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HomeMy WebLinkAbout1989-06-08 - Board of Directors Meeting MinutesPage 2355 June 8, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JUNE 8, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., June 8, 1989, in the District offices at 4622 Plumosa, Yorba Linda. Directors present were: Whit Cromwell, Sterling Fox, and Roy Knauft. Directors Armstrong and Korn were absent. Also present were: William P. Workman, General Manager; William Robertson, Assistant General Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent; Dennis McGlasson and Joe Kiss of the District's Operations Department and Brian Johnson of A.W. Associates. CONSENT CALENDAR On a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 3-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of May 25, 1989. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of the Terms and Conditions for Water and Sewer Service with Mary Graham for her project located west of Ohio Street and south of Oriente Drive, Job No. 8929, (Tract No. 13971). Item 4. Approval for temporary Water Service outside District boundaries with Nangnoy Sangpraist, within the Southern California Edison easement, north of Yorba Linda Boulevard approximately 1,000 feet east of Fairmont Boulevard, Service No. 40-720. Item 5. Approval of the Terms and Conditions for Water Service with A.W. Associates No. 3, for their project located north of Hidden Hills Road and northeast of Esperanza road, Job No. 8923, (Tract No. 13670). Item 6. Approval of the Terms and Conditions for Water Service with A.W. Associates No. 3, for their project located north of Hidden Hills Road and northeast of Esperanza Road, Job No. 8924, (Tract No. 13669). Page 2356 June 8, 1989 Item 7. Approval of releasing Yorba Linda Commerce Center Associates Surety Bond for their project located at Prospect Avenue and Brooklyn Avenue. Item 8. Approval of two. Agreements with Converse Consultants, Pasadena for the geotechnical investigations for the Zone 5 ID #2 Reservoir in the amount of $12,500, and Zone 6 ID #2 Reservoir in the amount of $12,000 and authorize the President and Secretary to execute both agreements. Item 9. Denial of a claim for damages submitted by Mr. Leland Smith. PRESENTATION Item 10. Recognition of Lead Worker Dennis McGlasson and Maintenance Worker Joe Kiss for their activities during a recent brush fire. On behalf of the District, President Fox recognized both Mr. McGlasson and Mr. Kiss for their emergency aid provided during a recent brush fire in the City. President Fox further presented them recognition pins. DISCUSSION CALENDAR Item 11. Consideration of the Terms and Conditions for Water Service with A.W. Associates, No. 3 and a Release of Lien for the Orange County fire Station project located north of La Palma Avenue and west of Camino De Bryant, Job No. 8931, (Tract No. 12037). Engineering Manager Mike Payne explained that A.W. Associates is planning to develop a portion of Lot 9, Tract No. 12037 for the purpose of constructing a fire station. Mr. Payne further explained that the District's existing facilities in that area are adequate for servicing this project. He stated that the land is being dedicated to the County; and therefore, it will be exempt from property taxes. The County will not accept the land without clear title until the District files a "Release of lien for Agreement re: Sale of B Water Bonds of Improvement District No. 2 of Yorba Linda County Water district, Payment of Charges, Lien and Mortgage Rights with Power of Sale". Mr. Payne explained that normally such a lien is filed after the property is developed; however, in this case the County is requesting tile transfer prior to construction. After a brief discussion among the Board, on a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 3-0 to approve the Terms and Conditions for Water Service with A.W. Associates No. 3, Job No. 8931, and authorize the President and Secretary to execute, and file a release lien subject to review and approval as to form by legal counsel. Item 12. Consideration of Resolution 89-13 determining and ordering Annexation 88-1 for the Covington Homes Project located east of Van Buren Street south of Buena Vista Avenue. Engineering Manager Mike Payne explained that Covington Homes has requested that their property, on the east side of Van Buren Street south of Buena Vista Avenue, be annexed to the Yorba Linda Water District. The property consists of Page 2357 June 8, 1989 20.99 acres which will afford the construction of approximately 81 single family dwellings. Mr. Payne further explained that on May 17, 1989 LAFCO resolved that the Yorba Linda Water District be designated the conducting District, and directed the District to initiate annexation proceedings. Mr. Payne stated that the territory in question is within the District's sphere of influence, and will be subject to the debt services for the District's General Obligations bonds for the western service area. He stated that upon the Board's adoption, the Resolution will be submitted to LAFCO for final processing through the State board of Equalization. Mr. Payne concluded by reviewing the annexation fees deposited with the District for Annexation 88-1. After a general discussion by the Board, on a motion by Director Cromwell and seconded by President Fox, the Board of Directors voted 3-0 to adopt Resolution 89-13 determining and ordering Annexation 88-1. Item 13. Consideration of District Telephone Plan. Executive Assistant to the General Manager Robb Quincey explained that a study has been completed with regard to the District's telephone system. He further explained that as a result of the study undertaken by the Technology-Innovation-Productivity Committee, replacement of the District's telephone system is recommended. Mr. Quincey stated that operational deficiencies, customer service limitations and limited system expansion are problems related to the existing system. Furthermore, as a result of the existing system being installed prior to deregulation, the cost of purchasing and maintaining a new system is less expensive then the current system. Mr. Quincey explained that the Telephone Plan recommends a new system, which would afford a stronger and more effective communication process. Mr. Quincey reviewed the costs attributable to the existing telephone system for the upcoming year, as compared to costs that would be attributable to a new system. In comparing costs, a new system would be $11,000 more in 1989-90 than the existing system; however, after the initial capital outlay, in 1990-91 and every year after the District would save approximately $9,000 per year in operating costs with a new system. After a lengthy discussion regarding the financial impact of the recommendation and the proposed system expandability, on a motion by Director Cromwell and seconded by President Fox, the Board of Directors voted 3-0 to approve the District's Telephone Plan. Item 14. Consideration of AMP Augmentation Agreement. Assistant General Manager William Robertson explained that after many months of review and detailed study of various project alternatives, the District's Board voted on May 11, 1989 not to take additional capacity created by the AMP Flow Augmentation Project. He further stated that the District will therefore, retain it's present 50 cfs AMP capacity and will receive a one-time cash refund of $186,000, plus a $17,078 reduction in the semi-annual rental payments form $93,150 to $76,072. Mr. Robertson explained that on May 26 1989, MWDOC submitted the final draft agreement to all AMP participants, which denotes that the District will not be participating in the project. He further Page 2358 June 8, 1989 explained that in a separate letter by Stan Sprague of MWDOC, the District has been advised that there will be a seven day shutdown in December 1989/January 1990 and that MWDOC will work with District staff to minimize shutdown impacts. The Board of Directors discussed this issue at length, with regard to the timing of payments due to the District and current District capabilities at the Diemer Filtration Plant. Additionally, the Board requested that Attorney Art Kidman comment on the final agreement. Mr. Kidman stated that the agreement protects the District's interests and he recommended agreement approval. On a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 3-0 to authorize the President and Secretary to execute the "Fifth Amendment to Agreement for Construction, Operation and Maintenance of Pipeline and To Enter Into Sublease Concerning the Diemer Filtration Plant/Santiago Aqueduct Intertie (AMP Flow Augmentation Project)". Item 15. Consideration of a request from the Independent Special Districts of Orange County for adoption of a resolution supporting special district representation on LAFCO. Assistant Administrator Mike Robinson explained that since the Board adopted Resolution 88-42 in December 8, 1988 which supported special district representation on LAFCO, the Independent Special Districts of Orange County (ISDOC) have requested that the Board adopt a more specific resolution with regard to this issue. After a brief discussion by the Board, on a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 3-0 to adopt Resolution 89-14 supporting special district representation on Orange County LAFCO. Item 16. Consideration of Water Industry Coordinating Committee's (WICC) assessment supporting efforts to influence drinking water regulations. Assistant Administrator Mike Robinson explained that the District has received a letter from the American Water Works Association requesting funds to support the activities of WICC. He stated that WICC cites input into the regulatory process, public health protection and development of funding programs to influence future regulation as their main organizational objectives. Mr. Robinson stated that the assessment for the Yorba Linda Water District is $2,500, and that no funding has been budgeted for this activity in either the 1988-89 or 1989-90 annual budgets. After a brief discussion by the Board, on a motion by President Fox and seconded by Director Knauft, the Board of Directors voted 3-0 to contribute $100 to WICC, and directed staff to forward a letter and contribution to this effect. GENERAL MANAGER'S REPORT General Manger William Workman advised the Board that a closed session was necessary later in the meeting to discuss labor negotiations. Additionally, Mr. Workman advised the Board concerning the status of the District's proposed sewer maintenance rate adjustment. Mr. Workman further advised the Board that the District has been approached by Southern California Water Company concerning water for their service area Mr. Workman also noted that the District's new mini computer system Page 2359 June 8, 1989 has been installed, and is now operational. He also briefly mentioned a recent water main break that was repaired. Item 17. Consideration of 1989-90 agreement with McCormick & Kidman and Rutan & Tucker for Legal Services. General Manager William Workman requested the Board's approval of new one-year contracts with the law firms of McCormick & Kidman, for general counsel services, and Rutan & Tucker for personnel and labor relations services. After a brief discussion, the Board of Directors approved the agreements and authorized the President and Secretary to execute the agreements. LEGAL COUNSEL'S REPORT Item 18. Report on Packinghouse Easements. Art Kidman, General Counsel, reported that an agreement had been reached with Mr. Kavli regarding resolution of the Packinghouse easement dispute. Mr. Kidman indicated that the agreement's provisions were within the latitude provided by the Board for resolving the dispute. The signed agreement was anticipated any moment. The water and sewer connections would be allowed with execution of the agreement. STANDING COMMITTEE REPORTS Item 19. No Executive-Administrative-Organizational Committee meeting report scheduled. Item 20. Report on Finance Committee meeting of June 1, 1989. The Committee reported that the entire meeting was devoted to review and comment on the proposed 1989-90 budget. Item 21. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 3-0 to approve payment of bills and rate deposits in the amount of $411,688.61 on Check Nos. 17213 and 17423 through 17529, Payroll Check Nos. 3416 through 3476 and one wire dated June 14, 1989 to MWDOC in the amount of $270,057.75. Item 22. No Personnel Committee meeting report scheduled. Item 23. No Planning-Operations-Engineering Committee meeting report scheduled. Item 24. No Public Information Committee meeting report scheduled. INTERGOVERNMENTAL MEETINGS Item 25. Report on WACO meeting of June 2, 1989. Mr. Knauft reported that the meeting focused on OCWD's groundwater presentation. Item 26. Report on City Council Meeting of June 6, 1989. Mr. Cromwell indicated that there was nothing of significance to the District to report. Page 2360 June 8, 1989 Item 27. Report on MWDOC meeting of June 7, 1989. Mr. Knauft reported on the status of the AMP Augmentation agreement, and MWDOC's price increases that are scheduled. Item 28. Report on OCWD meeting of June 7, 1989. There was no Board representative in attendance at this meeting. BOARD MEMBER COMMENTS Item 29. Director Armstrong: Director Armstrong was absent. Item 30. Director Cromwell: Director Cromwell said he was planning to attend the ISDOC quarterly meeting. Item 31. Director Knauft: Director Knauft had nothing to report. Item 32. Vice President Korn: Vice President Korn was absent. Item 33. President Fox: President Fox had nothing to report. C!.OSED SESSION President Fox directed the Board of Directors into a closed session to discuss labor relations. Upon return from closed session, General Manager William Workman reported that the Board had provided direction regarding current labor relations. ADJOURNMENT On a motion by Director Cromwell and seconded by Director Knauft, the Board voted 3-0 to adjourn the meeting to 8:30 A.M. June 14, 1989 at the District's Board room to discuss labor relations. William P. Workman General Manager/Secretary