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HomeMy WebLinkAbout1989-05-25 - Board of Directors Meeting MinutesPage 2348 May 25, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 25, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., May 25, 1989, in the District offices at 4622 Plumosa, Yorba Linda. Directors present were: Paul Armstrong, Whit Cromwell, Sterling Fox, Roy Knauft. Vice-President Arthur Korn was absent. Also present were: William P. Workman, General Manager; William Robertson, Assistant General Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent; Arthur Kidman, General Legal Counsel; Dave Larson, Labor Relations Legal Counsel; and John Wunders, Senior Engineering Aide. CONSENT CALENDAR After a brief discussion by the Board of Directors concerning J.M. Peters' grading requirements, water meter purchasing procedures and the need for an engine analyzer, on a motion by Director Armstrong and seconded by Knauft, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of May 11, 1989. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of progress payment No. 8 to Fred H. Woodard Company, in the amount of $50,040:00 for construction of the Chino Hills Reservoir, Job No. 8136. Item 4. Approval of the Terms and Conditions for Water Service with J. M. Peters Company, Incorporated for their project located northeast of Hidden Hills Road and Esperanza Road, Job No. 8829. Item 5. Approval of the Terms and Conditions for Water Service with Upper K/Shapell Joint Venture, for their project located north of Fairmont Boulevard and east of Village Center Drive, Job No. 8927. Item 6. Approval of the Terms and Conditions for Water Service with Pacific Scene, Page 2349 May 25, 1989 Incorporated, for their project located northeast of Hidden Hills Road and Esperanza Road, Job No. 8828. Item 7. Approval of the Terms and Conditions for Water Service with Baldwin Builders, A California Corporation and the Lyon Warmington, Associates, a California General Partnership, for their project located westerly of the intersection of San Antonio Road and Fairmont Boulevard, Job. No. 8842. Item 8. Approval of the Terms and Conditions for Water Service with Baldwin Builders, A California Corporation and the Lyon Warmington, Associates, A California General Partnership, for their project located at the intersection of San Antonio Road and Fairmont Boulevard, Job No. 8839. Item 9. Approval of the Terms and Conditions for Water Service with Parr-Bohn Properties, LTD. II for their project located north of La Palma Avenue and east of Loma De Yorba West, Job No. 8926. Item 10. Approval of the Terms and Conditions for Water Service with Forest Lawn Company for their project located north of La Palma Avenue and east of Via Lomas De Yorba East, Job No. 8905. Item 11. Approval of progress payment No. 6 to F. T. Ziebarth, in the amount of $20,835.00 for construction of the Santiago Reservoir, Job. No. 8140. Item 12. Authorization to solicit proposals for the engineering services to design the Zone 4 to 3 pressure reducing station in Yorba Linda Boulevard, north of Avenida Adobe. Item 13. Authorization to solicit proposals for the engineering services for the design of the Zone 4 Booster Station. Item 14. Authorization to solicit proposals for a paving contract. Item 15. Approval of purchase agreement with Bear Automotive Equipment Company for an engine equipment analyzer in the amount of $11,503.12. Item 16. Acceptance of the Treasurer's Report for April 30, 1989. PRESENTATION Item 17. Resolution #89-11 recognizing Warren Rodgers, Senior Inspector, on the occasion of his retirement. General Manager William Workman advised the Board that Mr. Rodgers has recently been ill and was not present for the recognition. On a motion by Page 2350 May 25, 1989 Director Knauft and seconded by Director Armstrong, the Board of Directors voted 4-0 to adopt Resolution #89-11 recognizing Warren Rodgers on the occasion of his retirement. Item 18. Resolution #89-12 recognizing John Wunders, Senior Engineering Aide, on the occasion of his retirement. President Sterling Fox recognized Mr. Wunders for his service to the District, and presented him Resolution #89-12. On a motion by Director Armstrong and seconded by Director Knauft, the Board voted 4-0 to adopt Resolution #89-12 recognizing John Wunders on the occasion of his retirement. Item 19. Presentation by Larry Kraemer, Director, Orange County Water District. Mr. Kraemer was not present for this report. DISCUSSION CALENDAR Item 20. Consideration of Agreement with Conrad & Associates for the June 30, 1989 fiscal year end audit. Business Manager Cheryl Gunderson briefly explained that the District is required by law to engage an independent auditor to audit the books and records annually. She stated that Conrad & Associates have been serving the District in this function since 1981, and have proposed serving the District for the upcoming June 30, 1989 audit at a cost of $9,000. After a brief discussion among the Board concerning the audit cost and the probable costs of audits during the upcoming year, on a motion by Director Knauft and seconded by Director Armstrong, the Board voted 4-0 to approve the agreement with Conrad & Associates in the amount of $9,000 for the June 30, 1989 fiscal year audit; and authorize the President and Secretary to execute the agreement. Item 21. Report on the Financial Statements for the nine months ended March 31, 1989. Business Manager Cheryl Gunderson made several corrections to pages 4, 5 and 7 relating to the Contributed Assets, Net Income, Total Liabilities and Fund Equity of the Financial Statement during her report. She further stated that previously made Board suggestions for improving the overall readability of the District's Financial Statements had been incorporated into this statement. After a brief discussion among the Board, on a motion by Director Knauft and seconded by Director Armstrong, the Board of Directors voted 4-0 to accept the Financial Statements for the nine months ended March 31, 1989 as presented. Item 22. Consideration of using the Yorba Linda Library for Board meetings during headquarters remodeling. Assistant Administrator Mike Robinson stated that as a result of the District office building renovation scheduled to begin in September, 1989, it has become necessary to find an alternate location for the the Board of Directors meetings during that period. Mr. Robinson explained that the multi-purpose room of the Yorba Linda Library is available to the District at no cost on the scheduled Board Meeting dates. After a brief discussion among the Board, on a motion by Director Cromwell and Page 2351 May 25, 1989 seconded by Director Knauft, the Board of Directors voted 4-0 to approve of using the Yorba Linda Library for Board of Director's meetings during the District office building remodeling. Item 23. Request from Southern California Water Committee for 1989 dues. Assistant Administrator Mike Robinson explained that the District has been a member of Southern California Water Committee since 1985. He further stated that while the District has paid $100 each year since becoming a member agency. The regular annual dues for water district membership is $750. In conclusion, Mr. Robinson stated that the District's 1988-89 Budget included $100. for this membership. After a brief discussion among the Board, on a motion by Director Knauft and seconded by Director Armstrong, the Board of Directors voted 4-0 to again pay $100 for the Southern California Water Committee membership. Item 24. Consideration of District Five Year Plan. Assistant General Manager William Robertson explained that the District's Fiscal Year 1989-90 update of the Five Year Plan is now complete. He stated that the document represents a plan for the next five years relative to the programs, activities, capital projects and financial outlook for the District. Mr. Robertson explained that the Plan further reflects major growth in the District's ID No. 1 and 2 areas. He reviewed the fiscal differences in the final draft of the plan compared to earlier drafts, and mentioned that a sewer study that is currently underway. Mr. Robertson also explained that this year's update includes two new chapters relating to accomplishments and long range goals and plans. He concluded by answering a variety of questions by the Board of Directors. After a general discussion regarding the updated Five Year Plan, on a motion by Director Cromwell and seconded by Director Armstrong, the Board of Directors voted 4-0 to accept the 1989-90 updated Five Year Plan. GENERAL MANGER'S REPORT General Manger William Workman advised the Board that a closed session of the Board meeting was needed to discuss personnel, labor relations and litigation matters. He further advised the Board that the latest proposed AMP Agreement was recently received by the District. He stated that this agreement would be brought to the Board for. their consideration at the meeting of June 8, 1989. Mr. Workman also advised the Board that the District has received a complimentary copy of an aerial photograph which shows portions of the District's service area. The staff also had recently discussed with the City of Yorba Linda the possibility of purchasing a City aerial photograph. General Manager Workman distributed a recently completed staff study on the District's telephone system and mentioned that it would be brought back to the Board for consideration at their June 8, 1989 meeting. Page 2352 May 25, 1989 Item 25. City Sewer Maintenance Contract Rate Adjustment Request. General Manager William Workman advised the Board that of the current status of the District's sewer maintenance rate adjustment request to the City of Yorba Linda. The Board of Directors discussed this issue at length, and provided the General Manger with advice on this matter. LEGAL COUNSEL'S REPORT Item 26. Report on Packing House Easements. District Legal Counsel Arthur Kidman advised the Board of Directors that this was a closed session item. STANDINQ QQMMITTEE REPORTS Item 27. No Executive-Administrative-Organizational Committee meeting report was scheduled. Item 28. Report on Finance Committee meeting of May 17, 1989. President Fox reported that Annexation fees, City-District Bond Finance meeting, City Action on Sewer Rate Adjustment, 1988-89 Audit, and the District's Budget Schedule were discussed at this meeting. Additionally, a Finance Committee meeting was scheduled for June 1, 1989 at 2:00 P.M. Item 29. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by Director Armstrong, the Board of Directors voted 4-0 to approve payment of bills and rate deposits in the amount of $278,781.53 on Check nos. 17298 through 17422, Payroll Check Nos. 3353 through 3410 and one wire dated May 30, 1989 to ACWA in the amount of $10,731.27. Item 30. Report on Personnel Committee meeting of May 10, 1989. President Fox reported that labor relations, a disability retirement, Section 89 and the General Manger's evaluation were discussed at this meeting. Item 31. Report on Planning-Operations-Engineering Committee meeting of May 15, 1989. Director Armstrong reported that the proposed golf course on the North Orange County Community College District's property, a Brighton Homes development, a Mira Loma Avenue development, the District's two way radio system, District computer contract and the District's five year plan were discussed at this meeting. Item 32. No Public Information Committee meeting report scheduled. INTERGOVERNMENTAL MEETINGS Item 33. Report on CSDA meeting of May 12, 1989. No report was presented. Page 2353 May 25, 1989 Item 34. Report on City Council meeting of May 16, 1989. President Fox reported that the majority of this meeting concerned the precise realignment of Bastanchury, in which the City has chosen to pursue a northerly route. Item 35. Report on MWDOC meeting of May 17, 1989. Director Knauft reported that this meeting was canceled and rescheduled for May 24, 1989. He further reported that MWDOC discussed a letter that is to be sent to the Yorba Linda Water District with regard to outage periods during the construction of the AMP Augmentation project. He stated also that the Chairman of the Metropolitan Water District has recently passed away. Item 36. Report on ACWA meeting of May 16-19, 1989. Director Armstrong reported on JPIA refunds and a speaker/editors symposium relative to water. Director Armstrong also reported that a two-person theater concept was demonstrated wherein water education of youth could be accomplished by a mini theater. He stated that a company present at this meeting produced custom made educational tapes, which may have some application and relevance to water related education that the District might like to consider. In closing, Director Armstrong reported that Civil Code changes with regard to the Fair Political Practices Commission were discussed at this ACWA meeting. Item 37. Report on OCWD meeting of May 17, 1989. No District attendance at this meeting. Item 38. Report on Planning Commission meeting of May 24, 1989. President Fox reported that an item changing the conditions for an AW Woodcrest development was discussed, in addition to an issue considering the location of a church in a manufacturing zone. CLOSED SESSION President Fox directed that the Board enter a closed session to discuss personnel, labor relations and pending litigation with Mr. Kavali concerning the Packinghouse project. Upon returning from closed session, General Manager William Workman reported that the Board provided direction on personnel, labor relations and a matter of pending litigation with Mr. Kavali. BOARD MEMBER COMMENTS Item 39. Director Armstrong: Director Armstrong requested the staff to investigate purchase of an aerial photograph and review the latest FPPC rulings on mail outs. Item 40. Director Cromwell: Director Cromwell stated that he was selected to be a Page 2354 May 25, 1989 candidate for an ISDOC officer position. Item 41. Director Knauft: Mr. Knauft had no comment. Item 42. Vice President Korn: Vice President Korn was absent. Item 43. President Fox: President Fox had no comment ADJOURNMENT Director Knauft excused himself from the meeting at 11:30 a.m. in order to travel to another meeting. On a motion by President Fox and seconded by Director Cromwell, the Board of Directors voted 3-0 to adjourn the meeting at 11:35 a.m. r William P. Workman General Manager/Secrets