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HomeMy WebLinkAbout1988-01-28 - Board of Directors Meeting MinutesPage 217.4 January 28, 1988 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JANUARY 28, 1988 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by President Armstrong at 8:30 a.m., January 28, 1988, in the District offices at 4622 Plumosa, Yorba Linda. Directors present: Whit Cromwell, Arthur C. Korn, Roy Knauft, Paul R. Armstrong and Sterling Fox. Also present were: William P. Workman, General Manager, William J. Robertson, Assistant General Manager, Cheryl E. Gunderson, Business Manager, Michael A. Payne, Engineering Manager, and Ray Harsma, Operations Superintendent. PRESENTATION Item 1. Resolution Honoring Whit Cromwell. President Armstrong thanked Director Cromwell for his long service to the community and his recent two years as President of the Board of Directors. President Armstrong presented Director Cromwell with a plaque recognizing his tenure as President and a framed resolution. On a motion by Director Knauft and seconded by Director Fox, the Board voted 4-0-1 (Cromwell abstained) to adopt Resolution 88-3 honoring Whit Cromwell for service as President of the Board of Directors. CONSENT CALENDAR Item 2. Approval of Minutes - Regular Meeting of January 14, 1988. Director Armstrong noted two changes in the minutes. In Item 3, Director Korn should be listed as Engineering Committee Chairman. In Item 14, it should be stated that the report was from the Executive Committee. On a motion by Director Korn and seconded by Director Fox, the Board voted 5-0 to approve the minutes of January 14, 1988 as corrected and approve the Consent Calendar as follows: Item 3. Authorization for Directors to leave the state of California prior to next meeting. Item 4. Approval of Application to and Agreement with Via Del Rio Joint Venture, 23659 Via Del Rio, Yorba Linda, for water service (Job No. 8736) in the amount of $3,535.00. DISCUSSION CALENDAR Item 5. Report on Annual Sewer Refunds. Business Manager Cheryl Gunderson reported that in 1987 the District collected the following service charges: Drainage Area A $ 1,380.00 Drainage Area B $13,707.00 Drainage Area C $69,276.01 Drainage Areas A and C were completely refunded in 1967 and 1986 respectively. Drainage Area B produced a refund to the District of $13,707.00. Page 2175 January 28, 1988 The Board discussed the sewer construction policies of the District. The discussion focused on the facility needs in the future, uncompleted elements, the financing of sewers in the past and future and the need for a Board workshop on the topic. The Board requested that the staff prepare a report on the subject of sewer plans and financing options. It was suggested that the report should include recommendations. The Board agreed that the report and workshop should be given a secondary priority when compared with other major District tasks. Item 6. Report on Water Quality Issues. Mike Payne, Engineering Manager, requested the Board's approval of a letter to the Environmental Protection Agency supporting the testimony of the Metropolitan Water District (MWD) regarding changes needed to proposed Coliform and Surface Water Treatment rules. The Board talked about the implications of the rules and several technical terms related to the letter. Also reviewed was a newspaper article that was written about Orange County water quality and taste. On a motion by Director Cromwell and seconded by Director Korn, the Board voted 5-0 to approve sending a letter to the Federal Environmental Protection Agency stating the District's concurrence with MWD's written testimony in regards to the Surface Water Treatment Rule and the Coliform Rule. Item 7. Assignment of Committee Responsibility for Reviewing District Computerization Plans. Assistant General Manager William Robertson requested that the Board assign responsibility for reviewing District computerization plans to a standing Board committee, special Board committee or committee of the whole. He explained the staff needed policy assistance through a committee to complete a major report on District automation. After a discussion on which. committee would be most appropriate and the need for a Board workshop on the subject, on a motion by Director Korn and seconded by Director Cromwell, the Board voted 5-0 to assign the policy responsibility for reviewing District computerization plans to the P.O.E. Committee. GENERAL MANAGER'S REPORT Item 8. Update on the Allen-McColloch Pipeline Flood-Earthquake Insurance. William Workman, General Manager, reported that the recent break in the Allen-McColloch Pipeline had underlined the need for the pipeline participants to obtain insurance or create a self insurance program. The repairs to the break were anticipated to cost less than $100,000. Because of the location of the break it appeared the District probably would not be charged for a pro rated share of the repair cost. He said that at the participant' meeting on January 26, the representatives agreed that there was a need to amend the Pipeline Agreement to formalize a self insurance program since no insurance was expected to be available in the foreseeable future. William Workman requested that the Board approve a letter urging the Municipal Water District of Orange County (MWDOC) to move ahead in forming a self insurance mechanism and amend the Pipeline Agreement to permit such a self insurance program. After a brief discussion, on a motion by Director Cromwell and seconded by Director Fox, the Board voted 5-0 to send a letter to MWDOC regarding amending the Allen-McColloch Pipeline Agreement to permit the establishment of a self insurance program for the pipeline. Page 2176 January 28, 1988 Item 9. Consideration of Architectural Services Agreement with Danielson Design Group for Interior Facility Improvements. General Manager William Workman reported on the need for professional design services prior to commencing on an upgrade of the District Office's interiors. He described the reasons for the upgrade and the product that could be expected from the Danielson Design Group. An interiors plan would be presented to the Board for their approval. The Board concurred with the need for an upgrade after 16 years since the original construction was completed. After some discussion, the Board desired to expand the scope of the design contract to include a conceptual plan for reworking the interior walls into an improved configuration. On a motion by Director Knauft and seconded by Director Fox, the Board voted 5-0 to approve an agreement with the Danielson Design Group for architectural and space planning services related to the interior design of the District's Administrative Facility; and authorization for the President and Secretary to execute the agreement. STANDING COMMITTEE REPORTS Item 10. Executive-Administrative-Organizational Committee. The Executive Committee did not have a report scheduled for this meeting. Item 11. Finance-Accounting Committee - Authorization for Payment of Bills. On a motion by Director Knauft and seconded by Director Fox, the Board voted 5-0 to approve payment of Bills and Rate Deposits: in the amount of $292,384.22 on Checks No. 13776 and Checks No. 13832 through 13926 and two wires on January 28, 1988. Item 12. Finance-Accounting Committee - Report on Finance Committee Meeting of January 22. The Committee made an oral report on the proposed use of a check signing machine, sewer refunds for 1987, computerization and IRS rules related to vehicle use. Item 13. Public Information Committee - Report on Public Information Committee Meeting of January 14. The Committee reviewed the details of the planned annual report for the District. The Committee also indicated that another Xeriscape seminar was tentatively scheduled for April 30 and a District tour on April 16. Item 14. Personnel Committee - The Committee scheduled a meeting for January 28 following the Board meeting. Item 15. Planning-Operations-Engineering Committee - The Committee scheduled a meeting for February 1. INTERGOVERNMENTAL MEETINGS Item 16. City Council Meeting of January 19. Director Fox reported that there was little of interest to the District except for the plan to build a multipurpose room on the Nixon Library site as part of that project. Page 2177 January 28, 1988 Item 17. MWDOC Meeting of January 20. Director Knauft reported on a controversy regarding the retention of O'Melvenay and Myers as the MWD legal counsel. He also described a proposed plan to create a parallel line or tunnel from Lake Matthews to south Orange County to provide water for future residents in that area. Item 18. OCWD Meeting of January 20. Director Korn described a proposal related to a private business Bedford Properties, purchasing Delta Wet Lands and using the property for water storage and recreation. He discussed that the staff for OCWD was proposing an increase from $32.00 to $42.00 for the pump tax. After considerable discussion about OCWD water policies the Board agreed to invite the local representative Larry Kramer to a future Board meeting. Item 19. Planning Commission Meeting of January 27. Director Korn reported on an unsuccessful application for a motel on Lakeview, concerns about fire protection for the Woodcrest project and traffic problems posed by the Santa Anita Preschool. Item 20. Orange County Water Association Meeting. Director Cromwell reported on the evaluation that southern California faired well in the Delta Bay Hearings. CLOSED SESSION General Manager William Workman requested a closed session to discuss two items. The items were related to personnel and labor relations. The Board met in closed session. Upon return from closed session William Workman reported that the Board discussed the confidential employee survey and IRS rules related to District vehicle usage. He indicated that the Board requested that a resolution be scheduled for consideration at its next meeting related to reimbursement to certain employees for use of District vehicles. Director Korn abstained from discussion on the item and excused himself. ADJOURNMENT On a motion by Director Knauft and seconded by Director Fox, the Board voted 4-0 to adjourn the meeting at 11:05 am. William P. Workman General Manager/Secretary