HomeMy WebLinkAbout1988-10-13 - Board of Directors Meeting MinutesPage 2254
October 13, 1988
REGULAR MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
OCTOBER 13, 1988
The regular meeting of the Board of Directors of the Yorba Linda Water District was called
to order by Sterling Fox, Vice President, at 8:30 a.m., October 13, 1988, in the District
offices at 4622 Plumosa, Yorba Linda. Directors present were: Whit Cromwell, Sterling
Fox, Roy Knauft, and Arthur C. Korn. Also present were: William P. Workman, Gern<ral
Manager, William J. Robertson, Assistant General Manager, Robb Quincey, Executive
Assistant to the General Manager, Michael Payne, Engineering Manager, Chiiryl
Gunderson, Business Manager, Michael Robinson, Assistant Administrator, Ray Harsma,
Operations Superintendent, and Art Kidman, Legal Counsel. Paul Armstrong was absant.
CONSENT CALENDAR
On a motion by Director Korn and seconded by Director Knauft, the Board voted 4--0 to
approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Regular Meeting of September 22, 1988.
Item 2. Authorization for the Directors to leave the State of California prior to next _
meeting.
Item 3. Approval of Application to and Agreement for Water Service with Belcanto
Associates, a California General Partnership, By: Woodcrest Development of Orange
County, Inc., Managing Partner for Tract No. 13479 located north of La Palma, and east of
Camino De Bryant, Job No. 8826 in the amount of $3,587.00.
Item 4. Approval of Application to and Agreement for Water Service with Belcanto
Associates, a California General Partnership, By: Woodcrest Development of Orange
County, Inc., Managing Partner for Tract No. 13481 located north of La Palma, and east of
Camino De Bryant, Job No. 8830 in the amount of $12,854.00.
Item 5. Approval of Application to and Agreement for Water Service with Belcanto
Associates, a California General Partnership, By: Woodcrest Development of Orange
County, Inc., Managing Partner for Tract No. 13484 located north of La Palma and east of
Camino De Bryant, Job No. 8835 in the amount of $12,986.00.
Item 6. Approval of progress payment No. 1 to the City of Yorba Linda in the amount of
$15,091.79 for construction of the Highland Avenue Trunk Sewer.
Item 7. Acceptance of the Financial Statements for the twelve months ended June 30,
1988.
1
fi
Page 2255
October 13, 1988
Item 8. Approval to purchase $100,000.00 Performance and Fidelity Bond for General
Manager and Auditor, and $25,000.00 blanket bond for the rest of the District's employees
from Sequoia Insurance.
Item 9. Approval of claim for pavement repairs to Rancho Linda Drive in an amount not
to exceed $8,500.00.
DISCUSSION CALENDAR
Item 10. Report on election of capacity for AMP Flow Augmentation Project. Assistant
General Manager William Robertson began a detailed presentation by summarizing the
progress made on the AMP Flow Augmentation Project. Mr. Robertson explained that
preliminary studies suggest that the District will be entitled to an additional 3.0 cfs capacity
as a result of participation in the project.
Mr. Robertson explained that the staff believes that the District's ultimate water demands
can be met from existing or planned facilities without the additional 3.0 cfs allocation from
the AMP Flow Augmentation Project. Mr. Robertson further explained that the District is in
an excellent position on this project. The Board's choices with regards to the project
were:
1. Non participation - Take 0.0 cfs and be refunded $488,000.
2. Take 3.0 cfs and get a refund of $194,000.
3. Take 3.0 cfs and lease it back to other AMP participants until year 2000. There
would be a $194,000 refund plus a lease payment of about $8,550 a year.
He stated that Option 3 was recommended by the staff as the most viable option.
The Board of Directors extensively discussed this issue, in conjunction with Legal
Counsel Art Kidman. Mr. Kidman expressed his concern that the District receive a fair
lease price for the additional 3.0 cfs, and also indicated concern on how the allocation
itself was calculated by MWDOC. The Board discussed the various options and
discussed in detail the ramifications of each. They asked Mr. Robertson to further
evaluate the 3.0 allocation, confirm its calculation and determine whether the allocation
and the lease amounts are accurate.
On a motion by Director Cromwell and seconded by Director Korn, the Board voted 4-0 to
authorize the General Manager to notify MWDOC that it elects to make 3.0 cfs available to
other agencies until MWD's project is realized and subject to approval of the interim
Capacity Use Agreement by the Board of Directors.
Item 11. Consideration of microcomputer purchase. Executive Assistant to the General
Manager Robb Quincey requested that the Board of Directors approve the purchase of
Page 2256
October 13, 1988
selected pieces of Apple Macintosh computer equipment. Mr. Quincey explained that the -
staff seeks to purchase eight (8) Macintosh SE microcomputers, one (1) Macintosh II
microcomputer, four (4) Imagewriter II printers and one (1) Laserwriter INT printer. By
directly purchasing this equipment from Apple Computers Inc. prior to their announced
price increase, the District could save $22,297.15 on the microcomputers and peripherals
needed as part of the District's Automation Plan.
After a brief discussion by the Board of Directors, on a motion by Director Cromwell and
seconded by Director Korn, the Board of Directors voted 4-0 to approve a purchase
agreement with Apple Computers Inc. for Macintosh microcomputers, printers and
associated accessories in an amount not to exceed $30,015.47.
Item 12 Report on ACWA request for funding of Public Affairs Manager position.
Assistant Administrator Mike Robinson stated that the Association of California Water
Agencies is asking its member agencies to contribute funds that will enable them to hire a
Public Affairs Manager in 1989.
Mr. Robinson explained that ACWA is seeking a contribution of $474.00 from the District
to help defray the $65,000 cost. He also explained that the District has not allocated
funds for this activity in the 1988-89 budget.
After a lengthy discussion regarding this issue, the Board elected not to support the
position this year. The fact that the position was not budgeted for in the 1988-89 ACWA
budget or the 1988-89 Yorba Linda Water District budget was to be cited as the reason for
the Board's decision on this matter. On a motion by Director Cromwell and seconded by
Director Knauft, the Board of Directors voted 4-0 to inform ACWA that the District has
chosen not to support the Public Affairs position this year.
Item 13. Sign replacement at District office. Mike Robinson, Assistant Administrator,
stated that the current District sign structure is now beginning to deteriorate and that it has
been the target for graffiti. Mr. Robinson explained that in the 1988-89 budget, the Board
approved the removal of the existing sign and construction of a new one. It is
recommended that the District conduct a "Sign Design Contest"; open to the general
public, but directed toward art, architecture, and design students at local universities,
colleges and high schools. The winner would receive recognition for his or her design,
and a $100 honorarium.
After a general discussion regarding this topic, on a motion by Director Cromwell and
seconded by Director Korn, the Board voted 4-0 to approve the "Sign Design Contest" for
the District's main office sign.
GENERAL MANAGER'S REPORT
Item 14. No General Manager's report was scheduled.
Page 2257
October 13, 1988
LEGAL COUNSEL'S REPORT
Item 15. Report on newsletters and other District mailings after Proposition 73. Legal
Counsel Art Kidman briefly reviewed Proposition 73. Mr. Kidman pointed out that the
greatest concern related to the proposition focuses on the statement that "no newsletter or
mass mailing shall be sent at public expense". He indicated that the Fair Political
Practices Commission has interpreted Proposition 73. According to the FPPC,
Proposition 73 does not prohibit the mailing of water bills, tax bills and official public
notices.
Proposition 73's mass mailing prohibition is interpreted as being aimed at public agency
mailers only to the extent that they tend to identify or promote the name recognition or
election/re-election prospects of incumbent elected officials. The proposition prohibits
sending 200 or more newsletters or annual reports in a calendar month at public expense
if such documents include photos, illustrations, messages or stories by or about an
incumbent official. Such mailings can be accomplished by limiting the identification of the
Board members to their names printed in the same size and type as it appears on the
District's official letterhead.
STANDING COMMITTEE REPORTS
Item 16. No Executive-Administrative-Organizational Committee report was scheduled.
Item 17. No Finance-Accounting Committee report was scheduled; however, a meeting
was scheduled for October 19, 1988.
Item 18. Authorization for payment of bills. On a motion by Director Korn and seconded
by Vice President Fox, the Board voted 4-0 to approve payment of bills and rate deposits
in the amount of $953,272.42 on Check Nos. 15600 through 15746, Payroll Check Nos.
1242 through 1246, 2122 through 2183, 2189 through 2248 and two wires: one dated
October 28, 1988 to Bank of America in the amount of $373,050.00, and one wire dated
October 14, 1988 to MWDOC in the amount of $230,700.28.
Item 19. No Personnel Committee report was scheduled.
Item 20. No Planning-Operations-Engineering Committee report was scheduled.
Item 21. Public Information Committee report. Director Cromwell stated that a summary
of the Committee's September 26, 1988 meeting, wherein the main office, Chamber of
Commerce Community Guide, Proposition 73, Mini Water Tank Project, Cub Scout Tour,
District Facilities Tour, Fiesta Days Parade, Xeriscape, Yorba Linda III, Water Awareness
Week, Well Field Protection Program and a calendar of upcoming public information
events were discussed, was presented in the Agenda Packet as Item #21. Specifically,
Director Cromwell called attention to the revised District Facilities Tour date as the 22nd of
October, and the Fiesta Day Parade to be held on October 29, 1988.
Page 2258
October 13, 1988
INTERGOVERNMENTAL MEETINGS
Item 22. Report on the Planning Commission meeting of September 28, 1988. Director
Cromwell reported that nothing of significance pertaining to the District was discussed at
this meeting.
Item 23. Report on City Council meeting of October 4, 1988. Director Knauft reported
that nothing of significance pertaining to the District was discussed at this meeting.
Item 24. No report was presented on MWDOC meeting of October 5, 1988.
Item 25. No report was presented on OCWD meeting of October 5, 1988.
Item 26. Report on WACO meting of October 7, 1988. Director Knauft reported that the
meeting focused on presentations by two individuals, one from the California Department
of resources and the other from the Kern County Water District. The discussion
concerned the purchase of 20,000 acres of land from Tenneco to create a water
spreading basin for the area. This would allow for State water to be saved during the
winter months to build up the underground aquifer, and would also eliminate the need for
water to serve the 17,000 acres of otherwise irrigated land. The overall emphasis of the
discussion and the project was to allow the Metropolitan Water District to develop another
storage basin to hold water in times of plenty to be extracted in times of need.
Item 27. No report was presented on Planning Commission meeting of October 17,
1988.
ADJOURNMENT
On a motion by Director Korn and seconded by Director Knauft, the Board voted 4-0 to
adjourn the meeting at 9:30 a.m.
William P. Workman
General Manager/Secreta