HomeMy WebLinkAbout2018-11-13 - Board of Directors Meeting Minutes (B) 2018-171
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, November 13, 2018, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:32 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Marc Marcantonio, General Manager
Brooke Jones, Vice President John DeCriscio, Operations Manager
Andrew J. Hall Gina Knight, HR/Risk and Safety Manager
Phil Hawkins Delia Lugo, Finance Manager
J. Wayne Miller Rosanne Weston, Engineering Manager
Annie Alexander, Exec Asst/Board Secretary
Mike Carreon, Facilities Maintenance Worker
Kaden Young, Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
None.
6. PUBLIC COMMENTS
None.
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7. CONSENT CALENDAR
Director stated he would need to abstain from voting on Item No. 7.2. as he
wasn't present at the meeting. President Nederhood requested to remove Item
No. 7.4. from the Consent Calendar for separate action.
Director Hawkins made a motion, seconded by Director Hall, to approve the
remainder of the Consent Calendar. Motion carried 5-0 with Director Hall
abstaining from voting on Item No. 7.2.
7.1. Minutes of the Board of Directors Regular Meeting Held September 25,
2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Workshop Meeting Held October 8,
2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Minutes of the Board of Directors Special and Regular Meetings Held
October 9, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.5. Directors and General Manager Fees and Expenses Report for First
Quarter of FY19
Recommendation: That the Board of Directors receive and file the
Directors and General Manager Fees and Expenses Report for First
Quarter of FY19.
7.6. Notice of Completion for 2018 Sewer Main CIPP Rehabilitation Project
Recommendation: That the Board of Directors authorize staff to file the
Notice of Completion for construction of the 2018 Sewer Main CIPP
Rehabilitation Project, Job No. J2017-37S.
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ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.4. Payments of Bills, Refunds, and Wire Transfers
Staff responded to questions from President Nederhood regarding a few
items on the Check Register.
Director Hawkins made a motion, seconded by Director Jones, to ratify
and authorize disbursements in the amount of $2,744,853.73. Motion
carried 5-0.
8. ACTION CALENDAR
8.1. Proposed Water Rates Effective January 1, 2019
Staff reviewed the purpose of the proposed water rate adjustments.
Julia Schultz, resident, commented on previous refunds issued to District
customers and the timing of the proposed water rate adjustments.
Discussion followed regarding pass-through rate adjustments, reserves,
cost of service, and the District's current water usage rate in comparison
to neighboring agencies' rates.
President Nederhood read a prepared statement listing his concerns and
recommendations as related to the proposed water rate adjustments.
Discussion continued regarding customer notification requirements for
approved water rate adjustments.
Greg Schultz, resident, commented on the financial impact of SB 998.
Each of the Directors then shared their individual opinions regarding the
proposed water rate adjustments.
Director Hall made a motion, seconded by Director Miller, to adopt
Resolution No. 18-32 as presented with a $0.10 pass-through increase to
the water usage (commodity) rate and a 3% increase to the current
monthly water service rates effective January 1, 2019 and rescinding
Resolution No. 16-10. Motion failed 2-3-0-0 with Directors Hall and Miller
voting Yes and Directors Nederhood, Jones, and Hawkins voting No.
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Director Hawkins made a motion, seconded by Director Jones, to adopt
Resolution No. 18-32 with a $0.10 pass-through increase to the water
usage (commodity) rate and no increase to the current monthly water
service rates for consumption as of January 1, 2019 to be billed in
February 2019. Motion passed 4-1-0-0 with Director Nederhood voting No.
8.2. Amending the General Manager's Employment Agreement
General Counsel Andrew Gagen summarized the recommendations
presented to the Board in relation to the General Manager's employment
agreement.
Julia Schultz, resident, commended General Manager Marc Marcantonio
on his work for the District.
Director Hawkins made a motion, seconded by Director Jones, to (1)
approve the Fifth Amendment to the Employment Agreement for the
Position of General Manager as negotiated by the District's Designated
Representative; and (2) adopting Resolution No. 18-33, approving the
Classification and Salary for the General Manager effective September 2,
2018, and rescinding Resolution No. 17-39. Motion carried 5-0-0-0 on a
Roll Call vote.
9. DISCUSSION ITEMS
9.1. Unaudited Financial Statements for the First Quarter of FY19
Staff reviewed key information contained in these reports.
9.2. Status of Operations Activities
Staff reviewed the status of sewer maintenance activities for the first
quarter of FY19.
10. REPORTS, INFORMATION ITEMS. AND COMMENTS
10.1. Directors' Reports
■ Intergovernmental Meetings, Conferences, and Events
The Directors noted their attendance at the listed meetings and
events.
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10.2. General Manager's Report
General Manager Marc Marcantonio asked each of the managers in
attendance to report on activities within their respective departments. He
then briefed the Board on upcoming conferences and an invitation he
received to present at the ACWA conference in November.
10.3. General Counsel's Report
None.
10.4. Future Agenda Items and Staff Tasks
General Manager Marcantonio suggested a discussion item be placed on
the next regular meeting agenda to discuss the formation of community
facilities districts for connecting customers with septic tanks to the
District's wastewater distribution system.
President Nederhood requested a discussion item be placed on a future
agenda to discuss the performance of a new water/sewer rate study and
development of a Proposition 218 notice.
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Nederhood/Jones)
■ Next meeting is scheduled January 24, 2019 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Nederhood/Jones)
■ Next meeting is scheduled December 10, 2018 at 4:00 p.m. at YL
City Hall.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from November 14 — December 31, 2018
The Board made no changes to the activity calendar.
13. ADJOURNMENT
13.1. The meeting was adjourned at 8:27 p.m.
Annie Alexander
Board Secretary
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