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HomeMy WebLinkAbout1987-12-31 - Board of Directors Meeting MinutesPage 2167 December 31 , 1987 M I NUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING DECEMBER 31, 1987 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by President Cromwell at 8:30 a.m., December 31, 1987, in the District offices at 4622 Plumosa, Yorba Linda. Directors present: Whit Cromwell, Arthur C. Korn, Roy Knauft, Paul Armstrong and Sterling Fox. Also present were: Villiam P. Workman, General Manager, Cheryl E. Gunderson, Business Manager, Michael A. ;'Dyne, Engineering Manager, Ray Harsma, Operations Superintendent, Michael Robinson, Assistant Administrator i I , Mr. John Barber, and Mr. Kingdon and his son. INTRODUCTION OF VISITORS AND PUBLIC PARTICIPATION Mr. John Barber made a request to speak before the Board on item 4 in regards to his application for water and sewer service. Mr. Kingdon, Contractor for Mr. Esiquio V. Luna, was present to answer any questions the Board might have in regards to Item 5. Mr Kingdon's son was also present. CONSENT CALENDAR Director Armstrong asked that the Minutes of December 17, 1987, Item 16, paragraph 2, be corrected to read "Therefore, option three was the recommendation of both the staff and the unanimous vote of the Finance-Accounting Committee". In addition, Director Armstrong asked that item 30 be corrected to read "WACO Charter instead of City Charter". General Manager, William Workman asked that item 23, sentence 4 be corrected to read "The Committee recommended that staff approach local newspapers concerning a series of biographical articles focusing on each Board member". On a motion by Director Armstrong and seconded by Director Korn, the Board voted 5-0 to approve Items 1-3 of the consent calendar as follows: Item I. Approval of the Minutes as corrected for the Board of Directors regular meeting of December 17, 1987, Item 2. Authorization for the Directors to leave the State of California prior to the next meeting. Item 3. Approval for Sewer Connection Application and Permit with Mr. and Mrs. Lawrence H. Frowick, 17072 Los Angeles Street, Yorba Linda, (Service No. 5-865) in the amount of $1 ,370.70. Item 4. Application to and Agreement with Mr. John Barber for Water Service (Job No. 8735) in the amount of $ 1 ,490.00 and Sewer Service (Job No. 8735) in the amount of $6,912.00. Mr. Barber was present and asked to speak before the Board, Mr. Barber indicated that when he originally bought the property on Oriente Drive, the original owner quoted a price of approximately $5,000 to connect to the sewer, Five years later, Mr. Barber stated that he was getting estimates to have a contractor come out and connect. He was quoted a price of over $30,000. Mr. Barber stated he was more than willing to pay his fair share of the sewer connection costs. However, since no one else on his street is interested in connecting he would have to assume the whole cost. Page 2168 December 31, 1987 Mr. Barber asked if there were alternatives. The B >ard extensively discussed the District's policy for financing connections along with alternati /e methods for installing connections on Oriente Drive. On a motion by Director Fox, and secnded by Director Korn, the Board voted 5-0 to approve the Application and Agreement for Water (Job No. 8735) with Mr. John Barber in the amount of $1,490.00 and the Application to ana Agreement (Job No. 8735) in the amount of $6,212.00. in addition, the staff was requested to call various contractors to see if Mr. Barber could be assisted in getting a better price. It was also suggested that Mr. Barber check into alternative ways to run the sewer line as a way to cut costs. DISCUSSION CALENDAR Item S. Declaration of Restrictive Covenants with Mr. and Mrs. Esiquio V. Luna. Michael A. Payne, Engineering Manager, requested Board approval of a Declaration of Restrictive Covenants agreement between the District and Mr. Esiquio Luna allowing Mr. Luna to construct a retaining wall within the District's existing pipeline easement. Mr. Luna plans to construct a retaining wall within the Yorba Linda Water District's easement as part of the grading plans for his property. Mr. Payne said that after staff reviewed both Mr. Luna's request and the grading plans for this property, they found the impact of the retaining wall on the existing sewer main to be minimal. The staff did request a gate be installed and that the wall be shortened to allow the District access to existing facilities at all times. After reviewing staff's recommendation the applicant said that he agreed to the terms and conditions of the Declaration of Restrictive Covenants. The agreement would be recorded and would run with the property. On a motion by Director Armstrong and seconded by Director Fox, the Board voted 5-0 to approve the Declaration of Restrictive Covenants Agreement with Mr, Esiquio V. Luna, 18525 Lookout Drive, Yorba Linda, Lot -"-'4, Tract X9238, for the purpose of constructing a retaining wall and access gate and landscape improvements within the District's easement. Item 6. Claim of Indemnity of Century 21 of the Pacific, Inc. William P. Workman, General Manager, reported that on December 10, 1987 the District received a letter from Mr. Timothy L. Joens regarding a claim of indemnity on behalf of Century 21 of the Pacific, Inc. Mr. Joens asserted an indemnity for any and all costs and/or liability which may be incurred by our client" in a lawsuit entitled Torsello, et al vs Commonwealth Land Title Insurance Company et al. Mr. Workman explained that after further review by Legal Counsel, Art Kidman, the District was advised that the claim was deficient and that by so declaring, the other party would have to resubmit their claim. After discussion, on a motion by Director Fox and seconded by Director Knauft, the Board voted 5-0 to declare the claim as insufficient and refer the matter back to Legal Counsel for action. GENERAL MANAGER'S REPORT No items were scheduled for action. Page 216 December 31, 1987 STANDING COMMITTEE REPORTS Item 8. The Executive-Administration-Organizational Committee will schedule a meeting the week of January 4. I Item 9. Authorization for Payment of Bills. On a motion by Director Fox and seconded by Director Knauft the Board voted 5-0 to approve payment of Bills and Rate Deposits in the amount of $127,741.48 on Check No. 13597 and Checks No. 13680 through 13774. Item 10. Report on Committee Meeting of December 29, Yisit to Rancho California Water District. Director Knauft, Director Fox, General Manager, William Workman and Operations Superintendent, Ray Harsma, as the Finance Committee, toured the Rancho California Water District Operations facility. The Rancho staff showed the Finance Committee now they saved approximately 1 /2 million dollars a year on gas and electricity by not using O'ase resources during peak hours. It was stated that the Rancho operation was larger in comparison to the Yorba Linda Water District, however, the two Directors and staff members felt the District might benefit. General Manager, William Workman, indicated that Rancho California has begun office automation by recently purchasing a new computer system. In addition, they are in the process of building anew District office. Director Fox recommended the staff contact both Southern California Edison and Southern California Gas Company to explore possibilities of saving money. General Manager, William Workman stated that the staff would report back to the Board in sixty days on the applicability of the Rancho California methods to the Yorba Linda Water District. Item 11. The Public Information Committee will meet on January 14, after the Board meeting. Item 12. Public Information Committee. No report was scheduled. Item 13. Planning-Operations- Engineering Committee. No report was scheduled. INTERGOVERNMENTAL MEETINGS Item 14. The MWDOC meeting of December 23 was cancelled. Item 15. Director Korn stated there was nothing of significance to report on the OCWD meeting of December 23. ADJOURNMENT On a motion by Director Knauft and seconded by Director Armstrong, the Board voted 5-0 to adjourn the meeting at 9:40 a.m. William P. Workman General Manager/ Secretary