HomeMy WebLinkAbout1988-07-14 - Board of Directors Meeting MinutesPage 2221
July 14, 1988
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR [MEETING
JULY 14, 1988
The adjourned meeting of the Board of Directors of the Yorba Linda Water District was
called to order by Vice President Fox at 8:30 a.m., July 14, 1988, in the District offices at
4622 Plumosa, Yorba Linda. Directors present: Sterling Fox, Vice President, Roy Knauft,
and Arthur C. Korn. Also present were: William P. Workman, General Manager, William J.
Robertson, Assistant General Manager, Robb Quincey, Executive Assistant to the General
Manager, Michael Payne, Engineering Manager, Cheryl Gunderson, Business Manager,
Ray Harsma, Operations Superintendent, Michael Robinson, Assistant Administrator ll,
Arthur Kidman, Legal Counsel, Brian Johnson, with The Pacific Company, Steven
Andrews, with IWA Engineers, and Fred Woodard, with Fred H. Woodard Co. Inc.
Directors Cromwell and Armstrong were absent.
CONSENT CALENDAR
On a motion by Director Knauft and seconded by Director Korn, the Board voted 3-0 to
approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Regular Meeting of June 23, 1988, and the Adjourned
Meeting of June 30, 1988.
Item 2. Authorization for the Directors to leave the State of California prior to next meeting.
ttEm 3. Approval of change order in the amount of $1,110.00 and also release of labor and
materials bond to Utility Boring Co. for the Etchandy Well.
Item 4. Approval of Sewer Connection Application and Permit with Mrs. Camille D.
McCarthy, 19171 Via Del Caballo, Yorba Linda, Service No. 17-470, in the amount of
$2,923.68.
Item 5. Approval of Application to and Agreement for Water Service with Mr. Ronald
Brangwyn, 18125 Hutching Drive, Yorba Linda, Job No. 8846, in the amount of $2,460.00.
Item 6. Approval of Application to and Agreement for Sanitary Sewer Service with Mr.
Howard Jacobs, 4779 Ohio Street, Yorba Linda, Job No. 8731, in the amount of $3,607.50.
them 7. Acceptance of Treasurer's Report for June 30, 1988.
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July 14, 1988
DISCUSSION CALENDAR
Item 8. Consideration of Improvement District No. 2 Reservoir Storage Lease Plan. Mike
Payne, Engineering Manager, presented and briefly discussed the proposed lease
agreement with AW Associates to lease Improvement District No. 1 Pressure 4 Reservoir
Capacity to Improvement District No. 2 until the permanent Improvement District No. 2
Pressure Zone 4 (Terminus) Reservoir is functionally complete. He indicated that the
District would receive $36,877.23 from A.W. Associates for the lease. On a motion by
Director Korn and seconded by Director Knauft, the Board voted 3-0 to approve the
proposed lease with AW Associates, and authorize the President and Secretary to
executed said agreement.
Item 9. Application to and Agreement for Water Service - Bryant Ranch Associates III, a
California general partnership. By: Woodcrest Development of Orange County, Inc., a
California Corporation, managing Partner, for Tract No. 13370, Job No. 8809. After a brief
presentation by Mike Payne, Engineering Manager, on a motion by Vice President Fox
and seconded by Director Korn, the Board voted 3-0 to approve the Application to and
Agreement for Water Service in the amount of $6,100.00.
Item 10. Bryant Cross Feeder - Phase 7. Mike Payne, Engineering Manager, presented
the Board with a request to approve the proposed construction budget for the Bryant Cross
Feeder - Phase 7 in accordance with the reimbursement agreement with A.W. Associates.
Furthermore, it was requested that the Board approve a Construction Management and
Inspection Agreement with James M. Montgomery Inc. After a general discussion
regarding the budgeted amounts and proposed contractors, on a motion by Director Korn
and seconded by Director Knauft, the Board voted 3-0 to approve the proposed
construction budget in the amount of $334,982.00; to approve the Construction
Management and Inspection Agreement with James M. Montgomery Inc., in the amount of
$16,125.00; and to authorize the President and Secretary to execute the documents.
Item 11. Revised Agreement for the Chino Hills Reservoir. Mike Payne, Engineering
Manager, presented a request for the Board to approve a revised agreement between the
District and the State of California, Department of Parks and Recreation, for the Chino Hills
Reservoir, Job No. 8136. Mr. Payne explained that the revision was necessitated as a
result of a 127.84 foot discrepancy noted during the designing phase for the reservoir.
Additionally, Mr. Payne explained that a new temporary construction easement would be
included within the revised agreement, as the original easement expired on January 14,
1988. He explained that the temporary construction easement was enlarged by .35 acres
to accommodate a reservoir excavation cut slope of 1.5 to 1.0.
After a brief discussion, including the aforementioned issues, in addition to questions
relative to who owned the 127.84 feet in question, on a motion by Director Korn and
seconded by Director Knauft, the Board voted 3-0 to approve the agreement, Quitclaim
and Grant of Easements for the Chino Hills Reservoir and to authorize the President and
Secretary to execute the documents.
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July 14, 1988
Item 12. Agreements for the Construction of the Chino Hills Reservoir. Mike Payne,
Engineering Manager, explained that as a result of the May 17, 1988 Board action to reject
the two bids for the Chino Hills Reservoir construction, staff worked with the State and IWA
Engineers to modify the plans and specifications so as to reduce costs without
jeopardizing the design or environmental concerns.
The project was again advertised and the District received five bids. After a general
discussion regarding the project and the involved contractors, Mr. Payne recommended
that the Board award the construction contract for the Chino Hills Reservoir to the low
bidder, Fred H. Woodard Co. Furthermore, Mr. Payne requested approval on construction
service agreements with IWA Engineers for construction management and inspection; with
Converse Consultants, for soils testing; and with Smith Emery Company for cement
testing.
On a motion by Director Korn and seconded by Director Knauft, the Board voted 3-0 to
award the construction contract for the Chino Hills Reservoir to Fred H. Woodard Co. in the
amount of $797,288.00, and to approve the construction service agreements with IWA
Engineers in the amount of $78,800.00, with Converse Consultants, Pasadena in the
amount of $19,966.00, and with Smith Emery Company based on their standard fee
schedule, and to authorize the President and Secretary to execute the agreements.
ttJern 13. Highland Avenue Trunk Sewer Project. Mike Payne, Engineering Manager,
briefly described the joint venture between the District and the City for the construction of
the Highland Avenue Trunk Sewer Project. After a general discussion regarding the
financial arrangements that have been made between the District and the City, on a
motion by Director Korn and seconded by Director Knauft, the Board voted 3-0 to approve
that the District proceed with construction of the Highland Avenue Trunk Sewer Project.
ttem 14. ACWA Legal Affairs Deposit. William Robertson, Assistant General Manager,
explained that the $110.00 expenditure made to ACWA, for support of the Paradise
Irrigation District Case was not used. ACWA's Board of Directors directed their staff to
return the deposit to the participating districts, or endeavor to ask that districts allow ACWA
to retain the $110.00 payment for their legal affairs fund to offset future legal costs in the
1988 budget year.
After a brief discussion regarding the issue and whether in fact it is appropriate for ACWA
to keep the funds for uses other than those originally intended, on a motion by Director
Knauft and seconded by Vice President Fox, the Board voted 2-1 (Korn voting no) to allow
ACWA to retain the payment. The motion failed having not received 3 votes. On a motion
by Director Knauft and seconded by Vice President Fox, the Board voted 3-0 to continue
the item to the July 28 meeting.
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July 14, 1988
Item 15. Weather Modification Research - Federal Funding for 1989. Michael Robinson,
Assistant Administrator II, asked the Board to consider support of continued funding of the
Bureau of Reclamation's Weather Modification Research Program for fiscal year 1988-89.
On a motion by Director Knauft and seconded by Director Korn, the Board voted 3-0 to
send letters to Congressman Dannemeyer and Senators Wilson and Cranston supporting
the Bureau of Reclamations Weather Modification Research Program.
GENERAL MANAGER'S REPORT
Item 16. No report scheduled.
LEGAL COUNSEL'S REPORT
Item 17. No report scheduled. Art Kidman, District Legal Counsel, however, stated that in
the future it will not be legally necessary for private developers who do contract work for
the District to pay the state minimum wage to its employees according to the State
Department of Industrial Relations.
STANDING COMMITI EE REPORTS
Item 18. No Executive Committee report was scheduled.
Item 19. No Finance-Accounting Committee report was scheduled.
Wm 20. Finance Committee - Authorization for Payment of Bills. On a motion by Director
Knauft and seconded by Vice President Fox, the Board voted 3-0 to approve Payment of
Bills and Rate Deposits in the amount of $339,986.63 on Checks No. 14948 through
15089, Payroll Checks No. 1120, 1121, 1221, 1225, 1227, 1230, 1231 and 1697 through
1755, and one wire dated July 14, 1988, in the amount of $186,129.45.
Item 21. No Personnel Committee report was scheduled.
Item 22. Planning-Operations-Engineering Committee. No report was scheduled;
however, Director Knauft requested that an agenda item be prepared in the future which
would address the use of alternates on committees, in the absence of a member.
Item 23. No Public Information Committee report was scheduled.
INTERGOVERNMENTAL MEETINGS
ttem 24. Report on Planning Commission meeting of June 29. Vice President Fox
reported that the meeting was uneventful except for interesting information regarding a
development request to build a series of executive suites in Yorba Linda on Lakeview.
Item 25. Report on WACO meeting of July 1. No report given.
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July 14, 1988
Item 26. Report on City Council meeting of July 5. Vice President Fox reported that the
City Council meeting held no implications for the District; however, he stated that the City
had recently completed a direct survey regarding services, and he felt that the results of
said survey should be explored by the District. Dr. Fox briefly reported on survey results
pertaining to the status of the automobile dealerships in the eastern area of the City, and
the negativism surrounding the idea of placing a prison in Gypsum Canyon.
Item 27. Report on MWDOC meeting of July 6. Director Knauft reported on two items; one
concerned preliminary route studies by Metropolitan Water District to supply water in
Southern California, and the other concerned issues pertaining to water supplies for the
proposed jail site.
Item 28. Report on OCWD meeting of July 6. No report given.
Item 29. Report on Planning Commission meeting of July 14. No report scheduled.
ADJOURNMENT
On a motion by Director Korn and seconded
adjourn the meeting.
by Vice President Fox, the Board voted 3-0 to
William P. Workman
General Manager/Secretary