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HomeMy WebLinkAbout1987-11-25 - Board of Directors Meeting MinutesPage 2157 November 25, 1987 MINUTES OF THE YORBA LINDA WATER DISTRICT BARD OF DIRECTORS REGULAR MEETING NOVEMBER 25, 1987 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by President Cromwell at 8:30 a.m., November 25, 1987, in the district offices at 4622 Plumosa, Yorba Linda. Directors present: Whit Cromwell, Arthur C. Korn, and Sterling Fox. Also present were: William P. Workman, General Manager, William J. Robertson, Assistant General Manager, Cheryl E. Gunderson, Business Manager, Michael A. Payne, Engineering Manager, and Michael Robinson, Assistant Administrator II. Directors Knauft and Armstrong were absent. CONSENT CALENDAR On a motion by Director Fox and seconded by Director Korn, the Board voted 3-0 to approve the consent calendar as follows: Item 1. Approval of the Minutes as submitted for the Board of Directors regular meeting of November 12, 1987, Item 2. Authorization for the Directors to leave the State of California prior to the next meeting. Item 3. Approval of Sewer Connection Application and Permit with Mr. & Mrs. Jerry L. Cottrell, 5341 Danza Plaza, Yorba Linda in the amount of $1,164.20. Item 4. Approval of Sewer Connection Application and Permit with Mr. & Mrs. Paul Hertfelder, 4921 Shook Lane, Yorba Linda in the amount of $250.30. Item 5. Acceptance of monthly Treasurer's Report and Yields on Selected Securities. DISCUSSION CALENDAR Item 6. 1987/88 Water Rates Report. William J. Robertson, Assistant General Manager, presented a report and recommendation to retain the current rate structure for the 1987/88 fiscal year. This would provide an estimated $5,546,600 in revenues to meet expenditure obligations forecasted at $5,362,550. The recommendation to retain current rates was based on the following factors and forecasts: (1) No rate increase in the wholesale price of water received from the Metropolitan Water District of southern California, or basin equity charge from Orange County Water District; (2) Total annual water production of about 16,985 Acre Feet; (3) Local groundwater supplies providing 9,000 Acre Feet of the total annual demand or about 53% of our total supply and MWD Imported water supplying 47%, (4) No increase in electrical or gas energy rates during the year; (5) Weather forecast of rainfall and temperatures similar to fiscal year 1986/87. Page 2158 November 25, 1987 Due to the San Marcos Water District vs. San Marcos Unified :drool District ruling the staff recommended financing the west area capital program with west area property taxes. Mr. Robertson stated that the policy is consistent with Board direction on not splitting rates, it addresses how we can proceed with capital projects in the 1987/88 budget, and it poses a stop gap until the legislature remedies the situation. Director Korn suggested that the San Marcos ruling gave us the opportunity to look into other sources of revenue such as oil wells, rent, and royalties for capital improvements. He indicated that legislative relief may not be forthcoming because of differences between the schools and water districts. In response to a question from Director Fox, Mr. Robertson indicated that no additional taxes are required in this proposal and that the District's rates were 19% below the County average. After extensive discussion, on a motion by Director Korn and seconded by Director Fox, the Board voted 3-0 to accept the 1987/88 Water Rate Report retaining water rates at present levels and approve a "San Marcos" fiscal policy that included designating non-water revenue for Capital improvements on the west side of the District. Item 7. Upper K-Shapell Joint Venture - Revised Covenants Agreement. Mike Payne, Engineering Manager, requested Board approval of the revised Declaration of Restrictive Covenants Agreement with Upper K-Shapell for Tract Nos. 10604, 10605, 10607 and 9872. On October 8, 1987 the Board approved and authorized issuance of the Water Applications and Agreements for these tracts. The Board also approved a Declaration of Restrictive Covenants Agreement for certain lots within each tract that had water pressures under 40P.S.I. Since this approval, Upper K-Shapell Joint Venture has requested that modifications be made to these covenants agreements before they sign them. The staff and legal counsel have reviewed the request and have made some proposed modifications to the original covenants agreement, which Upper K-Shapell Joint Venture has approved and signed. After some discussion, on a motion by Director Fox and seconded by Director Korn the Board voted 3-0 to approve the revised Declaration of Restrictive Covenants Agreements with Upper K-Shapell Joint Venture for Tract Numbers 10604, 10605, 10607 and 9872. Item 8. Designation of Deferred Compensation Plan Assistant Plan Administrator. Cheryl Gunderson, Business Manager, requested the Board's adoption of a resolution designating her as Assistant Plan Administrator for the Employee's Deferred Compensation Plan. The item had been continued from the November 12 meeting. Ms. Gunderson indicated that she had reviewed the basis of the recommendation with the General Manager. The staff reaffirmed its original recommendation. since the Business Manager's designation would acknowledge a duty already required of the position as well as place accountability for proper administration of the plan. Page 2159 November 25, 1987 After comment from President Cromwell and Dir&-,tor Fox, Director Korn stated his desire to have the entire Board present for the vote. On a motion by Director Korn and seconded by Director Fox the board voted 3-0 to continue the issue of designation of a Deferred Compensation Plan Assistant Plan Administrator until all Board members were present. GENERAL MANAGER'S REPORT Item 9. Appointment of District Auditor. William P. Workman, General Manager gave a report on filling the District Auditor position that has been vacant since the retirement of the Finance Manager. Under the California Water Code the Board of Directors is responsible for appointing this position. The position is responsible for maintaining an accounting system for the District pursuant to Section 30582 of the Water Code. The Personnel Committee reviewed the District's options for designating an auditor, discussing appropriate checks and balances on the accounting system, and recommend that William Robertson, Assistant General Manager, be designated as Auditor. After discussion, on a motion by Director Fox and second by Director Korn the Board voted 3-0 by roll call (Armstrong and Knauft absent) to adopt Resolution 87-36 appointing the Assistant General Manager, William J. Robertson, as the District's Auditor. STANDING COMMITTEE REPORTS Item 10. Correspondence on Legislation AB-318. President Cromwell presented correspondence on Legislation AB-318 regarding the San Marcos decision. On a motion by Director Korn and second by Director Fox the Board voted 3-0 to receive and file the correspondence on Legislation AB-318. Item 11. Authorization for Payment of Bills. On a motion by Director Fox and seconded by Director Korn, the Board voted 3-0 to approve payment of Bills and Rate Deposits in the amount of $144,972.74 on Checks No. 13346 and 13449 through 13555. Item 12. The Finance-Accounting Committee scheduled a meeting for November 25, at 1 1 a.m. to discuss payroll processing. Item 13. A report on Personnel Committee meeting of November 12. Director Fox reported that the Committee discussed the Auditor position, employee survey, training, Christmas Party, staffing and FPPC requirements. Item 14. The Planning-Operations-Engineering Committee scheduled a meeting to review Mable Paine Water Project tentatively for December 1 at 3:30 p.m. Item 15. A report on Xeriscape Seminar. Public Information Committee reported on the Xeriscape Seminar held on November 14. Director Cromwell reported a good turnout of approximately 70 to 80 people in attendance. Many of the people attending were Yorbe Linda residents. Director Cromwell recommended issuing Certificates of Appreciation to be given to the Xeriscape Committee. Page 2160 November 25, 1987 Item 16. The Public Information Committee scheduled a meeting for November 25 at 10:00 a.m. INTERGOVERNMENTAL MEETINGS Item 17. A report on Planning Commission of November 1 1 not given due to Director Armstrong's absence. Item 18. A report on City Council Meeting of November 17 not given due to Director Knauft's absence. Item 19. Director Fox gave a report on theACWA/JPIA convention held on November 17. He recommended that our Risk Manager should attend the various workshops offered. He also felt we should check into the various insurance programs to make sure the District's getting the most for its money. Item 20. Director Korn stated that MWDOC's Meeting of November 18 was cancelled because of absence of a quorum. CLOSED SESSION William P. Workman, General Manager, requested a closed session to discuss personnel and labor relations. Upon return from Closed Session, General Manager William P. Workman reported that he discussed one personnel matter and one labor relations matter that did not require Board action. ADJOURNMENT On a motion by Director Fox and seconded by Director Korn, the Board voted 3-0 to adjourn the meeting at 9:44 a.m. William P, Workman General Manager /Secretary i