HomeMy WebLinkAbout2019-06-11 - Board of Directors Meeting Minutes 2019-054
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, June 11, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, Vice President Rosanne Weston, Engineering Manager
Andrew J. Hall Gina Knight, Human Resources/Risk Manager
J. Wayne Miller Delia Lugo, Finance Manager
Al Nederhood Pasquale Talarico, Director of Public Affairs
Annie Alexander, Executive Asst/Board Secretary
DIRECTORS ABSENT Freddie Ojeda, Operations Superintendent
Brooke Jones, President Kaden Young, Senior Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
Doug Davert, President, East Orange County Water District
4. ADDITIONS/DELETIONS TO THE AGENDA
Engineering Manager Rosanne Weston indicated that the Classification Title of
Human Resources/Risk and Safety Manager listed in the resolutions and exhibits
for Item Nos. 7.4. and 7.5 needed to be revised to Human Resources and Risk
Manager as the Safety Division had been transferred to the Operations
Department. Amended attachments for these items were distributed to the Board
and made available to the public.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
Doug Davert, President of the East Orange County Water District and Vice
Chair of OC LAFCO, addressed the Board regarding Mesa Water District
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Director Jim Fisler's candidacy for Special District Regular Representative
in the upcoming OC LAFCO election and requested the District's support.
He then responded to questions from Director Nederhood.
Hon. John Lewis, retired CA Senator and Assembly Member, also spoke
in favor of Director Fisler's candidacy and requested the District's support.
5.2. Federal and State Legislative Update
Director of Public Affairs Pasquale Talarico briefed the Board on recent
legislative activity related to the Safe Affordable Drinking Water Fund.
6. PUBLIC COMMENTS
None.
7. CONSENT CALENDAR
Director Nederhood and Director Miller requested to remove Item Nos. 7.2 and
7.5. respectively from the Consent Calendar for separate action.
Director Hall made a motion, seconded by Director Miller, to approve the
remainder of the Consent Calendar. Motion carried 4-0-0-1 with Director Jones
being absent.
7.1. Minutes of the Board of Directors Workshop Meeting Held April 23, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Appropriations Limit for Fiscal Year 2020
Recommendation: That the Board of Directors approve Resolution No.
2019-XX adopting the Appropriations Limit for Fiscal Year 2020.
7.4. Budgeted Positions for Fiscal Year 2020
Recommendation: That the Board of Directors adopt Resolution No.
2019-XX (as revised) ratifying the budgeted positions for Fiscal Year
2020.
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7.6. Terms and Conditions for Water Service with Ajax Lakeview Development,
LLC, 719 S Lakeview Ave, Placentia
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water Service with Ajax Lakeview Development, LLC, 719
S Lakeview Ave, Job No. 201929.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.2. Payments of Bills, Refunds, and Wire Transfers
Director Nederhood commented on an expenditure for the upcoming
Fairmont Booster Pump Station dedication ceremony.
Director Nederhood made a motion, seconded by Director Hawkins, to
ratify and authorize disbursements in the amount of$615,534.41. Motion
carried 4-0-0-1 with Director Jones being absent.
7.5. Amendments to the Memorandum of Understanding with the YLWD
Employees Association and Personnel Manual for Unrepresented
Employees
Staff responded to questions from Director Miller regarding the financial
impact of the proposed amendments.
Director Miller made a motion, seconded by Director Hall to: (1) adopt
Resolution No. 2019-XX amending Exhibit A of the Memorandum of
Understanding between the District and the Yorba Linda Water District
Employees Association for the remainder of Fiscal Years 2019-2023; and
(2) adopt Resolution No. 2019-XX (as revised) amending Exhibit A of the
Personnel Manual for Unrepresented Employees for the remainder of
Fiscal Years 2019-2023. Motion carried 4-0-0-1 with Director Jones being
absent.
8. DISCUSSION ITEMS
8.1. Status of Engineering Activities
Staff reported on an emergency sewer main repair, the status of multiple
projects, and other department activities.
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8.2. Cost-Benefit Analysis of Electronic vs. Paper Billing (Nederhood)
Staff presented a cost analysis of manual versus electronic invoicing and
outlined planned enhancements to the District's billing system. The Board
and staff discussed potential incentives to encourage customers'
enrollment for electronic billing.
8.3. Public Funds Investment Policy for Fiscal Year 2020
Staff reported that following their annual review, no changes were being
recommended to the current policy. As such, the existing policy would
remain in effect through the next fiscal year. Staff also reported on the
status of laddering the District's eligible investments.
Staff reviewed key information contained in the following financial reports.
8.4. Budget to Actual Reports for the Month Ending April 30, 2019
8.5. Cash and Investment Report for Period Ending April 30, 3029
9. REPORTS, INFORMATION ITEMS. AND COMMENTS
9.1. Directors' Reports
■ Intergovernmental Meetings, Conferences, and Events
The Directors noted their attendance at the listed meetings and
events.
9.2. General Manager's Report
Engineering Manager Weston asked each of the other managers or their
designees to report on activities within their respective departments.
9.3. General Counsel's Report
None.
9.4. Future Agenda Items and Staff Tasks
Vice President Hawkins requested an item on the next regular meeting
agenda to discuss planning for a future water/sewer rate study and
Proposition 218 process.
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10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
■ Meeting on May 23, 2019 at 4:00 p.m. was cancelled and will be
rescheduled.
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
■ Next meeting is scheduled June 17, 2019 at 4:00 p.m. at Yorba
Linda City Hall.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
■ Next meeting is yet to be scheduled.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from June 12 — July 31, 2019
The Board made no changes to the activity calendar.
12. ADJOURNMENT
12.1. The meeting adjourned at 7:43 p.m.
-
Annie Alexander
Board Secretary
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