HomeMy WebLinkAbout2019-03-26 - Board of Directors Meeting Agenda Packet (B)
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, March 26, 2019, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Brooke Jones, President
Phil Hawkins, Vice President
Andrew J. Hall, Director
J. Wayne Miller, Director
Al Nederhood, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
5.2. Federal and State Legislative Update
5.3. Overview of California Association of Sanitation Agencies (CASA) Education Foundation
- Provided by Mike Dunbar, President
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting Held February 26, 2019
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $646,438.82.
7.3. Notice of Completion for the Fairmont Booster Pump Station Upgrade Project
Recommendation: That the Board of Directors authorize staff to file the Notice of
Completion for construction of the Fairmont Booster Pump Station Upgrade Project,
Job No. J2010-11B.
7.4. Opposition of Senate Bill 307 (Roth) - Water Conveyance: Use of Facility with Unused
Capacity
Recommendation: That the Board of Directors adopt an oppose position on Senate
Bill 307 (Roth).
8. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
8.1. Cash and Investment Report for Period Ending February 28, 2019
8.2. Budget to Actual Reports for the Month Ending February 28, 2019
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
· Intergovernmental Meetings, Conferences, and Events
9.2. General Manager's Report
9.3. General Counsel's Report
9.4. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
· Next meeting scheduled March 28, 2019 at 4:00 p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
· Minutes of meeting held March 18, 2019 at 4:00 p.m. will be provided when available.
· Next meeting yet to be scheduled.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
· Next meeting scheduled April 11, 2018 at 8:30 a.m. at Placentia City Hall.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from March 27 - May 31, 2019
12. ADJOURNMENT
12.1. The next Regular Meeting will be held Tuesday, April 9, 2019. Closed Session (if
necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: March 26, 2019
Subject:Minutes of the Board of Directors Regular Meeting Held February 26, 2019
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2019-02-26_-_Minutes_-_BOD.docx Minutes Minutes
Minutes of the YLWD Board of Directors Regular Meeting Held February 26, 2019 at 6:30 p.m. 1
2019-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, February 26, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Andrew J. Hall Brett Barbre, Assistant General Manager
J. Wayne Miller John DeCriscio, Operations Manager
Al Nederhood Gina Knight, HR/Risk and Safety Mgr
Annie Alexander, Exec Asst/Board Secretary
DIRECTORS ABSENT Bryan Hong, Principal Engineer
Phil Hawkins, Vice President Kelly McCann, Senior Accountant
Kaden Young, Sr Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
General Manager Marc Marcantonio noted that the classification of Director of
Public and Government Affairs as identified in applicable resolutions for Item No.
7.2. needed to be revised to Director of Public Affairs.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
Brett Barbre, in his capacity as Director for the Metropolitan Water District
of Southern California (MWDSC) and President for Municipal Water
District of Orange County (MWDOC), commented on the status of the
Delta twin tunnel project.
Minutes of the YLWD Board of Directors Regular Meeting Held February 26, 2019 at 6:30 p.m. 2
2019-XXX
6. PUBLIC COMMENTS
Julia Schultz, resident, spoke in favor of the District’s efforts to improve its
community outreach program.
7. CONSENT CALENDAR
Director Nederhood requested to remove Item No. 7.2 from the Consent
Calendar for separate action.
Director Hall made a motion, seconded by Director Miller, to approve the
remainder of the Consent Calendar. Motion carried 5-0-0-0.
7.1. Payments of Bills, Refunds, and Wire transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,269,215.56.
7.3. Notice of Completion for Lakeview Sewer Lift Station Decommissioning
Project
Recommendation: That the Board of Directors authorize staff to file the
Notice of Completion for construction of the Lakeview Sewer Lift Station
Decommissioning Project, Job No. J2018-24S.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.2. Revised Budgeted Positions for the Remainder of FY19 and Amendments
to the Memorandum of Understanding with the YLWD Employees
Association and Personnel Manual for Unrepresented Employees
The Board and staff discussed the fiscal impact of the Director of Public
Affairs classification, fiscal impact of hiring a consultant in lieu of a full-time
employee, and comparative salaries for this classification at other local
agencies.
Director Nederhood made a motion to adopt Resolution No. 2019-02
without the Director of Public Affairs classification. Motion failed for lack of
a second.
Director Hall made a motion, seconded by Director Miller to adopt:
Resolution No. 2019-02 (with the revised classification of Director
of Public Affairs) ratifying the Budgeted Positions for the remainder
of Fiscal Year 2019 and rescinding Resolution No. 18-36;
Minutes of the YLWD Board of Directors Regular Meeting Held February 26, 2019 at 6:30 p.m. 3
2019-XXX
Resolution No. 2019-03 amending Section 6.02 and Exhibit A of the
Memorandum of Understanding Between the District and the
YLWD Employees Association for the remainder of Fiscal Years
2019-2023; and
Resolution No. 2019-04 (with the revised classification of Director
of Public Affairs) amending Section 3.01 and Exhibit A of the
Personnel Manual for Unrepresented Employees for the remainder
of Fiscal Years 2019-2023.
Motion passed 3-1-0-1 on a Roll Call Vote with Director Nederhood voting
No and Director Hawkins being absent.
8. DISCUSSION ITEMS
Staff reviewed key information contained in the following financial reports.
8.1. Cash and Investment Report for Period Ending January 31, 2019
8.2. Budget to Actual Reports for the Month Ending January 31, 2019
8.3. Mid-Year Review of Expenses to Budget for Fiscal Year 2019
Staff summarized the projected versus budgeted revenue and expenses
for the current fiscal year including volumetric revenue, water purchase
and delivery costs, salary and related expenses, supplies and services,
and the Capital Improvement Plan (CIP).
8.4. Items Needing Board Consensus Prior to Issuance of Request for
Proposals for Rate Study
Staff reviewed the proposed rate study process and multiple factors
requiring Board consideration and consensus. This included the effective
date of a potential rate adjustment, length of time to be covered by the
rate study, type of rate structure, desired credit rating and number of Days
in Cash, ratio of PAYGO versus debt funding for CIP projects, which pass
through expenses should be collected, and whether or not to issue a
Request for Proposal (RFP) or continue working with Raftelis. Staff also
provided a timeline for issuance of an RFP should the Board determine to
do so, and the cost estimate and time needed to revise the billing
statement.
Following discussion, the majority of the Board was in favor of: (1) setting
January 1, 2021 as the effective date for a rate adjustment; (2) performing
Minutes of the YLWD Board of Directors Regular Meeting Held February 26, 2019 at 6:30 p.m. 4
2019-XXX
a 5-year rate study; (3) utilizing a rate structure similar to East Orange
County Water District’s; (4) staying with the District’s current policy as
related to desired credit rating and Days in Cash; (5) following staff’s
recommendations in regards to ratio of PAYGO versus debt funding for
CIP projects; (5) including energy with pass-through costs; and (6) issuing
an RFP for performance of the rate study.
Julia Schultz, resident, spoke in favor of issuing an RFP for performance
of the rate study and provided suggestions for the District’s billing
statement and funding for CIP projects.
8.5. Board Goals for 2019 Calendar Year
The Board discussed the following goals and determined to finalize them
at the next regular meeting when all Directors would be present.
1. Developing of a ten-year Capital Improvement Plan.
2. Implementing a two-year budget cycle.
3. Conducting one budget workshop instead of multiple.
4. Developing a communications plan due 3 months following hire of a
Director of Public Affairs.
5. Preparing for a Proposition 218 community outreach process to
begin January 2020.
Julia Shultz, resident, commented on circumstances at the time of the
previous rate adjustment.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
Intergovernmental Meetings, Conferences, and Events
The Directors noted their attendance at the listed meetings and
events.
9.2. General Manager's Report
General Manager Marcantonio reported on the status of pending water
and air quality regulations. He then asked each of the managers (or their
designees) to report on activities within their respective departments.
9.3. General Counsel’s Report
General Counsel Andrew Gagen commented on pending water quality
regulations.
Minutes of the YLWD Board of Directors Regular Meeting Held February 26, 2019 at 6:30 p.m. 5
2019-XXX
9.4. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Next meeting is scheduled March 28, 2019 at 4:00 p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled March 18, 2019 at 4:00 p.m. at YL City
Hall.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting yet to be scheduled.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from February 27 – April 30, 2019
The Board made no changes to the activity calendar.
12. ADJOURNMENT
12.1. The meeting was adjourned at 8:36 p.m.
Annie Alexander
Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: March 26, 2019 Budgeted:Yes
To:Board of Directors Cost Estimate:$646,438.82
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $646,438.82.
DISCUSSION:
The items on this disbursement list include: a check of $121,050.61 to ACWA/JPIA for April 2019
medical & dental premiums; a check of $77,999.00 to Best Drilling and Pump, Inc. for well repairs –
Well #5 & Well #10; and a wire of $39,048.17 to MWDOC for January 2019 water deliveries. The
balance of $120,447.23 is routine invoices.
The Accounts Payable check register total is $358,545.01, Payroll No. 05 total is $287,893.81,
where the total of all listed disbursements for this agenda report is $646,438.82. A summary of the
disbursements is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
19-CS_0326.pdf Cap Sheet Backup Material
CkReg032619.pdf Check Register Backup Material
Summary of Disbursements
March 26, 2019
CHECK NUMBERS:
03/26/2019 Computer Checks 73834-73904 $ 319,496.84
03/26/2019 Voided Checks 73833 $ 0.00
____________
$ 319,496.84
WIRE:
03/15/2019 MWDOC $ 39,048.17
____________
$ 39,048.17
TOTAL OF CHECKS & WIRES $ 358,545.01
PAYROLL NO. 05:
Direct Deposits $ 178,204.67
Third Party Checks 7156-7161 $ 20,351.55
Payroll Taxes $ 48,243.20
EFT – TASC #05 $ 2,572.88
EFT – CalPERS Payroll #05 $ 38,521.51
$ 287,893.81
TOTAL OF PAYROLL $ 287,893.81
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $646,438.82
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MARCH 26, 2019
==================================================================.
Check No.Date Vendor Name Amount Description
73846 03/26/2019 ACWA/JPIA 121,050.61 MEDICAL & DENTAL PREMIUM - APRIL 2019
73847 03/26/2019 Aljon Graphics, Inc 328.57 YLWD LETTERHEAD
73848 03/26/2019 ALLEN Instruments & Supplies 500.00 GIS TRAINING
73849 03/26/2019 Applied Best Practices 1,891.50 CDIAC CONSULTING SERVICES
73850 03/26/2019 Aqua-Metric Sales Co.123.09 TOOLS & EQUIPMENT
73851 03/26/2019 Aramark 642.86 UNIFORM SERVICE
73853 03/26/2019 AT & T - Calnet3 1,907.28 ATT CALNET3
73852 03/26/2019 ATS Communications 355.00 PROFESSIONAL SERVICES - JANUARY 2019
73854 03/26/2019 Best Drilling and Pump, Inc.77,999.00 J2018-37 - WELL REPAIRS ON #5 & #10
73855 03/26/2019 Brithinee Electric 2,103.62 AC PARTS - BALDOR
73856 03/26/2019 Brooke Jones 95.70 TRAVEL EXPENSE - UWI CONFERENCE
73834 03/26/2019 BRUCE SICKENGER 69.47 CUSTOMER REFUND
73857 03/26/2019 CA Assn of Sanitation Agencies 4,456.00 CASA MEMBERSHIP RENEWAL - 2019
73858 03/26/2019 CDW Government, Inc 1,212.55 (2) HP COLOR LASERJET M477FDW
73859 03/26/2019 City Of Placentia 4,393.59 SEWER FEES - DECEMBER 2018
73860 03/26/2019 Culligan of Santa Ana 1,695.70 EQUIPMENT PE SOFTENER
73861 03/26/2019 Dell Marketing L.P.11,381.60 IT EQUIPMENT - DESKTOP COMPUTERS & MONITORS
73862 03/26/2019 Delta Wye Electric, Inc.1,152.00 TROUBLESHOOTING STARTUP ISSUES - WELL 10
73863 03/26/2019 Diversified Communications Services, Inc.64.65 ANTENNA - 800 MHZ & MOUNTS
73864 03/26/2019 Eisel Enterprises, Inc.3,008.93 METER BOXES, LIDS & VALVE REPAIR PARTS
73865 03/26/2019 Employee Relations, Inc.53.85 PRE-EMPLOYMENT BACKGROUND CHECK
73866 03/26/2019 Enkay Engineering & Equipment Inc 900.00 REMOVAL & DISPOSAL - TRANSIT PIPE
73867 03/26/2019 eSecurity Solutions, LLC 2,250.00 PROFESSIONAL SERVICE - FIREWALL
73868 03/26/2019 EyeMed 1,385.92 EYE MED - MARCH 2019
73835 03/26/2019 FERNANDO SANCHEZ 50.55 CUSTOMER REFUND
73869 03/26/2019 Firemaster 2,007.96 ANNUAL FIRE EXTINGUISHER MAINTENANCE
73870 03/26/2019 Gladwell Governmental Services Inc.250.00 RECORD RETENTION LEGAL REVIEW
73871 03/26/2019 Graybar Electric Co 7,835.28 J19-01 & J19-02 - WELL #07 & #12 - RTU UPGRADE
73872 03/26/2019 Haaker Equipment Co.2,354.34 3 FIN BLUE WARTHOG & WHEEL SKID
73873 03/26/2019 Harrington Industrial 1,807.43 CL2 PARTS & PUMP STATION REPAIR PARTS
73843 03/26/2019 HOMEOWNERS EQUITY CORPORATION 389.47 CUSTOMER REFUND
73875 03/26/2019 Infosend Inc.4,955.14 BILLING & POSTAGE FEES - CUSTOMER BILLING
73876 03/26/2019 Jackson's Auto Supply - Napa 3,404.12 CLAIM - PROPERTY DAMAGE & VEHICLE MAINTENANCE - UNIT #174
73877 03/26/2019 Jeff Jenkins Service Technician 713.94 RECTIFIER REPAIR
73878 03/26/2019 Jeremy Smith 80.75 MEETING SUPPLIES - ACWA/JPIA
73844 03/26/2019 JOE KIM 32.13 CUSTOMER REFUND
73879 03/26/2019 Kidman Gagen Law 16,775.12 LEGAL SERVICES
73880 03/26/2019 Konica Minolta Business 854.48 COPIER LEASE - C258 & C558
73881 03/26/2019 Liebert Cassidy Whitmore 2,615.25 LEGAL SERVICES
73874 03/26/2019 MailFinance 278.37 HASLER LEASE #N17022170
73882 03/26/2019 Managed Health Network 171.00 EAP - MARCH 2019
73883 03/26/2019 Mc Fadden-Dale Hardware 178.09 HARDWARE SUPPLIES
73884 03/26/2019 Mobile Industrial Supply 8.00 CYLINDER RENTAL
73838 03/26/2019 MONIQUE MIRAMONTES 94.25 CUSTOMER REFUND
73885 03/26/2019 Municipal Water District 12,083.85 WATER LOSS CONTROL TECHNICAL ASSISTANCE & TURF REMOVAL PROG. INSP. FEES
W031519 03/15/2019 Municipal Water District 39,048.17 WATER DELIVERIES - JANUARY 2019
73886 03/26/2019 NatPay Online Business Solutions 25.67 DOCULIVERY - FEBRUARY 2019
73839 03/26/2019 NEAR CAL CORP 890.80 CUSTOMER REFUND
73887 03/26/2019 Nickey Kard Lock Inc 3,901.89 FUEL - 02/16/19 - 02/28/19
73888 03/26/2019 Office Solutions 1,315.48 OFFICE SUPPLIES AND TONER
73892 03/26/2019 P.T.I. Sand & Gravel, Inc.1,406.64 ROAD MATERIAL
73841 03/26/2019 PAUL NATALE JR 184.11 CUSTOMER REFUND
73889 03/26/2019 Placentia Disposal #676 564.18 (2) FRONT LOADS - DISPOSAL SERVICES
73890 03/26/2019 Praxair Distribution 491.39 WELDING SUPPLIES
73891 03/26/2019 Process Solutions, Inc.1,140.94 CL2 REPAIR PARTS
73894 03/26/2019 Rachel Padilla/Petty Cash 248.13 PETTY CASH - O022719 & Y022819
73893 03/26/2019 Shred Confidential, Inc.378.00 ON SITE SHRED SERVICE
73845 03/26/2019 SUN COUNTRY BUILDERS 392.84 CUSTOMER REFUND
73895 03/26/2019 Sunrise Medical Group 125.00 SUNRISE OH - CONSORTIUM ANNUAL
73896 03/26/2019 Sunstate Equipment Co 34.48 PROPANE
73897 03/26/2019 Time Warner Cable 650.00 SPECTRUM BUSINESS INTERNET -VEGAS
73836 03/26/2019 TOMMY NGUYEN 25.33 CUSTOMER REFUND
73898 03/26/2019 Total Administrative Service Corp 511.50 FSA - ADMIN FEES - APR-JUN 2019
73899 03/26/2019 Underground Service Alert 144.98 DIG SAFE BOARD FEES
73900 03/26/2019 Underground Service Alert 282.25 DIGALERT - FEBRUARY 2019
Yorba Linda Water District
Check Register
For Checks Dated: 03/13/2019 thru 03/26/2019
73902 03/26/2019 United Water Works, Inc.6,066.81 OPERATIONS WORK MATERIAL
73901 03/26/2019 UNUM Life Insurance Co. of America 4,454.64 LIFE, AD&D, STD & LTD - APRIL 2019
73903 03/26/2019 Wayne Miller 126.59 MILEAGE REIMBURSEMENT - FEBRUARY 2019
73837 03/26/2019 WEIYANG LI 57.83 CUSTOMER REFUND
73840 03/26/2019 WILLIAM MARSH 39.33 CUSTOMER REFUND
73904 03/26/2019 YO Fire 51.62 TOOLS & EQUIPMENT
73842 03/26/2019 YVETTE PALMER 25.40 CUSTOMER REFUND
358,545.01
03-07-2019 PAYROLL #05 - EMPLOYEE DIRECT DEPOSIT 178,204.67
03-07-2019 PAYROLL #05 - PAYROLL TAX PAYMENT 48,243.20
03-07-2019 PAYROLL #05 - CALPERS EFT 38,521.51
03-07-2019 PAYROLL #05 - TASC 2,572.88
7156 03-07-2019 COLONIAL LIFE 107.10
7157 03-07-2019 LINCOLN FINANCIAL GROUP 4,558.57
7158 03-07-2019 NATIONWIDE RETIREMENT SOLUTIONS 14,594.35
7159 03-07-2019 CA STATE DISBURSEMENT UNIT 366.92
7160 03-07-2019 CA STATE DISBURSEMENT UNIT 339.69
7161 03-07-2019 CA STATE DISBURSEMENT UNIT 384.92
287,893.81
Payroll Checks #05
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: March 26, 2019 Budgeted:Yes
Total Budget:$7.8M
To:Board of Directors Cost Estimate:$7.3M
From:Marc Marcantonio, General
Manager
Job No:J2010-11B
Presented By:Rosanne Weston, Engineering
Manager
Dept:Engineering
Reviewed by Legal:No
Prepared By:Bryan Hong, Principal Engineer CEQA Compliance:MND
Subject:Notice of Completion for the Fairmont Booster Pump Station Upgrade Project
SUMMARY:
Construction is complete on the Fairmont Booster Pump Station Upgrade Project. Submitted for
consideration is a request for authorization to file the Notice of Completion for the project.
STAFF RECOMMENDATION:
That the Board of Directors authorize staff to file the Notice of Completion for construction of the
Fairmont Booster Pump Station Upgrade Project, Job No. J2010-11B.
DISCUSSION:
Construction is complete on the Fairmont Booster Pump Station Upgrade Project. The project
included the replacement of the old pump station with a new pump station. The new pump station
was designed to increase the District's capability to fully utilize ground water or import water
sources, thereby improving the resiliency, reliability and efficiency of the District's water system.
The status of the construction contract with Pacific Hydrotech Corporation is as follows:
The original contract was approved by the Board of Directors for $6,911,100.00 and 740
calendar days.
Change Order No. 1 was approved by the Board of Directors which added $220,647.28
and 40 calendar days to the contract.
Change Order No. 2 was approved by the Board of Directors which added $108,819.00
and 35 calendar days to the contract.
Change Order No. 3 was approved by the Board of Directors which added $57,033.11 and 6
calendar days to the contract.
Change Order No. 4 was approved by the Board of Directors which added $15,675.25 and 28
calendar days to the contract.
The final construction contract amount is $7,313,274.64 and 849 calendar days.
All work performed by Pacific Hydrotech Corporation has been completed in accordance with the
contract documents and to the satisfaction of District staff. Staff requests authorization to file and
proceed with recordation of the Notice of Completion.
PRIOR RELEVANT BOARD ACTION(S):
The Board authorized the President and Secretary to execute a construction agreement with Pacific
Hydrotech Corporation in the amount of $6,911,100.00 for the Fairmont Booster Pump Station
Upgrade Project, Job No. 2010-11B.
The Board of Directors approved Change Order No. 1 in the amount of $220,647.28 on September
26, 2017. The Board of Directors approved Change Order No. 2 in the amount of $108,819.00 on
December 12, 2017. The Board of Directors approved Change Order No. 3 in the amount of
$57,033.11 on June 26, 2018. The Board of Directors approved Change Order No. 4 in the amount
of $15,675.25 on February 12, 2019.
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: March 26, 2019
To:Board of Directors
From:Marc Marcantonio, General
Manager
Prepared By:Annie Alexander, Executive
Assistant
Subject:Opposition of Senate Bill 307 (Roth) - Water Conveyance: Use of Facility with
Unused Capacity
STAFF RECOMMENDATION:
That the Board of Directors adopt an oppose position on Senate Bill 307 (Roth).
ATTACHMENTS:
Name:Description:Type:
SB_307.pdf Backup Material Backup Material
SHARE THIS:Date Published: 02/15/2019 09:00 PM
SB-307 Water conveyance: use of facility with unused capacity.(2019-2020)
CALIFORNIA LEGISLATURE— 2019–2020 REGULAR SESSION
SENATE BILL No. 307
Introduced by Senator Roth
(Principal coauthor: Senator Portantino)
(Principal coauthor: Assembly Member Friedman)
(Coauthor: Senator Allen)
February 15, 2019
An act to add Section 1815 to the Water Code, relating to water.
LEGISLATIVE COUNSELʹS DIGEST
SB 307, as introduced, Roth. Water conveyance: use of facility with unused capacity.
Existing law prohibits the state or a regional or local public agency from denying a bona fide transferor of
water from using a water conveyance facility that has unused capacity for the period of time for which that
capacity is available, if fair compensation is paid for that use and other requirements are met.
This bill would, notwithstanding that provision, prohibit a transferor of water from using a water conveyance
facility that has unused capacity to transfer water from a groundwater basin underlying desert lands, as
defined, that is in the vicinity of specified federal lands or state lands to outside of the groundwater basin
unless the State Lands Commission, in consultation with the Department of Fish and Wildlife, finds that the
transfer of the water will not adversely affect the natural or cultural resources of those federal and state lands.
Vote: majority Appropriation: no Fiscal Committee: yes Local Program: no
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
Home Bill Information California Law Publications Other Resources
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Bill Text - SB-307 Water conveyance: use of facility with unused c... https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=...
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SECTION 1. Section 1815 is added to the Water Code, to read:
1815. (a) Notwithstanding Section 1810, a transferor of water shall not use a water conveyance facility that
has unused capacity to transfer water from a groundwater basin underlying desert lands that is in the vicinity
of a national monument, a national preserve, a national park, a state or federal wilderness area, or state lands
to outside of the groundwater basin unless the State Lands Commission, in consultation with the Department
of Fish and Wildlife, finds that the transfer of the water will not adversely affect the natural or cultural
resources, including groundwater resources or habitat, of those federal and state lands.
(b) For purposes of this section, “desert lands” means the portion of California located within the following
area:
Beginning at Interstate 15 and the intersection of the range line between Ranges 5 and 6 East, Township 11
North, San Bernardino Baseline and Meridian, southerly along those range lines to the intersection with
Interstate 40 in Township 8 North, San Bernardino Baseline and Meridian;
Thence easterly along Interstate 40 to the intersection of Interstate 40 and the range lines between Ranges
12 and 13 East, Township 7 North, San Bernardino Baseline and Meridian;
Thence southerly along the range lines between Ranges 12 and 13 East to the intersection with State Highway
Route 62 in Township 1 South, San Bernardino Baseline and Meridian;
Thence easterly along State Highway Route 62 to the intersection with United States Highway 95;
Thence northerly along United States Highway 95 to the California-Nevada boundary;
Thence northerly along the California-Nevada boundary to Interstate 15;
Thence westerly along Interstate 15 to the point of beginning.
Bill Text - SB-307 Water conveyance: use of facility with unused c... https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=...
2 of 2 3/14/2019, 9:51 AM
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: March 26, 2019
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Saira Hernandez, Accountant
Subject:Cash and Investment Report for Period Ending February 28, 2019
SUMMARY:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to make
monthly report of investments to the legislative body.
DISCUSSION:
The Cash & Investment Portfolio Report presents the market value and percent yield for all District
investments by institution. The Cash & Investment Summary Report includes budget and actual
interest and average term portfolio information as well as market value broken out by reserve
categories. The Fair Value Measurement Report categorizes investments with the fair value
hierarchy established by generally accepted accounting principles. The Unrestricted Reserves and
Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a
particular point in time for the last four years.
The average portfolio yield for the month ending February 28, 2019 is 2.37%.
The District's Total Cash and Investment balance at February 28, 2019 resulted in a decrease
of approximately$622,000 when compared to the ending balance of the previous month. A large
balance change includes a decrease in the Sewer Capital Project Reserve of $923,997 due to costs
affiliated with the decommissioning of the Lakeview Sewer Lift Station.
STRATEGIC PLAN:
G2 1D - Retain cash on hand of 365+ days at fiscal year end.
ATTACHMENTS:
Name:Description:Type:
Cash_Invest_Reports_Feb_19.pdf Backup Material Backup Material
1
Yorba Linda Water District
Cash&Investment Portfolio Report
February 28,2019
Market % Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
$ 755,172 $ 755,172 Wells Fargo Bank
$ 755,172 $ 755,172 2.18% Total 0.00%
Money Market Accounts:
$ 405 $ 405 US Bank (Revenue Bonds) 2.01%
3,273,564 3,273,199 US Bank(Money Market) 2.19%
248,688 248,688 Public Agency Retirement Svcs.(PARS)
$ 3,522,657 $ 3,522,291 10.19% Total 2.19%
Certificates of Deposits:
$ 199,456 $ 200,000 World's Foremost Bk Sydney 05/28/19 1.30%
247,526 248,000 Capital One Bk USA Nall Assn 05/13/19 1.20%
242,553 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.69%
243,273 248,000 EnerBank USA Salt Lake City 08/26/20 1.33%
246,514 248,000 EverBank Jacksonville Fla CTF 08/30/19 1.16%
177,404 180,000 HSBC BK USA,NA MC Clean CTF 08/31/21 1.27%
240,664 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.65%
242,193 247,000 PrivateBank&Tr Chicago Ill CTF 03/30/22 2.24%
245,972 249,000 JP Morgan Chase Bk NA Columbus 03/31/22 2.48%
$ 2,085,557 $ 2,117,000 6.03% Total 1.61%
Pooled Investment Accounts:
$ 9,915,899 $ 9,915,899 Local Agency Investment Fund 2.39%
1,354,868 1,355,025 CalTRUST Short Term 2.52%
16,932,042 17,103,313 CalTRUST Medium Term 2.58%
$ 28,202,808 $ 28,374,236 81.59% 2.51%
$ 34,566,194 $ 34,768,699 100% Total Investments 237%
Per Government Code requirements,the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy,and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
r
J Saira Hernandez,Accountant
2/28/19
2
Cash & Investment Summary Report
Below is a chart summarizing the yields as well as terms and maturities for the month of February 2019:
Average #of
Month Portfolio Days to
of 2019 Yield Maturity
February 2.37% 57
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 2/28/2018 2/28/2019
Monthly- February $ 32,785 $ 43,875
Year-to-Date $ 306,565 $ 482,938
Budget 2017/2018 2018/2019
Interest Budget, February YTD $ 206,667 $ 238,667
Interest Budget,Annual $ 310,000 $ 358,000
Interest earned on investments is recorded in the fund that owns the investment.
Cash&Investment Summary Comparison Between Current and Previous Month
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
The table below displays the District's Cash and Investment balance of$34.5 million which is allocated between the established
reserve funds,Wells Fargo Checking Account,and the restricted funds held at U.S. Bank for the construction of the Fairmont Booster
Pump Station. The number of Days in Cash are 365 for the Un-Restricted Water Reserve balance and 1,043 for the Un-Restricted Sewer
Reserve balances,as of February 28,2019.
FYI Reserve Cash and
Requirements Investments
Jan-19 %Alloc February 2019 %Alloc "Target Available for
Fund Description Balance 1/31/2019 Balance 2/28/2019 Levels" CY Obligations
Water Operating Reserve $ 12,835,332 38.24% $ 13,189,906 39.30% $ 7,593,220 $ 5,596,686
Water Emergency Reserve 7,017,084 20.91% 7,033,064 20.96% 5,813,701 1,219,363
Water Capital Project Reserve 4,618,838 13.76% 4,287,852 12.78% 6,327,500 (2,039,648)
Rate Stabilization Reserve 4,024,673 11.99% 4,031,784 12.01% 1,600,999 2,430,785
Un-Restricted Water Reserve Balance 28,495,928 28,542,606 21,335,420 7,207,186
Conservation Reserve 103,546 0.31% 103,546 0.31% - 103,546
Employee Liability Reserve 298,124 0.89% 298,124 0.89% 273,000 25,124
Restricted Reserve Balance 401,669 401,669 273,000 128,669
Sewer Operating Reserve 1,659,555 4.94% 1,659,765 4.95% 403,967 1,255,798
Sewer Emergency Reserve 2,600,149 7.75% 2,601,952 7.75% 1,899,951 702,001
Sewer Capital Project Reserve 1,279,936 3.81% 355,939 1.06% 2,000,000 (1,644,061)
Un-Restricted Sewer Reserve Balance 5,539,639 4,617,655 4,303,918 313,737
Total Reserve Balances $ 34,437,236 102.61% $ 33,561,930 100.00% $ 25,912,338 $ 7,649,592
Wells Fargo Bank Checking
Water Operating 334,956 541,834
Sewer Operating 179,733 213,338
514,690 755,172
US Bank Held(Restricted).
Rev.Bond 2012A&2017A-Principal&Interest 404 405
Public Agency Retirement Svc.-PARS(Restricted) 236,231 248,688
Total Cash and Investments $ 35,188,561 $ 34,566,194
3
Investment Balances (as of 2-28-2019)
Checking Account:
2.18%
IMoney Market Accounts:
10.19%
hC
ertificates of Deposit:
6.03%
Pooled Investment Accounts:
81.59%
Checking Account: $ 755,172 2.18%
Money Market Accounts: $ 3,522,657 10.19%
Certificates of Deposit. $ 2,085,557 6.03%
Pooled Investment Accounts: $ 28,202,808 81.59%
Total $ 34,5669194 100.00%
4
Yorba Linda Water District
Fair Value Measurement Report
February 28, 2019
Quoted Observable Unobservable
Prices Inputs Inputs
Investments Level 1 Level 2 Level 3 Total
CalTRUST Investment Pool $ - $ 18,286,909 $ - $ 18,286,909
Local Agency Investment Fund - 9,915,899 - 9,915,899
U.S. Government Sponsored
Agency Securities - - - -
Negotiable Certificates of Deposit - 2,085,557 - 2,085,557
Total Investments $ - $ 30,288,366 $ - $ 30,288,366
5
PARS (Public Agency Retirement Services) Funding Reconciliation
Transaction Contributions PARS Expenses Investment Available
Description Date &Gains & Losses Return (%) Balance
Beginning Balance 7/1/2018 $ 247,389.78 $ 247,389.78
Investment Return 7/31/2018 $ 3,520.41 $ 250,910.19
Investment Expenses 7/31/2018 $ (51.54) $ 250,858.65
Investment Return 8/31/2018 $ 3,307.14 $ 254,165.79
Investment Expenses 8/31/2018 $ (52.26) $ 254,113.53
Investment Return 9/30/2018 $ (332.13) $ 253,781.40
Investment Expenses 9/30/2018 $ (52.94) $ 253,728.46
Investment Return 10/31/2018 $ (10,505.63) $ 243,222.83
Investment Expenses 10/31/2018 $ (52.86) $ 243,169.97
Investment Return 11/30/2018 $ 2,837.57 $ 246,007.54
Investment Expenses 11/30/2018 $ (50.66) $ 245,956.88
Investment Return 12/31/2018 $ (9,674.65) $ 236,282.23
Investment Expenses 12/31/2018 $ (51.24) $ 236,230.99
Investment Return 1/31/2019 $ 12,505.79 $ 248,736.78
Investment Expenses 1/31/2019 $ (49.21) $ 248,687.57
subtotal = $ 248,687.57
Initial Deposit 12/28/2017 $ 247,599.00
Gain(Loss)from initial Deposit $ 1,088.57
6
Unrestricted Reserves & Days in Cash (Water)
$35,020,000 460
416
t
$30,020,000 378 410
370 365
360
$25,020,000
$30,551,885 310
$20,020,000 $26,711,300 $28,542,606
$27,116,743 260
$15,020,000
210
$10,020,000
160
$5,020,000
- 110
$20,000 60
Feb.2016 Feb.2017 Feb.2018 Feb.2019
MWI Unrestricted Reserves(Water) (Days in Cash(Water)
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: March 26, 2019
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Saira Hernandez, Accountant
Subject:Budget to Actual Reports for the Month Ending February 28, 2019
DISCUSSION:
For the month ending February 28, 2019, staff is presenting Budget to Actual Reports for the District
as a whole, as well as the individual water and sewer funds.
Cumulative Volumetric Water Revenue, as reported through the month ending February 28, 2019,
reflects an average decrease of 8.58% as compared to the prior year for the same reporting
period. Landscape classified customer connections have the lowest decrease in consumption sales
of 6.83% as compared to reported results from the prior year.
Total Variable Costs results, as reported through the month ending February 28, 2019, reflect a
9.20% decrease when compared to prior year for the same reporting period. The decrease in costs
is predominantly reflective of the decrease in total water demand, which as reported, is 10.41%
below that of prior year. Total Water Purchases for February 2019 will go down as the District's
record low with a total demand on the system of 602.8 AF; 602.6 AF in groundwater (with 30.1 AF
allocated to CPTP) and 0.2 AF in import water.
STRATEGIC PLAN:
G2 3B - Regularly assess net position and steps to meet strategic goals.
ATTACHMENTS:
Name:Description:Type:
Financial_Reports_Feb_19.pdf Backup Material Backup Material
1
Yorba Linda Water District
Water Enterprise
FY19 ProForma-Use of Funds
February 2019
FY19 Annual YTD Actuals thru YTD%of
Budget February 2019 Budget
Water Revenue(Residential) $ 16,592,437 $ 9,974,109 60.11%
Water Revenue(Commercial&Fire Det.) 1,964,205 1,211,196 61.66%
Water Revenue(Landscape/Irrigation) 3,863,805 2,668,553 69.07%
Service Charges 10,116,528 6,689,526 66.12%
Other Operating Revenue 827,887 655,685 79.20%
Total Operating Revenue 33,364,861 21,199,069 63.54%
Revenue(Non-Operating):
Interest 310,000 409,142 131.98%
Property Taxes 1,850,000 1,067,448 57.70%
Other Non-Operating Revenue 605,346 517,436 85.48%
Total Non-Operating Revenue 2,765,346 1,994,026 72.11%
Total Revenue $ 36,130,207 $ 23,193,095 64.19%
Expenses(Operating):
Variable Water Costs(G.W., Import&Power)
Water-Related Costs $ 12,247,280 $ 7,697,077 62.85%
Fixed Costs 1,188,085 493,199 41.51%
Power-Related Costs 1,358,012 1,149,727 84.66%
Variable Water Costs Related Expenses Total 14,793,377 9,340,003 63.14%
Salary Related Expenses 9,931,772 6,050,158 60.92%
Reduction for Capital Project Labor (279,000) (197,488) 70.78%
Salary Related Expenses Total 9,652,772 5,852,670 60.63%
Supplies&Services
Communications 159,120 108,548 68.22%
Contractual Services 475,966 237,774 49.96%
Data Processing 265,129 213,074 80.37%
Dues&Memberships 82,077 69,205 84.32%
Fees&Permits 264,546 189,276 71.55%
Board Election 69,750 52,742 75.62%
Insurance 281,967 182,286 64.65%
Materials 658,714 581,866 88.33%
District Activities, Emp Recognition 43,013 24,015 55.83%
Maintenance 432,971 260,922 60.26%
Non-Capital Equipment 115,294 72,591 62.96%
Office Expense 40,343 24,355 60.37%
Professional Services 518,804 219,140 42.24%
Training 65,188 25,384 38.94%
Travel&Conferences 125,279 47,515 37.93%
Uncollectible Accounts 2,790 2,742 98.29%
Utilities 169,911 110,671 65.13%
Vehicle Expenses 316,262 169,267 53.52%
Supplies&Services Sub-Total 4,087,123 2,591,373 63.40%
Total Operating Expenses 28,533,272 17,784,045 62.33%
Expenses(Non-Operating)
Other Expense 8,600 776 9.03%
Total Non-Operating Expenses 8,600 776 9.03%
Total Expenses $ 28,541,872 $ 17,784,821 62.31%
Net Revenues 7,588,335 5,408,274 71.27%
Less: Debt Service(Principal&Interest) 2,738,258 1,950,528 71.23%
Less: Committed Capital Expenditures(PayGo) 4,484,500 2,340,184 52.18%
Transfer to/(from)Reserves 365,577 1,117,561 305.70%
Net Total $ - $ -
2
Yorba Linda Water District
Summary Financial Report
Water&Sewer Funds
For Period Ending February 28,2019
(With February 28,2018 for comparison purposes)
Annual YTD Feb YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual (Under)Over Feb Actual Actual(thru vs vs
FY19 FY19 FY19 FY19 YTD Budget FY18 Feb 2018) PY Actual$ PY Actual
Revenue(Operating):
Water Revenue(Residential) $16,592,437 $ 11,005,763 $ 692,277 $9,974,109 $ (1,031,654) $1,221,990 $11,127,795 $(1,153,686) -10.37%
Water Revenue(Commercial&Fire Det.) 1,964,205 1,302,857 91,150 1,211,196 (91,661) 143,423 1,324,132 (112,936) -8.53%
Water Revenue(Landscape/Irrigation) 3,863,805 2,562,862 52,732 2,668,553 105,691 242,133 2,864,268 (195,715) -6.83%
Water Revenue(Service Charge) 10,116,528 6,744,352 836,474 6,689,526 (54,827) 833,777 6,666,179 23,347 0.35%
Sewer Charge Revenue 2,229,246 1,486,164 180,789 1,467,178 (18,985) 170,324 1,366,833 100,345 7.34%
Locke Ranch Assessments 273,250 164,141 91 172,867 8,725 - 166,889 5,978 0.00%
Other Operating Revenue 894,617 596,411 45,778 703,638 107,227 77,264 559,509 144,130 25.76%
Total Operating Revenue: 35,934,087 23,862,551 1,899,291 22,887,067 (975,484) 2,688,911 24,075,604 (1,188,537) -4.94%
Revenue(Non-Operating):
Interest 358,000 238,667 43,875 482,938 244,272 32,785 306,565 176,373 57.53%
Property Tax 1,850,000 1,156,250 2,330 1,067,448 (88,802) 3,247 1,066,417 1,030 0.00%
Other Non-Operating Revenue 639,846 426,564 65,607 541,862 115,298 10,051 215,801 326,061 151.09%
Total Non-Operating Revenue: 2,847,846 1,821,481 111,812 2,092,248 270,767 46,083 1,588,783 503,465 31.69%
Total Revenue 38,781,933 25,684,031 2,011,103 24,979,315 (704,716) 2,734,994 25,664,387 (685,072) -2.67%
Expenses(Operating):
Variable Water Costs(G.W.,Import&Power 14,793,377 9,925,681 460,667 9,340,003 (585,677) 1,019,271 10,286,305 (946,302) -9.20%
Salary Related Expenses 10,784,493 6,553,592 972,486 6,430,311 (123,281) 716,366 6,421,514 8,797 0.14%
Supplies&Services 4,571,268 2,895,356 397,994 2,843,104 52,252 343,585 2,738,399 104,705 3.82%
Total Operating Expenses 30,149,138 19,374,629 1,831,147 18,613,418 761,211 2,079,222 19,446,218 (832,800) -4.28%
Expenses(Non-Operating):
Interest on Long Term Debt 1,325,785 1,011,604 111,601 904,211 (107,394) 115,401 910,548 (6,338) -0.70%
Other Expense 14,200 9,467 131 987,284 977,817 (91,863) (107,353) 1,094,637 -1019.66%
Total Non-Operating Expenses: 1,339,985 1,021,071 111,732 1,891,495 870,424 3,538 803,195 1,088,300 135.50%
Total Expenses 31,489,123 20,395,700 1,942,879 20,504,913 109,213 2,102,760 20,249,413 255,500 1.26%
Net Position Before Capital Contributions 7,292,810 5,288,332 68,224 4,474,402 (813,930) 632,233 5,414,974 (940,572) -17.37%
Special Item - - - - - (2,205,847) 2,205,847 -100.00%
Capital Contributions(Non-Cash - - 34,500 38,556 38,556 853,412 3,446,340 (3,407,784) 0.00%
Transaction GASB 34 Compliant)
Net Position Before Depreciation 7,292,810 5,288,332 102,724 4,512,958 (775,373) 1,485,645 6,655,468 (2,142,509) -32.19%
Depreciation&Amortization 7,726,142 5,118,262 608,448 4,900,553 (217,709) 622,418 4,955,228 (54,674) -1.10%
Total Net Position $ (433,332) $ 170,069 $ (505,724) $ (387,595) $ (557,664) $ 863,227 $ 1,700,240 $(2,087,835) -122.80%
Capital-Direct Labor (300,000) (200,000) (24,864) (249,991) (49,991) (18,523) (156,887) (93,104) 59.34%
3
Yorba Linda Water District
Water Fund
For Period Ending February 28,2019
(With February 28,2018 for comparison purposes)
Annual YTD Feb YTD YTD Actual Prior Year Prior YTD YTD Actual YTD-CUR
Budget Budget Actual Actual (Under)Over Feb Actual Actual(thru vs vs
FY19 FY19 FY19 FY19 YTD Budget FY18 Feb 2018) PY Actual$ PY Actual%
Revenue(Operating):
Water Revenue(Residential) $16,592,437 $11,005,763 $ 692,277 $ 9,974,109 $(1,031,654) $ 1,221,990 $11,127,795 $(1,153,686) -10.37%
Water Revenue(Commercial&Fire Det.) 1,964,205 1,302,857 91,150 1,211,196 (91,661) 143,423 1,324,132 (112,936) -8.53%
Water Revenue(Landscape/Irrigation) 3,863,805 2,562,862 52,732 2,668,553 105,691 242,133 2,864,268 (195,714) -6.83%
Water Revenue(Service Charge) 10,116,528 6,744,352 836,474 6,689,526 (54,826) 833,777 6,666,179 23,347 0.35%
Other Operating Revenue 827,887 551,924 43,388 655,685 103,760 57,725 511,126 144,559 28.28%
Total Operating Revenue: 33,364,861 22,167,759 1,716,021 21,199,069 (968,690) 2,499,048 22,493,500 (1,294,431) -5.75%
Revenue(Non-Operating):
Interest 310,000 206,667 40,870 409,142 202,476 29,920 270,817 138,325 51.08%
Property Tax 1,850,000 1,156,250 2,330 1,067,448 (88,802) 3,247 1,066,417 1,031 0.10%
Other Non-Operating Revenue 605,346 403,564 65,607 517,436 113,872 14,397 236,722 280,714 118.58%
Total Non-Operating Revenue: 2,765,346 1,766,481 108,807 1,994,026 227,546 47,564 1,573,956 420,070 26.69%
Total Revenue 36,130,207 23,934,239 1,824,828 23,193,095 (741,144) 2,546,612 24,067,455 (874,361) 3.63%
Expenses(Operating):
Variable Water Costs(G.W.,Import&Power) 14,793,377 9,925,681 460,667 9,340,003 (585,677) 1,019,271 10,286,305 (946,301) -9.20%
Salary Related Expenses 9,652,772 5,909,053 888,453 5,852,669 (56,384) 636,310 5,726,329 126,340 2.21%
Supplies&Services:
Communications 159,120 113,580 8,249 108,548 (5,032) 4,564 80,536 28,012 34.78%
Contractual Services 475,966 247,311 31,594 237,774 (9,537) 40,553 271,077 (33,303) -12.29%
Data Processing 265,129 204,149 19,236 213,074 8,925 11,738 122,883 90,191 73.40%
Dues&Memberships 82,077 68,124 481 69,205 1,081 4,372 76,581 (7,376) -9.63%
Fees&Permits 264,546 176,364 19,389 189,276 12,912 13,701 166,669 22,607 13.56%
Board Election 69,750 69,750 52,742 52,742 (17,008) - - 52,742
Insurance 281,967 187,978 22,996 182,286 (5,693) 21,191 165,157 17,128 10.37%
Materials 658,714 520,384 89,622 581,866 61,482 58,647 495,457 86,409 17.44%
District Activities,Emp Recognition 43,013 28,675 838 24,015 (4,661) 1,177 11,737 12,278 104.61%
Maintenance 432,971 254,647 62,286 260,922 6,274 7,212 243,521 17,401 7.15%
Non-Capital Equipment 115,294 76,863 (4,762) 72,591 (4,271) 12,887 84,194 (11,602) -13.78%
Office Expense 40,343 26,895 4,435 24,355 (2,541) 1,398 21,582 2,773 12.85%
Professional Services 518,804 241,869 18,910 219,140 (22,729) 90,459 395,168 (176,028) -44.55%
Training 65,188 37,459 1,843 25,384 (12,074) 4,887 18,737 6,647 35.48%
Travel&Conferences 125,279 66,019 7,444 47,515 (18,504) 5,867 34,742 12,773 36.77%
Uncollectible Accounts 2,790 1,860 238 2,742 882 362 1,493 1,249 83.69%
Utilities 169,911 113,274 14,562 110,671 (2,603) 20,085 119,071 (8,400) -7.05%
Vehicle Equipment 316,262 184,891 15,626 169,267 15,625 9,222 166,155 3,112 1.87%
Supplies&Services Sub-Total 4,087,123 2,620,093 365,729 2,591,373 28,720 308,322 2,474,760 116,612 4.71%
Total Operating Expenses 28,533,272 18,454,826 1,714,849 17,784,045 (670,781) 1,963,903 18,487,394 (703,349) -3.80%
Expenses(Non-Operating):
Interest on Long Term Debt 1,325,785 1,011,604 111,601 904,211 (107,394) 115,401 910,548 (6,338) -0.70%
Other Expense 8,600 5,733 131 977,909 972,176 (85,906) (105,238) 1,083,147 -1029.24%
Total Non-Operating Expenses: 1,334,385 1,017,338 111,732 1,882,120 864,782 9,495 805,310 1,076,810 133.71%
Total Expenses 29,867,657 19,472,164 1,826,581 19,666,165 194,002 1,993,397 19,292,704 373,461 1.94%
Net Position Before Capital Contributions 6,262,550 4,462,076 (1,753) 3,526,930 (935,146) 553,215 4,774,751 (1,247,821) -26.13%
Special Item - - - - - (2,205,847) 2,205,847 -100.00%
Capital Contributions(Non-Cash Transaction- - - 34,500 34,500 34,500 422,985 1,847,505 (1,813,005) -98.13%
GASB 34 Compliant)
Net Position Before Depreciation 6,262,550 4,462,076 32,747 3,561,430 (900,646) 976,199 4,416,409 (854,980) -19.36%
Depreciation&Amortization 6,329,146 4,186,931 493,596 3,984,249 (202,682) 508,280 4,046,996 (62,747) -1.55%
Total Net Position $ (66,596) $ 275,145 $ (460,849) $ (422,819) $ (697,964) $ 467,919 $ 369,413 $ (792,232) -214.46%
Capital-Direct Labor (279,000) (186,000) (20,164) (197,488) (11,488) (17,195) (162,069) (35,419) 21.85%
4
Water Revenues & Expenses - February
$30,000,000 (excludes Depreciation,Special Items, and Contributed Capital )
$25,000,000 $24,067,455 $23,193,095
-3.63%
$20,949,608 $21,036,896
$20,080,118
$20,000,000 - MO
$19,292,704 $19,666,165
1.94%
$17,591,217 $17,237,373
$15,000,000 $16,044,550
$10,000,000
$5,000,000
$
Feb.2015 Feb.2016 Feb.2017 Feb.2018 Feb.2019
Total Revenue f Total Expenses
5
Yorba Linda Water District
Sewer Fund
For Period Ending February 28,2019
(With February 28,2018 for comparison purposes)
Annual YTD Feb YTD YTD Actual Prior Year Prior Year YTD Actual YTD-CUR
Budget Budget Actual Actual (Under)Over Feb Actual Actual(thru vs vs
FY19 FY19 FY19 FY19 YTD Budget FY18 Feb 2018) PY Actual$ PY Actual
Revenue(Operating):
Sewer Charge Revenue $2,229,246 $1,486,164 $180,789 $1,467,178 $ (18,985) $ 170,324 $1,366,832 $ 100,346 7.34%
Locke Ranch Assessments 273,250 164,141 91 172,867 8,725 - 166,889 5,978 0.00%
Other Operating Revenue 66,730 44,487 2,390 47,953 3,466 19,539 48,382 (429) -0.89%
Total Operating Revenue: 2,569,226 1,694,792 183,270 1,687,998 (6,794) 189,863 1,582,103 105, 95 6.69%
Revenue(Non-Operating):
Interest 48,000 32,000 3,005 73,796 41,796 2,865 35,747 38,049 106.44%
Other Non-Operating
Total Non-Operating Re Revenue:
82,500 55,000 3,005 98,222 43,222 (
I (1,4811) 14,8207) 83,395 562.45 45,346 %
Total Revenue 2,651,726 1,749,792 186,275 1,786,220 36,428 188,382 1,596,930 189,290 11.85%
Expenses(Operating):
Salary Related Expenses 1,131,721 644,539 84,033 577,642 (66,897) 80,056 695,184 (117,541) -16.91%
Supplies&Services:
Communications 11,977 7,984 621 5,404 (2,581) 344 4,302 1,101 25.60%
Contractual Services 29,766 19,844 1,933 14,428 (5,416) 3,038 20,325 (5,897) -29.01%
Data Processing 17,322 11,548 1,417 13,213 1,665 884 9,249 3,963 42.85%
Dues&Memberships 6,153 4,102 36 5,209 1,107 329 5,764 (555) -9.64%
Fees&Permits 15,907 10,605 711 7,889 (2,716) 967 7,836 52 0.66%
Board Election 5,250 3,500 3,970 3,970 470 - 3,970
Insurance 21,223 14,149 1,731 13,650 (498) 1,595 12,431 1,219 9.80%
Materials 28,622 31,581 144 32,766 1,184 9,844 32,125 641 2.00%
District Activities, Emp Recognition 3,238 2,159 63 1,739 (419) 89 880 859 97.64%
Maintenance 171,630 64,420 357 48,073 (16,347) 543 60,551 (12,477) -20.61%
Non-Capital Equipment 36,157 24,105 (300) 13,904 (10,201) 4,234 16,921 (3,018) -17.83%
Office Expense 2,957 1,971 334 1,666 (305) 105 1,593 73 4.57%
Professional Services 33,996 22,664 3,194 30,718 8,054 6,760 20,902 9,816 46.96%
Training 13,052 8,701 13,216 16,026 7,325 1,457 4,271 11,755 275.19%
Travel&Conferences 14,061 9,374 948 4,876 (4,497) 324 2,870 2,007 69.92%
Uncollectible Accounts 210 140 22 278 138 23 201 77 38.00%
Utilities 13,489 8,993 1,096 8,694 (298) 1,578 9,421 (727) -7.72%
Vehicle
ipment 59,138 29,425 2,772 29,229
3,148 53,994 24,765
Supplied&Servi es Sub-Total 484,145 275,264 32,265 2511,7311 (23(533 I 35,262 263,638 �11,907� -4,52%
Total Operating Expenses 1,615,866 919,803 116,298 829,373 (90,430) 115,318 958,822 (129,449) -13.50%
Expenses(Non-Operating):
Other Expense 5,600 3,733 9,375 5,641 (5,956) (2,116) 11,490 -543.11%
Total Non-Operating Expenses: 5,600 3,733 - 9,375 5,641 (5,956) (2,116) 11,490 -543.11%
Total Expenses 1,621,466 923,536 116,298 838,748 (84,788) 109,362 956,706 (117,958) -12.33%
Net Position Before Capital Contributions 1,030,259 826,255 69,977 947,472 121,217 79,020 640,224 307,248 47.99%
Capital Contributions(Non-Cash - - 4,056 4,056 430,427 1,598,836 (1,594,780) -99.75%
Transaction GASB 34 Compliant)
Net Position Before Depreciation 1,030,259 826,255 69,977 951,528 125,273 509,447 2,239,060 (1,287,532) -57.50%
Depreciation&Amortization 1,396,996 931,330 114,852 916,304 (15,026) 114,138 908,232 8,072 0.89%
Total Net Position $ (366,736) $ (105,075) $(44,875) $ 35,224 $ 140,299 $ 395,309 $1,330,828 $(1,295,604) -97.35%
Capital-Direct Labor (21,000) (14,000) (4,700) (52,503) (38,503) (2,324) (14,337) (38,166) 266.21%
6
Sewer Revenues & Expenses - February
$2,000,000 (excludes Depreciation, Special Items, and Contributed Capital)
$1,786,220
11.85
$1,800,000
$1,596,930
$1,600,000 $1,516,028
$1,400,000
$1,294,534
$1,228,324
$1,200,000
$1,000,000
$800,000 $928,486 $956,706
$814,257 $810,418 $838,748
-12.33%
$600,000
$400,000
$200,000
Feb.2015 Feb.2016 Feb.2017 Feb.2018 Feb.2019
Total Revenue f Total Expenses
7
Water Revenue Comparison by Fiscal Year
$25,000,000 -6.55%decrease
compared to FY18
1$21,982,3731
$20,543,384
1$19,734,8941 1$19,082,162 I 1$19,108,8231
$20,000,000
1$17,534,7151
$15,000,000 $8,786,233 $9,974,109
$12,264,948 $11,440,546 $8,251,551
$10,000,000
$2,290,123 $2,864,268 2,668,553
$1,796,712 $1,226,847 $1,324,132 1,211,196
$5,000,000 $3,222,426 Aw $1,143,510
00
$0
FY14 FY15 FY16 FY17 FY18 FY19
■ Water Revenue(Service Charge) ■ Water Revenue(Commercial&Fire Det.) ■ Water Revenue(Landscape/Irrigation) ■ Water Revenue(Residential) ❑Total
8
CONSUMPTION BY UNITS CCF
900,000
800,000
178,617
169,608
700,000 143,525 147,368
142,649 138,015 152,885 137,653
66,195
600,000 56,459 63,789 58,343
54,463 59,881 58,311 53,077
100,928
123,019 92,152
88,221
500,000 49,880
49,277
48,163
49,885 42,890 44,271
62,133
400,000
41,197 59,372
1 29,976
300,000 �~� Q0 ybti0y 0 11y y0y 00y1 45b
ryyaryypl0 6�0,y00 15,732
17,947 40920
x,500b
y 14,16YO0
9273142,725 ,
200,000 '310
,vo 1yti
100,000
FY17 FY18 FY19 FY17 FY18 FY19 FY17 FY18 FY19 FY17 FY18 FY19 FY17 FY18 FY19 FY17 FY18 FY19
SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY
■Residential ■Commercial ■Landscape
9
Rainfall and ETo
40.00 2.50
35.00
It 2.00
30.00
rr'
Q 25.00 n i % 1.50
E 20.00
r i
j 15.00 1.00
r � �
10.00
r
0.50
5.00 ��%
0.00 -inn- -- - - -- - - - -- 0.00
LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL.
c-1 N M � Ln lD 1- 00 Ol O -1 N M Rt Ln lD 1, 00 Ol O c-1 N M Rt Ln lD 1, 00
c-1 c-1 c-1 c-1 c-1 c-1 c-1 c-1 c-1 c-1 N N N N N N N N N
Groundwater OC-36 Import Water -Consumption -ETo -----• Rainfall
Volume, AF
I� F, N N W W
O un O Vn O Vn O Un O
O O O O O O O O O
O O O O O O O O O
1-Feb
2-Feb
' 3-Feb
G) 4-Feb
°c 5-Feb
:E 6-Feblot
v
rr
7-Feb
' 8-Feb
9-Feb
O
X
w10-Feb
rn
11-Feb
I
12-Feb
(D
13-Feb 3
-a -a
14-Feb (D
15-Feb r-+
16-Feb (D
I17-Feb
18-Feb
0
D
c 19-Feb
3
20-Feb
o'
21-Feb
22-Feb -
23-Feb
3 24-Feb \
0
°+ 25-Feb
c
`D 26-Feb
27-Feb
28-Feb
r1i LUO N 0) 0000 O N Ol O N
00 O
Temperature, degrees Fahrenheit
0
11
Variable Costs Analysis
1,600,000
1,512,043 1,518,953
1,340,186
1,400,000 t.'4SR,893
1,307,477
t
1,284,700
1,200,000 1,143,9
1,069,354
1,135,165 1,019,271
1,000,000
981,384 039,601
�
981,755 1,019,234
800,000
657,883
600,000
494,671 494,190
400,000
460,667
200,000
0
Jul Aug Sept Oct Nov Dec
t FY17 Var Costs FY18 Var Costs t FY19 Var Costs
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: March 26, 2019
Subject:Directors' Reports
· Intergovernmental Meetings, Conferences, and Events
SUMMARY:
The Directors will report on their attendance at the following events:
1. YL Planning Commission - March 13, 2019 (Hawkins - As Needed)
2. WACO Planning Committee - March 19, 2019 (Jones)
3. SAWPA Commission - March 19, 2019 (Jones - As Needed)
4. YL City Council - March 19, 2019 (Jones)
5. MWDOC Board - March 20, 2019 (Miller/Nederhood)
6. OCWA Luncheon - March 20, 2019 (Jones/Nederhood)
7. OCWD Board - March 20, 2019 (Jones)
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: March 26, 2019
Subject:Meetings from March 27 - May 31, 2019
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance By
March
OCSD Board Wed, Mar 27 6:00 PM Hawkins
YL Planning Commission Wed, Mar 27 6:30 PM Hawkins (As Needed)
ISDOC Thu, Mar 28 11:30 AM Jones
Interagency Committee Meeting with MWDOC and OCWD Thu, Mar 28 4:00 PM Jones/Hawkins
Santa Ana River Watershed Conference Fri, Mar 29 8:30 AM Jones/Nederhood
April
ISDOC Executive Committee Tue, Apr 2 7:30 AM Nederhood
SAWPA Commission Tue, Apr 2 9:30 AM Jones (As Needed)
YL City Council Tue, Apr 2 6:30 PM Hawkins
MWDOC Board Wed, Apr 3 8:30 AM Miller/Nederhood
OCWD Board Wed, Apr 3 5:30 PM Jones
MWDOC Elected Officials' Forum Thu, Apr 4 4:00 PM Jones/Nederhood
WACO Fri, Apr 5 7:30 AM TBD
Board of Directors Regular Meeting Tue, Apr 9 6:30 PM
OC LAFCO Wed, Apr 10 8:15 AM TBD
YL Planning Commission Wed, Apr 10 6:30 PM Hawkins (As Needed)
WACO Planning Committee Tue, Apr 16 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Apr 16 9:30 AM Jones (As Needed)
YL City Council Tue, Apr 16 6:30 PM Hall
MWDOC Board Wed, Apr 17 8:30 AM Miller/Nederhood
OCWA Luncheon Wed, Apr 17 11:30 AM TBD
OCWD Board Wed, Apr 17 5:30 PM Jones
Board of Directors Workshop Meeting Tue, Apr 23 5:30 PM
MWDOC/OCWD Joint Planning Committee Wed, Apr 24 8:30 AM TBD
OCSD Board Wed, Apr 24 6:00 PM Hawkins
YL Planning Commission Wed, Apr 24 6:30 PM Hawkins (As Needed)
May
MWDOC Board Wed, May 1 8:30 AM Miller/Nederhood
OCWD Board Wed, May 1 5:30 PM Jones
WACO Fri, May 3 7:30 AM TBD
ACWA-JPIA Spring Conference Mon, May 6 8:00 AM
ISDOC Executive Committee Tue, May 7 7:30 AM Nederhood
ACWA-JPIA Spring Conference Tue, May 7 8:00 AM
ACWA Spring Conference Tue, May 7 8:00 AM
SAWPA Commission Tue, May 7 9:30 AM Jones (As Needed)
YL City Council Tue, May 7 6:30 PM Miller
ACWA Spring Conference Wed, May 8 8:00 AM
OC LAFCO Wed, May 8 8:15 AM TBD
YL Planning Commission Wed, May 8 6:30 PM Hawkins (As Needed)
ACWA Spring Conference Thu, May 9 8:00 AM
ACWA Spring Conference Fri, May 10 8:00 AM
Board of Directors Regular Meeting Tue, May 14 6:30 PM
MWDOC Board Wed, May 15 8:30 AM Miller/Nederhood
OCWA Luncheon Wed, May 15 11:30 AM TBD
OCWD Board Wed, May 15 5:30 PM Jones
District Open House Sat, May 18 10:00 AM Specific Time TBD
WACO Planning Committee Tue, May 21 7:30 AM Jones/Nederhood
SAWPA Commission Tue, May 21 9:30 AM Jones (As Needed)
YL City Council Tue, May 21 6:30 PM Nederhood
OCSD Board Wed, May 22 6:00 PM Hawkins
YL Planning Commission Wed, May 22 6:30 PM Hawkins (As Needed)
Interagency Committee Meeting with MWDOC and OCWD Thu, May 23 4:00 PM Jones/Hawkins
District Offices Closed Mon, May 27 7:00 AM
Board of Directors Regular Meeting Tue, May 28 6:30 PM
OC Water Summit Fri, May 31 7:30 AM Miller
As of March 19, 2019