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Home My WebLink About2018-05-22 - Board of Directors Meeting Minutes 2018-088 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, May 22, 2018, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Al Nederhood, President Marc Marcantonio, General Manager Brooke Jones, Vice President John DeCriscio, Operations Manager Andrew J. Hall Bryan Hong, Interim Engineering Manager Phil Hawkins Gina Knight, HR/Risk and Safety Mgr J. Wayne Miller Annie Alexander, Exec Asst/Board Secretary Mike Carreon, Facilities Maintenance Worker Kelly McCann, Senior Accountant Kaden Young, Management Analyst ALSO PRESENT Andrew Gagen, Partner, Kidman Gagen Law LLP 4. ADDITIONS/DELETIONS TO THE AGENDA General Manager Marc Marcantonio noted that a revised exhibit had been distributed for Item No. 7.3. He also requested to remove Item No. 7.4. from the agenda as staff received notification of an error on the ballot for which a new one was to be issued. He then clarified the date and time of the next budget workshop. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports None. Minutes of the YLWD Board of Directors Regular Meeting Held May 22, 2018 at&30 p.m. 1 2018-089 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR Director Miller requested to remove Item No. 7.5. for separate action. Item No. 7.4. was previously removed. Director Hawkins made a motion, seconded by Director Jones, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0 on a Roll Call vote. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,589,305.67. 7.2. Directors and General Manager Fees and Expenses Report for Third Quarter of FY18 Recommendation: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for Third Quarter of FYI 8. 7.3. Proposed Budgeted Positions for FY19 Recommendation: That the Board of Directors adopt Resolution No. 18- 09 (as revised) ratifying the budgeted positions for FY19. ?.1. Inoreased- Assessment Af#eGtiRg—D;striGt Property Lo d in Loca4 LandSGa��p Re I 2V of _City of Yerha Linda Street Lighting and N"'y z-z�c� City a�ruc��n-r �rrcc��r9rrrrRy-urrcr LandsGapinn MainteRanno Diotrint Recommendation.- That the Board � a yr of th --��aT�,rl p �C-t -- � 9�r�� te--If?---f ine-r,easeed-assessmrrent for-Tssesssoor's ParEocr-Numr be 352 052 10 and auther4ze staff to Gompiete and submit the baflet as required. 7.6. Amended Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061 Recommendation: That the Board of Directors approve the Amended Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061, Job No. 201719. Minutes of the YLWD Board of Directors Regular Meeting Held May 22, 2018 at 6:30 p.m. 2 2018-090 ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.5. Terms and Conditions for Water and Sewer Service with North County BRS Project, LLC for Tract 17341 Staff clarified that the project was also known as the Cielo Vista development. Staff then summarized the terms and conditions and benefits of associated infrastructure improvements. Director Miller made a motion, seconded by Director Hawkins, to approve the Terms and Conditions for Water and Sewer Service with North County BRS Project, LLC for Tract 17341, Job No. 201812. Motion carried 5-0-0-0. 8. ACTION CALENDAR 8.1. Draft 2018 Water Quality Report Staff briefly reviewed the reporting requirements. Director Miller made a motion, seconded by Director Hall, to approve the 2018 Water Quality Report and instruct staff to make it available on the District's web site pursuant to State and Federal law regarding electronic delivery. Motion carried 5-0-0-0. 8.2. Transmittal of Election Information to the Orange County Registrar of Voters (ROV) for the November 6, 2018 General Election Staff reviewed the information being requested by the ROV and the District's historical practice as related to the length of and payment for candidates' statement of qualifications. Director Hall made a motion, seconded by Director Jones, to authorize the Board Secretary to submit the Transmittal of Election Information to the Orange County Registrar of Voters, indicating that a Candidate's Statement of Qualifications is to contain no more than 400 words and will not be paid for by the District. Motion carried 5-0-0-0. 8.3. Utilization of Energy Services Company (ESCO) for Management of Energy Savings Performance Contract (ESPC) Staff explained the process for review and selection of an ESCO. An unknown resident commented in favor of utilizing an ESCO. Minutes of the YLWD Board of Directors Regular Meeting Held May 22,2018 at 6:30 p.m. 3 2018-091 Director Hawkins made a motion, seconded by Director Jones, to authorize staff to issue a Request for Qualifications (RFQ) to implement an Energy Service Performance Contract (ESPC) under California Government Code 4217.10— 4217.18. Motion carried 5-0-0-0. 8.4. Final Draft of Strategic Plan The Board provided staff with some editorial comments and suggested revisions. Director Hall made a motion, seconded by Director Hawkins, to approve and adopt the updated Strategic Plan including revisions to be incorporated by staff. Motion carried 5-0-0-0. 9. DISCUSSION ITEMS Staff reviewed key information contained in the following financial reports. 9.1. Unaudited Financial Statements for the Third Quarter of FY18 9.2. Cash and Investment Report for Period Ending April 30, 2018 Director Miller requested staff report at a future meeting on laddering the District's Certificates of Deposit. He also requested representatives from Public Agency Retirement Services (PARS) provide a quarterly report to the Board on the status of District investments held in trust. 9.3. Budget to Actual Reports for the Month Ending April 30, 2018 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports Director Miller commented on the presentation of academic scholarships to local high school seniors. 10.2. General Manager's Report General Manager Marc Marcantonio asked each of the managers in attendance to report on activities within their respective departments. He then summarized his recent meeting attendance. The Board commended staff on their efforts related to the District's open house. Minutes of the YLWD Board of Directors Regular Meeting Held May 22,2018 at 6:30 p.m. 4 2018-092 10.3. General Counsel's Report General Counsel Andrew Gagen also commended staff efforts in support of the open house. 10.4. Future Agenda Items and Staff Tasks No additional items or tasks were requested. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Nederhood/Jones) ■ Next meeting scheduled May 24, 2018 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Nederhood/Jones) ■ Next meeting is scheduled June 4, 2018 at 4:00 p.m. at YL City Hall. 11.3. Joint Agency Committee with City of Placentia (Nederhood/Jones) ■ Next meeting yet to be scheduled. 12. INTERGOVERNMENTAL MEETINGS The Directors noted their attendance at the following meetings and events. 12.1. MWDOC Board — May 2, 1018 (Nederhood/Jones) 12.2. OCSD Operations Committee — May 2, 2018 (Jones) 12.3. WACO — May 4, 2018 (Jones/Nederhood) 12.4. ACWA-JPIA Spring Conference — May 7-8, 2018 (Jones) 12.5. ACWA Spring Conference — May 8-11, 2018 (Jones/Nederhood) 12.6. ACWA Groundwater Committee — May 8, 2018 (Jones) 12.7. ACWA Water Quality Committee — May 8, 2018 (Miller) Minutes of the YLWD Board of Directors Regular Meeting Held May 22,2018 at 6:30 p.m. 5 2018-093 12.8. YL Planning Commission — May 9, 2018 (Hawkins —As Needed) 12.9. YL City Council — May 15, 2018 (Hall) 12.10. MWDOC Board — May 16, 2018 (Nederhood/Jones) 12.11. 00WA Luncheon — May 16, 2018 (Jones/Nederhood) 12.12. District Open House — May 19, 2018 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from May 23 — July 31, 2018 The Board made no changes to the activity calendar. 14. ADJOURNMENT 14.1. The meeting was adjourned at 8:17 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held May 22,2018 at 6:30 p.m. 6