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HomeMy WebLinkAbout1989-07-27 - Board of Directors Meeting MinutesPage 2671 July 27, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 27, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., July 27, 1989, in the District offices at 4622 Plumosa, Yorba Linda. Directors present were: Paul Armstrong, Whit Cromwell, Sterling Fox, Roy Knauft, Arthur C. Korn and. Also present were: William P. Workman, General Manager; William Robertson, Assistant General Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent; and Barbara Bower, Secretary. CONSENT CALENDAR On a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 5-0 to approve the Consent Calendar, with corrections to the minutes indicating that Barbara Bower was present at the meeting, as follows: Item 1. Approval of Minutes - Regular meeting of July 13, 1989. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of the Terms and Conditions for Water Service with the Yorba Linda Friends Church for their project located at 5211 Lakeview Avenue, Job No. 8940 Item 4. Approval of Progress Payment No. 8 to F.T. Ziebarth Company in the amount of $82,665.27 for construction of the Santiago Reservoir, Job No. 8140. Item 5. Approval of Progress Payment No. 10 to Fred H. Woodard Company, Inc. in the amount of $62,415.00 and approval of Change Order No. 3 granting a 99 Calendar Day Time Extension for construction of the Chino Hills Reservoir, Job No. 8136. Item 6. Approval of Line Well Agreement with Shell Western E & P, Incorporated allowing construction of a new oil well on Yorba Linda Unit "B" Lease. Item 7. Approval of the Terms and Conditions for water service with Fujita Corporation for their project located north of Miraloma Avenue and east of Fee Ana Street, Parcel Map No. 89-136, (Job No. 8942). Page 2672 July 27, 1989 Item 8. Board's authorization to advertise for Bids on three, 1-Ton Maintenance Trucks. Item 9. Acceptance of the Treasurer's Report for June 30, 1989. DISCUSSION CALENDAR Item 10. Report on District's Investment Policy. Business Manager Cheryl Gunderson reviewed the proposed District Investment Policy for 1989-90. Mrs. Gunderson stated that the District's Finance Committee had reviewed the policy, and that their suggestions and comments had been incorporated into the policy. In conclusion, she stated that the District's Investment Policy allows for a diversified portfolio which will earn approximately $2,100,000 in interest revenue this fiscal year. After a brief discussion by the Board concerning the District's involvement in the Orange County Treasurer's Investment Pool and the investment increase allowable in Local Agency Investment Fund, on a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 5-0 to adopt Resolution 89-24 setting forth Public Funds Investment Policy. Item 11. Consideration of a charge for photocopying. Business Manager Cheryl Gunderson explained that in the past, no fee has been collected from individuals or organizations that make use of the District's copy machine. She further explained that the staff had conducted a study to determine the cost of making copies. It was determined that the cost is .05 per copy. After a lengthy conversation by the Board concerning the .05 per copy charge, collection procedures and other options for calculating the charge, on a motion by Director Knauft and seconded by Director Armstrong, the Board of Directors voted 4-1 (NoXorn) to adopt Resolution 89-25 establishing a photocopy charge. Item 12. Consideration of Resolution setting policy of future Annexations Policy. Assistant General Manager William Robertson explained the proposed policy for annexations. General policy statements proposed for adoption include that: (1) the present water and sewer system were designed to serve areas already in the District; (2) the District is not obligated to provide capital facility to the newly annexing area; (3) new annexations should avoid "islands" unless they are acceptable to the Board; (4) the District's water and sewer rules will govern after land is annexed; (5) water and sewer service outside the annexed land is not acceptable. He stated that the proposed policy is modeled after that of the Metropolitan Water District of Southern California. Mr. Robertson further reviewed the annexation fee changes as they relate to fees charged pursuant to the existing annexation policy. He stated that the proposed annexation policy, including revised fee calculations was reviewed with the District's Finance Committee. After a general discussion by the Board concerning fee components, and the concept of "Equity" and "Buy In" as they relate to annexation, on a motion by Director Armstrong and seconded by Director Cromwell, the Board of Directors voted 5-0 to adopt Resolution No. 89-26 Setting Policy of Future Annexations. Page 2673 July 27, 1989 Item 13. Proposed amendment to Personnel Rules concerning Sexual Harrassment Policy and addition of Family Dental benefit. Assistant Administrator Mike Robinson stated that the Board needed to consider amending the Personnel Rules so as to conform to provisions of the Memorandum of Understanding and the Management-Supervisory- Confidential Employee Compensation Plan. Mr. Robinson recommended adding a new process related to handling sexual harassment problems, and a section explaining the changes to the District's Dental Insurance Plan. After a brief discussion concerning this issue, on a motion by Director Cromwell and seconded by Director Armstrong, the Board voted 5-0 to adopt Resolution 89-27 amending the Personnel Rules. Item 14. Consideration of a request from ACWA for financial support of Joint Water Quality Task Force activities. Assistant Administrator Mike Robinson stated that the District has received a request by the Association of California Water Agencies for financial support of the activities of the Joint Water Quality Task Force. Mr. Robinson stated that the mission of the Joint Water Quality Task Force is to ensure safe water at a reasonable cost to California water purveyors. He added that ACWA included an invoice for Yorba Linda Water District's Fair Share Contribution of $3,000, and that District funds have not been included in the 1989-90 budget for this purpose. After a brief discussion by the Board of Directors, on a motion by Director Knauft and seconded by Director Armstrong, the Board of Directors voted 5-0 to decline any monetary support for the ACWA Joint Water Quality Task Force this year, and requested that staff direct a letter to ACWA stating the reasons for the decline. Item 15. Consideration of support for Kenneth H. Witt, as a candidate for ACWA Vice Presidency. Assistant Administrator Mike Robinson stated that the District has received materials from Kenneth H. Witt outlining his qualifications, background and positions on relevant matters pertaining to his seeking ACWA's Vice Presidency. After a general discussion by the Board, on a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 5-0 to adopt Resolution 89-28 supporting Kenneth H. Witt for Vice President of ACWA. „aCENERAL MANAGER'S REPORT Item 16. General Manager William Workman stated that the District's staff will be scheduling the bi-annual meeting with the City of Yorba Linda. Additionally, Mr. Workman noted that BSI had been retained by the District to complete the annual Sewer Standby Charge. STANDING COMMITTEE REPORTS Item 17. No Executive-Administrative-Organizational Committee meeting report scheduled. Item 18. Report on Finance Committee meeting of July 18, 1989. President Fox reported that the District's Investment Policy, Copy Charge, Stand-by Charge Study, Institutions for Page 2674 July 27,1989 District Investments, Sewer Drainage Fees, Backflow Administration Fee, Annexation Fees and the City Sewer Maintenance Charge were discussed at this meeting. Item 19. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by President Fox, the Board of Directors voted 5-0 to approve payment of bills and rate deposits in the amount of $459,997.22 on Check Nos. 17740 through 17861, Payroll Check Nos. 3041 through 3669 and one wire to ACWA in the amount of $10,431.20 dated July 28, 1989. Item 20. No Personnel Committee meeting report scheduled. Item 21. Report on Planning-Operations-Engineering Committee meeting of July 17, 1989. Director Korn reported that the District's Plant No. 1 Master Plan, Building Renovation, Temporary Relocation, Computer System, Telephone System, Sewer Facility Study, a Construction Update, and the Brighton Annexation were discussed at this meeting. Item 22. No Public Information Committee meeting scheduled; however, a meeting was scheduled for Friday, July 28, 1989 at 8:30 A.M. INTERGOVERNMENTAL MEETINGS Item 23. Report on CSDA meeting of July 14, 1989. Director Korn reported that nothing of significance to the District was discussed at this meeting. Mr. Korn did remind the Board regarding the upcoming Annual CSDA Conference in Sacramento on September 20 through the 23, 1989. Additionally, Vice President Korn reported that he attended a Program CSDA meeting on July 21, 1989, where group insurance and a claims review were the topics of interest. Item 24. Report on City Council Meeting of July 18, 1989. Director Cromwell reported that the City Council discussed their annual sewer maintenance fees; reviewed the concept of a Public Finance Authority, and approved a redevelopment staff study. Item 25. Report on MWDOC meeting of July 19, 1989. Director Knauft reported that nothing of significance to the District was discussed at this meeting. Item 26. Report on OCWD meeting of July 19, 1989. President Fox reported that bond financing and financing options were discussed at this meeting. Item 27. Report on Planning Commission meeting of July 26, 1989. President Fox - reported that other than Albertson's Grocery store being approved for a liquor license and the approval of a new Japanese Restaurant in the City, nothing of significance to the District was discussed at this meeting. Page 2675 July 27, 1989 BOARD MEMBER COMMENTS Item 28. Director Armstrong: Director Armstrong commented on the recent increase for Orange County Board of Supervisors, requested information concerning the gasoline contract, and inquired about attaching a computer to the new weather station to monitor weather functions. Item 29. Director Cromwell: Director Cromwell noted that ISDOC's general membership meeting will be held on the 31st of August, 1989, and that ISDOC to date has received 70% support from special districts for adding Special District representation on LAFCO. Item 30. Director Knauft: Director Knauft had no comments. Item 31. Vice President Korn: Vice President Korn had no comments. Item 32. President Fox: President Fox had no comments. ADJOURNMENT On a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 5-0 to adjourn the meeting at 10:15 A.M. William P. Workman General Manager/Secretary 1.