HomeMy WebLinkAbout2019-02-12 - Board of Directors Meeting Minutes 2019-009
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, February 12, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Phil Hawkins, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall John DeCriscio, Operations Manager
J. Wayne Miller Gina Knight, HR/Risk and Safety Mgr
Al Nederhood Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Annie Alexander, Exec Asst/Board Secretary
Mike Carreon, Facilities Maintenance Worker
Kelly McCann, Senior Accountant
Freddie Ojeda, Operations Superintendent
Rachel Padilla, Customer Service Billing Admin
Kaden Young, Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
Lisa Ohlund, General Manager, East Orange County Water District (EOCWD)
Paul Shoenberger, General Manager, Mesa Water (Mesa)
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
Minutes of the YLWD Board of Directors Regular Meeting Held February 12, 2019 at 6:30 p.m. 1
2019-010
Brett Barbre, in his capacity as Director for the Metropolitan Water District
of Southern California (MWDSC) and President for Municipal Water
District of Orange County (MWDOC), commented on water supply
conditions, status of the Delta twin tunnel project, and the upcoming
MWDOC Water Policy Forum.
Yorba Linda Councilmember Gene Hernandez commented on the recent
precipitation and status of the Yorba Linda Town Center.
6. PUBLIC COMMENTS
Julia Schultz, resident, commented on an article recently published in the OC
Register regarding the Board of Directors' annual self-assessment.
7. CONSENT CALENDAR
Director Nederhood requested to remove Item No. 7.3 from the Consent
Calendar for separate action.
Director Hawkins made a motion, seconded by Director Hall, to approve the
remainder of the Consent Calendar. Motion carried 5-0-0-0.
7.1. Minutes of the Board of Directors Regular Meeting Held January 22, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$1,663,467.65.
7.4. Directors' and General Manager Fees and Expenses Report for Second
Quarter of FY19
Recommendation: That the Board of Directors receive and file the
Directors' and General Manager Fees and Expenses Report for Second
Quarter of FYI 9.
7.5. Terms and Conditions for Sewer Service with Ted and Maria C.
Matsumoto, 16941 Bastanchury Road
Recommendation: That the Board of Directors approve the Terms and
Conditions for Sewer Service with Ted and Maria C. Matsumoto, 16941
Bastanchury Road, Job No. 2019-06S.
Minutes of the YLWD Board of Directors Regular Meeting Held February 12,2019 at 6:30 p.m. 2
2019-011
7.6. Terms and Conditions for Water Service with Joseph Miller, 4892 Main
Street
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water Service with Joseph Miller, 4892 Main Street, Job
No. 201905.
7.7. Approval of Change Order No. 4 for the Fairmont Booster Pump Station
Upgrade Project
Recommendation: That the Board of Directors approve Change Order
No. 4 for$15,675.25 and 28 additional calendar days to Pacific Hydrotech
Corporation for construction of the Fairmont Booster Pump Station
Upgrade Project, Job No. 2010-11 B.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.3. Unaudited Financial Statements for Second Quarter of FY19
Staff provided a brief presentation regarding actual vs. budgeted water
production and consumption through December 2018, and budgeted vs.
projected water production and consumption through June 2019.
Director Nederhood made a motion, seconded by Director Hawkins, to
receive and file the Unaudited Financial Statements for Second Quarter of
FYI 9. Motion carried 5-0-0-0.
8. DISCUSSION ITEMS
8.1. Alternate Water Rate Structures — Presentations by EOCWD and Mesa
Water
Paul Shoenberger, General Manager for Mesa Water, provided an
overview of the agency's considerations when designing its water rate
structure. He also reviewed the performance of various rate structures
during the recent drought and mandated conservation.
Lisa Ohlund, General Manager for EOCWD, reviewed the agency's
methodology and criteria when designing its water rate structure. She
also reviewed the agency's application of drought rates and fines.
Greg Schultz, resident, commented on the statewide success/failure of
agencies during the period of mandated conservation and the impact of
YLWD's water shortage administrative penalty structure.
Minutes of the YLWD Board of Directors Regular Meeting Held February 12,2019 at 6:30 p.m. 3
2019-012
John Koeller, resident, commented on the amount of staff time required to
implement and maintain a budget-based water rate structure.
8.2. Communications Plan
Staff provided an overview of the District's current public/government
affairs resources in comparison to other agencies in Orange County. Staff
also described the purpose of strategic communications as related to
YLWD's mission/vision and reviewed the District's available channels,
target audiences, opportunities for growth, and future challenges. Staff
then recommended the hiring of a full time Director of Public and
Governmental Affairs to address the District's communications needs and
listed qualifications for the ideal candidate.
Councilmember Gene Hernandez commented on the City of Yorba Linda's
public relations efforts, staffing, and platforms, and the fast pace of social
media.
Julia Schultz, resident, commented on the District's public
communications activities and the importance of educating the community
on water related issues.
Councilmember Gene Hernandez also commented on the City's plans to
launch a new web-based mapping application in the next few weeks.
John Koeller, resident, spoke in favor of reactivating the District's Citizens
Advisory Committee.
The Board and staff then discussed at length the District's
communications needs and the hiring of a full time employee versus a
consultant to address these needs.
Consideration of Item Nos. 8.3. and 8.4. was deferred to the next regular meeting.
8.3. Water Use Efficiency Program
8.4. Board Goals for CY19
Director Nederhood left the meeting at 10:04 p.m.
8.5. Status of Engineering Activities
Staff reviewed the status of various construction projects.
Minutes of the YLWD Board of Directors Regular Meeting Held February 12,2019 at 6:30 p.m. 4
2019-013
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
■ Intergovernmental Meetings, Conferences, and Events
The Directors noted their attendance at the listed meetings and
events.
9.2. General Manager's Report
General Manager Marc Marcantonio asked each of the managers to report
on activities within their respective departments.
9.3. General Counsel's Report
None.
9.4. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
■ Minutes of the meeting held January 24, 2019 at 4:00 p.m. were
included in the agenda packet.
■ Next meeting is scheduled March 28, 2019 at 4:00 p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
■ Next meeting is scheduled March 18, 2019 at 4:00 p.m. at YL City
Hall.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
■ Minutes of the meeting held January 22, 2019 at 8:30 a.m. were
included in the agenda packet.
■ Next meeting yet to be scheduled.
Minutes of the YLWD Board of Directors Regular Meeting Held February 12,2019 at 6:30 p.m. 5
2019-014
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from February 13 — March 31, 2019
The Board made no changes to the activity calendar.
12. ADJOURNMENT
12.1. The meeting was adjourned at 10:28 p.m.
LX�
nnie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held February 12,2019 at 6:30 p.m. 6