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HomeMy WebLinkAbout1988-06-09 - Board of Directors Meeting MinutesPage 2210 June 9, 1988 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JUNE 9, 1988 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by President Armstrong at 8:30 a.m., June 9, 1988, in the District offices at 4622 Plumosa, Yorba Linda. Directors present: Whit Cromwell, Roy Knauft, Arthur C. Korn, Sterling Fox and Paul R. Armstrong. Also present were: William P. Workman, General Manager, William J. Robertson, Assistant General Manager, Michael A. Payne, Engineering Manager, Michael Robinson, Assistant Administrator II, Ray Harsma, Operations Superintendent, Gene Brindle, Chief Plant Operator, Robb Quincey, Executive Assistant to the General Manager, Joel Kuperberg, Legal Counsel, and Brian Johnson with the Pacific Company. CONSENT CALENDAR On a motion by Vice President Fox and seconded by Director Cromwell, the Board voted 5-0 to approve the Consent Calendar as follows: I Item I. Approval of Minutes - Regular Meeting of May 17 and May 26, 1988. Itern 2. Authorization for the Directors to leave the State of California prior to next meeting. Rem 3. Approval of Sewer Connection Application and Permit with Mr. & Mrs. Marlin W. Davis, 13000 West Vale Lane, Yorba Linda, Service No. 29-525, in the amount of $3,154.00. Item 4. Approval of Sewer Connection Application and Permit with Mr. and Mrs. Joe Wilhite, 4641 North Ohio Street, Yorba Linda, Service No. 16-1125, in the amount of $3,972.99. Item 5. Acceptance of the Treasurer's Report for May 31, 1988. Item 6. Approval of purchase of two pick-up trucks from McCoy and Mills Ford for $21,394.60. Item 7. Approval of claim payment to W. L. Hendrickson in the amount of $335.00. DISCUSSION CALENDAR Item 8. Progress report on the District's new Etchandy Well. Engineering Manager, Mike Payne, presented a status report on the progress toward bringing the Etchandy Well onto the District's system. He discussed the timetable for completing the needed improvements and indicated that the District had obtained all the necessary permits, except the pending State Health Department documentation. Page 2211 June 9, 1988 In response to questions from the Board, Mr. Payne stated that cost of the well is $120,000 split between this year's budget and next year's budget. Also stated was the expectation that the improvements to the well would last a significant number of years. The report was for information only and no action by the Board was required. Rem 9. Consideration of 5-Year Plan. Assistant General Manager, William Robertson, requested the Board's acceptance of the updated District 5-Year Plan. He explained the plan was a dynamic document to be used as a resource for decision making and the Annual Budget process. Mr. Robertson said the document reflected the accelerated growth schedule in the District, the District's reorganization, updated activities and numerous other changes that have occurred. He stated that a pressure zone map was added to the document and that a sewer facility element would be added when Sam Peterson Engineering completed the sewer plan update. The Planning-Operations-Engineering committee indicated that it had reviewed the plan very closely and suggested modifications. The Board generally discussed the value of the 5-Year Plan. On a motion by Director Cromwell and seconded by Vice President Fox, the Board voted 5-0 to accept the District's 5-Year Plan. ttem 10. Consideration of Improvement District No. 2 Reservoir Storage Lease Plan. Assistant General Manager, William Robertson, requested the Board's approval of a proposed plan to lease Improvement District No. 1 (I.D.-1) Pressure Zone 4 Reservoir capacity to Improvement District No. 2 (I.D.-2) until the permanent I.D.-2 Pressure Zone 4 Reservoir is functionally complete. A.W. Associates had expressed its desire to allow development in Pressure Zone 4 of I.D.-2 prior to completion of the permanent I.D.-2 Reservoir. Under the lease plan, the District would receive $13,018.92 per year from A.W. Associates for interim use of Springview Reservoir capacity until the permanent I.D.-2 Pressure Zone 4 Reservoir is ready for service. The Board extensively discussed the concept and focused on the current springview capacity, the schedule for the I.D.-2's reservoir annual renewal of the agreement, and the limitation on units to be built under the plan. Mr. Robertson explained that the agreement would be returned to the Planning-Operations-Engineering Committee for review, then approval by the Board. On a motion by Director Cromwell and seconded by Director Knauft, the Board voted 5-0 to approve Improvement District No. 2 Reservoir Storage Lease Plan and authorize the General Manager and Legal Counsel to negotiate a lease agreement with A.W. Associates. GENERAL MANAGER'S REPORT Item 11. No report was scheduled by the General Manager for this meeting, however, the 1988-89 Proposed Budget was distributed to the Board. Page 2212 June 9, 1988 f STANDING- COMMITTEE REPORTS ttern 12. Report on Executive Committee meeting of May 31. The Committee indicated that it °Nould discuss its work during the interviews for District legal counsel later in the agenda. Item 13. Report on Finance Committee meeting of June 3. The committee discussed the proposed Annual Budget at its meeting of June 3, reviewing the new format, personnel, supplies and services requirements, capital outlay and capital improvement needs. Rem 14. Finance Committee-Authorization for payment of bills. On a motion by Director Knauft and seconded by Vice President Fox, the Board voted 5-0 to approve payment of Bills and Rate Deposits in the amount of $119,443.52 on Checks No. 14767 through 14847, Checks No. 14770 through 14785 and Payroll Checks No. 1566 through 1623. Item 15. Personnel Committee. The Personnel Committee scheduled a meeting for June 15 at 8:30 a. m. ttem 16. Report on Planning-Operations-Engineering Committee meeting of May 26. The Committee reported that it extensively reviewed the 5-Year Plan and set June 16 as the date to discuss the office building plans. Item 17. Public Information Committee. Report on Xeriscape Committee meeting of June 1. The Committee explained that the focus of the meeting was on reviewing the Xeriscape Workshop and discussing a Xeriscape demonstration project. Item 18. Public Information Committee. The Public Information Committee scheduled a meeting for June 14, 8:30 a.m. INTERGOVERNMENTAL MEETINGS them 19. Report on MWDOC meeting of June 1. Director Knauft reported that MWDOC was lowering its rate and the OCWD-MWDOC joint facility was still progressing. Item 20. Report on OCWD meeting of June 1. Director Fox indicated that the meeting's highlights were a presentation on nitrates in wells and the SAWPA budget. Rem 21. Report on WACO meeting of June 3. Director Knauft said that the meeting focused on the current drought situation. Item 22. Report on City Council meeting of June 7. The meeting did not have a Board representative present. Page 2213 June 9, 1988 CLOSED SESSION The Board agreed to hold a closed session to discuss labor relations and Personnel matters. Upon returning to regular session, William P. Workman, General Manager, stated that the Board was provided an update on labor relations and briefly discussed one Personnel Item. INTERVIEWS FOR DISTRICT LEGAL COUNSEL The Board interviewed Joel Kuperburg of Rutan and Tucker; Kurt Yeager and Fritz Stradling of Stradling, Yocca, Carlson and Rauth; and Art Kidman of McCormick and Kidman for the assignment of District Legal Counsel. On a motion by Director Cromwell and seconded by Director Knauft, the Board voted 5-0 to retain Art Kidman of McCormick and Kidman, as District Legal Counsel on a retainer fee basis starting July 1, 1988 subject to the approval of a one-year written contract at the Board's June 23, 1988 meeting. On a motion by Director Korn and seconded by Vice President Fox, the Board voted 5-0 to retain Dave Larsen of Rutan and Tucker as Special Counsel for personnel and labor relations, subject to the approval of a one-year written contract at the Board's June 23, 1988 meeting. ADJOURNMENT On a motion by Vice President Fox and seconded by Director Korn, the Board voted 5-0 to adjourn the meeting at 2:04 p.m. William P. Workman General Manager/Secretary