Loading...
HomeMy WebLinkAbout1989-05-11 - Board of Directors Meeting MinutesPage 2342 May 11, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 11, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., May 11, 1989, in the District offices at 4622 Plumosa, Yorba Linda. Directors present were: Paul Armstrong, Whit Cromwell, Sterling Fox, Roy Knauft and Arthur C. Korn. Also present were: William P. Workman, General Manager; William Robertson, Assistant General Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent; and Craig Miller, Dennis Jensen and Attorney Arthur Nisson, Palm Mesa Development. CONSENT CALENDAR Director Armstrong requested that Item 16 of the April 27, 1989 minutes be modified to reflect that "the discovery of a slide plane under the reservoir will require additional time extensions". On a motion by Director Armstrong and seconded by Director Cromwell, the Board of Directors voted 5-0 to approve the Consent Calendar with corrections to the April 27, 1989 minutes as follows: Item 1. Approval of Minutes - Regular meeting of April 27, 1989. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. tem 3. Approval of releasing C.W. Associates Surety Bond for Tract No. 11662. Item 4. Approval of the Terms and Conditions for Water Service with Corinthian Development Company for their project located southwest of Yorba Linda Boulevard and Lakeview Avenue, Job No. 8914. Item 5. Approval of the Terms and Conditions for Water and Sewer Service with John and Joy Wiggins for their project located on Mary Ellen Lane, 450' east of Kellogg Drive, Job No. 8817. Item 6. Approval of the Terms and Conditions for Water and Sewer Service with Covington Homes, for their project located east of Lakeview Avenue and north of Buena Vista Avenue, Job No. 8865. Item 7. Approval of the Terms and Conditions for Water Service with Bryant Ranch Associates IV, a California general partnership, By-Woodcrest Development of Orange; Page 2343 May 11, 1989 County, Inc., a California corporation, Managing Partner, for their project located north of La Palma Avenue and west of Camino De Bryant, Job No. 8860. Item 8. Approval of the Terms and Conditions for Water Service with Bryant Ranch Associates IV a California general partnership, By-Woodcrest Development of Orange County, Inc., a California corporation, Managing Partner, for their project located north of La Palma Avenue and west of Camino De Bryant, Job No. 8855. Item 9. Approval of the Terms and Conditions for Water Service with Ayres Construction Company for their project located on private road southeast of the intersection of Mirrage Street and Old Canal Road, Job No. 8920. Item 10. Approval of an Agreement with Warren Rodgers for inspection services and authorization for the President and Secretary to execute the agreement. Item 11. Acceptance of H. V. Lawmaster Company settlement in the amount of $4,580.00. PRESENTATION Item 12. Presentation of Water Barons award to Robert Kelley of Metropolitan Water District. President Fox presented Robert Kelley, the Supervising Chemist at the Diemer Filtration Plant, the District's Water Barons Award. It was noted that Mr. Kelley is responsible for conducting a variety of Diemer Plant tours sponsored by the Yorba Linda Water District. DISCUSSION CALENDAR Item 13. Consideration of the Reimbursement Agreement for the Eureka Avenue Trunk Sewer Project. Engineering Manager Mike Payne explained that the staff had prepared for the Board's consideration a Reimbursement Agreement with Palm Mesa Development for the Eureka Avenue Trunk Sewer Project. Mr. Payne further explained that Palm Mesa Development has requested. that the design costs be included in as part of the reimbursements. The staff recommended that this request be denied. Mr. Payne reviewed the water and sewer fees payable to the District, and stated that since the previous Board meeting, the applicants have since decided to withdraw their request pertaining to the deferment of the fees. He stated that the District has received correspondence from Palm Mesa's legal counsel with regard to securing a needed easement for their project, and regarding the proposed reimbursement agreement. Mr. Payne briefly explained the different types of reimbursements with regard to this project, and stated that staff believed the language of the reimbursement is designed to protect the District from accepting any facility that might have a lien placed on the project. In conclusion, Mr. Payne recommended that the Board approve the Reimbursement Agreement with Palm Mesa Development and deny their request to include design costs as a part of the reimbursement agreement. Page 2344 May 11, 1989 2 J1 Dr. Fox requested comment from Palm Mesa Development. Mr. Dennis Jensen addressed the Board with regard to their project. He stated that they are having difficulty with bringing utility service to this area, and reviewed the location of their property relative to existing District water and sewer lines. Mr. Jensen requested that Attorney Arthur Nisson speak on their behalf. Mr. Nisson addressed the issue of the schedule for reimbursement. He also requested that the design costs for the project be included in the reimbursement agreement, and that ambiguous language regarding right of way be clarified. District Legal Counsel Arthur Kidman noted that the proposed reimbursement agreement is consistent with District policies. He also indicated the impartance of the District accepting facilities that are lien free. The Board of Directors discussed this issue at length, and addressed a variety of questions to the applicants. In conclusion, President Fox summarized the Board's position that it was a fair agreement, and on a motion by Director Fox and seconded by Director Cromwell, the Board of Directors voted 5-0 to approve the Reimbursement Agreement with Buena Vida Associates for the Eureka Avenue Trunk Sewer construction costs; deny the applicants request to include the design costs as part of the reimbursement cost; and authorize the President and Secretary to execute the Reimbursement Agreement. Item 14. Report on Financial Statements for the eight months ended February 28,1989. l Business Manager Cheryl Gunderson summarized the District's Financial Statements, noting revenues and assets as having increased compared to the same time last year. After a brief discussion by the Board, on a motion by Director Cromwell and seconded by Director Armstrong, the Board of Directors voted 5-0 to accept the Financial Statements for the eight months ended February 28, 1989. Item 15. Authorization for the use of a safe deposit box for storage and protection of computer data. Business Manager Cheryl Gunderson briefly stated that the District has arranged with the Bank of Yorba Linda for a safe deposit box to be used for the storage of it's important computer data. She stated that important data on the District's microcomputers is regularly backed-up on computer disks for separate off-site storage and protection of data. Additionally, upon the implementation of the District's new mini-computer, it too will be backed-up regularly with the back up tapes being stored in a safe deposit box at the Bank of Yorba Linda. After a brief discussion by the Board regarding the District's back-up procedures, on a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 5-0 to approve Resolution 89-10 authorizing individuals to access the District's safe deposit box at the Bank of Yorba Linda. Item 16. JPIA Board of Directors Executive Committee Election. Assistant Administrator Mike Robinson stated that the District has received a request to support another candidate for the JPIA board Executive Committee. He is Lloyd L. Hecathorn of Humboldt Bay Municipal Water District. Mr. Robinson explained that the District has endorsed two Orange County candidates in the past. After a brief discussion by the Board, on a motion by Director Armstrong and seconded by Director Knauft, the Board of Directors voted 5-0 Page 2345 May 11, 1989 to table this issue. GENERAL MANAGER'S REPORT Item 17. General Manager William Workman reported that Public Information Officer Mike Robinson was featured on KORG radio, along with Xeriscape Committee member Dave Kull who spoke regarding Xeriscape. Mr. Workman also distributed the draft District 5-year plan stating that it would be brought back to the Board at their next meeting for consideration. He also noted that the District's new computer room has been completed. LEGAL COUNSEL'S REPORT Item 18. Report on Packing House easements. District Legal Counsel Arthur Kidman reported that there was nothing new to report on the Packing House incident. The Board of Directors requested that a letter be drafted and sent by the General Manager to the City of Yorba Linda with regard to the status of this project. Item 19. AMP Flow Augmentation Project update. District Legal Counsel Arthur Kidman reported that there have been a variety of changes to the details of the AMP Augmentation project since it's original inception. Attorney Kidman presented the Board a list of AMP-Flow Augmentation Alternatives that he had prepared for consideration by the Board. These alternatives included four cases, including combinations wherein the District could either elect to take additional cfs of water from the project and a receive a possible refund, or elect not to take the extra cfs and be subject to receiving a larger refund. Assistant General Manager William Robertson also discussed at length the options that are available under the Augmentation project. He stated that the 50 cfs that the District is currently entitled to is most likely an adequate amount to supply the District's needs for the next ten years. Further, Mr. Robertson recommended that the Board of Directors elect to pass on the 3 cfs proposed for the District in the AMP Flow Augmentation Project, and the additional 31.9 cfs that was also available to participants. After a lengthy discussion among the Board regarding the District's options with regard to this project, on a motion from Director Armstrong and seconded by Director Korn, the Board of Directors voted 4-0 to advise MWDOC that the District has elected to pass on the 3 cfs and on it's share of additional 31.9 cfs from the AMP Flow Augmentation Project. Mr. Knauft abstained from the vote due to his association with MWDOC as and MWD Director. Item 20. Report on possible addition of new partners to the firm of McCormick and Kidman.Attorney Kidman reported that his law firm is considering several new partners including Russ Behrens who is Legal Counsel for MWDOC. No merger or addition of partners has occurred to date. Furthermore, he stated that his firm is not considering a merger, but rather the other firm whose partners are considering joining McCormick and Kidman, would simply dissolve their firm and join his. Mr. Kidman explained that their are several legal and ethical questions that need to be resolved with regard to this issue prior to any final decisions being made. Page 2346 May 11, 1989 STANDING COMMITTEE REPORT Item 21. No Executive-Administrative-Organizational Committee Report scheduled. Item 22. No Finance-Accounting Committee Report scheduled; however, a meeting was scheduled for Wednesday, May 17, 1989 at 4:00 P.M. Item 23. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by Director Fox, the Board of Directors voted 5-0 to approve payment of bills and rate deposits in the amount of $347,557.06 on Check Nos. 17206 through 17297, Payroll Check Nos. 3288 through 3347 and one wire dated May 12, 1989 to MWDOC in the amount of $142,724.68. Item 24. Report on Personnel Committee Meeting of May 10, 1989. Director Armstrong reported that General Manager's evaluation format was discussed, in addition to a job description for his position. Additionally, labor relations, Section 89, recruitments, and a potential disability retirement of a District employee were discussed. Item 25. No Planning-Operations-Engineering Committee Report scheduled; however, a meeting was scheduled for Monday, May 15, 1989 at 10:00 A.M. Item 26. Report on Xeriscape Yorba Linda. Director Cromwell reported that the recent Xeriscape Conference sponsored by the District was a success. He stated that a group of over 100 enthused participants attended the conference. The Board briefly discussed the Xeriscape garden at Golden School and the responsibility of the School District to keep it maintained. It was suggested that the Xeriscape Committee also look at the maintenance issue for the garden. INTERGOVERNMENTAL MEETINGS Item 27. Report on City Council Meeting of May 2, 1989. Director Knauft reported that other than a City proclamation presented to the District regarding Water Awareness Week, the meeting held nothing of significance to the District. Item 28. Report on MWDOC meeting of May 3, 1989. Director Knauft reported that nothing of significance to the District was discussed at this meeting. Item 29. Report on OCWD meeting of May 3, 1989. There was no attendance by the District at this meeting. Item 30. Report on WACO meeting of May 5, 1989. Director Knauft reported that an MWD consultant spoke with regard to water related bills being considered by the California Legislature. Item 31. Report on Planning Commission Meeting of May 10, 1989. Director Cromwell reported that a Lusk development project consumed the majority of this meeting's content. Mr. Cromwell stated that nothing of significance to the District was discussed. Page 2347 May 11, 1989 Prior to adjournment, Director Korn reported that the CSDA Board Meeting of May 12, 1989 was canceled as a result of CSDA's sponsoring of Lobby Day on May 10, 1989. Mr. Korn reported that CSDA is planning to sponsor a larger event next year, possibly combining Lobby Day with another CSDA event. Additionally, Vice President Korn reported on his attendance at a North Tahoe Public Utilities Commission Board of Directors Meeting on May 8, 1989. Vice President Korn stated that as he was in the area, he chose to attend and found the meeting very interesting. Mr. Korn reported that this District has undertaken a rather unique approach to making a public use of their water/sewer site locations, wherein they also provide Barbeque pits, picnic tables , etc. on these sites. The Board requested that a "Directors Comments" section be added to the Board agenda. ADJOURNMENT On a motion by Director Armstrong and seconded by Director Knauft, the Board of Directors voted 5-0 to adjourn the meeting at 11:15 P.M. William P. Workman General Manager/Si