HomeMy WebLinkAbout1989-06-22 - Board of Directors Meeting MinutesPage 2361
June 22, 1989
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 22, 1989
The regular meeting of the Board of Directors of the Yorba Linda Water District was called
to order by Sterling Fox, President, at 8:30 a.m., June 22, 1989, in the District offices at
4622 Plumosa, Yorba Linda. Directors present were: Whit Cromwell, Sterling Fox, Roy
Knauft and Arthur C. Korn. Director Paul Armstrong was absent. Also present were:
William P. Workman, General Manager; William Robertson, Assistant General Manager;
Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering
Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator;
and Ray Harsma, Operations Superintendent.
CONSENT CALENDAR
On a motion by Director Cromwell and seconded by Director Knauft, the Board of
Directors voted 4-0 to approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Regular meeting of June 8, 1989.
Item 2. Approval of Minutes - Adjourned meeting of June 14, 1989
Item 3. Authorization for the Directors to leave the State of California prior to next
meeting.
Item 4. Approval of the Terms and Conditions for Water and Sewer Service with M.I.F.
Development for their project located south of Marshburn Circle and east of Richfield
Road, Job No. 8936 (Parcel Map No. 88-199).
Item 5. Approval of progress payment No. 7 to F.T. Ziebarth Company in the amount of
$8,580.45 for construction of the Santiago Reservoir, Job No. 8140.
Item 6. Approval of progress payment No. 9 to Fred W. Woodard Company, in the
amount of $42,570.00 for construction of the Chino Hills Reservoir, Job No. 8136.
Item 7. Acceptance of the Treasurer's Report for May 31, 1989.
Item 8. Approval of claim to Southern California Gas Company in the amount of $274.06.
Item 9. Approval of claim to Southern California Edison Company in the amount of
$560.00.
Page 2362
June 22, 1989
PRESENTATION
Item 10. Presentation by Larry Kraemer, Director, Orange County Water District. Mr.
Kraemer was not present for this report.
DISCUSSION CALENDAR
Item 11. Report on Headquarters Relocation Plan. Assistant General Manager William
Robertson explained that one of the key issues to be decided regarding renovation of the
District's Headquarters Building was the need for the staff's relocation to temporary offices
during this period. He stated that the District needs approximately 3,500 square feet of
temporary office space during the 90 day renovation period. Mr. Robertson reviewed three
options for this temporary relocation process, and the advantages and disadvantages of
each. The options are as follows: (1)relocate the Administration, Business and
Engineering Departments to leased trailers at Plant No. 1; (2)relocate the Administration,
Business and Engineering Departments to leased industrial building space; (3)relocate
the Administration and Engineering Departments to leased office space and the Business
Department to leased trailers at the Headquarters Parking Lot.
Mr. Robertson further explained that option 3 offers a blend of advantages of the other
options, while limits the disadvantages. Under this recommended option 3, the District will
maintain a presence at the present Headquarters facility and yet vacate the building
during the 90 day renovation period. Additionally, access to existing telephone and
computer equipment, and vault records will be maintained during the renovation period.
After a brief discussion regarding the location of the leased space to house the
Administration and Engineering Departments during the renovation process, on a motion
by Director Cromwell and seconded by Director Fox, the Board of Directors voted 4-0 to
approve relocating the Administration and Engineering Departments to leased office
space and the Business Department to leased trailer at the Headquarters Parking Lot;
and authorize the General Manager to negotiate and execute lease agreements for the
temporary office and trailer space.
Item 12. Report on Financial Statements for the ten months ended April 30, 1989.
Business Cheryl Gunderson briefly summarized the financial statements for the ten
months ended April 30, 1989, noting specifically that the Construction in Progress
Account on the Balance Sheet show a decrease from the same time last year. Mrs.
Gunderson explained that this change is a reflection of the work done by the Board
authorized Construction Accountant to bring the District current on jobs that had not been
closed on a timely basis. She further explained that until such a time that the District is in a
"build-out" position, the Construction in Progress Account will always reflect a large dollar
balance.
After a brief discussion by the Board, on a motion by Director Knauft and seconded by
Director Cromwell, the Board of Directors voted 4-0 to accept the Financial Statements for
the ten months ended April 30, 1989 as presented.
Page 2363
June 22, 1989
Item 13. Quarterly Report to the Board on the status of Departmental projects as defined
in the 1988-89 Budget. Mr. Robinson briefly explained that the audio-visual presentation
that he was to make is intended to inform the members of the Board as to the status of
various projects administered by District departments. Mr. Robinson's proceeded with an
audio-visual presentation which illustrated work toward the major objectives approved by
the Board in the 1988-89 District. The Board requested that a written status report be
presented along with the audio-visual presentation at the next quarterly report.
GENERAL MANAGER'S REPORT
General Manager William Workman stated that District's Operations Department had
recently repaired a significant main break on the 20" transmission main south of the
Packinghouse property.
Item 14. Consideration of Compensation Adjustments for the District's Unit Employees,
Management - Supervisory - Confidential Employees and General Manager. General
Manager William Workman explained that the District's staff and Labor Relations Legal
Counsel had reached a labor agreement with the Teamsters for the upcoming year. Mr.
Workman briefly discussed the agreement and corresponding Memorandum of
Understanding (MOU), and stated that the agreement was within the parameters of
authority and direction provided by the Board of Directors. Additionally, a similar
compensation package was recommended for the unrepresented employees.
After a brief discussion by the Board regarding the negotiation process and results, on a
motion by President Fox and seconded by Director Cromwell, the Board voted 4-0 to
adopt Resolutions 89-15, 89-16 and 89-17 adjusting compensation for District employees.
Item 15. Consideration of the 1989-90 District Annual Budget. General Manager William
Workman explained that the District's Proposed Budget would be presented by the
various Department Heads, who would individually present their departmental budgets for
the Board's consideration. Mr. Workman further explained that the District's Annual
Budget is the single most important document that the Board would consider during the
year, and it is a financial plan and authorizing document for the coming year's work
program.
Business Manger Cheryl Gunderson discussed the District's Operating Fund, Capital
Improvement Fund, Capital Outlay Fund, Catastrophic Restoration deposits and Debt
Service. Executive Assistant to the General Manager Robb Quincey briefly presented the
Board of Director's program budget, and reviewed the Board's objectives. WiIliam
Robertson presented the Administration Department's budget and it's departmental
objectives for the upcoming year. Ms. Gunderson presented the Business Department's
budget, in addition to it's departmental objectives for the upcoming year, while both
Engineering Manager Mike Payne and Operations Superintendent Ray Harsma did the
same for their respective departments.
Page 2364
June 22, 1989
Mr. Payne concluded the budget presentation by reviewing the capital projects that are
included in the 1989-90 Annual budget. After a lengthy discussion regarding rents and
royalties due the District, City Sewer Service revenues and the budget process in
general, on a motion by President Fox and seconded by Director Cromwell, the Board of
Directors voted 4-0 to adopt Resolutions 89-18, 89-19, 89-20, 89-21, 89-22 and 89-23
approving the budget.
STANDING COMMITTEE REPORTS
Item 16. No Executive-Administrative-Organizational Committee meeting report
scheduled.
Item 17. No Finance Committee meeting report scheduled.
Item 18. Authorization for Payment of Bills. On a motion by Director Knauft and seconded
by President Fox, the Board of Directors voted 4-0 to approve payment of bills and rate
deposits in the amount of $465, 459.64 on Check Nos. 17530 through 17647, Payroll
Check Nos. 3035 through 3541 and two wires, one to ACWA in the amount of $10,611.24
dated June 29, 1989 and to First Savings & Loan in the amount of $21,000.00 dated June
13, 1989.
Item 19. No Personnel Committee meeting report scheduled.
Item 20. No Planning-Operations-Engineering Committee meeting report scheduled.
Item 21. No Public Information Committee meeting report scheduled.
INTERGOVERNMENTAL MEETINGS
Item 22. Report on CSDA meeting of June 9, 1989. There was no District attendance at
this meeting.
Item 23. Report on Planning Commission meeting of June 14, 1989. President Fox
reported that a Brighton Homes development was discussed, with regard also to the
Orange County Community College District.
Item 24. Report on City Council meeting of June 20, 1989. Director Knauft reported that
the three major issues discussed at this meeting concerned how much money the City
would be donating to the Chamber of Commerce, a Lusk Development closed gate
community and an Equestrian survey that has recently been completed.
Item 25. Report on MWDOC meeting of June 21, 1989. Director Knauft reported on
MWDOC's seasonal storage and in-lieu program.
Item 26. Report on OCWD meeting of June 21, 1989. There was not District attendance
at this meeting.
Page 2365
June 22, 1989
BOARD MEMBER COMMENTS
Item 27. Director Armstrong: Director Armstrong was not in attendance.
Item 28. Director Cromwell: Director Cromwell reported that he had been elected to the
Executive Board of ISDOC, and that Special District representation on LAFCO was the
major issue of concern at the last ISDOC meeting.
Item 29. Director Knauft: Director Knauft had no comments.
Item 30. Vice President Korn: For the purpose of coordinating the use of District
pre-purchased airfare tickets to Sacramento, Vice President Korn asked staff to estimate
how many Directors and staff have planned on attending the upcoming September CSDA
Conference in Sacramento.
Item 31. President Fox: President Fox had no comments.
ADJOURNMENT
On a motion by Vice President Korn and seconded by Director Knauft, the Board of
Directors voted 4-0 to adjourn the meeting at 10:35 A.M.
William P. Workman
General Manager/Secretary