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Home My WebLink About2018-01-09 - Board of Directors Meeting Minutes (B) 2018-003 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, January 9, 2018, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:31 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Al Nederhood, President Marc Marcantonio, General Manager Brooke Jones, Vice President Brett Barbre, Assistant General Manager Andrew J. Hall Steve Conklin, Engineering Manager Phil Hawkins Gina Knight, HR/Risk and Safety Manager J. Wayne Miller Delia Lugo, Finance Manager Annie Alexander, Executive Assistant Mike Carreon, Facilities Maintenance Worker Javier Martinez, Water Production Supt Ken Mendum, Water Maintenance Supt Kaden Young, Management Analyst ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Tom Lindsey, Councilmember, City of Yorba Linda Ryan Gunstream, Sr Energy Bus Conslt, Honeywell Energy Services Group Mike Kempa, Regional Sales Mgr, Honeywell Energy Services Group Greg Lachanski, Sr Tech Proj Mgr, Honeywell Energy Services Group Mary Wyand, Regional Solutions Dev Eng, Honeywell Energy Services Group 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports None. Minutes of the YLWD Board of Directors Regular Meeting Held January 9, 2018 at 630 p.m. 1 2018-004 President Nederhood commended Director Miller for his service as President during 2017 and presented him with a proclamation. Each of the other Directors also commended Director Miller. 5.2. Presentation from Honeywell Energy Services Group Regarding Potential Cost Savings Ryan Gunstream and other representatives from Honeywell provided a presentation regarding the company's services, the team's efforts to date including a feasibility review, the California Government Code (GC) 4217 program and associated benefits, and estimated cost savings for identified projects. Discussion followed regarding other public agencies' participation in the program, the process for selection of an energy services company (ESCO), the ESCO's role and responsibilities, and available financing options. 5.1. Elected Official Liaison Reports (Continued) Councilmember Tom Lindsey commented on the recent rainfall. 6. PUBLIC COMMENTS Greg Shultz (resident), commented on projects identified by Honeywell in the feasibility review, clarifying the ESCO's role in the GC 4217 program, and how the estimated cost savings would be achieved. Julia Schultz (resident), commented on legislation discussed during the District's recent joint agency committee meeting with the City of Yorba Linda, and clarifying how the estimated cost savings associated with the GC 4217 program would be achieved and quantified. An unknown resident spoke in favor of the District's participation in the GC 4217 program. 7. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Hall, to approve the Consent Calendar. Motion carried 5-0. 7.1. Minutes of the Board of Directors Workshop Meeting Held December 7, 2017 Recommendation: That the Board of Directors approve the minutes as presented. Minutes of the YLWD Board of Directors Regular Meeting Held January 9,2018 at 630 p.m. 2 2018-005 7.2. Minutes of the Board of Directors Special and Regular Meetings Held December 12, 2017 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers as of December 21, 2017 and January 9, 2018 Recommendation: That the Board of Directors ratify the disbursements of December 21, 2017 in the amount of $2,091,649.67, and ratify and authorize disbursements for January 9, 2018 in the amount of $1,092,443.74. 7.4. Revising Budgeted Positions for the Remainder of Fiscal Year 2018 Recommendation: That the Board of Directors adopt Resolution No. 18-01 revising the budgeted positions for the remainder of Fiscal Year 2018 and rescinding Resolution No. 17-37. 7.5. Modifying Salary Ranges for Management Employees for the Remainder of Fiscal Years 2015-2018 Recommendation: That the Board of Directors adopt Resolution No. 18-02 amending Exhibit B of Resolution No. 15-08 to modify the Salary Ranges for Management Employees for the remainder of Fiscal Years 2015-2018 and rescinding Resolution No. 17-38. 8. ACTION CALENDAR 8.1. Revising Procedures for Administration of Employer-Employee Relations Between the District and Its Recognized Employee Organizations Staff explained the need for revising the procedures to further clarify the guidelines for the meet and confer process. Staff also reviewed the redline version of the resolution which identified changes suggested by staff, the bargaining unit, and the District's labor counsel. Discussion followed regarding the impact of specifying a month for decertification, the role of the bargaining unit's representative, and language contained in the section regarding impasse procedures. The Board determined to defer consideration of this matter to the next regular meeting and requested staff include a redline version of the resolution which identified the different parties revisions. Minutes of the YLWD Board of Directors Regular Meeting Held January 9,2018 at 6:30 p.m. 3 2018-006 8.2. Committee, Agency, and Intergovernmental Meeting Assignments President Nederhood briefly commented on Directors' attendance at committee, agency, and intergovernmental meetings. Director Hawkins made a motion, seconded by Director Miller, to approve the proposed committee, agency and intergovernmental meeting assignments for the next calendar year as presented, and preauthorize Director attendance at events sponsored by the following organizations in line with the FYI budget: • Association of California Water Agencies • Association of California Water Agencies - Joint Powers Insurance Authority • American Water Works Association • California-Nevada Section of American Water Works Association • California Association of Sanitation Agencies • City, County and State Governmental Agencies (Including meetings with elected/appointed officials and staff.) • Colorado River Water Users Association • California Special Districts Association • Independent Special Districts of Orange County • Orange County Local Agency Formation Commission • Municipal Water District of Orange County • Metropolitan Water District of Southern California • Orange County Sanitation District • Orange County Water Association • Orange County Water District • Special District Leadership Foundation • Urban Water Institute • Water Advisory Committee of Orange County Motion carried 5-0. 9. DISCUSSION ITEMS Staff reviewed key information contained in the following financial reports. 9.1. Budget to Actual Reports for the Month Ending November 30, 2017 9.2. Cash and Investment Report for Period Ending November 30, 2017 Minutes of the YLWD Board of Directors Regular Meeting Held January 9,2018 at 6:30 p.m. 4 2018-007 9.3. Modification of Start Time for Regular Meetings (Miller) The Board discussed modifying the time for regular meetings to earlier in the evening. It was determined that no change would be made at this time. 9.4. Status of Engineering and Operations Activities Staff reported on the status of various construction projects, an expected reimbursement from the County, and a draft water/sewer facilities agreement for the Cielo Vista housing development. Staff also reported on preventative maintenance and leak detection activities during 2017 in addition to pending repairs to a water transmission line. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports None. 10.2. General Manager's Report General Manager Marc Marcantonio commented on the status of pending water conservation legislation and regulations. He then asked each of the managers or their designees to report on activities within their respective departments. 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks Vice President Jones requested an item on the next agenda to discuss the District's pay plan matrixes. Staff suggested this matter be discussed during closed session at the February 13, 2018 meeting. President Nederhood requested a future agenda item to discuss redesigning the District's water/sewer bill and promoting electronic payment options. Minutes of the YLWD Board of Directors Regular Meeting Held January 9,2018 at 6:30 p.m. 5 2018-008 Staff noted that a presentation regarding the DropCountr customer portal along with an overview of the District's website content and analytics was scheduled for the February 13, 2018 meeting. Director Miller requested a future agenda item to discuss conducting an open house and facility tours. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD ■ Next meeting is scheduled January 25, 2018 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda ■ Minutes of the meeting held December 18, 2017 at 4:00 p.m. will be provided when available. Director Miller briefly commented on topics discussed during the meeting. ■ Next meeting is scheduled March 19, 2018 at 4:00 p.m. at YL City Hall. 11.3. Joint Agency Committee with City of Placentia ■ Next meeting yet to be scheduled. 12. INTERGOVERNMENTAL MEETINGS The Directors noted their attendance at the following meetings. Director Miller presented a few slides relating to Item No. 12.9. 12.1 CRWUA Annual Conference — December 13-15, 2017 (Jones/Nederhood) 12.2 YL Planning Commission — December 13, 2017 (Hawkins — As Needed) 12.3. YL City Council — December 19, 2017 (Hawkins) 12.4. MWDOC Board — December 20, 2017 (Jones) 12.5. OCWD Board — December 20, 2017 (Jones) 12.6. OCSD Board — December 20, 2017 (Hawkins) 12.7 MWDOC Board — January 3, 2018 (Nederhood) Minutes of the YLWD Board of Directors Regular Meeting Held January 9, 2018 at 6:30 p.m. 6 2018-009 12.8. OCSD Operations Committee — January 3, 2018 (Hawkins) 12.9. OCWD Board — January 3, 2018 (Jones) 12.10 WACO —January 5, 2018 (Nederhood) 12.11 ISDOC Executive Committee — January 9, 2018 (Nederhood) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from January 10 — February 28, 2018 The Board made no changes to the activity calendar. 14. ADJOURNMENT 14.1. The meeting was adjourned at 8:44 p.m. �_n nie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held January 9, 2018 at 6:30 p.m. 7