HomeMy WebLinkAbout2018-04-26 - Board of Directors Meeting Minutes 2018-079
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Thursday, April 26, 2018, 4:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 4:30 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Brett Barbre, Assistant General Manager
Brooke Jones, Vice President John DeCriscio, Operations Manager
Phil Hawkins (Arrived 4:36 p.m.) Bryan Hong, Interim Engineering Manager
J. Wayne Miller Gina Knight, HR/Risk and Safety Manager (Arrived 7:05 p.m.)
Delia Lugo, Finance Manager
Art Vega, Information Services Manager
DIRECTORS ABSENT Annie Alexander, Executive Asst/Board Secretary
Andrew J. Hall Jennifer Hill, Meter Services Lead
Kelly McCann, Senior Accountant
Kaden Young, Management Analyst
ALSO PRESENT
Andrew Gagen, Parter, Kidman Gagen Law LLP
John Shafer, Account Manager, Aqua Metric
Jeff Randolph, Operations Sales Manager, Aqua Metric
4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
5.1. Benefits of Advanced Metering Infrastructure (AMI)
Staff provided an in depth review of the District's historical and current
metering technology, benefits of migrating to AMI, and proposed locations
for phased implementation.
Minutes of the YLWD Board of Directors Workshop Meeting Held April 26, 2018 at 4:30 p.m. 1
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Discussion followed regarding the estimated costs, and the process and
time required for transitioning to AMI. Staff offered to bring back additional
cost and long-term savings information at the budget workshop scheduled
May 17, 2018.
5.2. Other Operating and Non-Operating Revenues and Schedule of
Water/Sewer Development, Customer Service, and Fats Oil and Grease
Fees for Fiscal year 2019
Staff reviewed the District's costs for various services and the current and
proposed fees. Staff also noted the proposed fees had been utilized to
project the other operating and non-operating revenues for FY19 included
in the presentation. The group then discussed the proposed fees and
suggested revisions.
Terry Harris, resident, expressed his concerns regarding the proposed
fees.
Staff explained that discussion of the other operating and non-operating
revenues for FY19 would need to be deferred to the next workshop so that
the Board's feedback regarding the proposed fees could be incorporated.
Discussion followed regarding projected revenues, proposed fees, and the
District's financial model.
Director Hawkins left the meeting at 6:48 p.m.
Staff reviewed topics to be covered at the next budget workshop. The
Board then determined to schedule additional workshops as follows:
Wednesday, May 23, 2018 at 4:30 p.m.
Thursday, June 7, 2018 at 4:30 p.m.
Monday, June 18, 2018 at 4:30 p.m.
A recess was declared at 6:59 p.m.
The meeting reconvened at 7:05 p.m. HR/Risk and Safety Manager Gina Knight
joined the meeting at this time.
5.3. Strategic Plan Goals 4 — 5 (Community Partnership and Workforce
Engagement)
The attendees discussed goals 4 and 5 of the strategic plan including
associated initiatives and strategies and agreed on the following draft
language:
Minutes of the YLWD Board of Directors Workshop Meeting Held April 26, 2018 at 4:30 p.m. 2
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(4) Community Partnership
A. Brand Recognition
■ Timely and available communication, strategies, and
messaging
■ Establish annual tour of District facilities, coincide in May for
Water Awareness Month
■ Sponsorships, water donations, etc.
B. Public Awareness
■ Production of annual report; water usage, cost,
reconciliation, projects, etc.
■ Informative bill inserts
■ Monitor/communicate emerging water quality and sewer
issues/regulations
■ Host Federal/State/Local representatives for a tour and
briefing, with the Board, at YLWD offices
■ AMI, usage data, conservation
■ Regional impact (e.g. sewer services)
(5) Workforce Engagement
A. Employee Development
■ Retain highly skilled and capable workforce
■ Provide paths to training, develop management skills and
career progression
■ Succession planning
B. Employee Relations
■ Mentorship/internship programs
■ Equate to job satisfaction and employee of choice award
■ Employee appreciation week; water professionals
appreciation week (October)
■ Conduct annual employee satisfaction survey
6. ADJOURNMENT
6.1. The meeting was adjourned at 7:42 p.m.
Annie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Workshop Meeting Held April 26,2018 at 4:30 p.m. 3