HomeMy WebLinkAbout2018-04-17 - Board of Directors Meeting Minutes 2018-069
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Tuesday, April 17, 2018, 4:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 4:31 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Marc Marcantonio, General Manager
Brooke Jones, Vice President Brett Barbre, Asst General Mgr (Left 5:00 p.m.)
Andrew J. Hall John DeCriscio, Operations Manager
Bryan Hong, Interim Engineering Manager
DIRECTORS ABSENT Gina Knight, HR/Risk and Safety Mgr (Arrived 4:42 p.m.)
Phil Hawkins Delia Lugo, Finance Manager
J. Wayne Miller Art Vega, Information Services Manager
Annie Alexander, Executive Asst/Board Secretary
Kaden Young, Management Analyst
ALSO PRESENT
Andrew Gagen, Parter, Kidman Gagen Law LLP
4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
5.1. Strategic Plan Goals 2 — 5
■ Fiscal Responsibility
■ Operational Effectiveness
■ Community Partnership
■ Workforce Engagement
Staff reviewed aspects of the strategic plan which had been completed
and those remaining.
Minutes of the YLWD Board of Directors Workshop Meeting Held April 17,2018 at 4:30 p.m. 1
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The attendees discussed goals 2 and 3 of the strategic plan including
associated initiatives and strategies and agreed on the following draft
language:
(2) Fiscal Responsibility
A. Maintain Fiduciary Responsibility
■ Governmental Accounting Standards Board (GASB)
■ Government Finance Officers Association (GFOA)
Recognition
- Comprehensive Annual Financial Report (CAFR)
- Annual Operating Budget
■ Secure a debt covenant ratio of greater than 1.25, with a
preferred rate near or at 2.25.
■ Cash on hand of 365+ days at FYE.
■ Maintain high credit rating (AA/AA+ or higher), develop
relationship with rating agencies.
■ Develop a comprehensive long-term (multi-year) financial
plan.
■ Reserves
- Review reserve policy and funding levels annually.
- Analyze Asset Management Plan (AMP) to determine
future asset replacement needs.
- Ensure reserves are responsibly funded.
B. Financial Transparency
■ ProForma
■ Publish District reports and financial documents on website.
■ Maintain California Special District Association's (CSDA)
Certificate of Transparency.
■ Pursue new opportunities to allow greater public access to
fiscal information.
C. Equitable Rates
■ Manage expenses to achieve the strategic goals of the
District.
■ Regularly assess net position and steps to meet strategic
goals
■ Evaluate rate structures that promote conservation and
efficiency.
■ Adopt appropriate fee schedule on an annual basis.
■ Update rate models as part of budget process.
Minutes of the YLWD Board of Directors Workshop Meeting Held April 17,2018 at 4:30 p.m. 2
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D. Sources of Funding
■ Identify and develop additional revenue options.
■ Research and obtain grant/low interest loans or Energy
Services Company (ESCO) funding for capital projects.
■ Manage cash flow to maximize investment income.
■ Develop an evaluation of debt options; ratio of Pay-Go and
debt financing.
(3) Operational Effectiveness
A. Efficiency
■ Evaluate benefits of an Automatic Metering Infrastructure
(AMI) and implementation options.
■ Optimize use of existing technologies (e.g. CMMS).
■ Explore non-traditional approaches to improve operational
efficiencies.
B. Sustainability Strategies
■ Regularly update and consistently implement Asset
Management Plan (AMP).
■ Address the District's future infrastructure needs.
■ Evaluate and maintain sustainable operations.
- Energy
- Water Use Efficiency
- Staffing, etc.
C. Emergency Preparedness
■ Annual fire suppression/fire hydrant checks.
■ Semi-annual exercises to activate the Emergency
Operations Center in preparation for earthquakes, fire, etc.
■ Develop/increase relationship with other first responders and
partners (e.g. energy companies)
■ Establish an emergency preparedness team with District
staff.
The Board determined to discuss Goals 4 and 5 at a future meeting.
6. ADJOURNMENT
6.1. The meeting was adjourned at 6:27 p.m.
Annie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Workshop Meeting Held April 17,2018 at 4:30 p.m. 3