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Home My WebLink About2018-09-11 - Board of Directors Meeting Minutes (B) 2018-147 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, September 11, 2018, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:35 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Al Nederhood, President Marc Marcantonio, General Manager Brooke Jones, Vice President Brett Barbre, Assistant General Manager Andrew J. Hall John DeCriscio, Operations Manager Phil Hawkins Gina Knight, HR/Risk and Safety Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Rosanne Weston, Engineering Manager J. Wayne Miller Annie Alexander, Exec Asst/Board Secretary Mike Carreon, Facilities Maintenance Worker Kaden Young, Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP John Kennedy, Exec Dir of Engineering Water Resources, Orange County Water Dist (OCWE Scott Maloni, Vice President - Project Development, Poseidon Water Peer Swan, Director, Irvine Ranch Water District (IRWD) 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports None. Minutes of the YLWD Board of Directors Regular Meeting Held September 11,2018 at 6:30 p.m. 1 2018-148 5.2. Proposed Poseidon Resources Huntington Beach Ocean Desalination Project John Kennedy of OCWD provided some background information for the project and a summary of the term sheet and project benefits. He then reviewed a comparison of Poseidon and Metropolitan Water District of Southern California's (MET) projected costs, OCWD's key remaining tasks, and projected increases to the Replenishment Assessment, Basin Production Percentage, and typical monthly residential water bill. Mr. Kennedy also outlined five key elements of the distribution plan, OCWD's historical total water demands and projected water supply sources, and potential future local water supply projects. Scott Maloni of Poseidon reviewed the status of regulatory permits for the project and displayed images of the existing site and conceptual design for the plant. Mr. Maloni then reviewed the benefits of the project and policies adopted by OCWD's Board in support of same. He also provided an overview of Poseidon's risk allocation for the project. Director Peer Swan reviewed IRWD's perspectives on the project. This included an overview of the cost of water from the project, MET's Local Resources Program (LRP), Orange County's MET water supply without Poseidon versus with Posieon and the LRP, and MET's water supply reliability. He then shared IRWD's policy position on desalination. President Nederhood declared a recess at 8:19 p.m. The meeting was reconvened at 8:27 p.m. 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Jones, to approve the Consent Calendar. Motion carried 4-0-0-1 on a Roll Call vote with Director Miller being absent. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$720, 103.08. Minutes of the YLWD Board of Directors Regular Meeting Held September 11,2018 at 630 p.m. 2 2018-149 7.2. Directors and General Manager Fees and Expenses Report for Fourth Quarter of Fiscal Year 2018 Recommendation: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for Fourth Quarter of Fiscal Year 2018. 7.3. Revised Budgeted Positions for Remainder of Fiscal Year 2019 and Amendments to the Memorandum of Understanding with the YLWD Employees Association and Personnel Manual for Unrepresented Employees Recommendation: That the Board of Directors adopt Resolution No. 18- 27 ratifying the Budgeted Positions for the remainder of Fiscal year 2019 and rescinding Resolution No. 18-09; adopt Resolution No. 18-28 amending Exhibit A of the Memorandum of Understanding between the District and the YLWD Employees Association for the remainder of Fiscal Years 2019-2023; and adopt Resolution No. 18-29 amending Section 6.02 and Exhibit A of the Personnel Manual for Unrepresented Employees for the remainder of Fiscal Years 2019-2023. 8. ACTION CALENDAR 8.1. Determination of Agency Designated Representative Director Hall made a motion, seconded by Director Hawkins, to identify Andrew Gagen as the District's agency designated representative to negotiate an amendment to the present employment agreement with the General Manager in accordance with Government Code Section 54957.6(a). Motion carried 4-0-0-1 with Director Miller being absent. 9. DISCUSSION ITEMS 9.1. Status of Operations Activities Staff reviewed the status of preventative maintenance and water leak repair activities. 9.2. Cash and Investment Report for Period Ending July 31, 2019 Staff reviewed key information contained in this report. Minutes of the YLWD Board of Directors Regular Meeting Held September 11,2018 at 6:30 p.m. 3 2018-150 9.3. Annual Assessment of Governing Board Effectiveness The Board discussed utilizing the same survey instrument as the previous year and the meaning of certain phrases contained in questions 13 and 43. The Board requested management staff complete the survey as well. 10. REPORTS. INFORMATION ITEMS. AND COMMENTS 10.1. Directors' Reports None. 10.2. General Manager's Report General Manager Marc Marcantonio asked each of the managers in attendance to report on activities within their respective departments. He then briefed the Board on upcoming conferences and events. 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Nederhood/Jones) ■ Minutes of the meeting held July 26, 2018 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled September 27, 2018 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Nederhood/Jones) ■ Minutes of the meeting held September 10, 2018 at 4:00 p.m. will be provided when available. ■ Next meeting is yet to be scheduled. Minutes of the YLWD Board of Directors Regular Meeting Held September 11,2018 at 6:30 p.m. 4 2018-151 11.3. Joint Agency Committee with City of Placentia (Nederhood/Jones) ■ Next meeting yet to be scheduled. 12. INTERGOVERNMENTAL MEETINGS The Directors noted their attendance at the following meetings and events. 12.1. ISDOC Executive Committee — September 4, 2018 (Nederhood) 12.2. MWDOC Board — September 5, 2018 (Nederhood/Jones) 12.3. OCSD Operations Committee — September 5, 2018 (Hawkins) 12.4. OCWD Board — September 5, 2018 (Miller/Jones) 12.5 WACO — September 7, 2018 (Miller) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from September 12 — November 30, 2018 The Board made no changes to the activity calendar. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 8:58 p.m. All Directors in attendance were present. Also present was General Counsel Andrew Gagen. 14.1 Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: Andrew Gagen, General Counsel Unrepresented Employee: General Manager Minutes of the YLWD Board of Directors Regular Meeting Held September 11,2018 at&30 p.m. 5 2018-152 The following Closed Session was not held. 14.2. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Marc Marcantonio, General Manager Brett Barbre, Asst General Manager Gina Knight, HR/Risk and Safety Mgr Vivian Lim, Human Resources Analyst Employee Organization: YLWD Employees Association The Board reconvened in Open Session at 9:18 p.m. General Counsel Gagen stated that no action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 9:18 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held September 11,2018 at 6:30 p.m. 6