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HomeMy WebLinkAbout1989-02-23 - Board of Directors Meeting MinutesPage 2306 February 23, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 23, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., February 23, 1989, in the District offices at 4622 Plumosa, Yorba Linda. Directors present were: Paul Armstrong, Whit Cromwell, Sterling Fox and Arthur C. Korn. Also present were: William P. Workman, General Manager, William Robertson, Assistant General Manager, Robb Quincey, Executive Assistant to the General Manager, Mike Payne, Engineering Manager, Beverly Meza, Accounting Supervisor and Kathy Eager, Customer Service Supervisor. Director Knauft arrived at a later time. CONSENT CALENDAR After a brief discussion regarding annexation of the Covington Technologies project and the Santiago Reservoir, on a motion by Director Armstrong and seconded by Director Korn, the Board of Directors voted 4-0 to approve the consent calendar as follows: Item 1. Approval of Minutes - Regular meeting of February 9, 1989. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of Application to and Agreement for water service with Y. L. Brighton Associates II, a California general partnership by: Brighton Homes, a California Corporation Managing Partner, Tract No. 13485, located north of La Palma and east of Camino De Bryant, Job No. 8836, in the amount of $17,688.00. Item 4. Approval of Applications to and Agreements with Covington Technologies, Inc. for water service, Job No. 8837, in the amount of $28,017.00 and sanitary sewer service, Job No. S-8837, in the amount of $34,631.00. Item 5. Approval of Progress Payment No. 3 to F. T. Ziebarth Company, in the amount of $28,431.90 for construction of the Dual Use Reservoir, Job No. 8140. Item 6. Approval of purchase agreement for two 1 ton trucks from the G.M.C. Truck Center for $32,943.20. Item 7. Acceptance of the Financial Statements for the five months ended November 30, 1988. Page 2307 February 23, 1989 PRESENTATION Item 8. Presentation honoring Director Armstrong. President Fox presented Past Board President Armstrong with a framed resolution and a plaque that affirmed the District's appreciation for his long standing commitment to the District, and with special emphasis on his leadership as President of the Board for the past year. On a motion by Director Korn and seconded by Director Cromwell, the Board voted 3-0 to adopt Resolution 89-3 honoring Director Paul Armstrong for service as President of the Board of Directors. Mr. Armstrong abstained from the vote. Item 9. Presentation by Larry Kraemer, Director, Orange County Water District. Mr. Kraemer was not available to present his report. DISCUSSION CALENDAR Item 10. Consideration of Bryant Cross Feeder Phase No. 8 Project. Engineering Manager Mike Payne explained that A.W. Associates has requested that the District proceed with the design of the next and final phase of the Bryant Cross Feeder (Phase 8). Mr. Payne further explained that the recent request and plans are consistent with the last several phases of the Bryant Cross Feeder. The project is classified as a transmission facility, therefore, the developer receives reimbursement for the construction. Mr. Payne concluded by stating that the estimated costs to design and construct Phase No. 8 of the Cross Feeder are $178,000. The original plan called for Phase 7 to be the last phase, so no funds were budgeted for Phase 8 of the Bryant Cross Feeder in the current annual budget. However, the staff identified $400,000 in the 1988189 Budget for Phase 7, and it has a surplus from this project of $108,036.00 which may be utilized for Phase 8. After a general discussion regarding the estimated costs for Phase 8 of the Cross Feeder, on a motion by Director Cromwell and seconded by Director Armstrong, the Board of Directors voted 4-0 to approve the agreement with A.W. Associates No. 3 for reimbursement of construction costs for Phase 8 of the Bryant Cross Feeder and authorize the President and Secretary to execute the agreement. Item 11. Update on Packing House construction and District water transmission main. Mike Payne, Engineering Manager, provided the Board with an update on the construction at 18180 Yorba Linda Boulevard in the vicinity of the District's existing 20" water main. He reviewed the direction that the Board provided at the previous Board of Director's meeting concerning this project, and stated that since that meeting the staff and Mr. Kavli's staff have been working to resolve the overall concerns regarding this matter. Mr. Payne explained that since the last Board of Directors meeting, wherein this subject was discussed at length, City officials have assured the District that the footings have been deepened and constructed in accordance with the revised approved plans that were submitted to the City on January 26, 1989. Mr. Payne stated that apparently the City was unaware that they were approving plans encroaching within 38" of the District's water main, at the time of approval. Mr Payne further explained that the District's consultant Page 2308 February 23, 1989 from James M. Montgomery and staff are now satisfied that the immediate threat to the structural integrity of the water main has been reduced, as a result of the deepened footings that were added. The District's General Manager has given permission to Mr. Kavli to continue with the construction of his Building No. 5. Pursuant to recommendations from the February 9, 1989 Board meeting regarding this issue, Mr. Payne explained that the District's consultants are currently preparing a legal description and exhibit for a new easement to cover the 20" water main. He also stated that the District's legal counsel has been in continual contact with Mr. Kavli's attorney so as to resolve this matter. The Board discussed this issue at length, including questions concerning the potential of having to move the affected 20" water main in the future and easement requirements that may or may not have to be secured for this purpose. Additionally, the Board directed the staff to address a letter to Mr. Kavli, reaffirming the District's position that no water or sewer will be provided to the building in question if the District is not fully satisfied that the conditions of earlier meetings and requests have not been met. Rom 12. Request Board to award the contract for Xeriscape landscaping at the Fairmont Reservoir. Engineering Manager Mike Payne reported that pursuant to the Board's authorization to seek bids for Xeriscape landscaping at the Fairmont Reservoir, a Public Bid Opening was held on February 13, 1989 where four (4) bids were opened. Mr. Payne stated that the staff has evaluated and reviewed all of the proposals and recommended that the Board award the contract to Sundance Landscape for Xeriscaping Fairmont Reservoir at the cost of $13, 775.00. Mr. Payne concluded by stating that the Xeriscape Committee has also reviewed the bid results, and that as a result of budgeting $12,000.00. for this project, $1775.00 would need to be allocated from the District's Unappropriated Water Capital Improvement Fund for this project. After a general discussion regarding the maintenance of this site, it was concluded that the District would undertake any landscaping maintenance that may be required until it could be placed in a landscape maintenance district. On a motion by Director Cromwell, and seconded by Director Armstrong, the Board of Directors voted 4-0 to award the contract to Sundance Landscape for the Xeriscape landscaping at the Fairmont Reservoir in the amount of $13,775.00, approved the allocation of $1,775.00 from the District's Unappropriated Water Capital Fund, and also authorized the President and Secretary to execute the contract. Mem 13. Consideration of new customer water bill. Assistant General Manager William Robertson solicited Board comments about the elements of a new customer water bill. Mr. Robertson explained that a new bill format had been considered on several occasions as a result of comments from customers and others. The District's computer vendor recently requested from the District the format for water bills to be produced by the new computer system. He presented a list of elements under consideration for this bill, in addition to the Page 2309 February 23, 1989 elements used on the Delinquent bills that the District utilizes. Mr. Knauft arrived at the meeting at approximately 9:20 a.m. The Board discussed the water bill's size, envelope, mailing rate and format. The Board also discussed the colors of the bills, and emphasized their concern that the bills should not appear cluttered, as a result of too much information presented on a small card. The Board urged the staff to move ahead on the new water bill with the Board's comments. Item 14. Status report on Warmington Homes ground settlement situation. Assistant General Manager William Robertson reported on the current status of the ground settlement experienced by homeowners in the Warmington tract surrounding Village Center Drive, north of Yorba Linda Boulevard. Mr. Robertson stated that this issue first came to light in 1986 when a homeowner on Camphor Street telephoned with information that their residence was cracking and, according to the developer, the cause was a leak in the District's Springview Reservoir. Mr. Robertson explained that since that time, the following facts are known: the surface area of the settlement problem covers about 22 acres; 20 to 25 homes have experienced some type of cracking and\or structural damage; a geotechnical investigation indicates no groundwater in alluvioum soils all of the way to bedrock; geologist's agree that the settlement is related to hydro-compaction of soils caused by a zone of earth that is saturated with water; there is no hard evidence to identify the source of water, but theories include heavy rains, intense landscape watering and leaks in water facilities; and that the developer has recently independently verified the District's findings that the Springview t Reservoir is not leaking and therefore, is not the cause of this ground settlement. Mr. Robertson concluded by stating that some subsurface investigations near distribution pipelines in the area indicate damp soils adjacent to an 8 inch pipeline in Pepper Street, south of Manzanita Street. These pipelines have not been accepted by the District to this date, as several deficiencies must be corrected by the developer before such pipelines will be formally accepted by the District. According to Mr. Robertson, the settlement investigation will continue, in addition to investigating solutions to the problem. GENERAL MANAGER'S REPORT Item 15. Consideration of increasing District contribution to California Care Health Plan. Mr. Workman requested that this item be continued to the Board of Directors at their next regularly scheduled meeting. On a motion by Director Cromwell and seconded by Director Korn, the Board voted 5-0 to continue the item to the March 9, 1989 meeting. Item 16. Scheduling of Goal-Setting Workshop for Board of Directors and District staff. The Board of Directors indicated a desire to hold a Goal-Setting Workshop prior to work starting on the 5-year plan and the annual budget. General Manager William Workman requested the Board's selection of a date for this workshop and appointment of a Page 2310 February 23, 1989 committee to work with him to develop the workshop agenda. After a brief discussion, the Board agreed to appoint President Fox and Vice President Korn to work with General Manager Workman to establish the agenda for this upcoming workshop. The Goal-Setting Workshop was scheduled for March 23, 1989 at 1:30 p.m. in the Board Room. STANDING COMMIJTEE REPORTS Item 17. No Executive-Administrative-Organizational Committee meeting scheduled. Item 18. Report on Finance Committee meeting of February 13, 1989. President Fox reported that the Committee reviewed the Allen-McCulloch Pipeline Flow Augmentation Project, ID-2 Agreement, after hours charges and unemployment claims. The Board briefly discussed the proposed ID #2 bond offering in general. Item 19. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by Director Armstrong, the Board of Directors voted 5-0 to approve payment of bills and rate deposits in the amount of $464,114.94 on Check Nos. 16557 through 16663, Payroll Check Nos. 2904 through 2963 and two wires; one dated February 28, 1989 to ACWA in the amount of !0,739.42 and one dated February 28, 1989 to Bank of America in the amount of $152,550.00. Item 20. No Personnel Committee meeting report was scheduled. Item 21. No Planning-Operations-Engineering Committee meeting report was scheduled; however, a meeting was set for Tuesday, February 28, 1989 at 8:30 a.m. Item 22. No Public Information Committee meeting report was scheduled. INTERGOVERNMENTAL MEETINGS Item 23. Report on OCWD meeting of February 1, 1989. No report was made on the meeting. Item 24. Report on MWDOC meeting of February 15, 1989. Director Knauft reported that this meeting was a session between MWDOC and Metropolitan Water District. Item 25. Report on OCWD meeting of February 15, 1989. No report was made on the meeting. Item 26. Report on Planning Commission meeting of February 15, 1989. Director Armstrong reported that a variety of issues were discussed, including the proposed Buddhist Temple, S & S Development's construction of an Equestrian area, or health club/gymnasium. Director Armstrong also stated that discussions occurred regarding Page 2311 February 23, 1989 areas of development that the District may not be in a position to service, and in areas where the District has already noted and advised residences of low water pressure. Item 27. Report on City Council meeting of February 21, 1989. Director Knauft reported on the Public Hearing concerning the annexation of an area known as the Country Club into the City of Yorba Linda. He reported that on a vote of 4-1, the City Council defeated the annexation of the Country Club area to the City of Yorba Linda. Prior to adjournment, Mr. Knauft reported on a recent OCWD/Metropolitan Water District meeting. Mr. Knauft stated that the meeting between OCWD and MWD was held in an attempt to induce MWD to establish an "in lieu" program for the upcoming year, wherein it is an attempt to keep the underground water in tact. Mr. Knauft stated that participating in such a program may be something that the District might wish to consider. ADJOURNMENT On a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 5-0 to adjourn the meeting at 10:22 a.m. William P. Workman General Manager/Secretary