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HomeMy WebLinkAbout1989-06-22 - Board of Directors Meeting MinutesPage 2361 June 22, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 22, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., June 22, 1989, in the District offices at 4622 Plumosa, Yorba Linda. Directors present were: Whit Cromwell, Sterling Fox, Roy Knauft and Arthur C. Korn. Director Paul Armstrong was absent. Also present were: William P. Workman, General Manager; William Robertson, Assistant General Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; and Ray Harsma, Operations Superintendent. CONSENT CALENDAR On a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of June 8, 1989. Item 2. Approval of Minutes - Adjourned meeting of June 14, 1989 Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of the Terms and Conditions for Water and Sewer Service with M.I.F. Development for their project located south of Marshburn Circle and east of Richfield Road, Job No. 8936 (Parcel Map No. 88-199). Item 5. Approval of progress payment No. 7 to F.T. Ziebarth Company in the amount of $8,580.45 for construction of the Santiago Reservoir, Job No. 8140. Item 6. Approval of progress payment No. 9 to Fred W. Woodard Company, in the amount of $42,570.00 for construction of the Chino Hills Reservoir, Job No. 8136. Item 7. Acceptance of the Treasurer's Report for May 31, 1989. Item 8. Approval of claim to Southern California Gas Company in the amount of $274.06. Item 9. Approval of claim to Southern California Edison Company in the amount of $560.00. Page 2362 June 22, 1989 PRESENTATION Item 10. Presentation by Larry Kraemer, Director, Orange County Water District. Mr. Kraemer was not present for this report. DISCUSSION CALENDAR Item 11. Report on Headquarters Relocation Plan. Assistant General Manager William Robertson explained that one of the key issues to be decided regarding renovation of the District's Headquarters Building was the need for the staff's relocation to temporary offices during this period. He stated that the District needs approximately 3,500 square feet of temporary office space during the 90 day renovation period. Mr. Robertson reviewed three options for this temporary relocation process, and the advantages and disadvantages of each. The options are as follows: (1)relocate the Administration, Business and Engineering Departments to leased trailers at Plant No. 1; (2)relocate the Administration, Business and Engineering Departments to leased industrial building space; (3)relocate the Administration and Engineering Departments to leased office space and the Business Department to leased trailers at the Headquarters Parking Lot. Mr. Robertson further explained that option 3 offers a blend of advantages of the other options, while limits the disadvantages. Under this recommended option 3, the District will maintain a presence at the present Headquarters facility and yet vacate the building during the 90 day renovation period. Additionally, access to existing telephone and computer equipment, and vault records will be maintained during the renovation period. After a brief discussion regarding the location of the leased space to house the Administration and Engineering Departments during the renovation process, on a motion by Director Cromwell and seconded by Director Fox, the Board of Directors voted 4-0 to approve relocating the Administration and Engineering Departments to leased office space and the Business Department to leased trailer at the Headquarters Parking Lot; and authorize the General Manager to negotiate and execute lease agreements for the temporary office and trailer space. Item 12. Report on Financial Statements for the ten months ended April 30, 1989. Business Cheryl Gunderson briefly summarized the financial statements for the ten months ended April 30, 1989, noting specifically that the Construction in Progress Account on the Balance Sheet show a decrease from the same time last year. Mrs. Gunderson explained that this change is a reflection of the work done by the Board authorized Construction Accountant to bring the District current on jobs that had not been closed on a timely basis. She further explained that until such a time that the District is in a "build-out" position, the Construction in Progress Account will always reflect a large dollar balance. After a brief discussion by the Board, on a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 4-0 to accept the Financial Statements for the ten months ended April 30, 1989 as presented. Page 2363 June 22, 1989 Item 13. Quarterly Report to the Board on the status of Departmental projects as defined in the 1988-89 Budget. Mr. Robinson briefly explained that the audio-visual presentation that he was to make is intended to inform the members of the Board as to the status of various projects administered by District departments. Mr. Robinson's proceeded with an audio-visual presentation which illustrated work toward the major objectives approved by the Board in the 1988-89 District. The Board requested that a written status report be presented along with the audio-visual presentation at the next quarterly report. GENERAL MANAGER'S REPORT General Manager William Workman stated that District's Operations Department had recently repaired a significant main break on the 20" transmission main south of the Packinghouse property. Item 14. Consideration of Compensation Adjustments for the District's Unit Employees, Management - Supervisory - Confidential Employees and General Manager. General Manager William Workman explained that the District's staff and Labor Relations Legal Counsel had reached a labor agreement with the Teamsters for the upcoming year. Mr. Workman briefly discussed the agreement and corresponding Memorandum of Understanding (MOU), and stated that the agreement was within the parameters of authority and direction provided by the Board of Directors. Additionally, a similar compensation package was recommended for the unrepresented employees. After a brief discussion by the Board regarding the negotiation process and results, on a motion by President Fox and seconded by Director Cromwell, the Board voted 4-0 to adopt Resolutions 89-15, 89-16 and 89-17 adjusting compensation for District employees. Item 15. Consideration of the 1989-90 District Annual Budget. General Manager William Workman explained that the District's Proposed Budget would be presented by the various Department Heads, who would individually present their departmental budgets for the Board's consideration. Mr. Workman further explained that the District's Annual Budget is the single most important document that the Board would consider during the year, and it is a financial plan and authorizing document for the coming year's work program. Business Manger Cheryl Gunderson discussed the District's Operating Fund, Capital Improvement Fund, Capital Outlay Fund, Catastrophic Restoration deposits and Debt Service. Executive Assistant to the General Manager Robb Quincey briefly presented the Board of Director's program budget, and reviewed the Board's objectives. WiIliam Robertson presented the Administration Department's budget and it's departmental objectives for the upcoming year. Ms. Gunderson presented the Business Department's budget, in addition to it's departmental objectives for the upcoming year, while both Engineering Manager Mike Payne and Operations Superintendent Ray Harsma did the same for their respective departments. Page 2364 June 22, 1989 Mr. Payne concluded the budget presentation by reviewing the capital projects that are included in the 1989-90 Annual budget. After a lengthy discussion regarding rents and royalties due the District, City Sewer Service revenues and the budget process in general, on a motion by President Fox and seconded by Director Cromwell, the Board of Directors voted 4-0 to adopt Resolutions 89-18, 89-19, 89-20, 89-21, 89-22 and 89-23 approving the budget. STANDING COMMITTEE REPORTS Item 16. No Executive-Administrative-Organizational Committee meeting report scheduled. Item 17. No Finance Committee meeting report scheduled. Item 18. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by President Fox, the Board of Directors voted 4-0 to approve payment of bills and rate deposits in the amount of $465, 459.64 on Check Nos. 17530 through 17647, Payroll Check Nos. 3035 through 3541 and two wires, one to ACWA in the amount of $10,611.24 dated June 29, 1989 and to First Savings & Loan in the amount of $21,000.00 dated June 13, 1989. Item 19. No Personnel Committee meeting report scheduled. Item 20. No Planning-Operations-Engineering Committee meeting report scheduled. Item 21. No Public Information Committee meeting report scheduled. INTERGOVERNMENTAL MEETINGS Item 22. Report on CSDA meeting of June 9, 1989. There was no District attendance at this meeting. Item 23. Report on Planning Commission meeting of June 14, 1989. President Fox reported that a Brighton Homes development was discussed, with regard also to the Orange County Community College District. Item 24. Report on City Council meeting of June 20, 1989. Director Knauft reported that the three major issues discussed at this meeting concerned how much money the City would be donating to the Chamber of Commerce, a Lusk Development closed gate community and an Equestrian survey that has recently been completed. Item 25. Report on MWDOC meeting of June 21, 1989. Director Knauft reported on MWDOC's seasonal storage and in-lieu program. Item 26. Report on OCWD meeting of June 21, 1989. There was not District attendance at this meeting. Page 2365 June 22, 1989 BOARD MEMBER COMMENTS Item 27. Director Armstrong: Director Armstrong was not in attendance. Item 28. Director Cromwell: Director Cromwell reported that he had been elected to the Executive Board of ISDOC, and that Special District representation on LAFCO was the major issue of concern at the last ISDOC meeting. Item 29. Director Knauft: Director Knauft had no comments. Item 30. Vice President Korn: For the purpose of coordinating the use of District pre-purchased airfare tickets to Sacramento, Vice President Korn asked staff to estimate how many Directors and staff have planned on attending the upcoming September CSDA Conference in Sacramento. Item 31. President Fox: President Fox had no comments. ADJOURNMENT On a motion by Vice President Korn and seconded by Director Knauft, the Board of Directors voted 4-0 to adjourn the meeting at 10:35 A.M. William P. Workman General Manager/Secretary