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HomeMy WebLinkAbout2018-04-26 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, April 26, 2018, 4:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Al Nederhood, President Brooke Jones, Vice President Andrew J. Hall, Director Phil Hawkins, Director J. Wayne Miller, Director 4. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 5. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 5.1. Benefits of Advanced Metering Infrastructure (Materials to be provided at the meeting.) 5.2. Other Operating and Non-Operating Revenues and Schedule of Water/Sewer Development, Customer Service, and Fats Oil and Grease Fees for Fiscal Year 2019 Budget 5.3. Strategic Plan Goals 4 - 5 (Community Partnership and Workforce Engagement) 6. ADJOURNMENT 6.1. The next Regular Board of Directors Meeting will be held Tuesday, May 1, 2018. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.2 AGENDA REPORT Meeting Date: April 26, 2018 Subject:Other Operating and Non-Operating Revenues and Schedule of Water/Sewer Development, Customer Service, and Fats Oil and Grease Fees for Fiscal Year 2019 Budget SUMMARY: Additional materials to be provided at the meeting. ATTACHMENTS: Name:Description:Type: 2012-10-11_-_Resolution_No._12-25.pdf Backup Material Backup Material 2008-06-12_-_Resolution_No._08-06.pdf Backup Material Backup Material 2013-06-13_-_Resolution_No._13-11.pdf Backup Material Backup Material RESOLUTION NO, 12-25 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING THE WATER DEVELOPMENT AND CUSTOMER SERVICE FEES AND RESCINDING RESOLUTION NO. 12-06 WHEREAS, the Yorba Linda Water District Rules and Regulations for Rendition of Water Service include a provision that development fees and customer service charges shall be adopted by separate Resolution entitled Adopting Water Development and Customer Service Fees; and WHEREAS, the Board of Directors of the Yorba Linda Water District have , from time to time, adopted Ordinances and Resolutions to change the Water Development Fees and Customer Service fees for services provided by the District; and WHEREAS, the fees collected pursuant to this Resolution shall be used to finance costs necessitated by the services provided by the District. NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District to adopt Water Development and Customer Service Fees as follows: Section 1 . Fees identified in Sections 3. 1 and 5 . 5 of the Rules and Regulations for Water Service shall be as follows : A. Elective Meter Resizing Up to 2 Inches (Labor Plus New Meter Costs) 5/8 Inch to 3/4 Inch : 405 . 00 Each Meter 3/4 Inch to 1 Inch : 570 . 00 Each Meter 1 Inch to 1 '/2 Inch : 885. 00 Each Meter 1 '/2 Inch to 2 Inch : 1 , 100. 00 Each Meter 1 Inch to 3/4 Inch : 405 . 00 Each Meter 1 Y2 Inch to 1 Inch : 700. 00 Each Meter 2 Inch to 1 '/2 Inch : 950.00 Each Meter B . Elective Meters Resizing of Meters That Are Larger than 2 Inches Actual Costs C . Temporary Meters 1 ,000. 00 Deposit Requested Move to a New Location 70. 00 Per Occurrence Unauthorized Movement 190 . 00 Per Occurrence Resolution No. 12-25 Adopting the Water Development and Customer Service Fees D. Discount of Meter Costs The cost to the customer for the new meter is based on the age of the existing meter, and will be discounted as follows: Age of Existing Meter Discount on New Meter 0- 11 years old :0% Discount 11 -12 years old : 10% Discount 12- 13 years old : 20% Discount 13- 14 years old : 30% Discount 14-15 years old : 40% Discount 15-16 years old : 50% Discount 16-17 years old : 60% Discount 17- 18 years old : 70% Discount 18- 19 years old : 80% Discount 19-20 years old : 90% Discount 20+ years old : 100% Discount Section 2. Fees identified in Section 3.2 of the Rules and Regulations for Water Service shall be as follows: A. Administrative Fee 1 , 218 .00 Per Application B. Plan Check Fee Number of Connections 1 -5 609 . 00 Flat Rate 6-10 913. 00 Flat Rate 11 -20 1 , 319.00 Flat Rate 21 -40 1 , 928. 00 Flat Rate 41 -60 2 , 537 . 00 Flat Rate 61 -80 37298 . 00 Flat Rate 81 -99 4, 059 .00 Flat Rate 100 and Up 5 , 581 .00 Flat Rate C. Inspection Fee Number of Connections 1 -10 1 ,241 .00 Per Connection 11 -20 697 . 00 Per Connection 21 -30 485 . 00 Per Connection 31 -40 390 . 00 Per Connection 41 -50 331 . 00 Per Connection 51 and Up 295. 00 Per Connection D. Records and Billing Fee 156 . 00 Per Connection E. Single Service Fee 638. 00 Per Permit Resolution No. 12-25 Adopting the Water Development and Customer Service Fees 2 Section 3. Fees identified in Section 3 . 5 of the Rules and Regulations for Water Service shall be as follows: A. Temporary Untreated Water Fee 873 . 00 Per Acre-foot Section 4. Fees identified in Section 3. 9 of the Rules and Regulations for Water Service shall be as follows: A. Late Payment Fee 10% Per Occurrence on past due balance)10.00 Maximum) B. Notice of Discontinuance 10 . 00 Per Occurrence C . Shut-off Due to Non-Payment 40.00 Per Occurrence D . Re-establishment of Service 40 . 00 Per Occurrence E . Callouts After Regular Hours 155 . 00 Per Occurrence F. Tampered Locks: Residential 80 . 00 Per Occurrence Commercial 190. 00 Per Occurrence G . Meter Removal 80. 00 Per Occurrence H . Meter Replacement 80 . 00 Per Occurrence Over/Improper Use) Plus Labor & Material I . Change of Meter Location : Residential Actual Costs Per Occurrence Commercial 70 Per Occurrence J . Meter Testing : At the Source/YLWD 80 Per Occurrence Independent Laboratory Actual Costs Per Occurrence K. Residential Customer Deposit: Potential of Risk: "Green" 0 . 00 Per Meter Potential of Risk: "Yellow" 125 . 00 Per Meter Potential of Risk: " Red" 225 . 00 Per Meter L. Commercial Customer Deposit: 1 'Y2 Inch Meter & Below 450 . 00 Per Meter 2 & 3 Inch Meter 750 . 00 Per Meter 4 Inch Meter & Larger 2 , 500 .00 Per Meter M. Autopay/NSF Charge 25 .00 Per Occurrence Resolution No. 12-25 Adopting the Water Development and Customer Service Fees 3 N . New Account Set Up Fee 25. 00 Per Occurrence O. GIS Data Conversion Fee 100. 00 Per Sheet P. Copying Charges 0 .25 Per Copy Q. Fax Charges 0.75 Per Page R. Mailing Charges Actual Costs S. Shipping Charges Actual Costs Section 5. Fees identified in Section 6 . 5 of the Rules and Regulations for Water Service shall be as follows: A. Backflow Device Monitoring Fee 28 . 00 Per Device Section 6. The fees adopted herein shall take effect on October 15, 2012 and Resolution No. 12-06 is hereby rescinded on October 15 , 2012 . PASSED AND ADOPTED this 11th day of October 2012 by the following called vote: AYES : Directors Beverage , Collett , Hawkins , Kiley , and Melton NOES:None ABSTAIN : None ABSENT:None hil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Assistant Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G . Kidman , Esq. Kidman Law, LLP Resolution No. 12-25 Adopting the Water Development and Customer service Fees 4 RESOLUTION NO. 08-06 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING SEWER DEVELOPMENT AND CUSTOMER SERVICE FEES AND RESCINDING RESOLUTION 03-14 WHEREAS, the Yorba Linda Water District Rules and Regulations for Rendition of Sewer Service include a provision that developer fees and customer service charges shall be adopted by separate Resolution entitled Adopting Sewer Developer and Customer Service Fees; and, WHEREAS, the Board of Directors of the Yorba Linda Water District have, from time to time, adopted Ordinances and Resolutions to change the Sewer Development fees for services provided by the District; and, WHEREAS, the fees collected pursuant to this Resolution shall be used to finance costs necessitated by the services provided by the District NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District to adopt Sewer Development Fees as follows: Section 1: Fees identified in Section 6.01 of the Rules and Regulations for Sewer Service shall be as follows: 6.01 a. Service Charge: Drainage Area 1 $1,660.00 Per gross acre Drainage Area 2 $1,450.00 Per gross acre b. Frontage Charge: $53.00 Per linear foot but not less than $3,975.00 Per connection c. Administrative Fee: $1,673.00 Each application d. Plan Check Fee: Number of Connections 1-10 $109.00 Per connection 11 - 20 $59.00 Per connection 31 - 40 $41.00 Per connection 21 - 30 $39.00 Per connection 41 - 50 $27.00 Per connection 51 and up $23.00 Per connection e. Inspection Fee: Number of Connections 1-10 723.00 Per connection 11 - 20 402.00 Per connection 21 - 30 268.00 Per connection 31 - 40 167.00 Per connection 41 - 50 127.00 Per connection 51 and up 87.00 Per connection f. Records and Billing Fee:284.00 Per connection g. Single Service Fee:1,180.00 Per application Section 2: The fees adopted herein shall take effect on July 1, 2008 and Resolution No. 03-14 is rescinded immediately thereafter. PASSED AND ADOPTED this 12th day of June, 2008 by the following called vote: AYES: Directors Armstrong, Beverage, Collett, Mills.atd Suamerfield NOES: None ABSENT: None ABSTAIN: None John W. Summerfield, President ATTEST: / ( l'n 'a4 • off. rN~ichael A. Payne, Secretary 1 RESOLUTION NO. 13-11 RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA WATER DISTRICT ADOPTING FATS, OILS AND GREASE FEES WHEREAS, in 2002, the Santa Ana Regional Water Quality Control Board enacted Rule R8-2002-0014 requiring all sewage agencies to adopt the requirements of a new Waste Water Discharge Requirement (WDR); and, WHEREAS, in 2006, the Santa Ana Regional Water Quality Control Board Rule R8- 2002-0014 was rescinded and a new statewide permit adopted based on R8-2002-0014; and, WHEREAS, the WDR and statewide permit require many municipalities, including the Yorba Linda Water District, to increase the level of maintenance, operations, and capital improvement repairs to their sewer systems and to have in place a fats, oils, and grease control program; and, WHEREAS, on July 22, 2004 the Board of Directors adopted Ordinance 04-01, creating a Fats, Oils and Grease Control Program for Food Service Establishments (FSE) in the City of Yorba Linda and portions of the cities of Anaheim, Brea and Placentia requiring a permit for sewer discharges, which could contain fats, oils, and grease, and imposing requirements for monitoring of and elimination of fats, oils, and grease from sewer discharges for such establishments; and, WHEREAS, Ordinance 04-01 authorizes the adoption by resolution of a Fats, Oils and Grease Wastewater Discharge Permit Fee and Grease Disposal Mitigation Fee to cover the costs of increased maintenance and administration of the sewer system as a result of the Food Service Establishments' inability to remove Fats, Oils, and Greases from its wastewater discharge, to require Food Service Establishments to implement other programs that are considered appropriate to protect the District's sanitary sewer system and states that the fees collected pursuant to this Resolution shall be used to finance costs necessitated by the services provided by the District. NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Yorba Linda Water District to adopt the Fats, Oils, and Grease Fees as follows: Section 1: The fees adopted for the Yorba Linda Water District Fats, Oils, and Grease Permit Program are as follows: a. Initial Permit and Application Fee $145.00 each FSE b. Annual/Renewal FOG Permit 145.00 annual/FSE c. Non-Compliance Fee 200.00 each occurrence d. Mitigation Fee 1,500.00 minimum cost* Resolution No. 13-11 Adopting Fats,Oils and Grease Fees 1 If mitigation costs exceed the minimum stated fee, all additional costs will be invoiced based on the District's current salaries, rates, benefits, and equipment in effect at the time. Section 2: The fees adopted herein shall take effect on July 1, 2013 and Resolution No. 08-05 is hereby rescinded on July 1, 2013. PASSED AND ADOPTED this 13th day of June 2013 by the following called vote: AYES: Directors Beverage, Collett, Hawkins and Kiley NOES: None ABSTAIN: None ABSENT: None Ga elton, esid-nt Yorba Linda Water District ATTEST: arAt v I- wr Steven R. Conklin, Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Art ur . Kid an, Esq. Kidman Law LLP Resolution No. 13-11 Adopting Fats,Oils and Grease Fees 2 ITEM NO. 5.3 AGENDA REPORT Meeting Date: April 26, 2018 Subject:Strategic Plan Goals 4 - 5 (Community Partnership and Workforce Engagement) ATTACHMENTS: Name:Description:Type: Presentation.pdf Backup Material Backup Material Workshop #5 1 2 Through the District’s strategic planning process, GOALS: Challenges the District will address and opportunities for improvement that support the District’s mission and further its vision. Initiatives: High-level concepts or plans for accomplishing the identified goals. Strategies: Action steps to achieving the identified initiatives, which in turn, achieves the identified goals. 17 Goal 4: 18 Brand Recognition Public Awareness Community Partnership 19 Initiative 1: Brand Recognition Strategies: 1.Better communication, strategies, and messaging 2.Establish annual tour of the District facilities, coincide in May for Water Awareness Month 3.Sponsorships, water donations, etc. 20 20 Initiative 2: Public Awareness Strategies: 1.Production of annual report: water usage, cost, reconciliation, investments, projects, etc. 2.Informative bill inserts 3.Monitor/communicate emerging water quality and sewer issues/regulations 4.Host Federal/State/Local representatives for a tour and briefing, with the Board, at YLWD offices 21 Goal 5: 22 Employee Development Employee Relations Initiative 1: Employee Development 1.Retain a highly skilled and capableworkforce 2.Provide training, developmanagement skills and careerprogression 23 24 25 26 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING Everything You Ever Wanted to Know About Metering, But Were Afraid to Ask ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 1998 First radio reads were installed in remote locations-backyards, inside buildings 2000 New developments were slowly retro-fitted with radio read transmitter (manually wired/gel-capped) 2003 Handheld device could no longer support the data load of so many radio read meters 2004 Vehicle Receiver (VXU) is purchased to read “radio routes” 2005 First large-scale replacement of 20 year old+ meters on west side 2008 Direct read Sensus meters on west side are retro-fitted with transmitter 2010 Reading is now able to performed every month instead of every 2 months 2018…. A brief history of AMR and YLWD ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 TECHNOLOGY HAS ADVANCED BUT WE HAVE NOT. ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 MARTY! THEY ARE STILL USING AMR ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 •Our existing devices are outdated, no longer supported and need to be replaced •New reading equipment has not been purchased since 2005 •In an effort to extend the life of the components, repairs to the VXU and handheld units have been performed in-house by meter staff •Additionally, 2 used handheld devices and 1 used vehicle unit were purchased from surplus, allowing us to repair our devices VXU (AMR Receiver) ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 Are they trying out MacGyver me?? ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 •As of 12/2017, the transmitters (520-R) used in our AMR system are no longer manufactured •End of production was announced in 2014, allowing agencies to transition gradually to the more advanced transmitter (520-M) •Used and surplus transmitters were purchased from other utilities that have already converted to AMI, which provided us with a limited supply of the now discontinued 520-R 520-R MXU/Transmitter ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 Maintain current AMR System o 3 New vehicle units (VGB)$145,275.00 o 3 Handheld devices $40,163.00 o 3 Universal Programmers $900.00 o Old format transmitters (“R”) will be replaced as they age out and New format transmitter (“M”) will be installed o Because the “R” transmitter is no longer available, we will not r eceive “M” transmitters in return, should we require a warranty replacement o Once “R” transmitters are out of warranty, we will not receive exchange credit and “M” transmitter will be at full cost o Remaining Badger meters will be replaced as they fail ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 •Install antenna and data collector at District facility, TBD •Strategic deployment of AMI by swapping existing “R” transmitters with new “M” model in targeted areas •Retro -fit existing direct read Sensus meters with new register, transmitter, and lid if necessary •Most 520-R transmitters are presently under warranty and YLWD would receive a credit for each of these that are swapped for an “M” transmitter •Badger meters replaced as they fail Migrate to AMI FlexNet M400B Base Station Sensus AnalyticsFieldLogicTools Customer Portal ITEM NO. 5.1. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. Z' . . 10 Smart Water Lets F:. Your Data Floes Sensus smart water will help you reduce non-00 revenue water and drive more revenue from 116 the investments you've already made in your r distribution system. Dur smart water system combines advanced sensors, software and services with the FlexNet'communication ■ ` network to enable better management of your :, h ,, public service. yOpp,ti lasit 1D, N7 �ro = . Ak ... MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. CityWorks CMMS Cogsdale Billing �ul: 000 . .. a.m.�.,a.... wm ✓'� � >,! Sm�m:l� A sssm.rns �lurlx a lua 1sw a,, uai vwm.l r axm rw nwara n ,nm aaw aa. SOri - LIWN4 f bilm w,Ne Fk0.`fa it tae0 310]0 0.!0 31.3, LMR04 r bO1m W,R >i1001k H ,.90 W4, 0.'A #x! v1y0,1 i b1l00.aM �flilk Y Nm ala+➢ 0.a0 S1Y u0VN4 r bNA Wry b1aa131 M Nm WW OW 30.10 �`^ _- -_ tyxym,f f bWA.we Fk0.Ya m tam NlSO 0.31 SLlt rr �� -��,- ty1pr10,0 r b11m kNR >i1091k A 1190 W9, 0.31 SOi, 1lrrmn. bpm.aw nvaeu n ,1m ax3l nal Sxoa ""j wrrmn r bllm w nra131 r1 +1m ww nal Sala ty0„10,0 1 bi,m.nw »am.`fa 1a 11l9 1,03 n13 SSbI Consumption data and analytics benefit all departments SCADA GIS � p., [ i •...,.. r rir. - � 404 � /VVVVVVW 0 04 a . ..... V BMITTED BY: Jennifer Hill as h MEETING DATE: April 26, 2018 i The pipeline of ITEM NO. 5.1. non-revenue water Acoustic leak detection and system monitoring Real loss integrated with our AMI system •main leaks I •meter connection leaks •storage tank gv ftm Permanent or "Lift and Shift" deployment Unbilled authorized use •RrefighLng "ga"' "°�� dty parksrk& Automates leak surveying and detection • 1� Low cost battery replacement, rugged construction, minimum maintenance. Permalog+ Advanced Leak Apparent loss ,;' Noise Logger •metering ina¢uracies •wspicious/unaulhc and use e f f i c i e n c y •meler Tam peeing r� j Silted, accuracy r, not collected •<uuamerforgiveneas •bad deLs •leak adjustment MATERIALS SUBMITTED BY: Jennifer Hill _ MEETING DATE: April 26, 2018 �� The pipeline o ITEM NO. 5.1. non-revenue water Close the gap between the volume ReM.in leaks al loss of water we supply and the water we •meter connection leaks • •storage tank vVrrffvws bill customers each month. 'Our customers are generally well educated Unbilled have • • household income • • are authorized use •firefighting technologically savvy. •tW"..l plait flushing •city aTks reliability This all adds up to a custom- base • expectationshigh - data and services - . . - to . - accuracy -Mount Pleasant Waterworks Apparent lass •metering inaccuracies •suspicious/unauihorixed use •meter tampenng " Customers have a heightened Billed, not collected •cusmmerfargiveness conservation awareness •bad dem •leak adjustmem and look to us to provide them with information and solutions MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 JThe pipeline Q ITEM NO. 5.1. non-revenue Water: Thanks again for coming out and turning around a bad situation. WW George Subject:RE: Real loss Thank you so much for your help! You have gone above and beyond to help us remedy this situation. • • M.in leaks 1'. •metercnnne❑ti❑n leaks Denise Crawford I Staff Accountant •storage tank vverf!ms 12;04 Roth Staffing Companies,LP. Time of Use Analytics 1;04 714.939.8600 2:04 3:04 AM N/A 0.00 0.12 Conservation Compliance 6:04AM NIA 8.08 01.10 Meter Tampering B:D4AM NfA 0.00 0.10 7:04 AM NIA 5.33 41.55 e 0:04 AM NIA 2.34 6.62 9:04 AM NIA 0.00 0.13 Overwatering/lrrigation Problems • �• 10:04 AM NIA 1.22 1.03 Unbilled 11:04 AM NIA 0.00 0.121 authorized use 12:04 PM NIA 0.00 0.081 Continuous Leak •flre%fitlrg 1:04 PM NIA 1.40 0.43 1 •lreaemw plenl flushing 2:04 PM NIA 0.00 0.11 1 •citypazks 3:04 PM NIA 0.00 0.13 24.16 4:04 PM NIA 0.00 0.151 24.38 5:04 PM NIA 0.00 0,12 1 0.00 6:04 PM N/A 0.00 0.14 24.55 2744 7:04 PM NIA 0.00 0.151 24D7 8:04 PM NIA 0.00 0.13 24.00 9:04 PM NIA 0.00 0.10 24.04 10:04 PM NIA 5.43 I 42.56 23.84 1 1:04 PM NIA 5.19 81.85 23.83 1204 AM NIA 0.09 0.14 23.79 23.71 6.59 AM NIA 5.51 23.73 !"r"When we told them we couldn't provide 7'59 AM NIA 1.36 24.13 8:59 AM NIA 0.86 24.19 10700 AM NIA 0.00 0.00 _ exact • moment _ water _ nt 1 1:06 AM NIA 0.70 23.61 through ransparency 1206 PM NIA 075 2382 1 D PM NIA 070 2621 2:06 PM NIA 0.86 24.16 the meter to explain their high usage, they 3 D PM NIA D61 23.57 4:00 PM NIA 0.94 24.61 5.06 PM NIA 0.98 23.97 disbelief. • • • • • • doing• • 6DD PM NIA 1.D3 2372 Apparent loss 7706 PM NIA 0.75 24.04 CP 8 DD PM NIA 0.51 23.50 •metering macwracies 9 00 PM NIA 366 23 2 things s •suspiciaD unautharaed use e f f i c i e n t 10 00 PM INA 0.94 23_98 •Meier tamperiry 11 00 PM INA ODD 0700 12 00 AM NIA 0.61 23.41 1 DO AM NIA 0.56 23.36 -Customer Service Manager 2DO AM NIA 0.56 23.32 3:60 AM INA 0.84 24.10 4700 AM NIA 0.56 2395 5:00 AM NIA 0.89 27.85 1 1 6760 AM NIA 0.56 24.61 7700 AM NIA 3.80 2423 8:06 AM NIA 0.70 24.24 9 D AM NIA 0.56 2423 not Collecte 10:00 AM N/A 0.80 24.76 •cust❑merfv rvenesa 11:60 AM INA 0.98 25.49 r9 12700 PM INA 0.00 0_DO •bad debt 1:00 PM NIA 0.51 24.24 •leak adjustment 2 D PM NIA 0.56 2424 19 Customers don't have to wait for a high bill to learn they have a leak MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. o Billing can be normalized to a 30 day period o Detect and report leaks, tampering, and meter o Automate data collection to reduce the impact failures quickly of holidays, weekends, after-hours o SCADA integration allows reconciliation of water o Eliminate the "fail and fix" method of meter pumped vs. water billed maintenance through consumption analysis o Can be read by pressure zone, area, route, or cycle efficiency accuracy reliability o Provide our customers with transparency o No "surprise" high bills with leak monitoring most accurate, up-to-date info and o Hourly reads and usage data quickly resolves o Customer Portal and Text Alerts bill disputes o Conservation tool and usage statistics o Built-in redundancy in data collection to ensure coverage MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. The majority of District equipped with Sensus AMR 3245,14�6 which allows for an easy, cost-effective transition to an AMI System Meter and transmitter costs can be "frozen" 20793,87 for an agreed upon time during phase-in 57548,73 Transmitter installation can be completed in-house within 1 year Meter Maintenance and testing Program will be implemented for C&I meters ■Badger ■Neptune ■5esus(Manual) ■5esus(AM RJRadlo) MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. Proposed First Phase ,W., o* / � t i ■ ■ # #� �■* * ■ Lry 1 , Ap Alp- in d J t ' —05� �'�a+ro� � �epdar� r♦ # ./ -� 9asranchU�Rd ��'� � •r� ,� �..�/s � J / r ro r Yorba Linda Blvd ALAW '. " '.'*'►4 - aunda 91vd �� 1 '� r�. � �~"rrri•r,�j , � � �#+rail�` *q 00, "/t end • *o r r�)� • ■ r* * ;# *# a �` «4%ire - ■ ff ICj w� Vrjln rad: * ** �yv*�■ , a Togs@: 'r �' ,4 >.r.. *#7 �a�,,■� *■ d 1P r^ �M <, i - is e° r I ? ri � i f �p�rrr a qre • ���Cgs,M� '�+■r' ri #�,7}•rT�{ni4y#r■� oo. � ' ' 'p. '� . r .� Q �. i4 IIf wmm Pj 41■�■Iii .:.� �' `. ,i �4� .. ./ .,.i■i #��■`y Costco Wholesale r '` -■ }act Yorha Regional Park m �ollsvad} 91 ! 1I m Canyon RV ParkQ ar,- .*arC Go qle My.MaPs 9r MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 `+.,.., ITEM NO. 5.1. ,o Fairrnorit b f Elementary School i f G �.. `.,P_'�Stion Horne Q {, f � � I 1 - m +� CD Bernardo Yorba _ . Middle School � _�' Q� A � •�5 cv U _ ��' Pas ► — .. C as+}+4�!*;*4 r rn to 0 1 P. vide 2i 5 F *� * IF `a 1.3 Village • s` • • * 4069440 41 1paseo 044 :1040.10 . 7 O M*4+•*7iR•iy�COP*t*+# • #1##t# f7•It} P'• {�7 41 Replacements: 116 }rba Undicc Retro: i ik #a. #. .entry Club �. r *r•iMXU *••E saw a • • t'44- •fir e f +;*1 IR• ••Jt# ;i* Cry •aD * +&*, * + �Spsanxand fold CL r�� � +15� qs z pyontir D ,� �a� c4 2 T �`�� •�� �a r 3� Off` mt estknol�Dr Yorba Regiona1 baric 411 Dr O c7 con ro �o Glenknall� Elementary School h�yf Carkrid ED)r ;�` + a f A avim +7 Union Canar ` °} �.. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 t� ITEM NO. 5.1. �f Ir .00 + �• * ! • * *� * #*qP **� �� •. fix# *# # * .. • ! A' 4, JIT3 it a qF� 1z 47 Jar Or- a cr ida High SEhooihfa�'t�Cr MAT RIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 tr_� ITEM NO. 5.1. �f "W ' A, Camino . - : , Replacements: Retro: 119 MXU only: 140) , # # Of rAq # • .05firro ugh . , . •# ** "## * :' ti'` i�� ! _ •� •� �' # �#��:* r.+tom s� �• # ?� Los Oryant Ranch` '` Meaty°I Land Dr • �.7° Elementary School Cany°`} •� "o ' Or Brush Canyon 6 w ai / 47 River Bend Rd ra The Bryant at Yarba m �6nda Apartment Homes MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. Now, more than ever, We need to partner with Our community. reliability accuracy ficiency transparency MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. Although the last few years have been challenging, implementing an Advanced Metering system will allow us to provide a new level service to our rate-payers. A system that not only benefits both the District AND the customer, but creates an opportunity to work with them on achievable and realistic conservation goals that they can manage. Real-time data, a customer portal, on demand reads, Leak alerts, usage efficiency analysis and customer water audits- all of these small things are part of a BIGGER thing: accuracy reliability Re-instilling confidence in our District and practices. Helping them understand the importance of THEIR efforts and interest. lastly, the undeniable value of maintaining transparency the system that measures the water we bill. The ability to reduce water loss will be a continued goal long after we have all retired. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM NO. 5.1. FLEXNET M400 BASESTATION • COMPACT SIZE (22" X 22" X 10") • FLEXIBLE MOUNTING OPTIONS: • POLE, WALL, TOWER, ETC. • SUPPORTS ALL FLEXNET APPLICATIONS: • Wi • WATER, ELECTRIC, GAS AMI, DISTRIBUTION AUTOMATION • (RGS, PRESSURE, WATER QUALITY) STREET LIGHTING CONTROL WIN • FLEXIBLE BACKHAUL OPTIONS • 8 HOUR BATTERY BACKUP • FIELD SERVICEABLE AND UPGRADEABLE i MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 �. PROPAGATION STUDY RESULTS ITEM NO. 5.1. (Base Antenna Preferred Proposed Azimuth(Degrees) Base Antenna Meters , f Total Structure Base Antenna Antenna Meters Below {- `� Antenna (Values aA re True North_ Mechanical Tilt Above/ BTS Name Latitude Longitude Height Base Antenna Type 3dB Beamwidth Installation Covered Centerline Please apply declination Downtift(+)Degrees Covered (Feeq (Feet) (Degrees) adjusts at time of Uptilt(-)Degrees zimuth Threshold Threshold L Jconstruction. (Direction) Y Hidden Hills Res 33.897315 -117.723212 NA 65 BCD-87010-EDIN-0-25 Omni Omni 0 SW 18,865 4,887 IQuarter Horse Res 33.906098 -117.783822 NA 65 BCD-87010-EDIN-0-25 Omni Omni 0 NE 19,331 4,421 ISantiago Res Alternate 33.893936 -117.743359 NA 65 BCD-87010-EDIN-0-25 Omni Omni 0 NE 20,039 3,713 IWell11 33.855000 -117.826200 NA 65 BCD-87010-EDIN-0-25 Omni Omni 0 NE 17,526 6,226 r } i taz Ae ~ r t 90W 7 V 2F5 it "'f r ti —Jil -NHidden Hills Res e �y �j ''�+ samragd Res Allernata ��.-��'�°�,. IIIIIISS$}} LL EC..rri kr Weiffiff PLu �+ of �1VW � �` ll Ll s of - FSK: 13 Meter Type: Water k = SmartPoint Location: Pitset ulwn 4d P 1rtI�—'�'—'r Attenuation applied due to meter locations SdB 91 41 � Cate ❑ Meters All C❑oered Thresh❑W 23,628 sa Meters Below Covered Threshold 124 Meters Read Contract RIS Rate 23,274 .01 241 23,752 LEGEND BTS u ,r • Meters } 4 , � � � � Coverage a-1116 dB nn 1! a This propagation study is based on actual mformation provided by the utility pertaining to metier type,meter location,potential For all tower mounted antennas,a ^ ■ ■ antennae height on structure,structure height,and structure location.Any changes,deletions and/or adddions that are not provided minimum antenna standoff of 3'is C u to the design engineers during the creation of this design may result in a study that does not correlate to actual field conditions. required from the tower. MATERIALS SUBMITTSD BY: Jennifer Hill ' "%WAPOO' ivitt i iiv" uAT.E: April 26, 20 ITEM NO. 5.1. QUESTIONS . . . •�..� MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2018 ITEM N SOLUTION BRIEF ally: Beyond the Meter The new ally° water meter combined with the FlexNet° communication network and a suite of Sensus software applications takes the smart meter evolution to smart water solutions. The ally smart water solution goes beyond the meter to help you measure smarter, communicate better, analyze easier and improve revenue and efficiency. The Smart Meter Foundation At the heart of the ally smart water solution is the ally water meter. Intelligent in both design and the technology applied, this meter sets a new performance standard for smart water meters. The electromagnetic technology provides a greater accuracy range, capturing residential revenue at lower flows than meters that apply mechanical or ultrasonic methods. The built-in three-state ball valve enables remote service shut off, turn on and reduced flow, adding greater efficiency to your utility service operations. Several smart alarms quickly alert your utility personnel to potential issues within the distribution system. They detect empty pipe, magnetic tampering, low battery, customer leaks, reverse flow, high flow, and water pressure and temperature exceeding or falling below set thresholds. Communication within a Powerful Network The FlexNet communication network provides two-way communication that enables your authorized personnel to both take action and get confirmation of the action completion. Over the dedicated, licensed spectrum, your utility can transmit data faster to the meter and back. FlexNet also helps future-proof your meter investment by enabling remote meter configuration and firmware updates. Additionally, the network is scalable to support both smart water and smart city applications, creating endless possibilities to meet future demands. Enhanced Operation through Software Applications Completing the ally smart water solution are Sensus software applications that enable operational efficiencies within different parts of your utility. 1 14rr Ae� F '4 � F Sensus Analytics FlexNet' ally°Water Meter Service Management Application Communication Network and SmartPoint° Three-state Valve Control sEnsus a xylem brand MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2017 ITEM N For office personnel, the Sensus Analytics as the data can help determine where to platform provides the Service Management install pumps and when to run them. and Device Manager Applications. The Service Management Application allows BY going beyond the meter to the ally smart authorized utility office personnel to easily water solution, you can protect your utility's manage bulk remote shut-off jobs. This revenue and improve operations with these capability adds efficiency to address issues benefits: such as: ■ Improve service management ■ High maintenance accounts - Prevent unauthorized use ■ High turnover properties - Decrease non-revenue use ■ Vacation/seasonal properties - Provide faster customer leak awareness ■ Properties requiring multiple inspections ■ Reduce risk from high maintenance accounts For utility maintenance personnel, FieldLogicT" -Turn service off and on faster Software Suite and the Device Manager Application provide interfaces to: - Prevent tamper - Decrease bad debt write-offs ■ Configure and program your system . Protect your distribution network assets ■ Upgrade firmware remotely to the meters -Optimize pressure zones and SmartPointO modules -Validate water pressure ■ Install and activate new meters with ease ■ Maximize utility personnel allocation ■ Troubleshoot and perform other maintenance tasks - Reduce customer service processing time For utility management, the Pressure Profile - Resolve billing disputes Application within Sensus Analytics provides -Turn off/on documentation better pressure management across your - Reallocate field resources water distribution system. With pressure data - Reduce truck rolls available from the meter or account level, - Develop a leak detection program your distribution management team can . Accelerate meter and distribution network make better decisions for optimizing pressure issue resolution zones and improving customer service. This can result in extended asset life within the Learn more about the components of the ally distribution network from proactive detection smart water solution. Visit sensus.com/ally of high pressure, which is potentially pipe to further explore the ally water meter, damaging. Pumping costs can also be FlexNet communication network and Sensus reduced by maintaining service line pressure Analytics software applications. sEnsus a xylem brand ©2017 Sensus.All products purchased and services performed are subject to Sensus'terms of sale,available at either sensuscom/TC or 1-800-638-3748.Sensus reserves the right to modify these terms and conditions in its own discretion without notice to the customer. 8601 Six Forks Rd,Ste 700 The Sensus logo is a registered trademark of Sensus. Raleigh,NC 27615 This document is for informational purposes only, and SENSUS MAKES NO EXPRESS WARRANTIES IN THIS DOCUMENT.FURTHERMORE, FURTHERMORE, 1-800-638-3748 THERE ARE NO IMPLIED PURPOSE AND MERCHANTABILITY.IANY l I �j H Ll6 LL7 � &tWE SWti�1 PARICU I sensus.com MEETING DATE: April 26, 2017 ITEM NO. 5.1. sEnsus Municipal - Improves Meter Read Accuracy • Utility uses FlexNet to better serve rowin customer base Too many meters, not r enough time -- ------------------- - r For Eastern Municipal Water District's (EMWD)field technicians, manually reading 148,000 meters across a 555 square mile service area was a daunting task.They spent their days traveling around dry, drought-stricken Riverside County, California to read each of the Challenge utility's meters—only to find that missing Improve customer service and data limited the organization's ability data accuracy to proactively review data and provide Eastern Municipal Water District's headquarters customer service options and updates is home base for leak detection and water that help customers become more Solution conservation in Riverside County,California. efficient. Deploy the Sensus FlexNet communication network "EMWD has a responsibility to implement industry-leading technologies that create an efficient environment and empower the customer to conserve water," said David Reach Farther Gayneaux, manager, meter services, EMWD. "By doing so, we are able to limit the Empower customers to water lost to leaks in an economically responsible manner." conserve water during record- To provide their growing customer base with the best possible service and water for breaking drought years to come, the utility needed more accurate data, fast. Managing a growing population Headquartered in Perris, California, EMWD provides services to seven cities in Riverside County and is California's sixth-largest water agency. With 795,000 individuals served and counting, the Southern California water provider is quickly installing meters to keep up with its expanding customer base. In the past four years alone, the utility has installed more than 7,000 new residential and commercial meters. With a growing number of customers to gather data from each month and California's ongoing drought creating new regulatory challenges, the organization needed to conserve time and water. MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2017 ITEM NO. 5.1. "With FlexNet, we are able to alert users if they exceed their monthly water budget," said Gayneaux. "Doing so ensures we are doing our part to assist in statewide conservation efforts in a constantly changing regulatory environment." Data needed to conserve resources 2,600 customers have been contacted regarding continuous usage at their To increase efficiency, EMWD invested in new processes to read meters.To residence, and 2,300 of them no longer conserve water, the utility needed to monitor for high usage patterns, identify areas show signs of leaks. where customers exceeded their water budgets and detect leaks throughout the system. Without accurate data, it was challenging to educate consumers or spot "To help abide by state-imposed drought leaks. mandates, we implement certain allowances for our outdoor watering," EMWD uses an allocation-based rate structure that provides both indoor and said Gayneaux. "With FlexNet, we're outdoor water budgets to customers. By obtaining additional data through their able to alert users if they exceed smart water network, they were able to better track water budget compliance and their allowance, which helps improve proactively assist customers with leak detection. conservation efforts." Reaping benefits with new technology Opportunity for the future EMWD deployed the Sensus FlexNet°communication network to improve As a flexible and scalable technology, operations and meet the needs of a growing population. The utility now relies FlexNet enables accurate and reliable on the FlexNet system to read meters remotely, a vast improvement over meter reads no matter how many people manual reads. In fact, EMWD now reads more than 52,000 meters using Sensus and businesses come to Riverside County. technology. "Accurate meter reads and data In addition, EMWD uses FlexNet to: monitoring are just the beginning of what • Collect accurate data in a timely p p manner • Improve operational efficiency we can do with FlexNet," said Gayneaux. "We look forward to expanding our use of • Generate reports for customers 0 Conserve water technology to better serve our customers, • Analyze usage including the launch of a customer portal so that users can self-monitor their Remote meter reading leads to new opportunities consumption." Without FlexNet, EMWD leaders estimate it would take as many as eight additional The FlexNet system not only provides staff members to manually read the meters of the utility's growing population. With EMWD with meaningful benefits, it also it, employees can instead focus their time on analyzing data and using insights equips them for the future by providing gleaned to better serve customers, assist customers in water use efficiency and support for many years of sustainable conserve water. growth. Case in point: the utility was able to identify a leak and immediately address the issue with a grateful customer within the first two days of deploying the technology. A retaining wall in a sloped area of the yard concealed a broken sprinkler head in a customer's backyard, making it difficult to notice. Had EMWD not caught the leak in time, the customer's monthly bill could have easily doubled. About Sensus But efforts don't stop with leak detection. publicSensus helps Using data to empower customers utilities to cities to industrial complexes and campuses—do more with their infrastructure FlexNet opened the door to new monitoring possibilities that have given rise to to improve quality of life in their communities. We . . innovative ways to rally customers around water conservation and combatting responding to evolving the drought. Continuous usage reports identify consumers with high consumption innovation in sensing and communications levels. EMWD staff initiates contact via phone call, email or text message to inform technologies,data analytics and customers of elevated usage and encourages them to repair the issue. To date, Learn more at sensus.com. Sensus 18601 Six Forks Road-Suite 700 1 Raleigh,NC 27615 � O 1-800-638-37481 sensus.com MATERIALS SUBMITTED J�r�e ill MEETING DATE: April 26, 2017 ITEM • Nothing"s out • f reach.• SMART CITIES START WITH SMARTER The role of smart water sEnsus a xylem brand The role of smart water Water sustains life.We just can't live without it.Water's value comes from Smart water application its cleanliness and its delivery.Simply put, if it's not clean,water can be is pertinent to everyone. detrimental to health and life. If water is not available, it remains out of reach,whether it is clean or not. The purpose of today's water industry is to create and sustain the water production process—extraction, cleanliness, delivery for consumption and '�•�_ reclamation.As the global population continues to grow, it's imperative that the industry better manages water processing to ensure that existing water Consumers resources effectively and efficiently reach all of us. Expand the smart water cycle Imo.= There is a global call among utilities to embrace a "smart" approach.Water Businesses providers are challenged to use the rapidly evolving technology to improve processes and sustain associated resources. "Most utilities and municipalities define smart water in terms of —�— manageable elements within the flow from storage to consumption," says Travis Smith, director of smart water strategy at Sensus. "But as an industry,we need to expand our perspective to the entire processing cycle, Utilities considering more of a smart water cycle." Water utilities serve four primary purposes:to provide clean drinking water;to manage the flow of water through the system for consumption and firefighting;to sustain water and the water system; and to oversee the account service, including both customer service and financial aspects. Municipalities Smart water application is pertinent to everyone and benefits consumers, businesses, utilities and municipalities,significantly impacting each of these four areas. bottom line for • • TRAVIScollecting the right data at the right time, integrating it through the right communication system and applying the right analytics—all focused on specific improvement."" strategyDirector of smart water The role of smart water The four components The right data matters of a smart water cycle solution In the current narrow scope of smart water standards,the prevailing cry is, "It's all about the data"Although there is a kernel of truth in this statement, it is not completely accurate.According to Smith, "We have to get the Accurate right data at the right time to make the right decisions. Data for data's sake measurement doesn't necessarily lead to the best actions." Smith explains that the water devices system differs every day,throughout the months and years."Consumer use and weather patterns vary every hour," he says,"so we need to view the water cycle and manage water systems based on an hourly utilization.We • • • can't measure for three weeks in July and use that data to predict use and Communications system function for the next three years" • path To execute valid smart water cycle application,the effort must be founded on accurate and timely data measurement. Better measuring devices yield a solid foundation.Truly accurate data,when collected, communicated and Data storage J analyzed properly,will ultimately: and structure M • Decrease costs and increase efficiency • Grow potential revenue Data • Optimize assets used in the water cycle process(plants, pipes,etc.) applications • Reduce risks(water main breaks,contamination, public health hazards,etc.) • Enhance customer service and consumer quality of life (cleanliness, reliability,water pressure) Data beyond data's sake "The bottom line for a true smart water cycle solution," Smith says, "is collecting the right data at the right time, integrating it through the right communication system and applying the right analytics—all focused on a specific improvement."So, once accurate measurement devices are in place and data collected, how can that data then be purposefully and effectively used for specific improvement?According to Smith,there are four vital components to a strategic smart water cycle solution: • Accurate measurement devices for data collection that establish application parameters • Communications path from the points of data collection to a hub via radio, Ethernet, cellular or fiber optics • Data storage and structure to precisely relate data per geography and time • Applications that take data, present it to the user for actionable solutions and then validate that action MATERIALS SUBMITTED BY: Jennifer Hill 3 MEETING DATE: April 26, 2017 The role of smart water "The future of smart A smart water cycle taps more revenue For the average municipality, revenue from water and sewer services is the water cycle solutions second largest source of funding behind only taxes.A sizable amount of must directly impact water does not produce revenue,whether it is unmeasured, unbilled or every portion of the uncollected.With revenues related to the cleanliness and delivery of water, improvements in the water cycle will have an impact on the bottom line. cycle, from sourcing Between cost savings and increased revenue, municipalities can redirect and delivery to funds to buy more water assets, improve transportation,create public parks, etc. Moreover, implementing a smart water cycle improves resource consumption and sustainability through advanced leak detection,energy management and reclamation." drought management. Once implemented,the smart water communications network,which is TRAVIS SMITH the underlying foundation of this smart solution, can also be used within Director of smart water strategy other utility areas,elevating other infrastructure resource management. Sensus With better water quality, more accurate account management and faster problem resolution, as well as municipal revenue growth, citizens'quality of life is greatly enhanced. Smith emphasizes a key piece of advice for municipalities and utilities wanting to implement a smart water cycle."It is essential," he says, "to choose a communication system that will be a long-term asset,one that can be maintained, upgraded and controlled to be used at their discretion." Many of the currently available systems,although a significant investment, actually risk quickly becoming obsolete. Although many municipalities and utilities globally are utilizing advanced metering infrastructures(AMI, or a communication network),such networks primarily are used for billing. Data is captured, but its accuracy is questionable, and the information is not used to its full potential."AMI can be utilized for better design and modeling of distribution," Smith says."The future of smart water cycle solutions must directly impact every portion of the cycle,from sourcing and delivery to consumption and reclamation." What's the bottom line for utilities and municipalities?Smart providers and smart municipalities must view the entire water processing cycle in order to improve water delivery and ensure cleanliness.This overall, big-picture approach will ultimately boost the value of water for everyone. MATERIALS SUBMITTED BY: Jennifer Hill 4 MEETING DATE: April 26, 2017 ITEM NO. The role of smart water About Sensus Sensus,a Xylem brand,helps a wide range of public service providers—from utilities to cities to industrial complexes and campuses—do more with their infrastructure to improve quality of life in their communities.We enable our customers to reach farther through the application of technology and data-driven insights that deliver efficiency and responsiveness.We partner with them to anticipate and respond to evolving business needs with innovation in sensing and communications technologies,data analytics and services.Learn more at sensus.com and follow us on Facebook,Linkedln and Twitter through @sensusglobal. Sensus by the numbers 400 wWr, --JIM - 149000 million80 customers messages� delivered each day million meters - - � 3III Industry-le g investment Offering global solutions on million continents 9 SmartPoints ■000+ 170Year' 7 of solving challenges for the utility industry Im 91 R r communities covere by a FlexNet system Software as a Service (Baas) customers sEnsus a xylem brand ©2018Sensus 1-800-638-3748 sensus.com PMV f ® in ITEM NO. 5.1. Dr. Hans D.Allender, P.E. Dec 28, 2000 FacebookTwitterGooale+Linked In DETERMINING THE ECONOMICAL OPTIMUM LIFE OF RESIDENTIAL WATER METERS Detection When should you replace a water meter?This question has become an evasive one for many Utilities that have to make this decision. On the basis of these meter readings, Utilities assess their water and wastewater customers with the corresponding consumption fees. Therefore, these fees, dictated by the meter's recordings, become the main source of income for the majority of Utilities. The assumption that aging makes water meters become less accurate, leads to the hypothesis that revenues are lost because the consumption of water is not completely recorded. However, replacing water meters that are still providing accurate recordings is a waste of resources and an additional economic burden for the Utilities. Between these two economically opposing tendencies, there is a point that economically justifies the cost of meter replacement. The central objective of this article is to provide a methodology for the calculation of the economic optimum age for meter replacement. This study concentrates in finding the economic optimum replacement time of non-commercial water meters. Data in this study applies to Anne Arundel County(Maryland)and is presented as an example. However, the methodology used can be adapted to any other Agency. In addition, as a secondary objective and in order to find the optimum, this study proves the assumption that water meters actually decay with age, losing their recording capabilities. After reviewing the latest literature on water meter replacement, it was concluded that no current study recommends the proper age for water meter replacement.Water meter life expectancy, as given by manufacturers, only offers the estimated time the water meter can function (mostly for guarantee purposes). However, it does not offer any analysis of the progressive decay of the meter's recording capabilities. Other studies point out the tremendous variations of conditions that water meters are exposed to in different parts of the country. These multiple conditions, ranging from chemical composition of the water, to variation of temperature and humidity, prevent any universal study on the decay of water meter recording capability to be successful. Therefore, the analysis has to focus on zones or districts with identical conditions. Sample The first step in the process aimed at producing a sample, for statistical analysis, of the local water meters. The analysis will yield a correlation of the misreading factor with age. Given the number of meters in the zone under analysis and to minimize sampling size while obtaining representative groups, the following experiment was designed. Eight(8)water meters per age group and four(4)age groups were tested by qualified technicians in the Norman Test Bench at the Meter Shop. The four age groups specified were 15, 20, 25 and 30 years-old.With the total sample size being 32 meters (eight water meters in four age groups), each water meter was tested at three levels of flow intensity: low flow(1/4 gallon per minute); intermediate flow(2 MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2017 ITEM NO. 5.1. gallons per minute); and fast flow(10 gallons per minute). The results assess the fraction (%) recorded by the water meter when compared to the real amount of flow forced through it. For example, a reading of 60 percent means that the water meter did not register 40 percent of the water going through; it is only 60 percent accurate. The results from this experiment are assembled in Table 1. The test results consistently prove that the water meter's recording capability diminishes over time. This finding is accentuated when the meter operates at a low intensity flow. The results of the test show that not only the age of water meters diminishes their recording capability, but also the way customers use water affects the readings (i.e., less accuracy at low flow v. better accuracy at high flow). This additional finding complicated the study and compelled an investigation into the way customers use water. According to the agency's statistics, a typical household is composed of four persons and consumes about 108,000 gallons of water per year. To determine the pattern of water consumption in the area under investigation, three average four-person households were sampled. In this test, we wanted to estimate the portion of water that is consumed at low flow, intermediate flow, and high flow. At the selected households, measures of flow were taken at different outlets including instances of double or multiple simultaneous use. Table 2 shows the results of the sampling. The different water flow for the outlets in the sample is normally distributed around a mean value. Calculation of the mean and standard deviation produced the values: p =0.89 GPM and s = 0.58 GPM The results of the sample indicate that the average water flow consumption is 0.89 GPM with a standard deviation of 0.58 GPM. With these two parameters known, the normal distribution curve for flow intensity can be easily constructed. The graph on page 20 shows the pattern of this water consumption. In order to cover the complete range of flow intensities, the ranges will be defined as follows: Low Flow 0 to 0.25 GPM Intermediate Flow 0.25 to 2 GPM High Flow Above 2 GPM With these parameters, the corresponding areas under the Normal curve can be calculated using the Normal Distribution Tables. These values represent the proportions of water flowing through the meters at low flow, intermediate flow, and high flow, which provides an interpretation of how the water is consumed in terms of flow intensity. They are: MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2017 ITEM NO. 5.1. Low Flow 0 .12 Intermediate Flow 0.86 High Flow 0.02 This means that 12 percent of the water that flows through the meter flows at low speed, 86 percent at intermediate speed, and 2 percent at high speed. Combining in a single formula the pattern of water use, and the pattern of water meter reading capabilities produced by aging, it is now possible to calculate the real accuracy of the meters. The formula is: Real Meter Accuracy(RMA) _ MRL(pul)+ MRI(pui) + MRH(puh) Where: MRL-Meter Reading at Low Flow as Affected by Age MRI - Meter Reading at Intermediate Flow as Affected by Age MRH - Meter Reading at High Flow as Affected by Age pull - Pattern of Use at Low Flow pull - Pattern of Use at Inter. Flow puh - Pattern of Use at High Flow Armed with this formula, The Real Meter Accuracy for each age group is calculated at: Meters 15 Years Old RAM = [(0.95)(0.12)+ (1.00)(0.86)+ (1.00)(0.02)] = 0.994 MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2017 ITEM NO. 5.1. Meters 20 Years Old RAM = [(0.93)(0.12)+ (1.00)(0.86)+ (1.00)(0.02)] = 0.990 Meters 25 Years Old RAM = [(0.87)(0.12)+ (0.97)(0.86)+ (0.98)(0.02)] = 0.958 Meters 30 Years Old RAM = [(0.35)(0.12)+ (0.90)(0.86)+ (0.96)(0.02)] = 0.816 A typical household uses on the average about 9,000 gallons of water per month, this according to historical data and considering the summer peak consumption. Knowing the accuracy of meters calculated previously, the gallons of water going through the meters without being recorded can be calculated by subtracting from the average consumption the result of the multiplication of the RAM (the Real Accuracy of Meters)and the average consumption. The quantity of gallons of water that water meters do not record per month, per age group will be: Meters 15 Years Old 9,000 Gallons-(9,000)(0.994) = 54 Gallons per month Meters 20 Years Old 9,000 Gallons-(9,000)(0.990) = 90 Gallons per month Meters 25 Years Old 9,000 Gallons-(9,000)(0.958) = 378 Gallons per month Meters 30 Years Old 9,000 Gallons-(9,000)(0.816) = 1,656 Gallons per month MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2017 ITEM NO. 5.1. We can now find out the cost of these misreadings. The vast majority of customers in Anne Arundel County use both, water and wastewater services. The payment schedule in Anne Arundel County is: First 5,000 gallons$8.82 (water)$11.58 (wastewater) Every 1,000 gallons$1.38 (water)$2.57 (wastewater) The combined rate for residential users is $3.95,which is the rate for water/wastewater consumption above the 5,000 gallons. Since the average household consumes well above the initial 5,000 gallons, the calculation will deal only with the rate ($3.95) that applies to every 1,000 Gallons after the initial 5,000 gallons are consumed. The annual losses in revenue due to maintaining aging water meters are calculated for each age group at: Meters 15 Years Old 12 x 54/1000 x$3.95 =$2.56 Meters 20 Years Old 12 x 90/1000 x$3.95 =$4.26 Meters 25 Years Old 12 x 398/1000 x$3.95 =$17.92 Meters 30 Years Old 12 x 1656/1000 x$3.95 =$78.64 These values (when assembled as a graphic of time vs. cost) produce a curve that resembles an exponential distribution but of unknown parameters. The cumulative cost of not replacing water meters can be obtained empirically from the curve for different years. For purpose of simplification, it is assumed that the misreading factor for the first 10 years of the meter's life is negligible, MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2017 ITEM NO. 5.1. and from there the cost increases linearly between the values of 10 to 15 years, 15 to 20, 20 to 25, and 25 to 30 years.lt is known that the cost of replacing a residential water meter in Anne Arundel County is$39.00. This cost is broken down into $34.00 for the new meter, and $5.00 for the installation cost. Given these facts, Table 3 shows the annual cost of water meters. Under the column "Cost of Use"the annual cost due to meter inaccuracy is shown. Observe that this cost is zero the first 10 years. The column headed "Accumulated Cost"adds the"Meter Cost" ($39)and the "Cost of Use" up to that year. The last column presents the "Average Cost Per Year"and results from the quotient of the accumulated cost and the years in service. Optimum Finding the economically optimum year for replacement can be identified as a typical "replacement due to decreasing efficiency" problem. This methodology's objective locates the minimum average annual cost. It is based on the annual distribution of both costs (meter replacement and decreasing efficiency). In the table, developed for a span of 30 years, under the column "Average Cost Per Year"you will be able to pick the minimum annual cost and with it the year at which the meter should be replaced. Replacement at the end of year 16 will guarantee a minimum annual cost under the conditions specified in the presentation. Despite the fact that the accuracy of a 16 year-old water meter is estimated at 0.992, replacement at this age is economically justifiable. The justification for replacement lingers on the prevention of further losses and to meter the water flow the Agency incurs in the cost of buying and installing water meters. This cost, as shown in Table 3, reaches the minimum balance with the misreading cost at the end of the 16th year. Management should decide to replace these meters at the end of year 16 (under these conditions).A significant variation in the meter installation cost or price of water,will render the numerical answer(16th year)obsolete and will demand a recalculation of the optimum life. The value of this study rests in its methodology and not in the actual results. Even working with approximations, management can benefit from a similar study in their utility, For example, if calculations show the optimum replacement to be at the 16th year, they can decide to only replace meters older than 20 years. In the case of Anne Arundel County, it was found that by just replacing meters older than 30 years, additional revenue lost was calculated at over$201,800 per year.When comparing the potential increase in revenues and the cost of doing a similar water meter cost analysis, the keen manager will discover that the exercise presented in this paper is worth pursuing. About the Author: Dr. Hans D.Allender is president of"The Producl3oxTM Institute," a firm that furnishes training and management consulting services to diverse clients.As a management consultant, Dr.Allender specializes in reengineering, productivity and quality improvements under the TQM umbrella. WEM 9 96 Optimal Life.pdf MATERIALS SUBMITTED BY: Jennifer Hill MEETING DATE: April 26, 2017 Customer Service, Engineering, Meter Reading, and Operations Fee Calculations Service Total Costs Fee (per Resolution 12-25) or Other) Net Revenue or (Loss)New Resolution Rate Resolution Quantity (%) Change WATER SERVICE FEES New Account Setup Fee 17.16$ 17.74$ 34.90$ 25.00$ (9.90)$ 35.00$ per Occurrence 40.00% Late Payment Fee 17.16$ 17.16$ 10.00$ (7.16)$ 10% of Current per Occurrence Outstanding Charges Notice of Discontinuance 171.60$ 585.28$ 7.97$ 10.00$ 2.03$ 10.00$ per Occurrence 0.00% Shut-Off Due To Non Payment:34.32$ (0-2, most weeks =2)73.16$ 53.74$ 40.00$ (13.74)$ 55.00$ per Occurrence 37.50% Reestablish Service 34.32$ 73.16$ 53.74$ 40.00$ (13.74)$ 55.00$ per Occurrence 37.50% Callouts After Hours 209.38$ 209.38$ 155.00$ (54.38)$ 210.00$ per Occurrence 35.48% Tampered Lock - Residential 44.41$ 36.58$ 80.99$ 80.00$ (0.99)$ 85.00$ per Occurrence 6.25% Tampered Lock - Commercial 44.41$ 73.16$ 117.57$ 190.00$ 72.43$ 190.00$ per Occurrence 0.00% Meter Removal 34.32$ 73.16$ 107.48$ 80.00$ (27.48)$ 110.00$ per Occurrence 37.50% Meter Replacement (due to meter removal)34.32$ 73.16$ 107.48$ 80.00$ (27.48)$ 110.00$ per Occurrence 37.50% Plus Labor & Material Meter Tampering Fees (Improper Usage Fees): 1st Violation (Inspection, Repair, and Usage)Actual Costs of Inspection, Repair, and Estimate Usage 2nd Violation (Inspection/Repair/Usage & $500.00 Fine)Actual Costs of Inspection, Repair, Estimate Usage, and $500 3rd Violation (Inspection/Repair/Usage & $1,000.00 Fine)Actual Costs of Inspection, Repair, Estimate Usage, and $1,000 Obstructing District Facilities Fee Actual Costs Actual Costs Actual Costs per Occurrence MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. Customer Service, Engineering, Meter Reading, and Operations Fee Calculations Service Total Costs Fee (per Resolution 12-25) or Other) Net Revenue or (Loss)New Resolution Rate Resolution Quantity (%) Change Return Item Charge Fee 40.47$ 40.47$ 20.00$ (20.47)$ 45.00$ per Occurrence 125.00% Stop Payment of Yorba Linda Water District Checks Fee 28.08$ 28.08$ 25.00$ (3.08)$ 30.00$ per Check 20.00% Water Meter Testing Fee 34.32$ 73.16$ 107.48$ 80.00$ (27.48)$ 110.00$ per Occurrence 37.50% Plus Independent Laboratory Costs Plus Actual Cost of Independent Laboratory Copying Charges 0.37$ 0.37$ 0.25$ (0.12)$ 0.40$ per Copy 60.00% Fax Charges 0.57$ 0.57$ 0.75$ 0.18$ 0.75$ per Page 0.00% Mailing Charges Actual Costs Actual Costs Actual Costs per Package Shipping Charges Actual Costs Actual Costs Actual Costs per Package Residential Customer Deposit Potential of Risk: "Green"-$ -$ per Meter Potential of Risk: "Yellow"$109.49 125.00$ 15.52$ 125.00$ per Meter 0.00% Potential of Risk: "Red"218.97$ 225.00$ 6.03$ 225.00$ per Meter 0.00% Commercial Customer Deposit 1 1/2 Inch Meter & Below 1,179.24$ 450.00$ (729.24)$ 1,200.00$ per Meter 166.67% 2 Inch Meter 1,378.03$ 750.00$ (628.03)$ 1,500.00$ per Meter 100.00% 3 Inch Meter TBD 750.00$ 1,500.00$ per Meter 100.00% 4 Inch Meter & Larger TBD 2,500.00$ 2,500.00$ per Meter 0.00% WATER SERVICE FEES Total Costs Fee (per Resolution 12-25 or Other) Net Revenue or (Loss)New Resolution Rate Resolution Quantity Percentage change (%) Meter Fee (per inventory stock price & AMI MXU) 3/4" Meter 626.14$ 450.00$ (176.14)$ 630.00$ each Meter 40.00% 1" Meter 677.89$ 450.00$ (227.89)$ 680.00$ each Meter 51.11% 1 1/2" Meter 1,179.24$ 795.00$ (384.24)$ 1,180.00$ each Meter 48.43% 2" Meter 1,378.03$ 1,241.00$ (137.03)$ 1,380.00$ each Meter 11.20% Meter(s) larger than 2"Actual Costs Actual Costs Actual Costs each Meter Meter(s) with Traffic Area Lids Actual Costs Actual Costs Actual Costs each Meter Change of Meter Size Actual Costs Actual Costs Actual Costs per Occurrence Construction 3" Meter MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. Customer Service, Engineering, Meter Reading, and Operations Fee Calculations Service Total Costs Fee (per Resolution 12-25) or Other) Net Revenue or (Loss)New Resolution Rate Resolution Quantity (%) Change Turbo Meter, Adapter(s), Gate Value, Lock, Chain, Initial Install, and Final Removal of Meter Developer needs to provide Backflow Device.1,652.05$ 2.50$ per day 6.35$ per Day 154.16% Deposit 1,000.00$ Deposit 2,000.00$ per Meter 100.00% New Account Setup Fee 34.32$ -$ 35.00$ per Occurrence Meter Relocation 97.63$ 70.00$ (27.63)$ 100.00$ per Relocation 42.86% Construction Meter Recalibration Fee 109.74$ -$ 110.00$ per Recalibration Backflow Device to be provided by Developer Backflow Device to be provided by Developer prior to Construction Meter initial install. Temporary Service - Construction 5.40$ per unit of wtr.5.40$ per unit of Water 0.00% GIS Data Conversion Fee 99.18$ 100.00$ 0.82$ per sheet 100.00$ per Sheet 0.00% Administrative Fee 2,489.81$ 1,218.00$ (1,271.81)$ 2,500.00$ per Application 105.25% Plan Check Fee 1-10 680.16$ 913.00$ (5,888.56)$ flat rate 690.00$ per Connection 11-20 357.13$ 1,319.00$ (5,823.63)$ flat rate 360.00$ per Connection 21-30 219.58$ 1,928.00$ (4,659.51)$ flat rate 220.00$ per Connection 31-40 198.60$ 1,928.00$ (6,015.91)$ flat rate 200.00$ per Connection 41-50 167.52$ 2,537.00$ (5,838.80)$ flat rate 170.00$ per Connection 51 and UP 91.10$ 5,581.00$ (3,374.78)$ flat rate 100.00$ per Connection Inspection Fee 1-10 767.80$ 1,241.00$ 473.20$ per Connection 770.00$ per Connection -37.95% 11-20 332.02$ 697.00$ 364.98$ per Connection 340.00$ per Connection -51.22% 21-30 167.61$ 485.00$ 317.39$ per Connection 180.00$ per Connection -62.89% 31-40 146.49$ 390.00$ 243.51$ per Connection 160.00$ per Connection -58.97% 41-50 137.72$ 331.00$ 193.28$ per Connection 150.00$ per Connection -54.68% 51 and UP 134.64$ 295.00$ 160.36$ per Connection 140.00$ per Connection -52.54% Records and Billing Fee 219.81$ 156.00$ (63.81)$ per Connection 220.00$ per Connection 41.03% Single Service Fee 1,039.40$ 638.00$ (401.40)$ per permit 1,050.00$ per Permit 64.58% Backflow Device Monitoring Fee 27.15$ 28.00$ 0.85$ per Device 28.00$ per Device per Year 0.00% Private Fire Service 4"16.00$ per month 16.00$ per Month 0.00% 6"35.00$ per month 35.00$ per Month 0.00% 8"59.00$ per month 59.00$ per Month 0.00% MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. Customer Service, Engineering, Meter Reading, and Operations Fee Calculations Service Total Costs Fee (per Resolution 12-25) or Other) Net Revenue or (Loss)New Resolution Rate Resolution Quantity (%) Change 10"94.00$ per month 94.00$ per Month 0.00% Temporary Untreated Water Fee 695.00$ 873.00$ 178.00$ per Acre Foot 873.00$ per Acre Foot 0.00% Permanent Untreated Water Service 695.00$ 708.00$ 13.00$ per Acre Foot 708.00$ per Acre Foot 0.00% Actual Costs (MET & MWDOC costs) +$13.00/AF Jumper Fees - NO LONGER USED NO LONGER IN USE Hydrant Tampering Fee (Improper Usage Fees): 1st Violation (Inspection, Repair, & Estimated Usage)Actual Costs of Inspection, Repair, and Estimate Usage 2nd Violation (Inspection/Repair/Usage & $500.00 Fine)Actual Costs of Inspection, Repair, Estimate Usage, and $500 3rd Violation (Inspection/Repair/Usage & $1,000.00 Fine)Actual Costs of Inspection, Repair, Estimate Usage, and $1,000 SEWER SERVICE FEES New Resolution Rate Resolution Quantity Percentage change (%) FOG (Fats, Oils, Grease) Res. 13-11 (Initial Permit/Annual)92.63$ 145.00$ 52.37$ per customer 145.00$ per customer 0.00% FOG Non-Compliance Fee 317.09$ 200.00$ (117.09)$ per occurrence 325.00$ per customer 62.50% Mitigation Fee 2,148.82$ 1,500.00$ (648.82)$ per occurrence $2,200 minimum plus per Occurrence minimum cost + Actual Costs Actual Costs over minimum Sewer Cleaning - Hot Spots Fee (Fee assessed to the number of customer serviced)Actual Costs of YLWD Inspection & CleanActual Costs of YLWD Inspection & Clean Actual Costs per Occurrence Service Fee:1,660.00$ 1,660.00$ per Acre 1,660.00$ per Acre 0.00% Service Fee:1,450.00$ 1,450.00$ per Acre 1,450.00$ per Acre 0.00% Frontage Fee $53.00/foot but not less than $3,975 per connection Front Foot but not less than $3,975 $53.00/foot with a minimum of $3,975 per Connection GIS Data Conversion Fee 99.18$ 100.00$ 0.82$ per sheet 100.00$ per Sheet 0.00% Administrative Fee 2,489.81$ 1,673.00$ (816.81)$ per application 2,500.00$ per Application 49.43% Records and Billing Fee 219.81$ 284.00$ 64.19$ per Connection 220.00$ per Connection -22.54% Plan Check Fee: 1-10 925.54$ 109.00$ (816.54)$ per Connection 930.00$ per Connection 753.21% 11-20 143.40$ 59.00$ (84.40)$ per Connection 150.00$ per Connection 154.24% 21-30 87.22$ 41.00$ (46.22)$ per Connection 100.00$ per Connection 143.90% 31-40 82.54$ 39.00$ (43.54)$ per Connection 90.00$ per Connection 130.77% 41-50 78.25$ 27.00$ (51.25)$ per Connection 80.00$ per Connection 196.30% 51 and UP 55.21$ 23.00$ (32.21)$ per Connection 60.00$ per Connection 160.87% Inspection Fee: MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. Customer Service, Engineering, Meter Reading, and Operations Fee Calculations Service Total Costs Fee (per Resolution 12-25) or Other) Net Revenue or (Loss)New Resolution Rate Resolution Quantity (%) Change 1-10 1,034.01$ 723.00$ (311.01)$ per Connection 1,040.00$ per Connection 43.85% 11-20 191.49$ 402.00$ 210.51$ per Connection 200.00$ per Connection -50.25% 21-30 144.04$ 268.00$ 123.96$ per Connection 150.00$ per Connection -44.03% 31-40 122.43$ 167.00$ 44.57$ per Connection 130.00$ per Connection -22.16% 41-50 105.59$ 127.00$ 21.41$ per Connection 110.00$ per Connection -13.39% 51 and UP 83.99$ 87.00$ 3.01$ per Connection 90.00$ per Connection 3.45% Single Service Fee 1,034.31$ 1,180.00$ 145.69$ per permit 1,180.00$ per Permit 0.00% Sewer Tampering Fee Actual Costs Actual Costs Actual Costs including all Administration related Costs per Occurrence MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. - 1 - YORBA LINDA WATER DISTRICT CUSTOMER SERVICE FEES, AND WATER AND SEWER DEVELOPMENT FEES, FOR FISCAL YEAR 2018-19 April 26, 2018 The purpose of this letter is to analyze the District's Customer Service Fees, and Water and Sewer Development Fees structure. The letter reviews the current law with regard to the imposition of development fees. It also reviews the Customer Service Fees, and Water and Sewer Development Fees that were adopted in the past fiscal year(s) and recommends adjustments to these fees for the present fiscal year. CURRENT LAW: California Government Code Section 66005 of the California Law states that "When a local agency imposes any fee or exaction as a condition of approval of a proposed development, as defined by Section 65927, or development project, those fees or exactions shall not exceed the estimated reasonable cost of providing the service or facility for which the fee or exaction is imposed.” California Government Code Section 66016 states that "Prior to levying a new fee or service charge, or prior to approving an increase in an existing fee or service charge, a local agency shall hold at least one open and public meeting, at which oral or written presentations can be made, as part of a regularly scheduled meeting.” In accordance California Government Code Section 66001, this staff report will (1) identify the purpose of the fees; (2) identify the use to which the fee will be put; (3) determine how there is a reasonable relationship between the fee's use and the type of development project which it is imposed; and (4) determine how there is a reasonable relationship between the need for the public service and type of development project on which the fee is imposed. ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 2 - CUSTOMER SERVICE FEES The following recommended Customer Service Fee calculations include labor, fringe benefits, and supplies and services cost increases. New Account Setup Fee: The District will charge a new account setup fee for any service or services established at a service location. The fee is based on .5 hours of Customer Service and Meter Readers labor, at the highest hourly rate of pay for each department personnel, including fringe benefits, plus .225 hours of equipment at $22.02 per hour. The proposed New Account Setup Fee is as follows: Current New Account Setup Fee Proposed New Account Setup Fee $25.00 $35.00 Late Payment Fee: A charge equal to ten percent (10%) of current outstanding charges shall be levied against any account if payment is not received by the District on the 27th day from the billing date. Customers will receive notification of levied late fee(s) and past due balances. The fee is based on California Water Code Section 35470.5 stating “a penalty not in excess of 10 percent shall be added to water, standby, facility, or other charges which are delinquent.” The proposed Late Payment Fee is as follows: Current Late Payment Fee Proposed Door Tag Fee $10.00 10% of outstanding charges Notice of Discontinuance: A Notice of Discontinuance is imposed on delinquent accounts where the District must send an employee to post a Door Tag at the residence or business. The fee is based on 10.5 hours of Customer Service and Meter Readers labor, at the highest hourly rate of each department personnel, including fringe benefits, plus 8 hours of equipment at $22.02 per hour, divided by average number of events of 95. The proposed Notice of Discontinuance is as follows: Current Door Tag Fee Proposed Door Tag Fee $10.00 $10.00 Shut Off Fee: A Shut Off Fee is imposed when a District representative is sent to physically shut a service off due to non-payment of a water bill. The fee is based on 1.5 hours of Customer Service and Meter Readers labor, at the highest hourly rate of each departmen t personnel, including fringe benefits, plus 1 hour of equipment at $22.02 per hour, divided by average number of events of 2. The proposed Shut Off Fee is as follows: Current Shut Off Fee Proposed Shut Off Fee $40.00 $55.00 ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 3 - Reestablish Service Fee: A Reestablish Service Fee is imposed to restore service after it has been turned off due to non-payment of a water bill. The fee is based on 1.5 hours of Customer Service and Meter Readers labor, at the highest hourly rate of each department personnel, including fringe benefits, plus 1 hour of equipment at $22.02 per hour, divided by average number of events of 2. The proposed Reconnection Fee is as follows: Current Reestablish Fee Proposed Reestablish Fee $40.00 $55.00 Callouts After Hours Fee: Callout After Hours Fee is imposed when a customer desires reconnection of service after the District's normal business hours for: (1) shut-off due to non- payment of the water bill; or (2) establishing new service. The labor hours to restore service are consistent with after-hours call-outs specified in the Memorandum of Understanding between the District and bargaining unit employees. The fee is based on two hours of Operations labor, at the highest hourly rate for Operations Department personnel, including fringe benefits, plus two hours of equipment at $22.02 per hour. The proposed Callouts After Hours Fee is as follows: Current After Hours Fee Proposed After Hours Fee $155.00 $210.00 Tampered Lock – Residential Fee: A Tamper Lock Residential Fee is imposed when a meter lock is broken by the customer to circumvent proper restoration of service by the District. The fee is based on 1 hour of Customer Service and Meter Readers labor, at the highest hourly rate of each department personnel, plus .5 hours of equipment at $22.02 per hour, and supplies. The proposed Tampered Lock Fee for Residential is as follows: Current Tampered Lock Fee Proposed Tampered Lock Fee $80.00 $85.00 Tampered Lock – Commercial Fee: A Tamper Lock Commercial Fee is imposed when a meter lock is broken by the customer to circumvent proper restoration of service by the District. The fee is based on 1.5 hour of Customer Service and Meter Readers labor, at the highest hourly rate of each department personnel, plus one hour of equipment at $22.02 per hour, and supplies. The proposed Tampered Lock Fee for Commercial is as follows: Current Tampered Lock Fee Proposed Tampered Lock Fee $190.00 $190.00 Meter Removal Fee: A Meter Removal Fee is imposed when a meter is removed due to non- payment of a water bill. The fee is based on 1.5 hour of Customer Service and Meter Readers labor, at the highest hourly rate of each department personnel, plus one hour of equipment at $22.02 per hour. The proposed Meter Removal Fee is as follows: Current Removal Fee Proposed Removal Fee $80.00 $110.00 ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 4 - Meter Replacement Fee: A Meter Replacement Fee is imposed when a meter is removed and then replaced due to non-payment of a water bill and after all outstanding charges are paid in full. The fee is based on 1.5 hour of Customer Service and Meter Readers labor, at the highest hourly rate of each department personnel, including fringe benefits, plus one hour of equipment at $22.02 per hour. The proposed Meter Replacement Fee is as follows: Current Replacement Fee Proposed Replacement Fee $80.00 $110.00 Meter Tampering Fee: A Meter Tampering Fee is imposed when a meter is tampered with by the customer to circumvent proper service by the District. Since the meter tampering will vary in cost and usage, and the District is trying to mitigate the tampering. The proposed Meter Tampering Fee is as follows: Current Meter Tampering Fee Proposed Meter Tampering Fee None 1st Violation - cost associated with Inspection, Repair, and Estimated Usage None 2nd Violation - cost associated with Inspection, Repair, Estimated Usage, and $500.00 fine None 3rd Violation - cost associated with Inspection, Repair, Estimated Usage, and $1,000.00 fine Obstructing District Facilities Fee: An obstructing fee is imposed when a customer restricts or obstructs access to District facilities and does not provide District access within 24-hours after being notified by the District. The actual cost will vary by situation and the proposed Obstruction District Facilities Fee is as follows: Current Obstructing Fee Proposed Obstructing Fee None Actual Costs Return Item Charge Fee: A Return Item Charge Fee is imposed when a customer payment is returned as nonsufficient funds. The fee is based on .5 hours of Customer Service labor, at the highest hourly rate for Customer Service personnel, including fringe benefits, plus bank service costs related to the return of funds of $6.15. The proposed Return Item Charge Fee is as follows: Current Return Item Fee Proposed Return Item Fee $20.00 $45.00 Stop Payment of YLWD Check Fee: A Stop Payment of YLWD Check Fee is imposed when a vendor requests a reissued check payment and is unable to return the original check issued for payment. The fee is based on .17 hours of Accounting labor, at the highest hourly rate for Customer Service personnel, including fringe benefits, plus supply and service costs of $6.15. The proposed Stop Payment of YLWD Check Fee is as follows: Current Stop Check Payment Fee Proposed Stop Check Payment Fee $20.00 $30.00 ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 5 - Meter Testing Fee: A Meter Testing Fee is imposed when a customer requests testing of a meter pursuant to Section 4.4 of the District's Rules and Regulations. The fee is based on 1.5 hour of Customer Service and Meter Readers labor, at the highest hourly rate of each department personnel, including fringe benefits, plus one hour of equipment at $22.02 per hour. Additional costs may be involved if there independent laboratory testing. The proposed Meter Testing Fee is as follows: Current Meter Testing Fee Proposed Meter Testing Fee $80.00 $110.00 + Independent Laboratory Costs Copying Charges: The fee is based on actual costs of providing copying services to customers. The fee is based on .00417 hours of Customer Service labor, at the highest hourly rate for Customer Service personnel, including fringe benefits, plus supply costs $.08. The proposed Copying Charge is as follows: Current Copying Fee Proposed Copying Fee $.25 $.40 Faxing Charges: The fee is based on actual costs of providing faxing services to customers. The fee is based on .00833 hours of Customer Service labor, at the highest hourly rate for Customer Service personnel, including fringe benefits, plus supply costs $.10. The proposed Return Item Charge Fee is as follows: Current Faxing Fee Proposed Faxing Fee $.75 $.75 Mailing/Shipping Charges: The fee is based on actual costs of providing mailing and/or shipping services to customers. The proposed Mailing/Shipping Fees is as follows: Current Mailing/Shipping Fee Proposed Mailing/Shipping Fee Actual Costs Actual Costs Deposits: A Deposit is imposed on each customer account that fails to make payment of all legitimate District charges within the time period allowed, thereby causing the account to become delinquent and new accounts pursuant to Section 4.5 of the District's Rules and Regulations. There are two categories of Deposit's: Residential accounts and Commercial accounts. Furthermore, the Deposit for Commercial accounts is broken down according to meter size. It is proposed that the District base the residential Deposit on the average three months of consumption for residential accounts. The proposed Deposit is as follows: Category Current Deposit Proposed Deposit Residential: “Green” None None “Yellow” $125.00 $125.00 “Red” $225.00 $225.00 Commercial: 1 1/2 inch and under $450.00 $1,200.00 2 inch and 3 inch $750.00 $1,500.00 4 inch and larger $2,500.00 $2,500.00 ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 6 - WATER DEVELOPMENT FEES The following recommended Water Service and Development Fee calculations include labor, fringe benefits, and supplies and services cost increases. Meter Fee: The Meter Installation Fee is imposed on a per connection basis. The fee is based on the actual cost of labor, fringe, and materials including AMI (Advanced Metering Infrastructure) components and a service value. Meter assemblies of 3/4" and 1" including installation labor of two hours at the highest hourly rate for Operations Department personnel, including fringe benefits, and two hours of equipment at $32.48 per hour. For 1 1/2 " meter assemblies, installation labor is four hours at the highest hourly rate for Operations Department personnel, including fringe benefits, plus two hours of equipment at $24.98 per hour. For a 2” meter assemblies, installation labor is five hours at the highest hourly rate for Operations Department personnel, including fringe benefits, plus 2.5 hours of equipment at $24.98 per hour. The fee for meter assembles larger than a 2” will need to be determined during the actual installation. The proposed fees are as follows: Size Current Fee Proposed Fee 3/4 inch $450.00 $630.00 1 inch $450.00 $680.00 1 1/2 inch $795.00 $1,180.00 2 inch $1,241.00 $1,380.00 Larger than 2 inch Actual Costs Actual Costs Change of Meter Size: Customer(s) requesting a change of meter size. The actual cost will vary by situation and the proposed Change of Meter Size Fee is as follows: Current Change of Meter Size Proposed Change of Meter Fee Actual Costs Actual Costs ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 7 - Temporary Meter Service Fees: The Temporary Meter Service Fee is established as a daily rate equal to the replacement cost of the meter assembly in the event it is not returned by the applicant divided by the number of business days in calendar year of 260. The replacement cost for a 3” construction meter is based on the current cost to purchase a 3 inch construction meter, plus material costs for a fire hydrant-to-meter adapter, gate valve, lock, chain, 1.25 hours of Meter Readers initial installation time, 1.25 hours of Meter Readers final removal time, and 2.5 hours of equipment time at $22.02 per hour. The customer is required to provide the Backflow Device prior to installation of the Construction Meter. In addition, the customer may need pay for the above “New Account Setup Fee” and a Meter Relocation Fee if the customer is requesting relocation of the meter based on 1.34 hours Customer Service and Meters Readers time and 1.25 hours of equipment time at $22.02 per hour to relocate the meter. Also, the customer will be required to pay for recalibration fee based on 1.5 hours Meter Readers time and 1.5 hours of equipment time at $22.02 per hour. A deposit will be collected upon front by the customer to pay for the above costs. The labor rate is the highest hourly rate for the Customer Service and Meter Reader personnel including fringe benefits. The proposed Temporary Meter Service Fees are as follows: Item Current Fee Proposed Fee Temporary Meter $2.50 per day $6.35 per day Deposit $1,000.00 $2,000.00 New Account Setup Fee None $35.00 Meter Relocation $70.00 $100.00 Meter Recalibration Fee None $110.00 Temporary Service - Construction: The fee is based on two times the current water usage rate or 2 times $2.70 per unit of water. The proposed Temporary Service – Construction Fee is as follows: Current Temporary Service Fee Proposed Temporary Service Fee $5.40 $5.40 GIS Data Conversion Fee: The GIS Data Conversion Fee is imposed on per drawing sheet basis to be converted in the District’s GIS System. It is based on 1.925 hours of GIS Analyst time, at the hourly rate for GIS Analyst including fringe benefits. The proposed fee is as follows: Current Fee Proposed Fee $100.00/sheet $100.00/sheet Administrative Fee: The Administrative Fee is imposed on a per job basis, and is based on 24 hours of Engineering labor and 5 hours of accounting labor, at the highest hourly rate for Engineering and Accounting Department personnel including fringe benefits. The proposed fee is as follows: Current Admin. Fee Proposed Admin. Fee $1,218.00 $2,500.00 ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 8 - Plan Check Fee: The Plan Check Fee is imposed on a per connection basis, and is based on the average amount of engineering and equipment time required to plan check drawings for different sized developments. The fee will vary and is based upon a scale that accommodates from 1 to 1,000 connections, considering the average amounts of pipe, fire hydrants, services and appurtenances to be checked. The proposed Plan Check Fee scale is presented as follows: Number Current Fee Proposed Fee of Connections per Group per Connection 1-10 $913.00 flat rate $690.00 11-20 $1,319.00 flat rate $360.00 21-30 $1,928.00 flat rate $220.00 31-40 $1,928.00 flat rate $200.00 41-50 $2,537.00 flat rate $170.00 51 and up $5,581.00 flat rate $100.00 Inspection Fee: An Inspection Fee is imposed on a per connection basis, and is based on the average amount of engineering and equipment time required to inspect construction for different sized developments. The fee will vary, and will be based upon a scale that accommodates from 1 to 1,000 connections, considering the average amounts of pipe, fire hydrants, services and appurtenances to be inspected. The proposed Inspection Fee is as follows: Number Current Fee Proposed Fee of Connections per Connection per Connection 1-10 $1,241.00 $770.00 11-20 $697.00 $340.00 21-30 $485.00 $180.00 31-40 $390.00 $160.00 41-50 $331.00 $150.00 51 and up $295.00 $140.00 Records and Billing Fee: A Records and Billing Fee is imposed on a per connection basis for establishing an account on the District's computerized utility billing management system, writing and processing meter set work orders, and engineering records and plat maps. The fee is based on 1.25 hours of Customer Service labor, at the highest hourly rate for Customer Service personnel including fringe benefits, plus 1.5 hours of Engineering labor at the highest hourly rate for Engineering department personnel including fringe benefits. The proposed Records and Billing Fee is as follows: Current Proposed Records and Records and Billing Fee Billing Fee $156.00 per conn. $220.00 per conn. ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 9 - Single Service Fee: A Single Service Fee is imposed strictly on a single service wherein the main line exists and it is not necessary to open a new job. The fee is based on 6.5 hours of Engineering labor, at the highest hourly rate for Engineering personnel including fringe benefits, plus four hours for inspection at the highest hourly rate for Engineering Inspection Department personnel including fringe benefits, plus 1.25 hours of Customer Service labor, at the highest hourly rate for Customer Service personnel including fringe benefits and 4.25 hours of equipment time at $24.98 per hour. The proposed Single Service Fee is as follows: Current Single Proposed Single Service Fee Service Fee $638.00 $1,050.00 Backflow Device Monitoring Fee: For each service connection where a Backflow device is required pursuant to the District's Water Rules and Regulations, a Backflow Device Monitoring Fee shall be imposed on an annual basis to notify the water user that it is time for the device to be tested. The fee is based on total annual hours of 1,918.5 of Engineering, Customer Service, and Operational Staff time, at the highest hourly rate per Department including fringe benefits, plus supplies of $3,002.56, and 312 hours of equipment time at a rate of $22.02 per hour. Dividing this total by the number of customer(s) which have the Backflow Device of 3,676. The labor includes a monthly monitoring and reviewing files for those devices that are to be tested, typing and mailing the 1st, 2nd and/or 3rd Notice, telephoning owners of devices, photocopying, tallying and filing of notices and documentation. The proposed Backflow Device Monitoring Fee is as follows: Current Backflow Proposed Backflow Device Monitoring Fee Device Monitoring Fee $28.00 per device $28.00 per device Private Fire Service: The Private Fire Service is imposed on a per connection basis. The fee is monthly which is based on the readiness to serve and demand by size of fire service line. The proposed fees are as follows: Size Current Fee (per month) Proposed Fee (per month) 4 inch $16.00 $16.00 6 inch $35.00 $35.00 8 inch $59.00 $59.00 10 inch $94.00 $94.00 Temporary Untreated Water Fee: Application shall be made to the District for all temporary untreated water received directly through the Metropolitan Water District and the Municipal Water District of Orange County. This fee is based on the cost per acre foot that the District pays for untreated imported water, plus 25.62% increase to cover District costs. The proposed Temporary Untreated Water Fee is as follows: Current Temporary Proposed Temporary Untreated Water Fee Untreated Water Fee $873.00 per acre ft. $873.00 per acre ft. ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 10 - Permanent Untreated Water Fee: Application shall be made to the District for all permanent untreated water received directly through the Metropolitan Water District and the Municipal Water District of Orange County. This fee is based on the cost per acre foot that the District pays for untreated imported water, plus $13.00 per acre foot to cover District costs. The proposed Permanent Untreated Water Fee is as follows: Current Permanent Proposed Permanent Untreated Water Fee Untreated Water Fee $708.00 per acre ft. $708.00 per acre ft. Hydrant Tampering Fee: A Hydrant Tampering Fee is imposed when a hydrant is tampered with by the customer to circumvent proper service by the District. Since the hydrant tampering will vary in cost and usage, and the District is trying to mitigate the tampering. The proposed Meter Tampering Fee is as follows: Current Hydrant Tampering Fee Proposed Hydrant Tampering Fee None 1st Violation - cost associated with Inspection, Repair, and Estimated Usage None 2nd Violation - cost associated with Inspection, Repair, Estimated Usage, and $500.00 fine None 3rd Violation - cost associated with Inspection, Repair, Estimated Usage, and $1,000.00 fine ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 11 - SEWER DEVELOPMENT FEES The following recommended Sewer Service and Development Fee calculations include labor, fringe benefits, and supplies and services cost increases. FOG Fee: Fats, Oils and Grease (FOG), Wastewater Discharge Permit Fee and Grease Disposal Mitigation Fee to cover the costs of increased maintenance and administration of the sewer system as a result of the Food Service Establishments’ inability to remove Fats, Oils, and Greases from its wastewater discharge, to require Food Service Establishments to implement other programs that are considered appropriate to protect the District’s sanitary sewer system. The proposed fee for the use of trunk and sub-trunk sewer mains is as follows: FOG Item Current Fee Proposed Fee Initial Permit/Annual Renewal $145.00 $145.00 Non-Compliance Fee $200.00 $325.00 Mitigation Fee $1,500 minimum and $2,200 minimum and any additional Actual Costs any additional Actual Costs Sewer Cleaning of Hot Spots Fee: Upon request of the customer(s), District will inspect and clean the requested sewer line. The actual cost will vary by situation and the proposed Sewer Cleaning Hot Spots Fee is as follows: Current Fee ________________ Proposed Fee None Actual Costs assessed to the number of customers service Service Fee: The Service Fee is determined by multiplying area of the property, calculated to the nearest square foot and including that portion of the property to the centerline of all adjacent streets, by the current Service Fee rate for the particular Drainage Area in which the property is located. Staff recommends retaining the current Service Fee as there has been a limited number of new sewer connections. The proposed fee for the use of trunk and sub- trunk sewer mains is as follows: Drainage Area Current Fee per Acre Proposed Fee per Acre 1 $1,660.00 $1,660.00 2 $1,450.00 $1,450.00 Frontage Fee: The Frontage Fee is determined by multiplying the front footage of the property by the Frontage Fee currently in effect, for the particular Drainage Area in which the property is located. The front shall generally be based on the length of that side of the property to which service is made, including the distance to the centerline of adjacent cross streets, if any. The Fee shall be determined by considering the average cost of service connections as determined by costs from recent projects or current engineering estimates. The frontage charge shall be applicable to property which has not paid for a sewer line across the frontage of the property, or the property has paid for an 8 inch line across the front of such property and said line is classified as a trunk, sub-trunk, or lateral sewer and the applicant has or will enter into a refund agreement with the District with regard to the construction of such sewer main extension. Staff recommends retaining the existing Frontage Fee, as follows: Current Frontage Fee Proposed Frontage Fee $53.00 per Front Foot, but $53.00 per Front Foot, but not less than $3,975.00 per connection not less than $3,975.00 per connection ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 12 - GIS Data Conversion Fee: The GIS Data Conversion Fee is imposed on per drawing sheet basis to be converted in the District’s GIS System. It is based on 1.925 hours of GIS Analyst time, at the hourly rate for GIS Analyst including fringe benefits. The proposed fee is as follows: Current Fee Proposed Fee $100.00/sheet $100.00/sheet Administrative Fee: The Administrative Fee is imposed on a per job basis, and is based on 24 hours of Engineering labor and 5 hours of Accounting labor, at the highest hourly rate for Engineering and Accounting Department personnel including fringe benefits. The proposed fee is as follows: Current Admin. Fee Proposed Admin. Fee $1,673.00 $2,500.00 Records and Billing Fee: A Records and Billing Fee is imposed on a per connection basis for establishing an account on the District's computerized utility billing management system, writing and processing meter set work orders, and engineering records and plat maps. The fee is based on 1.25 hours of Customer Service labor, at the highest hourly rate for Customer Service personnel including fringe benefits, plus 1.5 hours of Engineering labor at the highest hourly rate for Engineering department personnel including fringe benefits. The proposed Records and Billing Fee is as follows: Current Proposed Records and Records and Billing Fee Billing Fee $156.00 per conn. $220.00 per conn. Plan Check Fee: A Plan Check Fee is imposed on a per connection basis, and is applied toward the Engineering and equipment time to Plan Check sewer service plans. This fee will vary and is based upon a scale that accommodates from 1 to 1,000 connections to be checked. The proposed Plan Check Fee is presented as follows: Number Current Fee Proposed Fee of Connections per Connection per Connection 1-10 $109.00 $930.00 11-20 $59.00 $150.00 21-30 $41.00 $100.00 31-40 $39.00 $90.00 41-50 $27.00 $80.00 51 and up $23.00 $60.00 ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 - 13 - Inspection Fee: An Inspection Fee is imposed on a per connection basis, and is applied toward the Engineering and Equipment time to inspect sewer service construction. This fee will vary, and is based upon a scale that accommodates from 1 to 1,000 connections to be inspected. The proposed Inspection Fee is presented as follows: Number Current Fee Proposed Fee of Connections per Connection per Connection 1-10 $723.00 $1,040.00 11-20 $402.00 $200.00 21-30 $268.00 $150.00 31-40 $167.00 $130.00 41-50 $127.00 $110.00 51 and up $87.00 $90.00 Single Service Fee: A Single Service Fee is imposed on strictly a single service, wherein the trunk, sub-trunk or lateral line exists and it is not necessary to open a new job. The fee is based on five hours of Engineering labor, at the highest hourly rate for Engineering personnel including fringe benefits, plus 4.5 hours for Inspection at the highest hourly rate for Engineering Inspection Department personnel including fringe benefits, plus 1.25 hours of Customer Service labor, at the highest hourly rate for Customer Service personnel including fringe benefits and 4.5 hours of equipment time at $24.98 per hour. The fee is applied toward the time, labor and equipment to research the customer request, and determine whether or not it requires preparation of an application for service and establishing a new job number. A Single Service Application would be administered by the General Manager. The proposed Single Service Fee is as follows: Current Single Proposed Single Service Fee Service Fee $1,180.00 $1,180.00 Sewer Tampering Fee: A Sewer Tampering Fee is imposed when sewer connection or line is tampered with by the customer to circumvent proper service by the District. Since the sewer tampering will vary in cost and usage, and the District is trying to mitigate the tampering. The proposed Meter Tampering Fee is as follows: Current Sewer Tampering Fee Proposed Sewer Tampering Fee Actual Costs plus 20% mark-up Actual Costs including all Administration related costs ITEM NO 5.2. MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. IFY19 Bud et Workshop #2 April 26, 2018 Presented by: Marc Marcantonio, General Manager - - Brett R. Barbre, Assistant General Manager Delia Lugo, Finance Manager Kelly McCann, Senior Accountant Yorba Linda � _ �_ T •- -- Water District MATERIALS SUBMITTED BY: Delia Lugo1b '} MEETING DATE: April 26, 2018 ITEM NO. 5.2. Schedule o • April 26: Workshop #2 Other Operating Revenues Other I Jug Operating Rr,- v unues MATERIALS SUBMITTED BY: Delia Lugo 2 MEETING DATE: April 26, 2018 ITEM NO. 5.2. Schedule o (cont.) • May 17: Workshop #3 - Salaries & Related Expenses - Authorized Positions Discussion - Revising Purchasing Policy - Update of PARS Agreement - Updated Financial Model - Budget Revisions as Requested • May 30: Workshop #4 - Update of Reserve Policy - Update of Debt Management Policy - Budget Revisions as Requested - All other updates MATERIALS SUBMITTED BY: Delia Lugo 3 MEETING DATE: April 26, 2018 ITEM NO. 5.2. Schedule o (cont.) • June 5: Initial Draft of FYI 9 Operating Budget Document - Resolution - Authorizing Budgeted Positions for FYI 9 • June 26: Presentation of FYI Operating Budget Document - Resolution - Adoption of FY 19 Operating Budget MATERIALS SUBMITTED BY: Delia Lugo 4 MEETING DATE: April 26, 2018 ITEM NO. 5.2. Overview • Other Operating Revenues • Other Non-Operating Revenues IL MATERIALS SUBMITTED BY: Delia Lugo 5 MEETING DATE: April 26, 2018 -- hk 1 oq&ti wwr r � 11p•RP-xl� r f' lox n••^+�w► OTHEK opEKATiNCr MATERIALS SUBMITTED BY: Delia Lugo REVENUES ;ccetccttttctttcctt ITEM NO. 5.2. OVER NON-OPERATING a � MATERIALS SUBMITT D BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. Yorba Linda Water District Water and Sewer Enterprise Funds DRAFT Summary of Other Operating and Non-Operating Revenues 2016 2017 FY18 FY18 FY19 Actuals Actuals Budget Forecast Proposed Operating Revenue Other Operating Revenue $ 2,762,513 $ 1,135,502 $ 888,460 $ 777,829 $ 955,532 Non-Operating Revenue Interest $ 288,817 $ 3771205 $ 310,000 $ 433,211 $ 358,000 Property Tax $ 1,615,454 $ 1,687,384 $ 1,710,000 $ 1,824,867 $ 1,850,000 Other Non-Operating Revenue $ 760,490 $ 522,021 $ 6021222 $ 380,181 $ 599,846 Total Non-Operating Revenue $ 2,664,761 $ 2,586,609 $ 2,622,222 $ 2,638,258 $ 2,807,846 Total Other and Non-Operating Revenues 5,427,274 3,722,112 3,510,682 3,416,087 3,763,378 MATERIALS SUBMITTED BY: Delia Lugo 8 MEETING DATE: April 26, 2018 ITEM NO. 5.2. Composition of Other Operating and Non-Operating Revenues $6,000,000 $5,000,000 $760,490 $4,000,000 $1,615,454 $522,021 $599,846 $602,222 $380,181 $3,000,000 $288,817 $2,000,000 $1,687,384 $1,710,000 $1,824,867 $1,850,000 $2,762,513 $377,205 $310,000 $358,000 $1,000,000 $433,211 $1,135,502 $955,532 $888,460 $777,829 Actuals Actuals Budget Forecast Proposed 2016 2017 FY18 FY18 FY19 Other Operating Revenue Interest Property Tax Other Non-Operating Revenue MATERIALS SUBMITTED BY: Delia Lugo 9 MEETING DATE: April 26, 2018 ITEM NO. 5.2. Yorba Linda Water District Water Enterprise Fund DRAFT Summary of Other Operating and Non-Operating Revenues FY16 FY17 FY18 FY18 FY19 Actuals Actuals Budget Forecast Proposed Operating Revenue Other Operating Revenue $ 2,606,756 $ 8991583 $ 7751706 $ 7121,322 $ 8521-212 Non-Operating Revenue Interest $ 265,006 $ 335,786 $ 2751000 $ 3871981 $ 310,000 Property Tax $ 1,615,454 $ 1,687,384 $ 1,710,000 $ 1,824,867 $ 1,850,000 Other Non-Operating Revenue $ 742,227 $ 474,694 $ 598,046 $ 398,809 $ 594,746 Total Non-Operating Revenue $ 2,622,687 $ 2,497,864 $ 2,583,046 $ 2,611,657 $ 2,754,746 Total Other and Non-Operating Revenues $ 5,229,443 $ 3,397,447 $ 3,358,752 $ 3,323,979 $ 3,606,958 MATERIALS SUBMITTED BY: Delia Lugo 10 MEETING DATE: April 26, 2018 ITEM NO. 5.2. Other Operating and Non-Operating WATER Revenues $6,000,000 $5,000,000 $742,227 $4,000,000 $1,615,454 $474,694 $594,746 $3,000,000 $598,046 $398,809 $265,006 $2,000,000 $1,687,384 $1,710,000 $1,824,867 $1,850,000 $2,606,756 $1,000,000 $335,786 $310,000 $275,000 $387,981 $899,583 $775,706 $712,322 $852,212 Actuals Actuals Budget Forecast Proposed FY16 FY17 FY18 FY18 FY19 Other Operating Revenue Interest Property Tax Other Non-Operating Revenue MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. OtherOperatingIncom for WFund FY16 FY17 FY18 FY18 FY19 Actuals Actuals Budget Forecast Proposed Other Operating Revenue Unmetered Jumpers $ 14,956 $ 8,211 $ 7,000 $ 5,490 $ 5,000 OC36 Black Gold 209,064 208,225 210,000 239,700 220,000 Construction Meters 146,053 85,601 80,000 73,402 80,000 CS Charges 166,923 163,350 165,000 165,049 200,000 CS Fees 56,100 54,025 50,000 52,300 73,500 Back Flow Charges 89,167 99,340 102,781 105,716 109,212 Damages 8,948 4,991 5,000 11,660 8,000 GIS Conversion 1,600 4,000 1,600 1,300 800 Frontage Fees - - - - - Records&0/H 12,012 37,440 22,152 4,212 2,420 Inspection 36,518 100,864 46,260 15,848 18,970 Meter Fees 64,369 71,202 67,500 28,813 73,360 Plan Checks 5,683 10,249 7,509 3,146 45,300 Single Svc Fee 2,552 2,552 2,250 4,466 3,150 Administratives Fees 4,872 8,526 3,654 1,218 7,500 Conservation Fees 4,900 - - - - Conservation Waivers 625 25 - - Admin Penalty Res 1,145,193 - - - - Admin Penalty Comm 268,240 - - - - Admin Penalty Irri 343,807 - - - - MATERIALS SUBMITTED BY: Delia Lug8ther Revenue 25,174 40,984 5,000 3 5,000 12 MEETING DATE: April 26, 2018 2,606,756 899,583 775,706 712,322 852,212 ITEM NO. 5.2. Yorba Linda Water District Sewer Enterprise Fund DRAFT Summary of Other Operating and Non-Operating Revenues FY16 FY16 FY18 FY18 FY19 Actuals Actuals Budget Forecast Proposed Operating Revenue Other Operating Revenue $ 155,757 $ 235,919 $ 112,754 $ 65,507 $ 103,320 Total Operating Revenue $ 155,757 $ 235,919 $ 112,754 $ 65,507 $ 103,320 Non-Operating Revenue Interest $ 23,811 $ 411419 $ 35,000 $ 451-230 $ 48,000 Other Non-Operating Revenue $ 18,263 $ 471327 $ 41176 $ (18,629) $ 51100 Total Non-Operating Revenue $ 42,074 $ 88,746 $ 39,176 $ 26,601 $ 53,100 Total Other and Non-Operating Revenues $ 197,831 $ 324,665 $ 151,930 $ 921108 $ 156,420 MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 Other Operating and Non-Operating SEWER Revenues ITEM NO. 5.2. $350,000 $300,000 $47,327 $250,000 $41,419 $200,000 $18,263 $23,811 $4,176 $5,100 $150,000 MWII $35,000 $48,000 $235,919 $100,000 $45,230 $155,757 $50,000 $112,754 $103,320 $65,507 $_ $(18,629) $(50,000) Actuals Actuals Budget Forecast Proposed FY16 FY16 FY18 FY18 FY19 ■ Other Operating Revenue ■ Interest Other Non-Operating Revenue MATERIALS SUBMITTED BY: Delia Lugo 4 MEETING DATE: April 26, 2018 ITEM NO. 5.2. OtherOperatingIncome for Sewer Fund FY16 FY16 FY18 FY18 FY19 Actuals Actuals Budget Forecast Proposed Other Operating Revenue GIS Conversion $ 800 $ 5,675 $ - $ 200 $ 200 FOG Fees $ 14,500 $ 14,935 $ 14,935 $ 13,920 $ 13,920 Frontage Fees $ - $ - $ 15,767 $ - Records and O/H $ 19,468 $ 621764 $ 401-328 $ 61-532 $ 231760 Inspection $ 14,054 $ 34,068 $ 16,517 $ 6,619 $ 14,920 Frontage Fee - Non refundable $ 77,534 $ 63,715 $ 19,875 $ 7,237 $ 23,850 Plan Check $ 2,426 $ 6,900 $ 3,680 $ 1,011 $ 11,130 Single Service $ 14,160 $ 7,617 $ 5,900 $ 8,260 $ 3,540 Administrative Fee $ 51019 $ 161730 $ 51019 $ 11673 $ 71500 Misc Sewer Revenue $ 71796 $ 231515 $ 61500 $ 41288 $ 4,500 Other Revenue $ - $ - $ - $ - $ 155,757 $ 235,919 $ 112,754 $ 65,507 $ 103,320 MATERIALS SUBMITTED BY: Delia Lugo MEETING DATE: April 26, 2018 ITEM NO. 5.2. Questions / Discussion MATERIALS SUBMITTED BY: Delia Lugo 16 MEETING DATE: April 26, 2018