HomeMy WebLinkAbout1988-10-27 - Board of Directors Meeting MinutesPage 2259
October 27, 1988
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
OCTOBER 27, 1988
The regular meeting of the Board of Directors of the Yorba Linda Water District was
called to order by Paul Armstrong, President at 8:30 a.m., October 27, 1988, in the
District offices at 4622 Plumosa, Yorba Linda. Directors present were: Paul Armstrong,
Whit Cromwell, Sterling Fox, Roy Knauft, and Arthur C. Korn. Also present were:
William P. Workman, General Manager, Robb Quincey, Executive Assistant to the
General manager, Michael Payne, Engineering Manager, Beverly Meza, Accounting
Supervisor, Michael Robinson, Assistant Administrator, Joe Cowan, Assistant
Operations Superintendent, Teen Flores, from Brighton Homes, and Carl Kymia, MWD
Board Director.
CONSENT CALENDAR
On a motion by Vice President Fox and seconded by Director Cromwell, the Board
voted 5-0 to approve the Consent Calendar as follows:
Rem I. Approval of Minutes - Regular Meeting of October 13, 1988.
Item 2. Authorization for the Directors to leave the State of California prior to next
meeting.
Rem 3. Approval of Application to and Agreement for Water Service with Yorba Linda
Brighton Associates 1, a California general partnership. By: Brighton Homes, a
California corporation, General Partner, for Tract No. 13373, located north of Paseo de
Toronto and east of Via Lomas de Yorba East, Job No. 8818, in the amount of
$10,113.00.
Item 4. Approval of Application to and Agreement for Water Service with Yorba Linda
Brighton Associatesl, a California general partnership. By: Brighton Homes, a
California corporation, General Partner, for Tract No. 13374, located north of Paseo de
Toronto and east of Via Lomas de Yorba East, Job No. 8819, in the amount of
$10,023.00.
Item 5. Approval of Application to and Agreement for Water Service with Yorba Linda
Brighton Associates 1, a California general partnership. By: Brighton Homes, a
California corporation, General Partner, for Tract No. 13377, located north of Paseo de
Toronto and east of Via Lomas de Yorba East, Job No. 8821, in the amount of
$7,036.00.
Rem 6. Approval of Application to and Agreement for Water Service with Yorba Linda
Brighton Associates 1, a California general partnership. By: Brighton Homes, a
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October 27, 1988
California corporation, General Partner, for Tract No. 13378, located north of Paseo de
Toronto and east of Via Lomas de Yorba East, Job No. 8822, in the amount of
$6,624.00.
Rem 7. Approval of Application to and Agreement for Water Service with Yorba Linda
Brighton Associatesl, a California general partnership. By: Brighton Homes, a
California corporation, General Partner, for Tract No. 13379, located north of Paseo de
Toronto and east of Via Lomas de Yorba East, Job No. 8823, in the amount of
$6,876.00
them 8. Approval of Application to and Agreement for Water Service with Yorba Linda
Brighton Associates 1, a California general partnership. By: Brighton Homes, a
California corporation, General Partner, for Tract No. 13380, located north of Paseo de
Toronto and east of Via Lomas de Yorba East, Job No. 8824, in the amount of
$7.,128.00
Item 9. Approval for water service with La Palma Ltd., north of La Palma Avenue,
2,400' southeast of Via Lomas de Yorba West, Job No. 8843, in the amount of
$3,216.00.
Item 10. Approval of releasing C.W. Associates' Surety Bond for Tract No. 11559.
Item II. Approval of releasing C.W. Associates' Surety Bond for Tract No. 11836.
Item 12. Approval of releasing C.W. Associates' Surety Bond for Tract No. 11899.
Item 13. Acceptance of Treasurer's Report for September 30, 1988.
DISCUSSION CALENDAR
Item 14. Report on the construction of the Chino Hills Reservoir and Highland Sewer
Main Project. Engineering Manager Mike Payne made a slide presentation to the
Board of Directors concerning the Chino Hills Reservoir and Highland Sewer Main
Project. He stated that all excavation and initial fencing has been completed at the
reservoir, and that construction crews are in the process of framing and pouring
cement footings. Additionally, slides shown indicated the progress being made on the
construction of the Highland Avenue Trunk Sewer Project.
Item 15. Consideration of temporary service connection, OC-12T on the MWD lower
feeder. Mike Payne, Engineering Manager, explained that The Pacific Company has
requested that the District initiate the process required to establish a temporary water
service connection on the MWD lower feeder, needed to provide construction water to
portions of Bryant Ranch. Mr. Payne further explained that the developer has agreed
to remain responsible for the $10,300.00 in costs associated with this temporary
service connection, in addition to an administrative fee of $576.00 payable to the
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October 27, 1988
District.
After a brief discussion between the Board of Directors and the Engineering Manager,
on a motion by Director Cromwell and seconded by Director Knauft, the Board voted
5-0 to approve the temporary service connection agreements between the Municipal
Water District of Orange County and the Yorba Linda Water District, the temporary
service connection agreement between the Yorba Linda Water District and The Pacific
Company, and authorized the President and Secretary to execute the agreements.
Item 16. Review of ACWA's Water Resources Management and Development Policy.
Assistant Administrator Mike Robinson explained that the Association of California
Water Agencies has published a final draft of its Water Resources Management and
Development Policy, and has asked that its member agencies review the document
and forward any comments and suggested modifications to them. Mr. Robinson
explained that the document contained brief descriptions of major water related Issues
in California.
After a brief discussion among the Board of Directors primarily concerning their desire
to have staff determine/survey what MWDOC and OCWD positions are regarding this
issue, the Board chose to defer on any formal comment on the document at this time.
Item 17. Ground breaking ceremony for Dual Use Reservoir. Assistant Administrator
Mike Robinson briefly explained that as the Dual Use Reservoir's construction is
scheduled to begin shortly. Staff requested the Board of Director's direction regarding
a ground breaking ceremony. Mr. Robinson provided a draft list of invitees, if the
Board chose to have the ceremony and he indicated that the costs for said event
should be less than $50.00.
The Board of Directors unanimously agreed that a ceremony shall be held, and after
an abbreviated discussion regarding dates, December 9th, 1988 at 2:00 p.m. was
selected as the date and time for said event. The Board instructed Mr. Robinson to
make the arrangements and invite the designated individuals.
Item 18. Consideration of policy regarding compensation adjustments and
performance evaluations for the General Manager. Director Cromwell and Vice
President Fox made a brief oral presentation stating that the Board of Directors needs
to establish a process to evaluate the General Manager, Vice President Fox
recommended that the Board's Personnel Committee, in conjunction with the General
Manager, should establish a format for evaluation/salary adjustment and bring this
back to the Board of Directors within the next thirty days.
After a brief discussion regarding this issue, on a motion by Vice President Fox and
seconded by Director Cromwell, the Board of Directors voted 4-0 to have the
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October 27, 1988
Personnel Committee and General Manager William Workman establish the policy
and evaluation tool, and bring it back to the Board of Directors for their review.
Director Knauft had previously excused himself to attend a MWD meeting.
GENERAL MANAGER'S REPORT
Item 19. No General Manager's report was scheduled; however, William Workman
stated that pending litigation needed to be discussed in closed session, and he also
wished to remind everyone of Fiesta Days on Saturday, October 29, 1988.
STANDING COMMM EE REPORTS
Item 20. No Executive-Administrative-Organizational Committee report was
scheduled.
Item 21. Report on Finance-Accounting Committee meeting of October 19, 1988.
Director Knauft reported that a summary of the Committee October 19, 1988 meeting,
wherein sewer maintenance analysis and annexation fees were discussed, was
presented in the Agenda Packet as Item #21.
Item 22. A Finance-Accounting Committee meeting was scheduled for Monday,
October 31, 1988 at 2:00 p.m. The meeting was later changed to October 28, 1988.
Item 23. Authorization for payment of bills. On a motion by Director Korn and
seconded by Vice President Fox, the Board voted 4-0 to approve payment of bills and
rate deposits in the amount of $530,972.94 on Check Nos. 15747 through 15863,
Payroll Check Nos. 2254 through 2315, and two wires: one dated October 28, 1988 to
ACWA in the amount of $9,756.45.00, and one wire dated October 31, 1988 to Bank of
America in the amount of $220,722.65.
Item 24. No Personnel Committee report was scheduled; however, a meeting was
scheduled for November 3, 1988 at 8:30 a.m.
Item 25. A Planning-Operations-Engineering Committee meeting was scheduled for
November 2, 1988 at 8:30 a.m.
Item 26. Oral report on District Tour of October 22, 1988. Director Cromwell stated
briefly that the District's tour gets better each year, and this year was no exception.
The public turn-out was good, and everyone appeared to have had a good
educational experience. Director Cromwell commended Mike Robinson on his efforts
toward the successful tour. Director Cromwell concluded by reminding all that the
District's Xeriscape seminar is scheduled for November 12, 1988.
INTERGOVERNMENTAL MEETINGS
Item 27. Report on CSDA meeting of October 14, 1988. Director Korn reported that he
is participating in the CSDA's Bylaw Revision Committee. He noted that many of the
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October 27, 1988
original bylaws have outlived their useful purpose; and accordingly, the goals and
purposes of such bylaws have also changed. He reported that the CSDA's recent
conference netted a negative cash flow, and it's the organization's desire to change
this for upcoming events.
Item 28. Report on City Council meeting of October 18, 1988. Vice President Fox
reported that this meeting was cancelled for lack of a quorum.
Item 29. Report on Planning Commission meeting of October 26, 1988. Director
Cromwell reported that the largest issued covered at this meeting concerned the
property northeast of Yorba Linda Boulevard and Imperial Highway. He stated that the
owner is desirous to further this property, but the City has not yet approved of any new
development for this area.
CLOSED SESSION
Item 30. Litigation - Fowler Construction vs. Yorba Linda District, Case No. B30003.
General Manager Workman asked for a closed session to discuss Case No. 830003.
President Armstrong directed that the Board enter closed session.
Upon returning from closed session, General Manager Workman indicated that the
staff had received direction from the Board regarding Case No. B30003.
ADJOURNMENT
On a motion by Director Korn and seconded by President Armstrong the Board voted
4-0 to adjourn.
General Manager/Secretary