Yorba Linda Water District Cash & Investment Portfolio Report July 31, 2017 ________________________________ Kelly D. McCann, Senior Accountant Below is a chart summarizing the yields as well as terms and maturities for the month of July 2017: Average # of Month Portfolio Days to of 2017 Yield Maturity July 1.13% 121 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 7/31/2016 7/31/2017 Monthly - July 7,659$ 7,102$ Year-to-Date 7,659$ 7,102$ Budget 2016/2017 2017/2018 Interest Budget, July YTD 9,583$ 25,833$ Interest Budget, Annual 115,000$ 310,000$ Interest earned on investments is recorded in the fund that owns the investment. The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: Total of $38.6 million in cash and investments which is split between minimum reserve requirements and what is available to meet current year obligations (operating costs, debt service, capital costs). June 2017 % Alloc July 2017 % Alloc Cash & Investment Summary Report Cash & Investment Summary Comparison Between Current and Previous Month June 2017 % Alloc July 2017 % Alloc Fund Description Balance 6/30/2017 Balance 7/31/2017 Water Operating Reserve 14,118,341$ 41.19% 14,072,814$ 42.37% Water Emergency Reserve 3,467,160 10.11% 3,467,724 10.44% Water Capital Project Reserve 5,533,845 16.14% 5,479,628 16.50% Water Employee Liability Reserve 1,249,850 3.65% 1,249,864 3.76% Rate Stabilization Reserve 4,000,000 11.67% 4,003,323 12.05% Un-Restricted Water Reserve Balance 28,369,195 28,273,352 Conservation Reserve 1,253,252 3.66% 147,700 0.44% Restricted Water Reserve Balance 1,253,252 147,700 Sewer Operating Reserve 743,496 2.17% 844,466 2.54% Sewer Emergency Reserve 1,146,128 3.34% 1,147,799 3.46% Sewer Employee Liability Reserve 500,000 1.46% 500,054 1.51% Sewer Capital Project Reserve 2,267,699 6.62% 2,299,127 6.92% Un-Restricted Sewer Reserve Balance 4,657,322 4,791,447 Total Reserve Balances 34,279,770$ 100.00% 33,212,499$ 100.00% Water Operating 161,156 267,098 Sewer Operating 375,410 400,102 536,567 667,200 Revenue Bond 2017A-Acquisition Fund 5,078,724 4,743,960 Total Cash and Investments 39,895,060$ 38,623,659$ Wells Fargo Bank Checking US Bank Held (Restricted) Yorba Linda Water District Fair Value Measurement Report July 31, 2017 Quoted Observable Unobservable Prices Inputs Inputs Investments Level 1 Level 2 Level 3 Total CalTRUST Investment Pool -$ 18,998,838$ -$ 18,998,838$ Local Agency Investment Fund - 6,327,623 - 6,327,623 U.S. Government Sponsored Agency Securities - 997,980 - 997,980 Negotiable Certificates of Deposit - 5,921,016 - 5,921,016 Total Investments -$ 32,245,457$ -$ 32,245,457$ ITEM NO. 11.2 AGENDA REPORT Meeting Date: August 22, 2017 Subject:Joint Agency Committee with City of Yorba Linda (Miller/Hawkins) · Minutes of the meeting held June 12, 2017 at 4:00 p.m. · Next meeting scheduled September 18, 2017 at 4:00 p.m. at YL City Hall. ATTACHMENTS: Name:Description:Type: 2017-06-12_-_Minutes_-_YLWD-City_of_YL.pdf Minutes Minutes YLWD/CC Joint Advisory Committee Minutes June 12, 2017 Page 1 of 3 CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES June 12, 2017 4:00 p.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 4:02 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE President J. Wayne Miller ROLL CALL Committee Members City Council: Beth Haney, Tom Lindsey Water District: J. Wayne Miller, Phil Hawkins Staff Members: Mark Pulone, Steve Conklin PUBLIC COMMENTS None YLWD/CC Joint Advisory Committee Minutes June 12, 2017 Page 2 of 3 ACTION CALENDAR 1.Minutes of the YLWD/City Council Joint Advisory Committee meeting held on March 13, 2017. The YLWD/City Council Joint Advisory Committee approved the minutes of the March 13, 2017 meeting. DISCUSSION ITEMS 2.Drought Response, Water Conservation/Administrative Penalty Ordinances, and Community Outreach Engineering Manager Steve Conklin reported that the drought was officially over and there are currently no watering restrictions. Brett Barbre, Municipal Water District of Orange County (MWDOC) Director, spoke about the record runoff in CA. and said the Colorado system was well above average. MWD will probably end up with 2.5 million acre feet of water in storage. Director Phil Hawkins stated that the District gets 70% of its water from the ground and buys 30% import water from MWDOC. 3.District Budgeted Positions for FY 2018 Engineering Manager Steve Conklin reported there is no longer a conservation department since there is no conservation program. He also stated that the Board approved an Assistant General Manager position and the District is currently advertising for it. 4.Current Water Conservation Legislation President Miller stated that the Governor’s Executive Order B-37-16 – Making Water Conservation a California Way of Life, was finalized in April 2017. He explained how the Order would be implemented and that it would no longer be a percentage reduction, instead it would be budget based and depend on the number of people per household. Mr. Miller said that it was more of an equitable and locally- controlled approach. Councilwoman Beth Haney commented on the accounting and enforcement complications it would create and asked how the District would administer it. YLWD/CC Joint Advisory Committee Minutes June 12, 2017 Page 3 of 3 Mr. Miller agreed that it was a significant administrative workload and he hoped the new Assistant General Manger would assist with the accounting complexities. He said that the District would be looking ahead strategically, discuss in next year’s budgeting process and include it in their 5-year plan. A long discussion ensued among the committee members about the current water conservation legislation. 5.City Sewer Easements Engineering Manager Conklin stated that in 2011 the City transferred ownership of its sewers to the Yorba Linda Water District, including any existing Tract Map easements. The District is experiencing issues with maintenance of a sewer where a homeowner has a fence or has built something over the easement. There is a gray area as far as what rights, entitlements or limitations the District has in these situations. Director Hawkins indicated that their main concern was to determine if a homeowner has an existing city permit to build over an easement. City Manager Pulone said that the City would be happy to provide whatever historical information it has and he would make sure staff was available to meet with the District. 6.City Council Actions to Vacate Easements in Underfunded Landscape Maintenance Assessment District (LMAD) Zones City Manager Pulone summarized the Council actions in relation to the vacating of easements in underfunded Landscape Maintenance Assessment District Zones. Director Hawkins provided a brief report from the Orange County Sanitation District Board and said that a food processing plant at the east end of the City is significantly behind on payment of their sewer fees. 7.Future Meeting Dates and Agenda Items The Committee agreed to meet again on September 18 at 4:00 p.m. No additional items for the next Agenda were discussed. ADJOURNMENT City Manager Pulone adjourned the meeting at 4:53 p.m. to the next Yorba Linda Water District/City Council Advisory Committee Joint meeting on Monday, September 18, 2017 at 4:00 p.m. ITEM NO. 13.1 AGENDA REPORT Meeting Date: August 22, 2017 Subject:Meetings from August 23 - October 31, 2017 ATTACHMENTS: Name:Description:Type: BOD_-_Activities_Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance By August Board of Directors Workshop Meeting Thu, Aug 24 4:30 PM MWDOC Water Policy Forum Wed, Aug 30 5:00 PM Hawkins/Nederhood WACO Fri, Sep 1 7:30 AM Jones (All Directors PA) District Offices Closed Mon, Sep 4 7:00 AM September ISDOC Executive Committee Tue, Sep 5 7:30 AM Nederhood Yorba Linda City Council Tue, Sep 5 6:30 PM Nederhood MWDOC Wed, Sep 6 8:30 AM Nederhood OCSD Operations Committee Wed, Sep 6 5:00 PM Hawkins OCWD Wed, Sep 6 5:30 PM Jones Board of Directors Regular Meeting Tue, Sep 12 6:30 PM LAFCO Wed, Sep 13 8:00 AM Nederhood (As Needed) Yorba Linda Planning Commission Wed, Sep 13 6:30 PM Hawkins (As Needed) YL Mayor's Prayer Breakfast Thu, Sep 14 7:00 AM Miller/Nederhood Board of Directors Workshop Meeting Thu, Sep 14 4:30 PM Joint Committee Meeting with City of Yorba Linda Mon, Sep 18 4:00 PM Miller/Hawkins YL City Council Tue, Sep 19 6:30 PM Hall MWDOC Wed, Sep 20 8:30 AM Nederhood OCWD Wed, Sep 20 5:30 PM Jones CSDA Annual Conference Mon, Sep 25 8:00 AM Hall Board of Directors Regular Meeting Tue, Sep 26 6:30 PM OCSD Wed, Sep 27 6:00 PM Hawkins/Jones Yorba Linda Planning Commission Wed, Sep 27 6:30 PM Hawkins (As Needed) October Interagency Committee Meeting with MWDOC and OCWD Thu, Sep 28 4:00 PM Miller/Nederhood ISDOC Executive Committee Tue, Oct 3 7:30 AM Nederhood Yorba Linda City Council Tue, Oct 3 6:30 PM Hawkins MWDOC Wed, Oct 4 8:30 AM Nederhood OCSD Operations Committee Wed, Oct 4 5:00 PM Hawkins OCWD Wed, Oct 4 5:30 PM Jones WACO Fri, Oct 6 7:30 AM Jones (All Directors PA) Board of Directors Regular Meeting Tue, Oct 10 6:30 PM LAFCO Wed, Oct 11 8:00 AM Nederhood (As Needed) Yorba Linda Planning Commission Wed, Oct 11 6:30 PM Hawkins (As Needed) YL City Council Tue, Oct 17 6:30 PM Jones MWDOC Wed, Oct 18 8:30 AM Nederhood OCWD Wed, Oct 18 5:30 PM Jones Board of Directors Workshop Meeting Thu, Oct 19 6:30 PM CA-NV AWWA Annual Conference Mon, Oct 23 8:00 AM CA-NV AWWA Annual Conference Tue, Oct 24 8:00 AM Board of Directors Regular Meeting Tue, Oct 24 6:30 PM CA-NV AWWA Annual Conference Wed, Oct 25 8:00 AM MWDOC/OCWD Joint Planning Committee Wed, Oct 25 8:30 AM Jones/Nederhood OCSD Wed, Oct 25 6:00 PM Hawkins/Jones Yorba Linda Planning Commission Wed, Oct 25 6:30 PM Hawkins (As Needed) CA-NV AWWA Annual Conference Thu, Oct 26 8:00 AM ISDOC Thu, Oct 26 11:30 AM Hawkins (All Directors PA) Well 21 Ribbon Cutting Ceremony Fri, Oct 27 9:00 AM Hall/Hawkins/Miller/Nederhood PA = Preauthorized ITEM NO. 14.1 AGENDA REPORT Meeting Date: August 22, 2017 Subject:SWRCB Briefing - August 23, 2017 STAFF RECOMMENDATION: That the Board of Directors approve Director attendance at this event if desired. ATTACHMENTS: Name:Description:Type: SWRCB_Briefing.pdf Backup Material Backup Material Please Join us for a Water Briefing and Brunch Chair Felicia Marcus and Member Joaquin Esquivel of the State Water Resources Control Board (SWRCB) Wednesday, August 23, 2017 10:30 am to 12:30 pm Orange County Water District 18700 Ward Street Fountain Valley, CA The program will include an update on SWRCB priorities and a roundtable discussion with Orange County water agencies Please RSVP no later than August 18 HERE Questions? Please contact Alicia Dunkin, OCWD Legislative Affairs Liaison adunkin@ocwd.com or (714) 378-8232 Hosted by