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HomeMy WebLinkAbout1988-01-14 - Board of Directors Meeting MinutesPage 2170 January 14,1988 MINU'T'ES OF THE YORBA LINDA WATER DISTINCT BOARD OF DIRECTORS REGULAR MEETING JANUARY 14, 1988 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by P---,sident Cromwell at 8:30 a.m., January 14, 1988, in the District offices at 4622 Plumosa, Yorba Linda. Directors present: Whit Cromwell, Arthur C. Korn, Roy Knauft, Paul Armstrong. Also present were: William P. Workman, General Manager, Cheryl E. Gunderson, Business Manz ger, Michael A. Payne, Engineering Manager, Ray Harsma, Operations Superintendent, and Art K12man, legal council from Rutan and Tucker. Director Fox was absent. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS Item 1. Annual Selection of President and Vice President. President Cromwell explained that this was the meeting the Board selected a new President and Vice President. It was the Board's policy to rotate the positions. The Board thanked President Cromwell on the excellent job that he had done. On a motion by Director Knauft and seconded by Director Korn, the Board voted 4-0 to elect Director Armstrong as President of the Board. Director Cromwell thanked the Board for the opportunity to serve as President and turned the meeting over to President Armstrong. On a motion by Director Cromwell and seconded by Director Knauft, the Board voted 4-0 to elect Director Fox as Vice President of the Board. Item 2. Review of the Board of Director's Compensation and Board Operating Policies. The Board reviewed the provisions of Section 30507 of the Water Code related to compensation for Board members. There was general agreement to raise the compensation to $50.00 per meeting from $25.00 for certain meetings. On a motion by Director Cromwell and seconded by Director Knauft, the Board voted 4-0 (Fox absent) to adopt Resolution No. 88-1, setting a new compensation schedule for the Directors. As set forth in the resolution "each director shall receive compensation in an amount of $100 per day for each day's participation in meetings of the Board or Board Committee meetings or other agencies Board meetings he attends as elected or a designated representative. Each Director shall receive $50.00 per day for each day's attendance at all other meetings as directed by request of the Board. Each Director may not exceed a total of six (6) days in any calendar month or $600.00." The Board also asked the staff to prepare a Board Compensation Schedule set by ordinance for consideration in January 1989. Item 3. After a brief discussion, on a motion by Director Korn and seconded by Director Knauft, the Board voted 4-0 to establish the following committee assignments: Executive Committee FinanceCommittee EngineeringCommittee PersonnelCommittee Public InformationCommittee Chair - Knauft, Cromwell Chair - Fox, Knauft Chair - Kom, Armstrong Chair - Armstrong, Fox Chair - Cromwell, Kom Page 2171 January 14, 1988 CONSENT CALENDAR Director Armstrong asked that Item 7 on the Consent Calendar be pulled and discussed separately. On a motion by President Armstrong and seconded by Director Knauft, the Board voted 4-0 to approve the Consent Calendar as follows: Item 4. Approval of the Minutes for the Board of Directors regular meeting of December 31, 1987. Item 5. Authorization for the Directors to leave the State of California prior o the next meeting. Item 6. Acceptance of the monthly Treasurer's Report and Yields on Selected Securities. Item 7. Financial Statements for the five months ended November 30, 1987. Cheryl Gunderson briefly presented information to the Board regarding the first five months of the fiscal year. Assets exceeded liabilities by $32,151,904. She compared this year's position vs last year at the same time. Both President Armstrong and Director Knauft requested that future reports include a comparative showing the last year's figures along with the current year's figures. On a motion by Director Knauft and seconded by Director Cromwell, the Board voted 4-0 to accept the financial statements for the five months ended November 30, 1987. DISCUSSION CALENDAR Item 8. Sewer Connection Application and Permit - The City of Yorba Linda - Jessamyn West Park, 19100 block of Yorba Linda Blvd., Service No. 17-1242. The City of Yorba Linda is currently making improvements to their existing park site, Jessamyn West Park, Yorba Linda, and is requesting sewer service as part of the improvements. On June 6, 1983, the District and The City of Yorba Linda entered into an agreement to waive the payment of fees as to and between each other and to defer the payment of various fees provided the facilities retained their public use nature. The Board discussed area B refunds, the San Marcos issue and 10 year sewer fund contracts extended past the limitation. General Manager William Workman indicated the staff would do a full report on the issues at a future meeting. On a motion by Director Knauft and seconded by Director Cromwell, the Board voted 4-0 to approve the Sewer Connection Application and Permit with The City of Yorba Linda for Jessamyn Park West, 19100 block of Yorba Linda Blvd., Yorba Linda, Service No. 17-1242 and to defer the payment of charges totaling $27,014.56 per the agreement between the District and the City dated June 6, 1983, so long as said facility retains its public use nature. Item 9. Report on Allen-McColloch Pipeline. Ray Harsma, Operations Superintendent, reported on the Allen-McColloch Pipeline break of December 31, 1987 and the staff actions required to deal with the pipeline's shut down. The staff requested the Board send a letter to MWDOC suggesting the installation of valves in the pipeline. It was agreed that in lieu of a letter, the General Manager would discuss the valve issue and pipeline insurance problems at the next AMP participant water meeting, then report to the Board. Page 2172 January 14,1988 Item 10. Designation of employees exempt from overtime provisions. General Manager William Workman recommended that Section 8.4.3 of tl a Personnel Rules be modified by adding the Business Manager, Customer Service Superviscr and the Accounting Supervisor to the list of management employees exempt from overtime. On a motion by Director Knauft and seconded by Director Kom, the Board voted 4-0 (Fox absent) to adopt Resolution 88-2 making the changes in Personnel Rules, Section 8.4.3. GENERAL MANAGER'S REPORT Item 11. Development of the Etchandy Well. General Manager William Workman reported that the staff is continuing to work on the development of the District's Etchandy Well. The well is important since it is a locally controlled source of water and can provide water less expensively then purchases from MWD. Mike Payne, Engineering Manager, discussed the history of the Etchandy Well and the District's development plans. He explained the casing appeared to be in good shape and no sonar jetting or wire brushing to clean the casing was warranted at this time. The quality of the water samples taken from the well was very good. The test results performed by the Orange County Pump Company showed the Etchandy Well could provide the District with an additional 1.5 (MGD) million gallons per day of groundwater into zones 1 and 2. The Board of Directors expressed it's desire to move ahead with the project as quickly as possible. LEGAL COUNSEL'S REPORT Item 12. Summary of Legislative Action in 1987. Art Kidman, legal counsel, reviewed some of the major legislation affecting the District that was enacted in 1987. He discussed modifications to the Brown Act limiting Attorney Board closed sessions, prohibitions on false claims about water characteristics, a broadening of public investment vehicles, the San Marcos veto and AB 499 regarding standby assessments. Mr. Kidman in response to a question, explained that the Century 21 claim had been denied. STANDING COMMITTEE REPORTS Item 13. ACWA Request for financial participation in water quality technical services. ACWA requested $474.00 to help defray the costs of a water quality project being conducted by the Association of California Water Agencies Water Quality Task Force. On a motion by Director Knauft and seconded by Director Cromwell, the Board voted 3-1 (Armstrong no) to approve the $474.00 for ACWA's Water Quality Study. In addition, Director Knauft recommended staff find out why money was being requested in this manner and not included as part of ACWA's annual dues. Item 14. The Executive Committee reported that it reviewed the results of the December Employee Survey, heard the General Manager's 90 day evaluation of the organization, heard a report on the Gold Futures Program related to employee development and requested the issues of Board compensation and policy be addressed at this meeting. Item 15. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by Director Cromwell, the Board voted 4-0 to approve payment of Bills and Rate Deposits in the amount of $176,828.89 on Checks No. 13679, 13775 and Checks No. 13777 through 13831. Page 2173 January 14, 1988 Item 16. The Finance-Accounting Committee will schedule a meeting after January 18. Item 17. Public Information Committee scheduled a meeting for -anuary 14 following the Board Meeting. Item 18. Personnel Committee will be scheduled for a meeting. Item 19. Planning-Operations-Engineering Committee scheduled a meeting after the Board Meeting of January 28. INTERGOVERNMENTAL MEETINGS Item 20. City Council meeting of January 5. Director Cromwell reported on several items, including the Bastanchury storm drain public hearing. Item 21. MWDOC meeting of January 6. Director Knauft reported on the election of new officers to the MWDOC Board. He noted that MWDOC presents their past president with a resolution of commendation and suggested we do the same. Item 22. Report on OCWD meeting of January 6. Director Korn indicated he was unable to attend. Item 23. Report on WACO meeting of January 8. President Armstrong stated there was nothing of significance to report. Item 24. Report on Planning Commission meeting of January 13. President Armstrong reported on the status of a new motel in town, a new restaurant at the Village Green and recycling center policies. ADJOURNMENT On a motion by Director Knauft and seconded by Director Korn, the Board voted 4-0 to adjourn the meeting at 11:24. P/45 William P. Workman GeneraManager/Secretary