HomeMy WebLinkAbout2018-09-25 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, September 25, 2018, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Al Nederhood, President
Brooke Jones, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
J. Wayne Miller, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting Held July 24, 2018
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Minutes of the Board of Directors Special and Regular Meetings Held August 14, 2018
Recommendation: That the Board of Directors approve the minutes as presented.
7.3. Minutes of the Board of Directors Special Meeting Held August 28, 2018
Recommendation: That the Board of Directors approve the minutes as presented.
7.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $2,702,527.22.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Recognizing Water Professionals Appreciation Week
Recommendation: That the Board of Directors adopt Resolution No. 18-
30 recognizing October 6-14, 2018 as Water Professionals Appreciation Week.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Budget to Actual Reports for the Month Ending July 31, 2018 and August 31, 2018
9.2. Cash and Investment Report for Period Ending August 31, 2018
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Nederhood/Jones)
· Next meeting scheduled September 27, 2018 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Nederhood/Jones)
· Minutes of meeting held September 10, 2018 at 4:00 p.m. will be provided when
available.
· Next meeting scheduled December 10, 2018 at 4:00 p.m. at YL City Hall.
11.3. Joint Agency Committee with City of Placentia
(Nederhood/Jones)
· Next meeting yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
12.1. OC LAFCO - September 12, 2018 (Nederhood - As Needed)
12.2. YL Mayor's Prayer Breakfast - September 13, 2018 (Hawkins/Jones/Nederhood)
12.3. YL City Council - September 18, 2018 (Nederhood)
12.4. MWDOC Board - September 19, 2018 (Nederhood/Jones)
12.5. ACWA Water Treatment Webinar - September 19, 2018 (Miller)
12.6. OCWD Board - September 19, 2018 (Jones)
12.7. WEF Water Summit - September 20, 2018 (Nederhood)
12.8. ACWA Groundwater Committee - September 20, 2018 (Jones)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from September 26 - December 31, 2018
14. ADJOURNMENT
14.1. The next Regular Board of Directors Meeting will be held Tuesday, October 9, 2018.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: September 25, 2018
Subject:Minutes of the Board of Directors Regular Meeting Held July 24, 2018
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2018-07-24_-_Minutes_-_BOD_(B).docx Minutes Minutes
Minutes of the YLWD Board of Directors Regular Meeting Held July 24, 2018 at 6:30 p.m. 1
2018-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, July 24, 2018, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:39 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Marc Marcantonio, General Manager
Brooke Jones, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall John DeCriscio, Operations Manager
Phil Hawkins Gina Knight, HR/Risk and Safety Mgr (Arrived 6:47 p.m.)
J. Wayne Miller Rosanne Weston, Engineering Manager
Annie Alexander, Exec Asst/Board Secretary
Mike Carreon, Facilities Maintenance Worker
Bryan Hong, Water Quality Engineer
Anthony Manzano, Senior Project Manager
Kelly McCann, Senior Accountant
Kaden Young, Management Analyst
ALSO PRESENT
Tiffany Ackley, Attorney, Kidman Gagen Law LLP
Jennifer Meza, Sr Client Services Coordinator, Public Agency Retirement Services (PARS)
Keith Stribling, Senior Portfolio Manager, HighMark Capital Management
Mike Swan, Senior Project Manager, PSOMAS
4. ADDITIONS/DELETIONS TO THE AGENDA
General Manager Marc Marcantonio requested to remove Item No. 5.1. from the
agenda as the employee was unable to attend.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Presentation of Proclamation to Ken Mendum, Water Maintenance
Superintendent, for 11 Years of Service to the District
Minutes of the YLWD Board of Directors Regular Meeting Held July 24, 2018 at 6:30 p.m. 2
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5.2. Elected Official Liaison Reports
None.
5.3. Status of District Investments Held in Public Agency Retirement Services
(PARS) Post-Employment Benefits Trust (Miller)
Jennifer Meza from PARS provided an overview of Section 115 Trusts and
the benefits of prefunding pension obligations. She also summarized the
District’s investment plan, pension funding status, and projected employer
contributions
Keith Stribling from Highmark Capital reviewed the asset allocation and
performance of the District’s investments through June 30, 2018. He also
summarized the status of various economic factors and projected returns.
Julia Schultz (resident), commented on the District’s investment strategy.
6. PUBLIC COMMENTS
None.
7. CONSENT CALENDAR
President Nederhood requested to remove Item No. 7.5. from the Consent
Calendar.
Director Hawkins made a motion, seconded by Director Hall, to approve the
remainder of the Consent Calendar. Motion carried 5-0-0-0 with Director Hall
abstaining from voting on Item No. 7.1.
7.1. Minutes of the Board of Directors Regular Meeting Held June 5, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Workshop Meeting Held June 7, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $4,812,181.36.
Minutes of the YLWD Board of Directors Regular Meeting Held July 24, 2018 at 6:30 p.m. 3
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7.4. Terms and Conditions for Water Service with Mercy Housing, 1945
Veterans Way, Placentia
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water Service with Mercy Housing, Job No. 2018-22.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.5. Cielo Vista Project Water and Sewer Facilities Agreement Between the
Yorba Linda Water District and North County BRS Project, LLC
Mike Swan from PSOMAS and staff responded to related questions from
President Nederhood.
Attorney Tiffany Ackley noted that a reference in Recital G of the
agreement to CEQA Guidelines Section 15062 needed to be revised to
Section 15061.
Discussion continued regarding various details in the agreement’s
exhibits.
Director Hawkins made a motion, seconded by Director Nederhood, to
authorize the General Manager to execute the Cielo Vista Project Water
and Sewer Facilities Agreement as revised between the District and North
County BRS Project, LLC. Motion carried 5-0-0-0.
8. ACTION CALENDAR
8.1. Sewer Charges Collected on Tax Roll for Fiscal Year 2019
Director Hawkins made a motion, seconded by Director Jones, to adopt
Resolution No. 18-26 electing to have certain sewer maintenance charges
collected on the Fiscal Year 2019 Tax Roll and superseding Resolution
No. 17-26. Motion carried 5-0-0-0 on a Roll Call vote.
8.2. Reschedule Board Meetings in October, November and December
Director Hawkins made a motion, seconded by Director Hall, to consider
rescheduling the regular meetings on October 23, 2018 and November 27,
2018 and to cancel the regular meeting on December 25, 2018. Motion
carried 5-0-0-0.
Minutes of the YLWD Board of Directors Regular Meeting Held July 24, 2018 at 6:30 p.m. 4
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9. DISCUSSION ITEMS
Staff reviewed key information contained in the following financial reports.
9.1. Preliminary Unaudited Budgeted to Actual Reports for the Month Ending
June 30, 2018
9.2. Cash and Investment Report for Period Ending June 30, 2018
9.3. Topics Requested by Directors
The following topics were taken out of order.
Reducing Number of Regular Board Meetings and Reestablishing
Monthly Executive Committee Meetings (Hawkins)
The Board and staff reviewed the impact of conducting one regular
meeting each month rather than two and posting agendas further in
advance. The Board then discussed having the President and
General Manager determine the need for a second regular meeting
each month beginning in September and the meeting cancellation
process. Discussion also touched on posting agendas for regular
meetings a week in advance of the scheduled date and only
conducting the second regular monthly meeting as needed on a
trial basis through the New Year.
Julia Shultz (resident), expressed her concerns regarding adequate
public notification of cancelled meetings.
Consideration of 2-Year Budget Cycle (Hawkins)
The Board and staff reviewed the impact of transitioning to a 2-year
budget cycle and the implementation of future rate adjustments in
January rather that July.
Director Hawkins left the meeting at 8:33 p.m.
Evaluation of District’s Budget and Strategic Planning Processes (Hall)
The Board and staff discussed incorporating the strategic plan and
utilizing the District’s financial model at the beginning of the budget
process as well as focusing on high-level financial policies.
Minutes of the YLWD Board of Directors Regular Meeting Held July 24, 2018 at 6:30 p.m. 5
2018-XXX
Director Hall requested staff prepare a financial analysis of the
strategic plan for Board review at the beginning of the next budget
process.
Overview of OC LAFCO Dues Structure (Nederhood)
President Nederhood reviewed how the independent special
districts’ dues to OC LAFCO were calculated, a new dues structure
to be voted on by ISDOC member agencies, and his proposed
alternative dues structure.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
None.
10.2. General Manager's Report
General Manager Marc Marcantonio asked each of the managers in
attendance to report on activities within their respective departments. He
then reported on his upcoming meeting attendance.
10.3. General Counsel’s Report
None.
10.4. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Nederhood/Jones)
Next meeting is scheduled July 26, 2018 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Nederhood/Jones)
Minutes of the meeting held June 4, 2018 at 4:00 p.m. were
included in the agenda packet.
Minutes of the YLWD Board of Directors Regular Meeting Held July 24, 2018 at 6:30 p.m. 6
2018-XXX
Next meeting is scheduled September 10, 2018 at 4:00 p.m. at YL
City Hall.
11.3. Joint Agency Committee with City of Placentia
(Nederhood/Jones)
Next meeting yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
The Directors noted their attendance at the following meetings and events.
12.1. OC LAFCO – July 11, 2018 (Nederhood – As Needed)
12.2. WELL Water Ambassador Meeting – July 11, 2018 (Miller)
12.3. IRWD Facility Tour – July 11, 2018 (Jones/Nederhood)
12.4. YL Planning Commission – July 11, 2018 (Hawkins – As Needed)
12.5. YL City Council – July 17, 2018 (Jones)
12.6. MWDOC Board – July 18, 2018 (Jones/Nederhood)
12.7. OCWA Luncheon – July 18, 2018 (Jones)
12.8. OCSD Operations Committee – July 18, 2018 (Jones)
12.9. OCWD Board – July 18, 2018 (Miller)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from July 25 – September 30, 2018
The Board made no changes to the activity calendar.
14. ADJOURNMENT
13.1. The meeting was adjourned at 9:46 p.m.
Annie Alexander
Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: September 25, 2018
Subject:Minutes of the Board of Directors Special and Regular Meetings Held August
14, 2018
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2018-08-14_-_Minutes_-_BOD_(A).docx Minutes Minutes
2018-08-14_-_Minutes_-_BOD_(B).docx Minutes Minutes
Minutes of the YLWD Board of Directors Special Meeting Held August 14, 2018 at 5:30 p.m. 1
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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, August 14, 2018, 5:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 5:30 p.m.
2. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Marc Marcantonio, General Manager
Brooke Jones, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall (Arrived 5:32 p.m.) Gina Knight, HR/Risk and Safety Manager
Phil Hawkins
J. Wayne Miller
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
3. PUBLIC COMMENTS
None.
4. CLOSED SESSION
The meeting was adjourned to Closed Session at 5:31 p.m. All Directors were
present. Also present were General Manager Marc Marcantonio, Assistant
General Manager Brett Barbre, HR/Risk and Safety Manager Gina Knight, and
General Counsel Andrew Gagen.
4.1. Conference with Legal Counsel - Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case: Irvine Ranch Water District v. Orange County Water
District (Los Angeles County Superior Court - Case No. 00858584)
Minutes of the YLWD Board of Directors Special Meeting Held August 14, 2018 at 5:30 p.m. 2
2018-XXX
4.2. Conference with Legal Counsel – Existing Litigation
Pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case: Irvine Ranch Water District v. Orange County Water
District (Orange County Superior Court – Case No. 00999671)
4.3. Conference with Legal Counsel – Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case: Brian Wooldridge v. Yorba Linda Water District
(Orange County Superior Court – Case No. 00886870)
General Manager Marcantonio and Assistant General Manager Barbre left the
Closed Session at 5:58 p.m.
4.4. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 6:35 p.m. General Counsel Gagen
reported that the following action took place during Closed Session relative to
Item No. 4.2.
Director Hawkins made a motion, seconded by Director Jones, for the
District to be a party in the IRWD v. OCWD lawsuit in OC Superior Court,
Case No. 00999671. Motion carried 5-0.
No other action was taken during Closed Session that was required to be
reported under the Brown Act.
5. ADJOURNMENT
5.1. The meeting adjourned at 6:35 p.m.
Kaden Young
Assistant Board Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held August 14, 2018 at 6:30 p.m. 1
2018-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, August 14, 2018, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:35 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Marc Marcantonio, General Manager
Brooke Jones, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall John DeCriscio, Operations Manager
Phil Hawkins Gina Knight, HR/Risk and Safety Mgr
J. Wayne Miller Rosanne Weston, Engineering Manager
Mike Carreon, Facilities Maintenance Worker
Malissa Muttaraid, Public Affairs Specialist
Kaden Young, Mgmt Analyst/Asst Board Secretary
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
None.
6. PUBLIC COMMENTS
None.
Minutes of the YLWD Board of Directors Regular Meeting Held August 14, 2018 at 6:30 p.m. 2
2018-XXX
7. CONSENT CALENDAR
General Manager Marc Marcantonio noted that a revised credit card summary for
Item No. 7.4. had been distributed to the Board and made available to the public.
He explained that some names needed to be corrected but the amounts
remained the same. Director Miller also requested to remove Item No. 7.3. from
the Consent Calendar for separate action.
Director Hawkins made a motion, seconded by Director Jones, to approve the
remainder of the Consent Calendar. Motion carried 5-0-0-0.
7.1. Minutes of the Board of Directors Regular and Special Meetings Held
June 26, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Special Meeting Held July 10, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements (as revised) in the amount of $612,989.51.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.3. Declaration of Restrictive Covenants with Phillip and Megan Henry –
18562 Cobblestone Court
General Counsel Andrew Gagen and staff responded to questions from
the Board regarding applicability of the covenants to successive property
owners.
Director Miller made a motion, seconded by Director Jones, to authorize
the President and General Manager to execute the Declaration of
Restrictive Covenants with Phillip and Megan Henry. Motion carried
4-1-0-0 with Director Hawkins voting No.
President Nederhood requested General Counsel Gagen and staff to
provide the Board with clarification as to the responsible party for tenant’s
unpaid bills for water/sewer service. Director Miller also requested
comparative information on other District’s associated practices.
Minutes of the YLWD Board of Directors Regular Meeting Held August 14, 2018 at 6:30 p.m. 3
2018-XXX
8. DISCUSSION ITEMS
8.1. MWDOC’s Water Use Efficiency Programs and Initiatives (Nederhood)
Staff requested discussion of this matter be deferred to the next regular
meeting as the representative from MWDOC was unable to attend.
8.2. District’s Water Use Efficiency Program and Related Policies (Nederhood)
The Board and staff reviewed various aspects of Ordinance Nos. 09-01
and 16-01. Discussion touched on preparations for the next drought and
the State’s proposed long-term standards for indoor/outdoor residential
water use.
John Koeller (resident), spoke in favor of utilizing MET and MWDOC’s
water use efficiency programs.
Terry Harris (resident), commented on recommendations provided by the
Ad Hoc Citizens Advisory Committee and the District’s current water rate
structure.
Discussion continued on the development of a water use efficiency
program and alternate water rate structures. Staff was tasked with
presenting the Board with related information by January 1, 2019.
8.3. Status of Engineering Activities
Staff reviewed the status of various construction projects.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
None.
9.2. General Manager's Report
General Manager Marcantonio asked each of the managers in attendance
to report on activities within their respective departments.
9.3. General Counsel’s Report
None.
Minutes of the YLWD Board of Directors Regular Meeting Held August 14, 2018 at 6:30 p.m. 4
2018-XXX
9.4. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Nederhood/Jones)
Minutes of the meeting held July 26, 2018 at 4:00 p.m. will be
provided when available.
Next meeting is scheduled September 27, 2018 at 4:00 p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Nederhood/Jones)
Next meeting is scheduled September 10, 2018 at 4:00 p.m. at YL
City Hall.
10.3. Joint Agency Committee with City of Placentia
(Nederhood/Jones)
Next meeting yet to be scheduled.
11. INTERGOVERNMENTAL MEETINGS
The Directors noted their attendance at the following meetings and events.
11.1. MWDOC/OCWD Joint Planning Committee – July 25, 2018 (Jones/Miller/Nederhood)
11.2. OCSD Board – July 25, 2018 (Hawkins)
11.3. Placentia State of the City – July 26, 2018 (Hawkins/Jones/Nederhood)
11.4. Interagency Committee Meeting with MWDOC and OCWD – July 26, 2018
(Nederhood/Jones)
11.5. MWDOC Board – August 1, 2018 (Jones)
11.6. OCWD Board – August 1, 2018 (Miller)
11.7. YLWD CIPP Sewer Lining Demo – August 2, 2018 (Jones/Miller)
11.8. ISDOC Executive Committee – August 7, 2018 (Nederhood)
Minutes of the YLWD Board of Directors Regular Meeting Held August 14, 2018 at 6:30 p.m. 5
2018-XXX
11.9. YL City Council – August 7, 2018 (Nederhood)
11.10 OC LAFCO – August 8, 2018 (Nederhood – As Needed)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from August 15 – October 31, 2018
The Board made no changes to the activity calendar.
14. ADJOURNMENT
13.1. The meeting was adjourned at 9:05 p.m.
Kaden Young
Assistant Board Secretary
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: September 25, 2018
Subject:Minutes of the Board of Directors Special Meeting Held August 28, 2018
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2018-08-28_-_Minutes_-_BOD_(A).docx Minutes Minutes
Minutes of the YLWD Board of Directors Special Meeting Held August 28, 2018 at 5:30 p.m. 1
2018-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, August 28, 2018, 5:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 5:34 p.m.
2. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Marc Marcantonio, General Manager
Brooke Jones, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall Gina Knight, HR/Risk and Safety Manager
Phil Hawkins Annie Alexander, Executive Assistant/Board Secretary
J. Wayne Miller (Arrived 5:36 p.m.)
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
3. PUBLIC COMMENTS
None.
4. CLOSED SESSION
The meeting was adjourned to Closed Session at 5:35 p.m. All Directors were
present. Also present were HR/Risk and Safety Manager Gina Knight, and
General Counsel Andrew Gagen.
4.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
General Manager Marcantonio and Assistant General Manager Barbre joined the
Closed Session at 6:18 p.m.
4.2. Conference with Legal Counsel - Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Minutes of the YLWD Board of Directors Special Meeting Held August 28, 2018 at 5:30 p.m. 2
2018-XXX
Name of Case: Irvine Ranch Water District v. Orange County Water
District (Los Angeles County Superior Court - Case
No. 00858584)
4.3. Conference with Legal Counsel – Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case: Irvine Ranch Water District v. Orange County Water
District (Orange County Superior Court – Case No.
00999671)
The Board reconvened in Open Session at 6:30 p.m. General Counsel Gagen
stated that no action was taken during Closed Session that was required to be
reported under the Brown Act.
5. ADJOURNMENT
5.1. The meeting adjourned at 6:30 p.m.
Annie Alexander
Board Secretary
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: September 25, 2018 Budgeted:Yes
To:Board of Directors Cost Estimate:$2,702,527.22
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $2,702,527.22.
DISCUSSION:
The items on this disbursement list include: a check of $122,610.61 to ACWA/JPIA for October 2018
medical & dental premium; a check of $310,602.50 to Big Ben Inc. for PRS Rehab Phase 2 progress
payment #03; a check of $289,346.25 to Christensen Brothers General Engineering for Waterline
replacement progress payment #02; a check of $151,647.55 to Insituform Technologies, LLC for Sewer
main CIPP rehab progress payment #01; a wire of $58,172.39 to So. California Gas Co. for August 2018
gas charges at multiple locations; a wire of $54,813.38 to So. California Edison for August 2018 electricity
charges at multiple locations; a wire of $755,245.24 to MWDOC for July 2018 water purchases; and a wire
of $453,696.80 to US Bank for 2012A Revenue Bond interest & principal payment. The balance of
$211,313.46 is for routine invoices.
The Accounts Payable check register total is $2,407,448.18 and Payroll No. 18 total is $295,079.04, where
the total of all listed disbursements for this agenda report is $2,702,527.22. A summary of the
disbursements is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
18-CS_0925.pdf Cap Sheet Backup Material
CkReg092518.pdf Check Register Backup Material
18_CC_0925.pdf Credit Card Summary Backup Material
Summary of Disbursements
September 25, 2018
CHECK NUMBERS & WIRES:
Computer Checks 72903—72978 $ 1,085,520.37
____________
$ 1,085,520.37
WIRES:
W091318 So. Gas Company $ 58,172.39
W091318A So. California Edison $ 54,813.38
W091418 MWDOC $ 755,245.24
W092418 US Bank $ 453,696.80
____________
$ 1,321,927.81
TOTAL OF CHECKS & WIRES $2,407,448.18
PAYROLL NO. 18:
Direct Deposits $ 184,293.37
Third Party Checks 7023—7029 $ 23,586.13
Payroll Taxes $ 48,801.04
EFT – CalPERS Payroll #18 $ 38,398.50
$ 295,079.04
TOTAL OF PAYROLLS $295,079.04
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $2,702,527.22
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF SEPTEMBER 25, 2018
==================================================================.
Check No.Date Vendor Name Amount Description
72913 09/25/2018 A Plus Awards By Dewey 20.26 NAME PLATE - JEFF MCDONALD
72909 09/25/2018 ACWA/JPIA 122,610.61 MEDICAL & DENTAL PREMIUM - OCTOBER 2018
72911 09/25/2018 Al Nederhood 156.63 MILEAGE REIMBURSEMENT - AUGUST 2018
72910 09/25/2018 Albert A. Webb Associates 6,348.46 J09-22#22 - PROFESSIONAL ENGINEERING SERVICES - WELL22
72912 09/25/2018 Alternative Hose Inc.325.76 VEHICLE MAINTENANCE - UNIT #168
72914 09/25/2018 Aqua-Metric Sales Co.13,185.21 METERS, REGISTERS & COMMAND LINK
72915 09/25/2018 Aramark 527.54 UNIFORM SERVICE
72917 09/25/2018 AT & T - Calnet3 112.91 ATT CALNET3
72916 09/25/2018 ATS Communications 1,715.00 ANALYSIS - JULY 2018 - HIGHLAND
72918 09/25/2018 Bee Busters, Inc 125.00 COLONY ABATEMENT - (1) LOCATION
72919 09/25/2018 Big Ben Inc.310,602.50 J14-11 - PRS REHAB PHASE 2 - PROGRESS PAYMENT #03
72920 09/25/2018 BLX Group LLC 1,200.00 PROFESSIONAL SERVICES - ARBITRAGE REBATE
72921 09/25/2018 Brooke Jones 172.65 TRAVEL EXPENSE - UWI ANNUAL CONFERENCE & MILEAGE REIMBURSEMENT
72922 09/25/2018 Bryan Hong 60.00 CERTIFICATE REIMBURSEMENT - T2
72923 09/25/2018 CalCard US Bank 1,183.09 CREDIT CARD TRANSACTIONS - JULY 2018
72924 09/25/2018 CDW Government, Inc 2,695.21 HP COLOR LJ M577F MFP
72925 09/25/2018 Christensen Brothers General Eng, Inc.289,346.25 J17-24 -TR 15199 WATERLINE - PROGRESS PAYMENT #02
72926 09/25/2018 Coast Surveying, Inc.3,435.00 J18-03 - PROFESSIONAL SERVICES - 2/2018-3/2018
72927 09/25/2018 Eisel Enterprises, Inc.245.13 J14-06 & J14-08 - METER BOXES AND LIDS
72928 09/25/2018 Enkay Engineering & Equipment Inc 900.00 REMOVAL & DISPOSAL OF TRANS PIPE
72929 09/25/2018 Envirozone, LLC 1,184.84 SEDIMENT BAGS
72930 09/25/2018 eSecurity Solutions, LLC 17,658.29 FIREWALL - 3 YR & WATCHGUARD
72932 09/25/2018 EyeMed 1,392.63 EYE MED - SEPT 2018
72931 09/25/2018 Fiberstore Inc.399.60 CABLING
72933 09/25/2018 Flex Advantage 135.00 FLEX ADVANTAGE - AUGUST 2018
72934 09/25/2018 Fullerton Paint & Flooring 129.05 CLEANING/PAINTING SUPPLIES
72935 09/25/2018 G.M. Sager Construction Co., Inc.25,900.00 ASPHALT & SLURRY REPAIR - MULTIPLE LOCATIONS
72936 09/25/2018 Government Tax Seminar, LLC 1,295.00 2018 GOV TAX SEMINAR - 4 ATTENDEES
72937 09/25/2018 Graybar Electric Co 5,892.27 SOFTWARE - ADVANCE SUPPORT
72938 09/25/2018 Hach Company 1,079.02 CL2 PARTS
72907 09/25/2018 HAIYAN OUYANG 126.71 CUSTOMER REFUND
72939 09/25/2018 Harrington Industrial 282.68 AIR VAC PARTS
72941 09/25/2018 Infosend Inc.2,653.20 BILLING & POSTAGE - CUSTOMER BILLING
72942 09/25/2018 Insituform Technologies, LLC 151,647.55 J17-37S -SEWER MAIN CIPP REHAB - PROGRESS PAYMENT #01
72943 09/25/2018 Jackson's Auto Supply - Napa 451.13 VEH. MAINTENANCE - UNIT #169 & #176
72944 09/25/2018 Jacqueline Segura 10.36 MILEAGE REIMBURSEMENT - AUGUST 2018
72906 09/25/2018 JANE HALL 19.31 CUSTOMER REFUND
72903 09/25/2018 KEVIN CARVER 115.41 CUSTOMER REFUND
72945 09/25/2018 Kidman Gagen Law 33,205.69 LEGAL SERVICES - AUGUST 2018
72940 09/25/2018 MailFinance 278.37 HASLER LEASE #N17022170
72946 09/25/2018 Managed Health Network 177.75 EAP - SEPT 2018
72947 09/25/2018 Marc Marcantonio 61.75 MI. REIMBURSEMENT- AUGUST 2018
72978 09/25/2018 MATTHEW SCOTT 155.71 CUSTOMER REFUND
72948 09/25/2018 Mc Fadden-Dale Hardware 1,098.28 HARDWARE SUPPLIES
72949 09/25/2018 Minuteman Press 112.68 BUSINESS CARDS - LOGSDON & HONG
72950 09/25/2018 Mobile Industrial Supply 8.00 WELDING SUPPLIES
72951 09/25/2018 Municipal Water District 28,072.14 FY18/19 CHOICE PROGRAM BILLING
W091418 09/14/2018 Municipal Water District 755,245.24 WATER PURCHASES - JULY 2018
72904 09/25/2018 NEASE PROPERTY MGMT 415.86 CUSTOMER REFUND
72952 09/25/2018 Nickey Kard Lock Inc 6,591.46 FUEL - 08/16/18 - 08/31/18
72953 09/25/2018 Nickey Petroleum Co Inc 982.68 PRODUCTION REPAIR PARTS
72954 09/25/2018 Office Solutions 1,127.36 OFFICE SUPPLIES & TONER
72955 09/25/2018 Omni Enterprise Inc.2,990.00 JANITORIAL SERVICE - AUGUST 2018
72957 09/25/2018 Orange County - HCA 186.00 HAZMAT PERMIT #FA0067288
72956 09/25/2018 Orange County Hose Co.819.17 TOOL & EQUIPMENT
72958 09/25/2018 Orvac Electronics 31.72 CABLING
72959 09/25/2018 Pacific Coast Tool & Supply 640.65 TOOL & EQUIPMENT
72960 09/25/2018 Pacific Hydrotech Corporation 15,684.50 J10-11B - FAIRMONT PUMP STATION UPGD - PROGRESS PAYMENT #21
72961 09/25/2018 Pacific Western Bank 825.50 J10-11B - FAIRMONT PUMP STATION UPGD - PROGRESS PAYMENT #21
72962 09/25/2018 Powerstride Battery 332.43 VEH. MAINTENANCE - UNIT #182, #186, #191, & #208
72963 09/25/2018 Quinn Company 5,377.03 CAT 262D ATTACHMENT - BU115B
72965 09/25/2018 R.E. Michel Company, LLC 167.71 HVAC MAINTENANCE
72971 09/25/2018 Rachel Padilla/Petty Cash 312.99 PETTY CASH - Y091118
Yorba Linda Water District
Check Register
For Checks Dated: 09/12/2018 thru 09/25/2018
72964 09/25/2018 Raftelis Financial Consultants, Inc.3,725.00 PROF. SVCS - 2018 WATER RATE & SEWER CLEANING ANALYSIS
72966 09/25/2018 Robertson's 713.36 READY MIX CONCRETE
72967 09/25/2018 Rosanne Weston 9.00 TRAVEL EXPENSE - OC BOARD PLANNING
72968 09/25/2018 Safety-Kleen Systems Inc 426.74 PART WASHER - HAZMAT DISPOSAL
72969 09/25/2018 Sanders Paving, Inc.3,020.00 ASPHALT PAVING
72908 09/25/2018 SHELLYANNE HELM 153.50 CUSTOMER REFUND
72970 09/25/2018 Snap-on Incorporated 5.92 MECHANIC SHOP EQUIPMENT
W091318A 09/13/2018 Southern Calif Edison Co.54,813.38 ELECTRICITY CHARGES - AUGUST 2018 - MULTIPLE LOCATIONS
W091318 09/13/2018 Southern Calif Gas Co.58,172.39 GAS CHARGES - AUGUST 2018 - MULTIPLE LOCATIONS
72972 09/25/2018 Staples Business Advantage 107.74 OFFICE EQUIPMENT
72973 09/25/2018 Step Saver Inc 753.77 COARSE SALT - WELL #20
72974 09/25/2018 Time Warner Cable 650.00 SPECTRUM BUSINESS INTERNET - VEGAS
W092418 09/24/2018 U S Bank 453,696.80 2012A BOND - INTEREST & PRINCIPAL - SEPTEMBER 2018
72975 09/25/2018 United Water Works, Inc.8,803.14 OPERATIONS WORK MATERIAL
72976 09/25/2018 Wayne Miller 36.84 TRAVEL EXPENSE - ACWA WATER QUALITY
72977 09/25/2018 YO Fire 2,097.78 OPERATIONS WORK MATERIAL
72905 09/25/2018 ZAIDA ZEPEDA 22.89 CUSTOMER REFUND
2,407,448.18
09-06-2018 PAYROLL #18 - EMPLOYEE DIRECT DEPOSIT 184,293.37
09-06-2018 PAYROLL #18 - PAYROLL TAX PAYMENT 48,801.04
09-06-2018 PAYROLL #18 - CALPERS EFT 38,398.50
7023 9-06-2018 COLONIAL LIFE 107.10
7024 9-06-2018 FLEX ADVANTAGE 2,479.09
7025 9-06-2018 LINCOLN FINANCIAL GROUP 4,966.93
7026 9-06-2018 NATIONWIDE RETIREMENT SOLUTIONS 14,941.48
7027 9-06-2018 CA STATE DISBURSEMENT UNIT 366.92
7028 9-06-2018 CA STATE DISBURSEMENT UNIT 339.69
7029 9-06-2018 CA STATE DISBURSEMENT UNIT 384.92
295,079.04
Payroll Checks #18
Vendor Name Amount Description
Jersey Mike's 43.04 Lunch meeting - (3) attendees
BBQ Galore 107.62 Supplies - Mendum's retirement
Francisco Meat Co 133.78 Supplies - Mendum's retirement
Stater Bros. Markets 210.57 Supplies - Mendum's retirement
Smart & Final 12.92 Supplies - Mendum's retirement
King's Fish 85.29 Lunch meeting - (3) attendees
El Farolito 26.61 Lunch meeting - (3) attendees
Baci Firenze Trator 273.86 Lunch meeting - (8) attendees
County of Orange 7.00 Parking - OC Public Works meeting
Stater Bros. Markets 282.40 All hands meeting - 08/09/18
1,183.09
25-Sep-18
Cal Card Credit Card
U S Bank
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: September 25, 2018
To:Board of Directors
From:Marc Marcantonio, General
Manager
Prepared By:Annie Alexander, Executive
Assistant
Subject:Recognizing Water Professionals Appreciation Week
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 18-30 recognizing October 6-14, 2018 as Water
Professionals Appreciation Week.
DISCUSSION:
Water Professionals Appreciation Week (WPAW) was established by Senate Concurrent Resolution
(SCR) 80, approved by the Legislature on September 13, 2017. California's second annual WPAW
runs from October 6-14, 2018.
WPAW highlights the important role of water industry professionals and local public water agencies
in ensuring safe and reliable water, wastewater, and recycled water in California. As part of this
week, local water agencies are encouraged to organize programs and events that educate
California water customers, local elected leaders, state and federal legislators, and other key
audiences on the value of water and wastewater services and the important role of water
professionals.
In support of this effort, staff has prepared the attached resolution and will be conducting a social
media campaign and multiple team building exercises during the designated week.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._18-30_-_WPAW.pdf Resolution Resolution
Resolution No. 18-30 Recognizing October 6-14, 2018 as Water Professionals Appreciation Week 1
RESOLUTION NO. 18-30
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
RECOGNIZING OCTOBER 6-14, 2018 AS
WATER PROFESSIONALS APPRECIATION WEEK
WHEREAS, water is the lifeblood of California and without safe and reliable water, no
community and no sector of the economy – from high tech to manufacturing
to agriculture – can thrive or expand; and
WHEREAS, thanks to technological advances by highly skilled and trained water
professionals and the dedication of thousands of industry professionals in
the state, California drinking water and treated wastewater meets some of
the most stringent water quality standards in the nation; and
WHEREAS, depending on where you live in California, your water may come from a
nearby well or river, or it may travel hundreds of miles through canals or
pipelines to reach your tap. Regardless of where it originates, your drinking
water is filtered, cleaned, tested and distributed in a process carefully
managed by trained water professionals; and
WHEREAS, California is steadily expanding the reuse of treated wastewater and
pioneering the use of advanced purified recycled water to replenish
aquifers, prevent seawater intrusion and improve local water supply
reliability; and
WHEREAS, water professionals at local public water and wastewater agencies work
24/7 to plan for the future, maintain and upgrade their systems and improve
the safety and resiliency of local water supplies for their communities; and
WHEREAS, according to the Public Policy Institute of California, local public water and
wastewater agencies invest more than $25 billion a year on local water-
Resolution No. 18-30 Recognizing October 6-14, 2018 as Water Professionals Appreciation Week 2
related programs and projects that protect public health and the
environment, improve local water supply reliability, replenish and clean up
groundwater basins, provide water for fire protection and protect against
floods; and
WHEREAS, thousands of water, wastewater and recycled water industry professionals
in the state dedicate their careers to keeping drinking water, recycled water
and treated wastewater safe and reliable for use by Californians; now,
therefore, be it
NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the Yorba Linda
Water District hereby recognizes October 6-14, 2018 as Water Professionals
Appreciation Week and extends its sincere gratitude and appreciation to the water and
wastewater professionals who work 24/7 to provide excellent service to our community
every day.
PASSED AND ADOPTED this 25th day of September 2018 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brooke Jones, Vice President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: September 25, 2018
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Saira Hernandez, Accountant
Subject:Budget to Actual Reports for the Month Ending July 31, 2018 and August 31,
2018
DISCUSSION:
For the months ending July 31, 2018 and August 31, 2018, staff is presenting Budget to Actual
Reports for the District as a whole, as well as the individual water and sewer funds.
Cumulative Volumetric Water Revenue, as reported through the month ending August 31, 2018,
reflects an average increase of 2.42% as compared to the prior year for the same reporting period.
Landscape classified customer connections have the largest increase in consumption sales of
7.51% as compared to reported results from the prior year.
Total Variable Costs results reflect a 14.70% increase when compared to prior year for the same
reporting period. The increase in costs is reflective of the increase in water demand which is 7.61%
above prior year. While Supplies & Services within the Water Department have increased by
10.01%, as to the prior year.
STRATEGIC PLAN:
G2 3B - Regularly assess net position and steps to meet strategic goals.
ATTACHMENTS:
Name:Description:Type:
Budget_to_Actual_Rpt_Jul-Aug_18.pdf Backup Material Backup Material
FY19 Annual
Budget
YTD Actuals thru
August 2019
YTD % of
Budget
Water Revenue (Residential)16,209,835$ 3,398,118$ 20.96%
Water Revenue (Commercial & Fire Det.)1,918,913$ 379,312$ 19.77%
Water Revenue (Landscape/Irrigation)3,774,711$ 975,170$ 25.83%
Service Charges 10,116,528$ 1,670,575$ 16.51%
Other Operating Revenue 827,887$ 176,844$ 21.36%
Total Operating Revenue 32,847,873$ 6,600,019$ 20.09%
Revenue (Non-Operating):
Interest 310,000$ 76,298$ 24.61%
Property Taxes 1,850,000$ 1,921$ 0.10%
Other Non-Operating Revenue 605,346$ 117,561$ 19.42%
Total Non-Operating Revenue 2,765,346$ 195,780$ 7.08%
Total Revenue 35,613,219$ 6,795,799$ 19.08%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Water-Related Costs 12,762,647$ 2,966,878$ 23.25%
Fixed Costs 1,186,600$ 145,451$ 12.26%
Power-Related Costs 1,357,953$ 288,986$ 21.28%
Variable Water Costs Related Expenses Total 15,307,201$ 3,401,315$ 22.22%
Salary Related Expenses 9,931,772$ 1,223,472$ 12.32%
Reduction for Capital Project Labor (279,000)$ (39,800)$ 14.27%
Salary Related Expenses Total 9,652,772$ 1,183,672$ 12.26%
Supplies & Services
Communications 159,120$ 57,264$ 35.99%
Contractual Services 475,966$ 50,833$ 10.68%
Data Processing 265,129$ 40,981$ 15.46%
Dues & Memberships 82,077$ 26,662$ 32.48%
Fees & Permits 264,546$ 23,784$ 8.99%
Insurance 281,967$ 44,232$ 15.69%
Materials 658,714$ 146,736$ 22.28%
District Activities, Emp Recognition 43,013$ 3,325$ 7.73%
Maintenance 432,971$ 33,655$ 7.77%
Non-Capital Equipment 115,294$ 42,542$ 36.90%
Office Expense 40,343$ 5,249$ 13.01%
Professional Services 518,804$ 36,437$ 7.02%
Training 65,188$ 4,623$ 7.09%
Travel & Conferences 125,279$ 10,089$ 8.05%
Uncollectible Accounts 2,790$ (567)$ -20.31%
Utilities 169,911$ 37,080$ 21.82%
Vehicle Expenses 316,262$ 47,440$ 15.00%
Supplies & Services Sub-Total 4,087,123$ 610,365$ 14.93%
Total Operating Expenses 29,047,096$ 5,195,352$ 17.89%
Expenses (Non-Operating)
Other Expense 8,600$ 2,075$ 24.13%
Total Non-Operating Expenses 8,600$ 2,075$ 24.13%
Total Expenses 29,055,696$ 5,197,427$ 17.89%
Net Revenues 6,557,523$ 1,598,372$ 24.37%
Less: Debt Service (Principal & Interest)2,738,258$ -$ 0.00%
Less: Committed Capital Expenditures (PayGo)4,484,500$ 219,679$ 4.90%
Less: Special Item - Conservation Credit -$ 0.00%
Less: Special Item - Rate Credit -$ -$ 0.00%
Transfer to/(from) Reserves (665,235)$ 1,378,693$ 207.25%
Net -$ -$
Yorba Linda Water District
Water Enterprise
FY19 ProForma - Use of Funds
August 2018
1
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending August 31, 2018
Annual YTD July Aug YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual Actual (Under) Over Aug Actual Actual (thru vs vs
FY19 FY19 FY19 FY19 FY19 YTD Budget FY18 Aug 2017)PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)$16,209,835 $3,524,190 $1,428,694 $1,969,424 3,398,118$ (126,072)$ $1,851,833 $3,297,267 $100,851 3.06%
Water Revenue (Commercial & Fire Det.)1,918,913 417,192 166,126 213,186 379,312 (37,880)220,839 392,268 (12,956)-3.30%
Water Revenue (Landscape/Irrigation)3,774,711 820,662 396,384 578,786 975,170 154,508 509,217 907,022 68,148 7.51%
Water Revenue (Service Charge)10,116,528 1,686,088 834,735 835,840 1,670,575 (15,513)834,470 1,666,730 3,845 0.23%
Sewer Charge Revenue 2,229,246 366,541 172,971 192,731 365,702 (839)176,247 335,300 30,402 9.07%
Locke Ranch Assessments 273,250 - - 42 42 42 85 85 (43) 0.00%
Other Operating Revenue 894,617 162,153 97,149 109,140 206,289 44,136 77,080 156,963 49,326 31.43%
Total Operating Revenue:35,417,099 6,976,826 3,096,059 3,899,149 6,995,208 18,382 3,669,771 6,755,635 239,573 3.55%
Revenue (Non-Operating):
Interest 358,000 59,667 43,577 41,531 85,108 25,441 31,942 39,044 46,064 117.98%
Property Tax 1,850,000 2,500 - 1,921 1,921 (579) 2,643 2,643 (722) 0.00%
Other Non-Operating Revenue 639,846 106,641 47,567 86,555 134,122 27,481 89,948 150,567 (16,445)-10.92%
Total Non-Operating Revenue:2,847,846 168,808 91,144 130,007 221,151 52,343 124,533 192,254 28,897 15.03%
Total Revenue 38,264,945 7,145,633 3,187,203 4,029,156 7,216,359 70,725 3,794,304 6,947,889 268,470 3.86%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)15,307,201 3,371,382 1,671,801 1,729,514 3,401,315 29,933 1,505,340 2,965,453 435,862 14.70%
Salary Related Expenses 10,784,493 1,322,624 578,109 722,510 1,300,619 (22,005)703,021 1,254,114 46,505 3.71%
Supplies & Services 4,571,268 694,504 316,194 331,035 647,230 (47,274)330,530 634,700 12,530 1.97%
Total Operating Expenses 30,662,962 5,388,510 2,566,104 2,783,059 5,349,164 (39,347)2,538,891 4,854,267 494,896 10.20%
Expenses (Non-Operating):
Interest on Long Term Debt 1,325,785 235,076 115,401 115,401 230,803 (4,273) 109,911 222,361 8,442 3.80%
Other Expense 14,200 2,367 229 4,371 4,600 2,233 5,301 5,524 (925) -16.73%
Total Non-Operating Expenses:1,339,985 237,443 115,630 119,772 235,403 (2,040) 115,212 227,885 7,517 3.30%
Total Expenses 32,002,947 5,625,953 2,681,734 2,902,831 5,584,567 (41,387)2,654,103 5,082,152 502,413 9.89%
Net Position Before Capital Contributions 6,261,998 1,519,681 505,469 1,126,325 1,631,792 112,112 1,140,201 1,865,737 (233,944) -12.54%
Special Item - - - - - (1,105,809) 1,105,809 -100.00%
Capital Contributions (Non-Cash - - 1,390 930 2,320 2,320 - 2,320 0.00%
Transaction GASB 34 Compliant)- - 0
Net Position Before Depreciation 6,261,998 1,519,681 506,859 1,127,255 1,634,112 114,432 1,140,201 759,928 874,185 115.04%
Depreciation & Amortization 7,726,142 1,255,190 625,262 625,262 1,250,524 (4,666) 601,956 1,203,912 46,612 3.87%
Total Net Position ($1,464,144)$264,490 ($118,403)$501,993 383,588 $119,099 $538,245 ($443,984)$827,573 186.40%
(19,434)(30,802)(50,236) (50,236) (20,990) (35,904) (14,332) 39.92%
(With August 31, 2017 for comparison purposes)
2
Annual YTD July Aug YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR
Budget Budget Actual Actual Actual (Under)Over Aug Actual Actual (thru vs vs
FY19 FY19 FY19 FY19 FY19 YTD Budget FY18 Aug 2017) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)$16,209,835 $3,524,190 $1,428,694 $1,969,424 3,398,118$ (126,072)$ $1,851,833 $3,297,267 $100,851 3.06%
Water Revenue (Commercial & Fire Det.)1,918,913 $417,192 166,126 213,186 379,312 (37,880) 220,839 392,268 (12,956)-3.30%
Water Revenue (Landscape/Irrigation)3,774,711 $820,662 396,384 578,786 975,170 154,508 509,217 907,022 68,148 7.51%
Water Revenue (Service Charge)10,116,528 1,686,088 834,735 835,840 1,670,575 (15,513) 834,470 1,666,730 3,845 0.23%
Other Operating Revenue 827,887 137,981 85,542 91,302 176,844 38,863 71,576 141,069 35,775 25.36%
Total Operating Revenue:32,847,873 6,586,113 2,911,481 3,688,538 6,600,019 13,906 3,487,935 6,404,356 195,663 3.06%
Revenue (Non-Operating):
Interest 310,000 51,667 38,985 37,312 76,298 24,631 29,408 36,506 39,792 109.00%
Property Tax 1,850,000 2,500 - 1,921 1,921 (579) 2,643 2,643 (722) -27.32%
Other Non-Operating Revenue 605,346 100,891 35,393 82,168 117,561 16,670 86,733 145,198 (27,637) -19.03%
Total Non-Operating Revenue:2,765,346 155,058 74,378 121,401 195,780 40,722.13 118,784 184,347 11,433 6.20%
Total Revenue 35,613,219 6,741,171 2,985,859 3,809,939 6,795,799 54,628 3,606,719 6,588,703 207,096 3.14%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)15,307,201 3,371,382 1,671,801 1,729,514 3,401,315 29,933 1,505,340 2,965,453 435,862 14.70%
Salary Related Expenses 9,652,772 1,198,370 526,829 656,842 1,183,672 (14,699) 624,623 1,113,282 70,390 6.32%
Supplies & Services:
Communications 159,120 54,020 21,792 35,472 57,264 3,244 9,764 16,354 40,910 250.15%
Contractual Services 475,966 54,328 24,974 25,858 50,833 (3,495) 30,703 54,577 (3,745) -6.86%
Data Processing 265,129 44,188 19,878 21,103 40,981 (3,207) 9,788 24,454 16,527 67.59%
Dues & Memberships 82,077 28,680 26,515 148 26,662 (2,017) 544 25,870 792 3.06%
Fees & Permits 264,546 27,591 11,425 12,359 23,784 (3,807) 13,703 17,947 5,837 32.52%
Board Election 69,750 - - - - - - - -
Insurance 281,967 46,995 22,511 21,721 44,232 (2,763) 19,754 40,347 3,885 9.63%
Materials 658,714 144,786 65,394 81,341 146,736 1,950 66,124 132,288 14,448 10.92%
District Activities, Emp Recognition 43,013 7,169 2,079 1,246 3,325 (3,844) 828 1,338 1,987 148.51%
Maintenance 432,971 37,162 27,993 5,662 33,655 (3,507) 5,783 56,656 (23,001) -40.60%
Non-Capital Equipment 115,294 40,216 6,891 35,650 42,542 2,326 7,465 10,943 31,599 288.75%
Office Expense 40,343 6,724 3,629 1,621 5,249 (1,475) 3,287 4,706 543 11.54%
Professional Services 518,804 37,467 9,045 27,392 36,437 (1,030) 56,599 73,712 (37,275) -50.57%
Training 65,188 10,865 4,165 457 4,623 (6,242) 2,855 4,254 369 8.68%
Travel & Conferences 125,279 20,880 6,902 3,187 10,089 (10,791) 3,457 5,222 4,867 93.20%
Uncollectible Accounts 2,790 465 (369) (197) (567) (1,032) 216 99 (666) -672.42%
Utilities 169,911 36,319 19,232 17,848 37,080 762 23,056 44,244 (7,164) -16.19%
Vehicle Equipment 316,262 47,760 24,418 23,022 47,440 (320) 25,524 41,801 5,639 13.49%
Supplies & Services Sub-Total 4,087,123 645,612 296,474 313,890 610,365 (35,247) 279,450 554,811 55,554 10.01%
Total Operating Expenses 29,047,096 5,215,364 2,495,104 2,700,246 5,195,352 (20,014) 2,409,413 4,633,546 561,806 12.12%
Expenses (Non-Operating):
Interest on Long Term Debt 1,325,785 235,076 115,401 115,401 230,803 (4,273) 109,911 222,361 8,441 3.80%
Other Expense 8,600 1,433 229 1,846 2,075 641 5,301 5,524 (3,450) -62.44%
Total Non-Operating Expenses:1,334,385 236,509 115,631 117,247 232,878 (3,632) 115,212 227,886 4,992 2.19%
Total Expenses 30,381,481 5,451,874 2,610,735 2,817,493 5,428,230 (23,645) 2,524,625 4,861,431 566,798 11.66%
Net Position Before Capital Contributions 5,231,738 1,289,297 375,125 992,446 1,367,569 78,274 1,082,094 1,727,271 (359,702)-20.82%
Special Item - - - - - - - (1,105,809) 1,105,809 -100.00%
Capital Contributions (Non-Cash Transaction -- - - - - - - - -
GASB 34 Compliant)
Net Position Before Depreciation 5,231,738 1,289,297 375,125 992,446 1,367,569 78,274 1,082,094 621,462 746,107 120.06%
Depreciation & Amortization 6,329,146 1,022,358 510,767 510,767 1,021,534 (824) 488,820 977,640 43,894 4.49%
Total Net Position (1,097,408) 266,939 (135,643) 481,679 346,035 79,097 593,274 (356,178) 702,213 197.15%
Capital - Direct Labor (16,400) (23,400) (39,800) (39,800) (18,469) (32,626) (7,174) 21.99%
Yorba Linda Water District
Water Fund
For Period Ending August 31, 2018
(With August 31, 2017 for comparison purposes)
3
Annual YTD July Aug YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Budget Actual Actual Actual (Under)Over Aug Actual Actual (thru vs vs
FY19 FY19 FY19 FY19 FY19 YTD Budget FY18 Aug 2017)PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue $2,229,246 $366,541 $172,971 $192,731 365,702$ ($839)$176,247 $335,300 $30,402 9.07%
Locke Ranch Assessments 273,250 - - 42 42$ 42 85 85 (43) 0.00%
Other Operating Revenue 66,730 24,172 11,607 17,838 29,445$ 5,273 5,504 15,894 13,551 85.26%
Total Operating Revenue:2,569,226 390,713 184,578 210,611 395,189$ 4,476 181,836 351,279 43,910 12.50%
Revenue (Non-Operating):
Interest 48,000 8,000 4,592 4,219 8,811$ 811 2,535 2,539 6,272 247.03%
Other Non-Operating Revenue 34,500 5,750 12,173 4,387 16,561$ 10,811 3,215 5,368 11,192 208.48%
Total Non-Operating Revenue:82,500 13,750 16,765 8,606 25,372 11,622 5,750 7,907 17,464 220.86%
Total Revenue 2,651,726 404,463 201,343 219,217 420,561$ 16,098 187,586 359,186 61,374 17.09%
Expenses (Operating):
Salary Related Expenses 1,131,721 124,254 51,279 65,668 116,948 (7,306)78,398 140,832 (23,884)-16.96%
Supplies & Services:
Communications 11,977 1,996 1,640 557 2,197 201 577 1,073 1,124 104.78%
Contractual Services 29,766 4,961 1,380 1,298 2,677 (2,284)2,311 4,108 (1,431)-34.82%
Data Processing 17,322 2,887 1,208 1,147 2,355 (532)737 1,841 514 27.92%
Dues & Memberships 6,153 1,026 1,996 11 2,007 982 41 1,947 60 3.08%
Fees & Permits 15,907 2,651 186 804 991 (1,660)883 1,080 (89)-8.26%
Board Election 5,250 875 - - (875) - - 0
Insurance 21,223 3,537 1,694 1,635 3,329 (208)1,487 3,037 292 9.61%
Materials 28,622 4,770 6,568 1,916 8,485 3,714 1,731 12,491 (4,006)-32.07%
District Activities, Emp Recognition 3,238 540 156 94 250 (290)62 100 150 150.00%
Maintenance 171,630 2,305 - - (2,305)14,135 14,803 (14,803)-100.00%
Non-Capital Equipment 36,157 6,026 405 3,931 4,336 (1,690)4,338 5,959 (1,623)-27.24%
Office Expense 2,957 493 273 122 395 (98)247 354 41 11.58%
Professional Services 33,996 5,666 690 1,865 2,556 (3,110)3,985 4,957 (2,401)-48.44%
Training 13,052 2,175 269 13 283 (1,893)204 291 (8)-2.89%
Travel & Conferences 14,061 2,343 491 240 731 (1,612)213 771 (40)-5.19%
Uncollectible Accounts 210 35 (95) (21) (116) (151)57 32 (148)-462.50%
Utilities 13,489 2,248 1,515 1,429 2,944 696 1,791 3,446 (502)-14.56%
Vehicle Equipment 59,138 4,356 1,343 2,103 3,447 (909)18,282 23,598 (20,151)-85.39%
Supplies & Services Sub-Total 484,145 48,891 19,721 17,145 36,867 (12,024) 51,081 79,888 (43,021) -53.85%
Total Operating Expenses 1,615,866 173,145 71,001 82,814 153,815 (19,330) 129,479 220,720 (66,906) -30.31%
Expenses (Non-Operating):
Interest Expense - - - - - - - - -
Other Expense 5,600 933 - 2,525 2,525 1,592 - - 2,525 -
Total Non-Operating Expenses:5,600 933 - 2,525 2,525 1,592 - - 2,525 0.00%
Total Expenses 1,621,466 174,078 71,001 85,339 156,340 (17,739) 129,479 220,720 (64,381) -29.17%
Net Position Before Capital Contributions 1,030,260 230,385 130,343 133,879 264,221 33,837 58,107 138,466 125,755 90.82%
Capital Contributions (Non-Cash - - 1,390 930 2,320 2,320 - - 2,320
Transaction GASB 34 Compliant)
Net Position Before Depreciation 1,030,260 230,385 131,733 134,809 266,541 36,157 58,107 138,466 128,075 92.50%
Depreciation & Amortization 1,396,996 232,833 114,495 114,495 228,990 (3,843)113,136 226,272 2,718 1.20%
Total Net Position (366,736) (2,448) 17,238 20,314 37,551 39,999 (55,029) (87,806) 125,357 142.77%
Capital - Direct Labor (3,034) (7,402) (10,436)(10,436) (2,521) (3,278)(7,158)218.36%
Yorba Linda Water District
Sewer Fund
For Period Ending August 31, 2018
(With August 31, 2017 for comparison purposes)
4
$678,160 $790,022 $849,371
$1,824,613 $1,666,730 1,670,575$390,528 $392,583 $316,823
$323,322 $392,268 379,312
$1,035,148
$1,095,932
$578,612
$734,546 $907,022 975,170
$3,599,190
$3,643,709
$2,455,507
$2,602,968
$3,297,266 $3,398,118
$5,703,026
$5,922,246
$4,200,313
$5,485,449
$6,263,286
2.55%increase
compared to FY18
$6,423,175
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
FY14 FY15 FY16 FY17 FY18 FY19
Water Revenue Comparison by Fiscal Year
Water Revenue (Service Charge) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Residential)Total
5
0.000.100.200.300.400.500.600.700.800.901.000.0010.0020.0030.0040.0050.0060.0070.0080.0090.00100.001‐Jul2‐Jul3‐Jul4‐Jul5‐Jul6‐Jul7‐Jul8‐Jul9‐Jul10‐Jul11‐Jul12‐Jul13‐Jul14‐Jul15‐Jul16‐Jul17‐Jul18‐Jul19‐Jul20‐Jul21‐Jul22‐Jul23‐Jul24‐Jul25‐Jul26‐Jul27‐Jul28‐Jul29‐Jul30‐Jul31‐JulinchesVolume, AFRainfall and EToGroundwaterOC‐36Import WaterConsumptionEToRainfall6
0.012.024.036.048.060.072.084.096.0108.0120.00.0010.0020.0030.0040.0050.0060.0070.0080.0090.00100.001‐Jul2‐Jul3‐Jul4‐Jul5‐Jul6‐Jul7‐Jul8‐Jul9‐Jul10‐Jul11‐Jul12‐Jul13‐Jul14‐Jul15‐Jul16‐Jul17‐Jul18‐Jul19‐Jul20‐Jul21‐Jul22‐Jul23‐Jul24‐Jul25‐Jul26‐Jul27‐Jul28‐Jul29‐Jul30‐Jul31‐JulTemperature, degrees FahrenheitVolume, AFTemperatureGroundwaterOC‐36Import WaterConsumptionTemperature7
0.000.100.200.300.400.500.600.700.800.901.000.0010.0020.0030.0040.0050.0060.0070.0080.0090.00100.001‐Aug2‐Aug3‐Aug4‐Aug5‐Aug6‐Aug7‐Aug8‐Aug9‐Aug10‐Aug11‐Aug12‐Aug13‐Aug14‐Aug15‐Aug16‐Aug17‐Aug18‐Aug19‐Aug20‐Aug21‐Aug22‐Aug23‐Aug24‐Aug25‐Aug26‐Aug27‐Aug28‐Aug29‐Aug30‐Aug31‐AuginchesVolume, AFRainfall and EToGroundwaterOC‐36Import WaterConsumptionEToRainfall8
0.012.024.036.048.060.072.084.096.0108.0120.00.0010.0020.0030.0040.0050.0060.0070.0080.0090.00100.001‐Aug2‐Aug3‐Aug4‐Aug5‐Aug6‐Aug7‐Aug8‐Aug9‐Aug10‐Aug11‐Aug12‐Aug13‐Aug14‐Aug15‐Aug16‐Aug17‐Aug18‐Aug19‐Aug20‐Aug21‐Aug22‐Aug23‐Aug24‐Aug25‐Aug26‐Aug27‐Aug28‐Aug29‐Aug30‐Aug31‐AugTemperature, degrees FahrenheitVolume, AFTemperatureGroundwaterOC‐36Import WaterConsumptionTemperature9
$6,201,412
$5,033,261
$5,719,033
$6,588,703
$6,795,799
3.14%
$5,143,768
$4,348,152
$5,308,823
$4,861,431
$5,428,230
11.66%
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Aug. 2014 Aug. 2015 Aug. 2016 Aug. 2017 Aug. 2018
Water Revenues & Expenses -August
(excludes Depreciation, Special Items, and Contributed Capital )
Total Revenue Total Expenses
10
$289,617 $290,353
$313,946
$359,186
$420,561
17.09%
$185,455
$197,783
$223,319 $220,720
$156,340
-29.17%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Aug. 2014 Aug. 2015 Aug. 2016 Aug. 2017 Aug. 2018
Sewer Revenues & Expenses -August
(excludes Depreciation, Special Items, and Contributed Capital)
Total Revenue Total Expenses
11
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: September 25, 2018
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Saira Hernandez, Accountant
Subject:Cash and Investment Report for Period Ending August 31, 2018
SUMMARY:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to make
monthly report of investments to the legislative body.
DISCUSSION:
The Cash and Investment Portfolio Report presents the market value and percent yield for all
District investments by institution. The Cash and Investment Summary Report includes budget and
actual interest and average term portfolio information as well as market value broken out by reserve
categories. The Fair Value Measurement Report categorizes investments with the fair value
hierarchy established by generally accepted accounting principles. The Unrestricted Reserves and
Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a
particular point in time for the last four years.
The average portfolio yield for the month ending August 31, 2018 is 2.25%.
The overall increase in the investment balance from the previous month is approximately
$1,037,405. Larger balance changes include increases in the Water Operating Fund of $911,069
and in the Sewer Operating Fund 0f $73,938 due to a positive net effect between operating
revenues and expenses through the reporting month of the fiscal year.
STRATEGIC PLAN:
G2 1D - Retain cash on hand of 365+ days at fiscal year end.
ATTACHMENTS:
Name:Description:Type:
Cash_and_Invest_Rpt_Aug_18.pdf Backup Material Backup Material
Market %Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
510,488$ 510,488$ Wells Fargo Bank
510,488$ 510,488$ 1.41%Total 0.00%
Money Market Accounts:
265.69$ 266$ US Bank (Revenue Bonds)1.53%
3,225,767 3,225,730 US Bank (Money Market)1.72%
250,859 250,859 Public Agency Retirement Svcs. (PARS)
254,110 254,110 Bank of the West 0.50%
3,731,001$ 3,730,964$ 10.34%Total 1.63%
Certificates of Deposits:
198,542$ 200,000$ World's Foremost Bk Sydney 05/28/19 1.31%
246,594 248,000 Capital One Bk USA Natl Assn 05/13/19 1.21%
239,740 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.71%
240,808 248,000 EnerBank USA Salt Lake City 08/26/20 1.34%
244,888 248,000 EverBank Jacksonville Fla CTF 08/30/19 1.16%
177,404 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 2.65%
237,668 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.67%
239,699 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.27%
243,711 249,000 JP Morgan Chase Bk NA Columbus 03/31/22 2.50%
2,069,054$ 2,117,000$ 5.73%Total 1.74%
Pooled Investment Accounts:
10,636,632$ 10,636,632$ Local Agency Investment Fund 2.00%
1,338,889 1,339,065 CalTRUST Short Term 2.19%
17,792,776 18,049,516 CalTRUST Medium Term 2.64%
29,768,298$ 30,025,213$ 82.51%2.39%
36,078,841$ 36,383,666$ 100%Total Investments 2.25%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
8/31/18
Yorba Linda Water District
Cash & Investment Portfolio Report
August 31, 2018
________________________________
Saira Hernandez, Accountant
1
Below is a chart summarizing the yields as well as terms and maturities for the month of August 2018:
Average # of
Month Portfolio Days to
of 2018 Yield Maturity
August 2.25%66
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 8/31/2017 8/31/2018
Monthly - August 31,942$ 41,531$
Year-to-Date 39,044$ 85,108$
Budget 2017/2018 2018/2019
Interest Budget, August YTD 51,667$ 59,667$
Interest Budget, Annual 310,000$ 358,000$
Interest earned on investments is recorded in the fund that owns the investment.
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
The table below displays the District's Cash and Investment balance of $36.2 million which is allocated between the established
reserve funds, Wells Fargo Checking Account, and the restricted funds held at U.S. Bank for the construction of the Fairmont Booster
Pump Station. The number of Days in Cash are 366 for the Un-Restricted Water Reserve balance and 1,312 for the Un-Restricted Sewer
Reserve balances, as of August 31, 2018.
FY19 Reserve Cash and
Requirements Investments
July 2018 % Alloc August 2018 % Alloc "Target Available for
Fund Description Balance 6/30/2018 Balance 7/31/2018 Levels"CY Obligations
Water Operating Reserve 10,826,620$ 30.66%11,856,415$ 33.57%7,593,220$ 4,263,195$
Water Emergency Reserve 6,916,515 19.58%6,937,452 19.64%5,813,701 1,123,751
Water Capital Project Reserve 6,334,804 17.94%6,343,032 17.96%6,327,500 15,532
Rate Stabilization Reserve 3,956,609 11.20%3,971,719 11.25%1,600,999 2,370,720
Un-Restricted Water Reserve Balance 28,034,549 29,108,618 21,335,420 7,773,198
Conservation Reserve 104,389 0.30%104,389 0.30%- 104,389
Employee Liability Reserve 294,829 0.83%294,829 0.83%273,000 21,829
Restricted Reserve Balance 399,218 399,218 273,000 126,218
Sewer Operating Reserve 1,081,517 3.06%1,231,964 3.49%403,967 827,997
Sewer Emergency Reserve 2,567,132 7.27%2,570,470 7.28%1,899,951 670,519
Sewer Capital Project Reserve 2,002,172 5.67%2,006,958 5.68%2,000,000 6,958
Un-Restricted Sewer Reserve Balance 5,650,821 5,809,392 4,303,918 1,505,474
Total Reserve Balances 34,084,589$ 96.51%35,317,228$ 100.00%25,912,338$ 9,404,890$
Water Operating 575,532 456,807
Sewer Operating 130,191 53,682
705,723 510,488
Rev. Bond 2012A & 2017A-Principal & Interest 265 266
Public Agency Retirement Svc. -PARS (Restricted)250,859 250,859
Total Cash and Investments 35,041,435$ 36,078,841$
Cash & Investment Summary Report
Cash & Investment Summary Comparison Between Current and Previous Month
Wells Fargo Bank Checking
US Bank Held (Restricted)
2
Investment Balances (as of 8-31-2018)
Checking Account:
1.41%
/ Money Market Accounts:
10.34%
/ Certificates of Deposit:
5.73%
JA9
Pooled Investment Accounts:
52.51%
Checking Account: $ 510,488 1.41%
Money Market Accounts: $ 3,731,001 10.34%
Certificates of Deposit. $ 2,069,054 5.73%
Pooled Investment Accounts: $ 29,768,298 82.51%
Total $ 36,0789841 100.00%
3
Yorba Linda Water District
Fair Value Measurement Report
August 31, 2018
Quoted Observable Unobservable
Prices Inputs Inputs
Investments Level 1 Level 2 Level 3 Total
CalTRUST Investment Pool -$ 19,131,666$ -$ 19,131,666$
Local Agency Investment Fund - 10,636,632 - 10,636,632
U.S. Government Sponsored
Agency Securities - - - -
Negotiable Certificates of Deposit - 2,069,054 - 2,069,054
Total Investments -$ 31,837,352$ -$ 31,837,352$
4
$26,676,691
$33,357,741
$28,510,316 $29,108,618
363
472
389 366
60
110
160
210
260
310
360
410
460
510
$20,000
$5,020,000
$10,020,000
$15,020,000
$20,020,000
$25,020,000
$30,020,000
$35,020,000
$40,020,000
Aug. 2015 Aug. 2016 Aug. 2017 Aug. 2018
Unrestricted Reserves & Days in Cash (Water)
Unrestricted Reserves (Water)Days in Cash (Water)
5
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: September 25, 2018
Subject:Meetings from September 26 - December 31, 2018
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance By
September
CSDA Annual Conference Wed, Sep 26 8:00 AM Nederhood
OCSD Board Wed, Sep 26 6:00 PM Hawkins
YL Planning Commission Wed, Sep 26 6:30 PM Hawkins (As Needed)
CSDA Annual Conference Thu, Sep 27 8:00 AM Nederhood
Interagency Committee Meeting with MWDOC and OCWD Thu, Sep 27 4:00 PM Nederhood/Jones
October
ISDOC Executive Committee Tue, Oct 2 7:30 AM Nederhood
YL City Council Tue, Oct 2 6:30 PM Jones
MWDOC Board Wed, Oct 3 8:30 AM Nederhood/Jones
OCSD Operations Committee Wed, Oct 3 5:00 PM Hawkins
OCWD Board Wed, Oct 3 5:30 PM Miller/Jones
WACO Fri, Oct 5 7:30 AM TBD
Board of Directors Regular Meeting Tue, Oct 9 6:30 PM
OC LAFCO Wed, Oct 10 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Oct 10 6:30 PM Hawkins (As Needed)
YL City Council Tue, Oct 16 6:30 PM Hawkins
MWDOC Board Wed, Oct 17 8:30 AM Nederhood/Jones
OCWA Luncheon Wed, Oct 17 11:30 AM Jones
OCWD Board Wed, Oct 17 5:30 PM Miller/Jones
ACWA Region 10 Workshop Thu, Oct 18 9:00 AM Jones/Nederhood
OCSD State of the District Fri, Oct 19 8:00 AM Jones/Nederhood
CA-NV AWWA Fall Conference Mon, Oct 22 8:00 AM Jones/Nederhood
CA-NV AWWA Fall Conference Tue, Oct 23 8:00 AM Jones/Nederhood
CA-NV AWWA Fall Conference Wed, Oct 24 8:00 AM Jones/Nederhood
MWDOC/OCWD Joint Planning Committee Wed, Oct 24 8:30 AM Jones/Miller/Nederhood
YL State of the City Wed, Oct 24 5:30 PM Jones/Nederhood/Miller
OCSD Board Wed, Oct 24 6:00 PM Hawkins
YL Planning Commission Wed, Oct 24 6:30 PM Hawkins (As Needed)
CA-NV AWWA Fall Conference Thu, Oct 25 8:00 AM Jones/Nederhood
ISDOC Thu, Oct 25 11:30 AM TBD
November
MWDOC Elected Officials' Forum Thu, Nov 1 6:00 PM
WACO Fri, Nov 2 7:30 AM TBD
ISDOC Executive Committee Tue, Nov 6 7:30 AM Nederhood
YL City Council Tue, Nov 6 6:30 PM Hall
MWDOC Board Wed, Nov 7 8:30 AM Nederhood/Jones
OCSD Operations Committee Wed, Nov 7 5:00 PM Hawkins
OCWD Board Wed, Nov 7 5:30 PM Miller/Jones
Board of Directors Regular Meeting Tue, Nov 13 6:30 PM
OC LAFCO Wed, Nov 14 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Nov 14 6:30 PM Hawkins (As Needed)
Interagency Committee Meeting with MWDOC and OCWD Mon, Nov 19 4:00 PM Nederhood/Jones
YL City Council Tue, Nov 20 6:30 PM Miller
MWDOC Board Wed, Nov 21 8:30 AM Nederhood/Jones
OCWD Board Wed, Nov 21 5:30 PM Miller/Jones
District Offices Closed Thu, Nov 22 7:00 AM
ACWA-JPIA Fall Conference Mon, Nov 26 8:00 AM Jones
ACWA-JPIA Fall Conference Tue, Nov 27 8:00 AM Jones
ACWA Groundwater Committee Tue, Nov 27 10:00 AM Jones
ACWA Water Quality Committee Tue, Nov 27 3:00 PM Miller
ACWA Fall Conference Tue, Nov 27 5:00 PM Jones/Miller/Nederhood
ACWA Fall Conference Wed, Nov 28 8:00 AM Jones/Miller/Nederhood
OCSD Board Wed, Nov 28 6:00 PM Hawkins
YL Planning Commission Wed, Nov 28 6:30 PM Hawkins (As Needed)
ACWA Fall Conference Thu, Nov 29 8:00 AM Jones/Miller/Nederhood
ACWA Fall Conference Fri, Nov 30 8:00 AM Jones/Miller/Nederhood