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HomeMy WebLinkAbout1988-05-17 - Board of Directors Meeting MinutesPaco 2203 May 17, 1988 MINUTES OF THE YORBA LINDA WATER DISTRICT I BOARD OF DIRECT, ORS ADJOURNED MEETING MAY 17, 1588 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by President Armstrong at 8:30 a.m., May 17, 1988, in the District offices at 4622 Plumosa, Yorba Linda. Directors present: Roy Knauft, Arthur C. Korn, Sterling Fox, Paul R. Armstrong. Also present were: William P. Workman, General Manager, William J. Robertson, Assistant General Manager, Cheryl Gunderson, Business Manager, Michael A. Payne, Engineering Manager, Michael Robinson, Assistant Administrator II, Ray Harsma, Operations Superintendent, Joel Kuperberg, Legal Counsel, and Brian Johnson with the Pacific Company. Director Cromwell was absent. CONSENT CALENDAR On a motion by Director Knauft and seconded by Director Korn, the Board voted 4-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular Meeting of April 28 and the Adjourned Meeting of May 5, 1988. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of Sewer Connection Application and Permit with Mr. and Mrs. Martin P. Shaffer, 5392 Highland Avenue, Yorba Linda, Service No. 21-205, in the amount of $2,365.00. Item 4. Acceptance of the April 30, 1988 monthly Treasurer's Report. Item 5. Approval of purchase agreement for one dump truck from Carmenita Truck Center in the amount of $27,106.00. DISCUSSION CALENDAR Item S. Consideration of Agreement with A.W. Associates for the Dual Use Reservoir Pipeline and Pump Station. Mike Payne, Engineering Manager, reported on a proposed agreement with A.W. Associates for the reimbursement of construction costs for the Dual Use Reservoir Pipeline and Zone 6 Pump Station. Mr. Payne discussed A.W. Associates development plans and the need to get construction water to their project. The pipeline and pump station would be built to District specifications. After a short discussion, on a motion by Vice President Fox and seconded by Director Korn, the Board voted 4-0 to approve the Agreement for Reimbursement of Construction Costs with A.W. Associates No. 3 for the Dual Use Reservoir Pipeline and Pump Station and to authorize the President and Secretary to execute the agreement. Page 2204 May 17, 1988 Item 7. Report on Chino Hills Reservcir Construction Bidding. Mike Payne, Engineering Manager, requested that the Board reject all bids for the construction of the Chino Hills Reservoir and authorize the readvertisement of the project upon completion of the revisions to the plans, specifications and the agreement with the State Parks Department. He explained two bids on the project were received: F.T. Ziebarth - $868,000.00 SSC Construction - $1,181,900.00 The bids exceeded the engineer's estimate of $588,000.00 and the low bid combined two exceptions rendering it- informal. The Engineering Committee indicated it had reviewed the subject and discussed several alternatives for bidding on the project. On a motion by Director Korn and seconded by Vice President =ox, the Board voted 4-0 to reject both bids, return the bid bonds and authorize the readvertisement of the Chino Hills Reservoir. Item 8. Confirmation of the District's Investment Policy. Cheryl Gunderson, Business Manager, presented a request for the confirmation of the use of Section 3(3) of the District's Investment Policy. She explained that it had become increasingly difficult to place funds in qualified institutions under the traditionally used portion of the District's Investment Policy. The Finance Committee had examined the issue and suggested that the entire Board review the matter. The Board extensively discussed the provisions of Section 3 (3) of the District's Investment Policy and the role of a public agency portfolio. After deliberating, the Board asked the Finance Committee to prepare a set of recommendations for the Board to consider at its next meeting. GENERAL MANAGER'S REPORT Rom 9. Consideration of Future District General Offices. William Workman, General Manager, asked the Board to provide direction regarding future office housing for the staff. He reviewed three options - redecorating the existing facility, remodeling the existing facility, or building a new District Headquarters facility. Mr. Workman presented architectural information from the Danielson Design Group for consideration including building costs, color board and remodeling plan. The Board discussed the options with a particular focus on the costs. After talking about the project and its long term implications, the Board asked the Planning-Operations-Engineering Committee to continue review of the District's options. LEGAL COUNSEL'S REPORT them 10. Report on County Property Tax Delinquency Lawsuit. Joel Kuperberg, Rutan and Tucker Legal Counsel, reported on a group of public agencies forming together to seek additional property taxes from the County of Orange. The group is seeking a portion of the penalties accessed owners of delinquent properties. The Board reviewed the legal costs in pursuing the additional property taxes and the amounts that could be expected to be returned. After discussion and consideration the Board agreed not to pursue the lawsuit. Pogo 2206 May 17, 1988 I STANDING COMMrrTEE REPORTS Item 11. Schedule an Executive Committee meeting. The Committee agreed to schedule a meeting to discuss the proposals for legal services in the coming weeks. item 12. Report on Finance Committee meeting of May 6. The Committee reported it discussed Construction in Progress jobs, a new chart of accounts, the annual budget, a tax delinquency lawsuit, the Augmentation Fund and investments. Item 13. Authorization for Payment of Bills. On a motion by Vice President Fox and seconded by Director Knauft, the Board voted 4-0 to approve payment of Bills and Rate Deposits in the amount of $96,533.72 on Checks No. 14608 through 14699 and Payroll Checks No. 1505 through 1560. them 14. Personnel Committee. No Personnel Committee meeting report was scheduled. Item 15. Report on Planning-Operations-Engineering Committee meeting of May 9. The Committee reported it reviewed the Chino Hills Reservoir project and a proposed annexation of property - Buena Vista/Van Buren Avenue. Item 16. Schedule a Planning-Operations-Engineering Committee meeting. The Committee scheduled a meeting for May 26, 1988. Item 17. Public Information Committee report on Xeriscape Seminar of April 30. The Committee described the success of the District's second Xeriscape workshop and the attendance of 90-100 people. INTERGOVERNMENTAL MEETINGS ttem 18. Report on City Council meeting of May 3. Vice President Fox indicated that the major item of discussion was the proposed Auto Center. them 19. Report on MWDOC meeting of May 4. Director Knauft said he was not able to attend. Item 20. Report on OCWD meeting of May 4. Director Knauft said he was not able to attend. ttem 21. Report on WACO meeting of May 6. Director Knauft reported that the focus of the meeting was on the Bay Delta Hearings. Item 22. Report on ACWA Spring conference, May 11-13. President Armstrong discussed the Conference programs, including the JPIA work, training activities and other water related matters. Item 23. Report on Planning commission meeting of May 11. Director Korn said that there was nothing of significance related to the District. Item 24. Report on CSDA meeting of May 13. Director Korn indicated no meeting was held. Page 2206 May 17, 1988 CLOSED SESSiCN On a motion by dice President Fox and seconded by Director Korn, the Board voted 3-0 to hold a closed session to discuss labor relations matters, ( Director Knauft having left for a medical appointment). Upon return to regular session, William P. Workman, General Manager, stated that the Board was updated on the current labor relations negotiations. AC.IOURNMENT On a motion by Director Korn and seconded by Vice President Fox, the meeting was adjourned at 10:41 a. m. William P. Workman General Manager/Si i