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Home My WebLink About2018-04-10 - Board of Directors Meeting Minutes (B) 2018-064 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, April 10, 2018, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Al Nederhood, President Marc Marcantonio, General Manager Brooke Jones, Vice President Brett Barbre, Assistant General Manager Andrew J. Hall John DeCriscio, Operations Manager Phil Hawkins Bryan Hong, Interim Engineering Manager Gina Knight, HR/Risk and Safety Mgr DIRECTORS ABSENT Annie Alexander, Exec Asst/Board Secretary J. Wayne Miller Mike Carreon, Facilities Maint Worker Kelly McCann, Senior Accountant Kaden Young, Management Analyst ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Fred Adjarian, Director, EI Toro Water District Doug Davert, President, East Orange County Water District 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports Assistant General Manager Brett Barbre, in his role as Director for Municipal Water District of Orange County (MWDOC) and Metropolitan Water District of Southern California (MWDSC), reported that MWDSC's Board had approved funding for the Delta Tunnels Project in addition to the agency's bi-annual budget. Minutes of the YLWD Board of Directors Regular Meeting Held April 10, 2018 at 6:30 p.m. 1 2018-065 5.2. Comments from Candidates for OC LAFCO's Regular and Alternate Special District Members Fred Adjarian, Director for EI Toro Water District, provided an overview of his professional experience and qualifications as a candidate for the position of Regular Special District Member. Doug Davert, President for East Orange County Water District, noted that Jim Fisler, Director for Mesa Water District, was unable to attend due to a schedule conflict but had requested YLWD support for his candidacy for the position of Alternate Special District Member. Director Davert then then reviewed his professional experience and qualifications as a candidate for the position of Regular Special District Member. 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Hall, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Miller being absent. 7.1. Minutes of the Board of Directors Special and Regular Meetings Held March 27, 2018 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Workshop Meeting Held April 3, 2018 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,358,730.63. 7.4. ACWA-JPIA Property Program Renewal Invoice Recommendation. That the Board of Directors authorize payment to ACWA-JPIA in the amount of$46,368 for renewal of the District's property insurance coverage for the period April 1, 2018 through March 31, 2019. Minutes of the YLWD Board of Directors Regular Meeting Held April 10,2018 at 6:30 p.m. 2 2018-066 7.5. Request to File Notice of Completion for Well 22 Drilling Project Recommendation: That the Board of Directors authorize staff to file the Notice of Completion for construction of the Well 22 Drilling Project, Job No. J2009-22 #22. 7.6. Authorization of Director Attendance at Conferences, Seminars, and Special Events Recommendation: That the Board of Directors approve Director attendance at the YL Chamber of Commerce First Responders Appreciation Breakfast on April 25, 2018. 8.0 ACTION CALENDAR 8.1. Amending Employee Compensation Letters to Add Acting Pay Provisions for Unrepresented Employees Staff explained that the General Manager had requested revisions to the Acting Pay provisions in employee compensation letters for both the Management and Professional and Confidential employee groups to eliminate the 30 day waiting period. This would allow an employee serving in an acting capacity to be compensated for additional duties performed at the time of appointment. Discussion followed regarding the reasons and process for appointing an employee to an acting position and the length of time an employee can serve in an acting capacity. Staff noted that hard copies of the letters with additional minor revisions had been distributed during the meeting. The group then briefly discussed the number of steps in the District's current salary schedule. Director Hall made a motion, seconded by Director Hawkins, to adopt the following as revised.- Resolution evised:Resolution No. 18-07 amending Exhibit A of the Employee Compensation Letter (Resolution No. 15-07) to add Acting Pay provisions for Professional and Confidential employees for the remainder of Fiscal Years 2015-2018. Resolution No. 18-08 amending Exhibit A of the Employee Compensation Letter (Resolution No. 15-08) to add Acting Pay provisions for Management employees for the remainder of Fiscal Years 2015-2018. Minutes of the YLWD Board of Directors Regular Meeting Held April 10,2018 at 6:30 p.m. 3 2018-067 Motion carried 4-0-0-1 on a Roll Call vote with Director Miller being absent. 9.0 DISCUSSION ITEMS 9.1. Status of Engineering Activities Staff provided an overview of the status of various construction projects and pending annual water quality reports. Discussion touched on placing construction project photos on the District website. The process for customer notification of scheduled work on the water distribution system and posting a work schedule and related FAQ's on the District's website were also discussed. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports President Nederhood reported on his and Vice President Jones' attendance at MWDSC's Board meeting held April 10, 2018. 10.2. General Manager's Report General Manager Marc Marcantonio asked each of the managers in attendance to report on activities within their respective departments. He then reported on the status of SWRCB's proposed permanent framework for water conservation and his upcoming participation in a video regarding inverse condemnation. He also invited the Board to YL Chamber of Commerce's first responders appreciation breakfast on April 25, 2018 at which District employees would be recognized. 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks President Nederhood requested an item on a future agenda to discuss projections for the District's conservation reserve. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Nederhood/Jones) ■ Minutes of the meeting held March 22, 2018 at 4:00 p.m. were provided in the agenda packet. Minutes of the YLWD Board of Directors Regular Meeting Held April 10,2018 at 6:30 p.m. 4 2018-068 ■ Next Meeting scheduled May 24, 2018 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Nederhood/Jones) ■ Minutes of the meeting held March 19, 2018 at 4:00 p.m. to be provided when available. ■ Next meeting is scheduled June 4, 2018 at 4:00 p.m. at YL City Hall. 11.3. Joint Agency Committee with City of Placentia (Nederhood/Jones) ■ Next meeting yet to be scheduled. 12. INTERGOVERNMENTAL MEETINGS The Directors present noted their attendance at the following meetings and events. 12.1. OCSD Board — March 28, 2018 (Hawkins) 12.2. ISDOC Executive Committee —April 3, 2018 (Nederhood) 12.3. YL City Council —April 3, 2018 (Miller) 12.4. MWDOC Board —April 4, 2018 (Nederhood) 12.5. OCWD Board —April 4, 2018 (Miller) 12.6. MWDOC Elected Officials' Forum — April 5, 2018 (Jones/Miller/Nederhood) 12.7. WACO —April 6, 2018 (Miller/Nederhood) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from April 11 — June 30, 2018 The Board made no changes to the activity calendar. 14. ADJOURNMENT 14.1. The meeting was adjourned at 7:57 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held April 10,2018 at 6:30 p.m. 5