HomeMy WebLinkAbout2018-03-27 - Board of Directors Meeting Minutes (B) 2018-052
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, March 27, 2018, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:39 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, Vice President Marc Marcantonio, General Manager
Andrew J. Hall Brett Barbre, Assistant General Manager
J. Wayne Miller Steve Conklin, Engineering Manager
Phil Hawkins John DeCriscio, Operations Manager
Gina Knight, HR/Risk and Safety Mgr
DIRECTORS ABSENT Delia Lugo, Finance Manager
Al Nederhood, President Annie Alexander, Exec Asst/Board Secretary
Mike Carreon, Facilities Maint Worker
Bryan Hong, Water Quality Engineer
Kaden Young, Management Analyst
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
Vice President Jones presented Engineering Manager Steve Conklin with a
proclamation in recognition of his 9+ years of service to the District.
5.1. Elected Official Liaison Reports
Assistant General Manager Brett Barbre, in his role as Director for
Municipal Water District of Orange County (MWDOC) and Metropolitan
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Water District of Southern California (MWDSC), reported on MWDSC's
proposal to fund construction of both tunnels for the Delta Tunnels Project
and noted the agency's Board would consider the level of investment on
April 10, 2018.
6. PUBLIC COMMENTS
None.
7. CONSENT CALENDAR
Director Hall made a motion, seconded by Director Hawkins, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Hall abstaining from
voting on Item No. 7.1. and Director Nederhood being absent.
7.1. Minutes of the Board of Directors Special Meeting Held March 8, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Special and Regular Meetings Held
March 13, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$1,984,880.94.
8.0 ACTION CALENDAR
The following items were taken out of order.
8.2. Revising Board of Directors' Policies and Procedures
The Board reviewed the proposed amendments, including those
suggested by Legal Counsel, and requested the following additional
revisions:
Section 4.1 C. 7.
The General Manaqer or his/her designee'sDi�s' time spent
with Directors or responding to Directors' requeststhe--Genera;
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2018-054
aRager or hisiheF deSigRee shall also be tracked and made
available to the Board for ger+ediEevaluation on a auarteriv basis.
Section 4.1 F.
...such questions shoulds4a4 be submitted to the General Manager
as least 24 hours in advance of the meeting.
Section 4.1 I.
...on an annual basis before October 31St at the end of eaGh
calendar-yeas. The Board may utilize the survey included in this
manual...
Section 9.1 D.
...reporting period. Exceptions to this provision shall be presented
to the Board of Directors for review and approval.
Section 9.1 E.
...Vice President. The President's activitv report shall be reviewed
and approved by the Vice President.
Section 9.3 J. 3.
...out-of-pocket expenses. Exceptions to this provision shall be
presented to the Board of Directors for review and approval.
Section 9.5 C.
...of the expense. Exceptions to this provision shall be presented
to the Board of Directors for review and approval.
Section 13.1 C
...shall read aloud the titled escri ption of each item on the agenda...
Director Hawkins made a motion, seconded by Director Hall, to approve
Resolution No. 18-06 amending the Board's Policies and Procedures and
rescinding Resolution Nos. 16-12 and 17-28. Motion carried 4-0-0-1 on a
Roll Call vote with Director Nederhood being absent.
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2018-055
8.1. Policies and Procedures for Communication Facilities Licenses Within
District Properties
Staff reviewed the purpose of the policy and associated benefits.
Management services to be provided by ATS Communications including
security considerations for consultant access to District facilities were also
discussed.
Director Hall made a motion, seconded by Director Hawkins, to approve
Resolution No. 18-05 adopting Policies and Procedures for
Communication Facilities Licenses Within Yorba Linda Water District
Properties. Motion carried 4-0-0-1 on a Roll Call vote with Director
Nederhood being absent.
8.3. Nominations for OC LAFCO Regular and Alternate Special District
Member Seats
No Directors expressed an interest in being nominated as a candidate for
election to OC LAFCO's Regular and Alternate Special District Member
seats. Staff suggested the Board consider designating President
Nederhood as the primary voting representative and Vice President Jones
as the alternate voting representative in the upcoming election.
Director Hawkins made a motion, seconded by Director Miller, to
designate President Nederhood as the primary voting representative and
Vice President Jones as the alternate voting representative in OC
LAFCO's election for the Regular and Alternate Special District Member
seats. Motion carried 4-0-0-1 with Director Nederhood being absent.
Staff reviewed the candidates who requested nominations from the Board.
Director Hawkins made a motion, seconded by Director Miller, not to
nominate any candidates for OC LAFCO's Regular and Alternate Special
District Member seats and to authorize President Nederhood, or Vice
President Jones in the absence of President Nederhood, to vote for the
candidates of their choosing in the upcoming election. Motion carried 4-0-
0-1 with Director Nederhood being absent.
Staff was then directed to invite the candidates to the next regular meeting
to address the Board should they desire.
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9.0 DISCUSSION ITEMS
Staff reviewed key information contained in the following financial reports.
9.1. Budget to Actual Reports for the Month Ending February 28, 2018
9.2. Cash and Investment Report for Period Ending February 28, 2018
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
Director Hawkins noted he would be absent at the budget workshop
scheduled April 3, 2018.
10.2. General Manager's Report
General Manager Marc Marcantonio asked each of the managers in
attendance to report on activities within their respective departments.
Staff then congratulated Engineering Manager Conklin on his upcoming
retirement.
General Manager Marcantonio reported that the new Engineering
Manager would start work in June and provided an overview of her
experience and accomplishments. He then reported on ACWA's coalition
efforts against SB 623 (Monning) and his planned attendance at the State
Water Resources Control Board's hearing on April 17, 2018. He also
thanked Engineering Manager Conklin for his service.
10.3. General Counsel's Report
General Counsel Andrew Gagen stated that no reportable action was
taken during the Closed Session portion of the special Board meeting held
prior to this meeting. He then expressed his appreciation for Engineering
Manager Conklin.
10.4. Future Agenda Items and Staff Tasks
Vice President Jones asked about the status of exploring budget based
rate structures.
Staff briefed the Board regarding current data collection efforts and
indicated that a more detailed report could be provided at a future
workshop meeting.
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11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Nederhood/Jones)
■ Minutes of the meeting held March 22, 2018 at 4:00 p.m. to be
provided when available.
■ Next Meeting scheduled May 24, 2018 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Ned erhood/Jones)
■ Minutes of the meeting held March 19, 2018 at 4:00 p.m. to be
provided when available.
■ Next meeting is scheduled June 4, 2018 at 4:00 p.m. at YL City
Hall.
11.3. Joint Agency Committee with City of Placentia
(Nederhood/Jones)
■ Next meeting yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
The Directors present reported on their attendance at the following meetings and
events.
12.1 OC LAFCO — March 14, 2018 (Nederhood — As Needed)
12.2 YL Planning Commission — March 14, 2018 (Hawkins — As Needed)
12.3. ACWA Member Briefing — March 16, 2018 (Jones/Nederhood)
12.4. YL City Council — March 20, 2018 (Jones)
12.5. MWDOC Board — March 21, 2018 (Jones)
12.6. OCWA Luncheon — March 21, 2018 (Jones)
12.7. OCWD Board — March 21, 2018 (Miller/Jones)
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13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from March 28 — May 31, 2018
The Board made no changes to the activity calendar.
14. ADJOURNMENT
14.1. The meeting was adjourned at 8:46 p.m.
Annie Alexander-
Board
lexanderBoard Secretary
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