HomeMy WebLinkAbout1988-02-11 - Board of Directors Meeting MinutesPage 2178
February 11, 1988
hmquTES OF THE
YORBA UMA WATER D -I=
BOARD OF 17IR-GTORS REGULAR hOMTING
FEBRUARY 11,19M
The regular meeting of the Board of Directors of the Yorba Linda Water District was
called to order by President Armstrong at 8.32 a.m„ February 11, 1488, in the District
offices at 4622 Plumosa, Yorba Linda. Directors present; Whit Cromwell, Arthur C.
Korn, Roy Knauft, Paul Armstrong and Sterling Fox, Also present were. William P.
Workman, General Manager, Cheryl E. Gunderson, Business Manager, Michael A.
Payne, Engineering Manager, Ray Harsm.a, Operations Superintendent, Art Kidman,
Legal Council from Rutan and Tucker, Robert Morales, Senior Plant Operator, Earl
Hamanaka, Engineering Aide, Russell Shupe, Storekeeper, bury Zaslavsky, Assistant
Engineering Manager, Tracey Janssen, Typist-Clerk, Frank Herrera, Foreman, Jack
McDavid, Telemetry Technician, Ricardo Hipolito, Drafter, Pedro Garcia, Maintenance,
Chuck Gray, Engineering Aide, Marjory Thayer, Customer Service Clerk, and Sonya
Steeby, from Covington Homes.
FREIIrI'PATION
Item 1. Resolution honoring Robert Morales, retiring Senior Plant Operator, President
Armstrong introduced Bob Morales and thanked him on behalf of the Board for his
years of service as an employee. He presented Mr. Morales with a Resolution, plaque
and gift from the District. On a motion by Director Cromwell and seconded by Director
Knauft, the Board voted 5-0 to adopt Resolution 88-4 honoring Robert Morales.
QNSENT CALENDAR
Item 2. Approval of Minutes - Regular meeting of January 28, 1988. President
Armstrong noted two changes to the minutes. It was noted that Sterling Fox and Bill
Robinson were present at the meeting, Also in Item 1, the vote was 4-0-1 (Cromwell
abstained), On a motion by Director Cromwell and seconded by Director Fox, the Board
voted 5-0 to approve the minutes of January 28, 1988 as corrected and approve the
Consent Calendar as follows;
Item 3. Authorization for the Directors to leave the State of California prior to the next
meeting.
Item 4. Approval of Application to and Agreement for Water Service with Regis
Homes, located at Lomas De Yorba Nest north of La Palma Avenue, for Parcel Map No.
83-1087, job No, 8734 in the amount of $37,875,00.
Item 5. Approval of Sewer Connection Application and Permit with Mr. 8t Mrs,
Michael L. Frederick, 5751 Casson Drive, Yorba Linda (Service No. 25-172), in the
amount of $1,514.80.
Item 6. Acceptance of January 31,1488 monthly Treasurer's Report.
Item 7. Acceptance of the Financial Statements for the six months ended December 31,
1987,
February 11, 1988
CALENDAR
Item 8. Authorization to call forbids on Water Line Replacement Pros ect: Mable Paine
School: 4444 Plumosa Drive, Yorba Linda, Engineering Manager, Mike Payne requested
the Board's authorization for bidding the Mable Paine Waterline Replacement Project,
He indicated that this was a District initiated project to replace a b" cast iron main
located at the southern edge of the able Paine School, The Engineer's estimate for the
project was $22,750,00, On a motion by Director Cromwell and seconded by Director
Knauft, the Beard voted 5-0 to authorize bidding on the capital replacement job,
Item 9. Depart on IRS regulations effecting employee use of District vehicles, Business
Manager, Cheryl Gunderson requested the Board's approval of a resolution that would
compensate certain employees for the tax effect on them of being required to take
District ;vehicles home, She reported that under IRS rules an employee's personal usage
of a District vehicle must be computed on their W-2, In 1987 employees were not
properly informed of this fact and thus this one time compensation was proposed. All
employees were informed this compensation was not available for 1988 and they had
the full tax liability, After a brief discussion, on a motion by Director Cromwell and
seconded by Director Knauft, the Board voted 4-0-1 (Korn abstained) to adopt Resolution
No, 88-5 compensating certain employees for required District ;vehicle use, Director
Korn excused himself from the Beard meeting for the discussion and vote on the
subject since he was effected by the compensation proposal.
Item 10. Report on polio and procedures for use of Automated Check-Signing
Machine, Business Manager, Cheryl Gunderson requested the Board's adoption setting
forth the procedures for use of a new automated check-signing machine. She said the
use of a check-signing machine would provide optimum security against check fraud
losses, better internal control and would be another step toward automation of the
District, The Board reviewed the procedures and questioned several aspects of the
machine's use, On a motion by Director Fax and seconded by Director Cromwell, the
Board voted 5-0 to adopt Resolution No, 88-6 approving an Automated Check-Signing
Machine policy,
Item It. Report on Proposed Annexation located at the southwest corner of Buena Vista
Avenue and Van Buren Street, Engineering Manager, Mike Payne requested the Board
adopt a resolution proposing the annexation of territory covered by Tract Map No. 12596
into the District, He described the process and fees to be paid, Ms, Steebe, a
representative from the developer, Covington Homes, was present and spoke in favor
of the annexation, The Board questioned District policies regarding the annexation fees
under Resolution 86-15, The Board suggested that the staff look at the fees and report
back on different options in the future, Can a motion by Director Fox and seconded by
Director Cromwell, the Board voted 5-0 to adapt Resolution 88-7 proposing Annexation
No, 87-1 and consent to a zero tax exchange on Annexation 87-1,
February 11,19?3?5
GENERAL MANAGER 'S REPORT
Item 12. Status report on District personnel recruitments. General Manager. William
Workman reported on the progress in filling the 15 vacancies out of 54 authorized
positions since September, At present all but five positions were filled. The others were
advertised or about to be advertised, Iair, Workman also requested that the position of
Senior Plant Operator be moved from Range 22 to Range 24 in order to be more
competitive in attracting candidates as well as recognizing additional duties for the
position, After discussions about the title, responsibilities of the job and career ladders,
on a motion by Director Cromwell and seconded by Director Fox, the Board voted 5-0 to
adapt Resolution 88-8 and Resolution 88-9 establishing the position of Chief Plant
Operator and setting it at Range 24,
LEGAL COUNSQ,.'S REPORT
Item 13. Report on Rutan and Tucker's 1988 rate schedule, Legal Counsel, Art Kidman
requested the Board's approval of Rutan and Tucker's new rate schedule. He described
the firm's rate schedule and need for adjustment, The Board expressed its appreciation
for the firm moderating its charges to the District. On a motion by Director Knauft and
seconded by Director Cromwell, the Board voted 5-0 to approve the 1988 Rutan and
Tucker rate schedule,
Item 14. Report on legislation. Legal Counsel, Art Kidman reported on the status of
AB315, the San Marcos Replacement Bill, effort to remove public agency exemptions
under Proposition 65, AB1204, regarding voter registration, SB1506, regarding Special
District representation on LAFCO and 531757, regarding employee leaves,
S TA MMG CQ4II&T TEE REPORTS
Item 15. Executive Committee, Nominations for ACWA/IPIA Executive Committee,
The Board agreed not to nominate any individual to the Executive Committee of
ACWA.'s Joint Powers Insurance Authority,
Item 16. Executive Committee Report. No committee meeting report was scheduled.
Item 17. Finance-Accounting Committee - authorization for payment of bills. On a
motion by Director Knauft and seconded by Director Fox, the Beard voted 5-0 to approve
payment of Bills and Rate Deposits in the amount of $258,334,39 on Checks No, 13835;
13927 through 14000 and Checks No, 14101 through 14137 and two wires dated February
12,1988,
Item 18. Finance-Accounting Committee - report on Finance Committee meeting of
January 27, The Committee reported on its discussions regarding a check-signing
machine, sewer refunds, computerization and IRS rules regarding vehicle use by
employees.
Item 19. Personnel Committee - Report on Personnel Committee meeting of January 28.
The Committee explained that it reviewed the personnel status report and a request to
adjust the range for the Senior Plant Operator,
Page 2181
February 11, 1988
Item 20. Planning-Operations-Engineering Committee - Report on P,O,E, meeting of
February 1, The Committee reported that it discussed a possible Gypsum Canyon Bridge
pipeline, Highland - Yorba Linda Boulevard proposed sewer project and preliminary
issues regarding computerization of the District.
Item 21. Planning-Operations-Engineering Committee. The Committee agreed to meet
in two weeks at a date and time to be set.
Item 22. Public Information Committee - Report on Xeriscape meeting. Director
Cromwell described the latest plans for a eriscape Conference April 30.
ail. bEEETINGS
Item 23. Report on SC WC luncheon, February 1. President Armstrong reported on
Secretary Hodel's presentation on Hetch Hetchy,
Item 24. City Council meeting of February 2, Director Fox told of the Council's
approval of a child care center at Fairmont and the withdrawal of a theater proposal at
V=alley View,
Item. 25. MWDOC meeting of February 3, Director Knauft indicated that there is a new
MWD in-lieu program that the staff should examine.
Item 26. Report on OCWD meeting of February 3, Directors Korn and Fox detailed
OCWD's proposal for a replenishment assessment increase from $32,00 an acre foot to
$42.00 an acre foot, The Board indicated its displeasure and desired staff to work against
the increase.
Item 27. Report on WACO meeting of February 5, Director Knauft reported on the
continuing water problems in Southern California,
Item. 28. Report on Planning Commission meeting of February 10, Director Korn
reported that the Lakeview motel proposal was withdrawn.
Item 29. Report on ISDOC meeting, Director Cromwell said the Executive Committee
of ISDOC was planning a mini conference for April 23.
AMOURNMENT
On a motion by Director Knauft and seconded by Director Fox, the Board voted 5-0 to
adjourn the meeting at 10;20,
William P. Workman
General Manager/Secretary