HomeMy WebLinkAbout2019-09-10 - Board of Directors Meeting Agenda Packet (B)AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, September 10, 2019, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Brooke Jones, President
Phil Hawkins, Vice President
Andrew J. Hall, Director
J. Wayne Miller, Director
Al Nederhood, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
Items may be added to the agenda upon determination by a twothirds vote of the Board, or a
unanimous vote if only three Directors are present, that there is a need to take immediate action which
came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2))
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
5.2. Capital Improvement Plan for Fiscal Years 202024
5.3. Debt Funding Alternatives for Critical Capital Improvement Projects
5.4. Status of District's Physical Information Assets
5.5. Overview of District's Computerized Maintenance Management System
(CMMS)
5.6. Federal and State Legislative Update
6. PUBLIC COMMENTS
Any individual wishing to address the Board or Committee is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed
on the agenda. Comments are limited to three minutes and must be related to matters of public interest
within the jurisdiction of the Water District. (GC 54954.3)
7. CONSENT CALENDAR
All items on the consent calendar are considered routine and may be approved by a single motion.
There will be no discussion of these items unless a member of the Board, staff, or public requests
separate consideration.
Page 1 of 98
7.1. Minutes of Board of Directors Regular Meeting Held August 13, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2.Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,128,311.88.
8.ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed
prior to formal Board action.
8.1.Scope of Work for Water and Sewer Rate Study
Recommendation: That the Board of Directors approve the proposed Scope
of Work and direct staff to prepare a Professional Services Agreement with
Raftelis Financial Consultants, Inc. (Raftelis) for preparation and development
of a new Water and Sewer Rate Study.
8.2.Association of California Water Agencies (ACWA) Region 10 Election of
Officers and Board Members for 20202021 Term
Recommendation: That the Board of Directors consider voting for the
Nominating Committee's recommended slate or individual candidates in the
ACWA Region 10 Board Election.
9.DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action
of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Board of Directors. Time
permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting
and consider formal action at another meeting. This portion of the agenda may also include items for
information only.
9.1. Status of Operations Activities
10.REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11.COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Next meeting is scheduled September 26, 2019 at 4:00 p.m.
Page 2 of 98
11.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled September 16, 2019 at 4:00 p.m. at Yorba
Linda City Hall.
11.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting is yet to be scheduled.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from September 11 October 31, 2019
13. ADJOURNMENT
13.1. The next Regular Board Meeting will be held Tuesday, September 24, 2019.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business at
6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Nonexempt materials related to open session agenda items that are distributed to a majority of the Board or
Committee less than seventytwo (72) hours prior to the meeting will be available for public inspection in the lobby
of the District’s Administrative building located at 1717 East Miraloma Avenue, Placentia CA 92870 during regular
business hours. When practical, these materials will also be available on the District’s website
(http://www.ylwd.com/). (GC 54957.5)
Accommodations for the Disabled
Requests for disabilityrelated modifications or accommodations, including auxiliary aids or services, required for
participation in the above posted meeting should be directed to the Board Secretary at (714) 7013020 at least 24
hours in advance. (GC 54954.2(a))
Page 3 of 98
ITEM NO. 5.2.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Rosanne Weston, Engineering Manager
John DeCriscio, Operations Manager
SUBJECT:Capital Improvement Plan for Fiscal Years 2020-24
ATTACHMENTS:
1.PowerPoint Presentation
Page 4 of 98
YLWD 5 YEAR CIP PAY-GO&PROPOSED DEBT-FUNDED FY20 FY21 FY22 FY23 FY24 CIP SUBTOTAL
WATER AND SEWER PROJECTS (DRAFT 09/04/19)
Capital and Rehabilitation and Replacement(R&R)Proiects
PH&S I Mickel and Camino Verde Waterline Replacement $ 600,000 $ $ $ $ $ 600,000
PH&S ILakeview Booster Pump Station Piping(Water Quality) $ 200,000 $ $ $ $ $ 200,000
PH&S Highland PRS $ 350,000
PH&S I Del Rey PRS $ 500,000
EP I Backup Emergency Generators $ 1,500,000
PH&S ITimber Ridge Pump Station Replacement $ - $ 400,000 $ 1,200,000 $ $ $ 1,600,000
PH&S lHidden Hills BPS Upgrades $ $ 300,000 $ $ $ $ 300,000
PH&S I Ridgeway Waterline Replacement $ $ 700,000 $ $ $ $ 700,000
PH&S lAvolinda and Imperial Waterline Replacement $ $ 1,300,000 $ $ $ 1,300,000
REG ISite and Security Upgrades at District Facilities(AWIA) $ $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 2,000,000
R&R lWell 22 Equipping $ $ - $ 1,300,000 $ $ 1,300,000
R&R IField Headquarters Rehabilitation(HVAC,Roof,Paving) $ 167,061 $ 185,954 $ 187,085 $ 41,000 $ - $ 581,100
R&R lWell Equipment Rehabilitation $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000
R&R lReservoir Rehabilitation $ - $ 500,000 $ 500,000 $ 500,000 $ 1,500,000
R&R I Box Canyon Pump 2 Replacement $ $ 70,000 $ - $ - $ $ 70,000
R&R 1APPle Creek PRS Replacement $ $ - $ 200,000 $ $ $ 200,000
R&R I Dominguez Hills and Paseo Del Prado PRS Replacement $ $ $ 600,000 $ $ $ 600,000
R&R lWaterline Replacement $ $ $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 6,000,000
R&R IRichfield Chemical System Replacement $ $ $ - $ 800,000 $ $ 800,000
R&R lWell 20 Chemical System Replacement $ $ $ $ $ 400,000 $ 400,000
R&R lWell23 $ $
R&R I Lakeview Chemical System Replacement $
R&R I Pump Station Rehabilitation $
R&R I Pressure Regulating Station(PRS)Replacement $
EP lReservoir Fire Hardening $ 500,000 $ $ - $ - $ $ 500,000
SU lWater Supply Redundancy and Fire Flow Reliability(5 sites) $
EP Advanced Metering Infrastructure(AMI) $ 2,000,000 $ 11500,000 $ 1,500,000 $ $ 5,000,000
lWater Capitalized Labor $ 246,706 $ 22,000 $ 15,000 $ 19,100 $ 305,000 $ 607,806
Water Capitalized Labor for Debt-Funded Projects $ 738,595 $ 668,709 $ 660,000 $ 2,067,304
R&R ISewer System Rehabilitation and Replacement $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 1,750,000
SU lCommunity Facilities District/Assessment District Projects $ 350,000 $ 400,000 $ 500,000 $ 500,000 $ 500,000 $ 2,250,000
Sewer Capitalized Labor $ 70,000 $ 75,000 $ 85,000 $ 85,000 $ 85,000 $ 400,000
$ 3,483,767 $ 9,191,549 $ 8,455,794 $ 8,405,100 $ 4,290,000 $ 33,826,210
$ 2,713,767 $ 242,000 $ 165,000 $ 210,100 $ 3,355,000 $ b,b85,8b7
$ 770,000 $ 825,000 $ 935,000 $ 935,000 $ 935,000 $ 4,400,000
$ - $ 8,124,549 $ 7,355,794 $ 7,260,000 $ - $ 22,740,343
Vehicle and Capital Equipment Replacement
PH&S ISCADA Radio Communications System Enhancement $ 175,000 $ 175,000
R&R I IT Capital Outlay $ 187,425 $ 196,796 $ 262,235 $ 272,235 $ 300,000 $ 1,218,691
R&R loperations Water Capital Outlay $ 367,000 $ 481,000 $ 222,000 $ 285,000 $ 300,000 $ 1,655,000
1
R&R lVehicle Replacement-Sewer $ 475,000 $ 475,000
R&R 10perations Sewer Capital Outlay $ 314,045 $ 314,045
$ 1,043,470 $ 677,796 $ 959,235 $ 557,235 $ 600,000 $ 3,837,736
PH&S=Public Health and Safety
REG=Regulatory $ 4,527,237 $ 9,869,345 $ 9,415,029 $ 8,962,335 $ 4,890,000 $ 37,663,946
R&R=Repair and Replace $ 3,443,192 $ 919,796 $ 649,235 $ 767,335 $ 3,955,000 $ 9,734,558
EP=Emergency Preparedness $ - $ 8,124,549 $ 7,355,794 $ 7,260,000 $ - $ 22,740,343
SU=System Upgrade $ 1,084,045 $ 825,000 $ 1,410,000 $ 935,000 $ 935,000 $ 5,189,045
Note:Budget amounts are 2019 dollars and do not include escalation.These are planning level budgets.Cost estimates for all projects will be updated following preparation of design documents,and/or
receipt of construction bids.
Page 5 of 98
YLWD 5 YEAR BUDGETED CIP PAY-GO WATER PROJECTS
(DRAFT 09/04/19) FY20 FY21 FY22 FY23 FY24 CIP SUBTOTAL
PUBLIC HEALTH AND SAFETY
Mickel and Camino Verde Waterline Replacement $ 600,000 $ $ $ $ $ 600,000
Lakeview Booster Pump Station Piping(Water Quality) $ 200,000 $ $ $ $ $ 200,000
Highland PRS $ 350,000 $ $ $ $ $ 350,000
Del Rey PRS $ 500,000 $ $ $ $ $ 500,000
SCADA Radio Communications System Enhancement $ 175,000 $ $ $ $ $ 175,000
TOTAL PUBLIC HEALTH AND SAFETY $ 1,825,000 $ $ $ $ $ 1,825,000
REPAIR AND REPLACE
Field Headquarters Rehabilitation(HVAC,Roof,Paving) $ 167,061 $ 185,954 $ 187,085 $ 41,000 $ $ 581,100
Well Equipment Rehabilitation $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000
Box Canyon Pump 2 Replacement $ - $ 70,000 $ - $ - $ - $ 70,000
Waterline Replacement $ $ - $ $ $ 2,000,000 $ 2,000,000
Well 20 Chemical System Replacement $ $ - $ $ $ 400,000 $ 400,000
IT Capital Outlay $ 187,425 $ 196,796 $ 262,235 $ 272,235 $ 300,000 $ 1,218,691
Operations Water Capital Outlay $ 367,000 $ 481,000 $ 222,000 $ 285,000 $ 300,000 $ 1,655,000
TOTAL REPAIR AND REPLACE $ 871,486 $ 1,083,750 $ 821,320 $ 748,235 $ 3,150,000 $ 6,674,791
EMERGENCY PREPAREDNESS
Reservoir Fire Hardening $ 500,000 $ - $ - $ - $ - $ 500,000
TOTAL EMERGENCY PREPAREDNESS $ 500,000 $ - $ - $ - $ - $ 500,000
REGULATORY-WATER
Site and Security Upgrades at District Facilities(AWIA) $ - $ $ $ $ 500,000 $ 500,000
TOTAL REGULATORY $ - $ $ $ $ 500,000 $ 500,000
SYSTEM UPGRADE
None $ $ $ $ $ - $ -
TOTAL SYSTEM UPGRADE $ - $ - $ - $ $ - $ -
CAPITALIZED LABOR
Water Capitalized Labor $ 246,706 $ 40,595 $ 33,709 $ 19,100 $ 305,000 $ 645,110
TOTAL CAPITALIZED LABOR $ 246,706 $ 40,595 $ 33,709 $ 19,100 $ 305,000 $ 645,110
TOTAL BUDGETED CAPITAL $ 3,443,192 $ 1,124,345 $ 855,029 $ 767,335 $ 3,955,000 $ 10,144,901
Note:Budget amounts are 2019 dollars and do not include escalation.These are planning level budgets.Cost estimates for all projects will be updated following preparation of design documents,
and/or receipt of construction bids.
2
Page 6 of 98
YLWD 5 YEAR CIP PROPOSED DEBT-FUNDED WATER
PROJECTS (DRAFT 09/04/19) FY20 FY21 FY22 FY23 FY24 CIP SUBTOTAL
PUBLIC HEALTH AND SAFETY
Timber Ridge Pump Station Replacement $ $ 400,000 $ 1,200,000 $ $ $ 1,600,000
Hidden Hills BPS Upgrades $ $ 300,000 $ - $ $ $ 300,000
Ridgeway Waterline Replacement $ $ 700,000 $ $ $ $ 700,000
Avolinda and Imperial Waterline Replacement $ $ 1,300,000 $ $ $ 1,300,000
TOTAL PUBLIC HEALTH AND SAFETY $ $ 2,700,000 $ 1,200,000 $ $ $ 3,900,000
REPAIR AND REPLACE
Well 22 Equipping $ $ - $ 1,300,000 $ 1,300,000
Field Headquarters Rehabilitation(HVAC,Roof,Paving) $ 500,000 $ 400,000 $ - $ 900,000
Reservoir Rehabilitation $ $ 500,000 $ 500,000 $ 500,000 $ 1,500,000
Apple Creek PRS Replacement $ $ - $ 200,000 $ - $ 200,000
Dominguez Hills and Paseo Del Prado PRS Replacement $ $ $ 600,000 $ - $ 600,000
Waterline Replacement $ $ $ 2,000,000 $ 2,000,000 $ 4,000,000
Richfield Chemical System Replacement $ $ $ - $ 800,000 $ 800,000
TOTAL REPAIR AND REPLACE $ $ 1,000,000 $ 3,700,000 $ 4,600,000 $ $ 9,300,000
EMERGENCY PREPAREDNESS
Backup Emergency Generators $ 1,500,000
Advanced Metering Infrastructure(AMI) $ 2,000,000 $ 1,500,000 $ 1,500,000 $ $ 5,000,000
TOTAL EMERGENCY PREPAREDNESS $ $ 3,500,000 $ 1,500,000 $ 1,500,000 $ $ 6,500,000
REGULATORY
Site and Security Upgrades at District Facilities(AWIA) $ $ 500,000 $ 500,000 $ 500,000 $ 1,500,000
TOTAL REGULATORY $ $ 500,000 $ 500,000 $ 500,000 $ $ 1,500,000
SYSTEM UPGRADE
None
TOTAL SYSTEM UPGRADE $ $ - $ - $ - $ $ -
CAPITALIZED LABOR
Water Capitalized Labor for Debt-Funded Projects $ $ 770,000 $ 690,000 $ 660,000 1 $ $ 2,120,000
TOTAL CAPITALIZED LABOR $ $ 770,000 $ 690,000 $ 660,000 $ $ 2,120,000
TOTAL PROPOSED DEBT-FUNDED WATER PROJECTS $ $ 8,470,000 $ 7,590,000 $ 7,260,000 $ $ 23,320,000
Note:Budget amounts are 2019 dollars and do not include escalation.These are planning level budgets.Cost estimates for all projects will be updated following preparation of design documents,
and/or receipt of construction bids.
3
Page 7 of 98
YLWD 5 YEAR BUDGETED CIP SEWER PROJECTS
(DRAFT 09/04/19) FY20 FY21 FY22 FY23 FY24 CIP SUBTOTAL
PUBLIC HEALTH AND SAFETY
None $ - $ - $ - $ - $ - $
TOTAL PUBLIC HEALTH AND SAFETY $ $ $ $ $ $ -
REPAIR AND REPLACE
Sewer System Rehabilitation and Replacement $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 1,750,000
Vehicle Replacement-Sewer $ - $ - $ 475,000 $ - $ - $ 475,000
Operations Sewer Capital Outlay $ 314,045 $ - $ - $ - $ - $ 314,045
TOTAL REPAIR AND REPLACE $ 664,045 $ 350,000 $ 825,000 $ 350,000 $ 350,000 $ 2,539,045
EMERGENCY PREPAREDNESS
None $ - $ - $ - $ - $ - $ -
TOTAL EMERGENCY PREPAREDNESS $ - $ - $ - $ - $ - $
IREGULATORY
None $ - $ - $ - $ - $ - $
TOTAL REGULATORY $ - $ - $ - $ - $ - $
SYSTEM UPGRADE
Community Facilities District/Assessment District Projects $ 350,000 $ 400,000 $ 500,000 $ 500,000 $ 500,000 $ 2,250,000
TOTAL SYSTEM UPGRADE $ 350,000 $ 400,000 $ 500,000 $ 500,000 $ 500,000 $ 2,250,000
CAPITALIZED LABOR
Sewer Capitalized Labor $ 70,000 $ 75,000 $ 85,000 $ 85,000 $ 85,000 $ 400,000
TOTAL CAPITALIZED LABOR $ 70,000 $ 75,000 $ 85,000 $ 85,000 $ 85,000 $ 400,000
TOTAL BUDGETED CAPITAL $ 1,084,045 $ 825,000 $ 1,410,000 $ 935,000 $ 935,000 $ 5,189,045
Note:Budget amounts are 2019 dollars and do not include escalation.These are planning level budgets.Cost estimates for all projects will be updated following preparation of design documents,
and/or receipt of construction bids.
4
Page 8 of 98
ITEM NO. 5.3.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
SUBJECT:Debt Funding Alternatives for Critical Capital Improvement
Projects
SUMMARY:
Anna Sarabian and Lora Carpenter of Fieldman Rolapp & Associates will be in attendance to
present the Board with debt funding alternatives for future critical capital projects.
ATTACHMENTS:
1.PowerPoint Presentation
Page 9 of 98
...,apital Project Financing
me" ldmd
Yorba Linda Water District
Board Meeting
September 10, 2019
HELDMAN ROLAPP
&r ASSOCIATES Page 10 of 98
Funding Options
CapitalImprovement Program
➢ Estimating —$30.3 million in water capital project needs through FY
2024
➢ Approximately $23 .3 million in water projects have been identified for
potential debt funding
➢ Waterline Replacements and reservoir rehabilitation
➢ Pump station replacement and BPS upgrades
➢ Well Equipping and AMI �ppred Qct
5-Year pital Improvement Program
$ 12,000,000
$ 10,000,000
$ 8,000,000
$ 6,000,000
$4,000,000
$2,000,000
FY20 FY21 FY22 FY23 FY24
Non-Debt Funding Water Projects
Non-Debt Funding Sewer Projects
Page 12 of 98
Capital Funding
➢ District has the option to fund capital projects with the following
sources:
➢ Available cash/reserves (pay-as-you-go)
➢ Current year revenue
➢ Long term debt
➢ Public sale or private placement
➢ Government subsidized loans
➢ Grants
➢ Interim Financing
➢ Line of Credit
➢ Commercial Paper
Page 13 of 98
YLWD Outstanding Debt
➢ Series 2017A Bonds
— Refunded Series 2008 COPS and issued $6 million in new money
— Approximately $27.5 million outstanding as of June 30, 2019
➢ Series 2012A Bonds
— Refunded Series 2003 COPs
— Approximately $6.6 million outstanding as of June 30, 2019
Page 14 of 98
•
MRFMWI
Credit Rating Overview
Parity Lien Illustrative Parity Lien Plus New
Credit Ratings ; Requirements Debt
Credit Rating ; Requirements
Credit Ratingsed
`P Global FitchRatings Goal is to issue P Global E- 1�, . ,
n
g
Ratings additional debt on the Ratings
tht�
AA+ AA parity lien with AA+ AA
Stable Outlook Stable Outlook affirmed ratings Stable Outlook Stable Outlook
Additional Debt Test Additional Debt Test
125% of Net Revenues for the 125% of Net Revenues for the
Water System Water System
Page 15 of 98
Additional Bonds Test
Additional Bonds Test
Yorba Linda Water District A. The Net Revenues for any consecutive twelve calendar month period
Fiscal Year Ended June 30, 2019 during the eighteen calendar month period preceding the date of
(b) * adoption by the Board of Directors of the District(the`Board")of the
resolution authorizing the issuance of,or the date of the execution of,
(a) AA Rating (b) * such Parity Bonds or Contract,produces a sum equal to at least 125%
Current Pro- Level Existing Legal of the Debt Service for such twelve month period; and
forma Requirement Covenant B. The Net Revenues for any consecutive twelve calendar month period
FY 2019 FY 2019 FY 2019 during the eighteen calendar month period preceding the date of
Revenues adoption by the Board of the resolution authorizing the issuance of,or
Water Sales $29,819,532 $29,819,532 $29,819,532 the date of the execution of,such Parity Bonds or Contract, as the
Ad Valorem Tax Revenues $1,874,688 $1,874,688 $1,874,688 case may be,including adjustments to give effect as of the first day of
such twelve month period to increases or decreases in rates and
Interest Income $687,320 $687,320 $687,320 charges for the Water Service approved and in effect as of the date of
Other Revenues $1,919,849 $1,919,849 $1,919,849 calculation,produces a sum equal to at least 125%of the Debt Service
Total Revenues $34,301,389 $34,301,389 $34,301,389 for such twelve month period plus the Debt Service which would have
accrued on any Parity Bonds or Contracts issued or executed since the
Operation and Maintenance Costs end of such twelve month period assuming that such Parity Bonds or
Contracts had been issued or executed at the beginning of such twelve
Variable Water Costs $13 367 873 $13 367 873 $13 367 873 month period; and
Personnel Services $8,615,204 $8,615,204 $8,615,204 C. The estimated Net Revenues for the then current Fiscal Year and for
Supplies & Services $4,068,320 $4,068,320 $4,068,320 each Fiscal Year thereafter to and including the first complete Fiscal
Total Operation and Maintenance Costs $26,051,397 $26,051,397 $26,051,397 Year after the latest Date of Operation of any uncompleted Parity
Project to be financed from proceeds of such Contracts or Bonds, as
Net Operating Revenues $8,249,992 $8,249,992 $8,249,992 evidenced by a certificate of the General Manager of the District on
file with the District,including(after giving effect to the completion
of all such uncompleted Parity Projects)an allowance for estimated
Total Non-Operating Expenses $26,834 $26,834 $26,834 Net Revenues for each of such Fiscal Years arising from any increase
in the income,rents,fees,rates and charges estimated to be fixed,
Net Revenues $8,223,158 $8,223,158 $8,223,158 prescribed or received for Water Service and which are economically
feasible and reasonably considered necessary based on projected
Senior Debt Service operations for such period,will produce a sum equal to at least 125%
of the estimated Debt Service for each of such Fiscal Years, after
2012A Bonds $591,213 $591,213 $591,213 giving effect to the execution of all Contracts and the issuance of all
2017A Bonds $2,147,044 $2,147,044 $2,141,486 Bonds estimated to be required to be executed or issued to pay the
Additional Parity Debt $0 $915,036 $3,844,020 costs of completing all uncompleted Parity Projects within such Fiscal
Total Debt Service $2,738,256 $3,653,292 $6,576,719 Years, assuming that all such Contracts and Bonds have maturities,
interest rates and proportionate principal repayment provisions similar
to the Contract last executed or then being executed or the Bonds last
Debt Service Coverage 3.00 2.25 1.25 issued or then being issued for the purpose of acquiring and
*Part(b) does not assume any increase in rates and charges over the 12-month constructing any of such uncompleted Parity ProjecRage 16 of 98
benod
i
Estimated Debt Service
Financial Data �--Level o2o Bonds Wrapped 202o Bonds
Project Fund Total $23,320,000 $23,320,000
True Interest Cost 3.08% 3.45%
Maximum Annual DS $1,210,875 $2,212,750
Average Annual DS $1,222,336 $1,423,944
Total Debt Service $36,249,064 $42,227,858
Total DS through Call Date $10,877,064 $8,562,733
Note: Preliminary, subject to change. Page 17 of 98
YLWD Projected Operating Results Level
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Budget Forecast Forecast Forecast Forecast
Revenue:
Water Revenue (Residential) $ 16,548,758 $ 16,946,962 $ 17,138,511 $ 17,650,065 $ 18,115,864
Water Revenue (Commercial&Fire Det.) 1,872,073 1,969,765 2,142,314 2,206,258 2,264,483
Water Revenue (Landscape/Irrigation) 3,917,982 4,056,592 4,522,663 4,657,656 4,780,575
Service Charges 10,988,263 12,011,758 13,133,394 14,358,527 15,692,905
Other Operating Revenue 902,996 949,726 949,726 949,726 949,726
Interest 698,777 721,079 685,025 650,773 618,235
Property Tax 1,820,471 1,850,000 1,887,000 1,924,740 1,963,235
Other Non-Operating Revenue 608,430 637,958 637,958 637,958 637,958
Total Revenue $ 37,357,750 $ 39,143,840 $ 41,096,591 $ 43,035,703 $ 45,022,981
Expenses (OperatingZ
Variable Water Costs $ 15,110,810 $ 16,323,964 $ 16,770,595 $ 17,579,794 $ 18,340,027
Salary Related Expenses 10,528,255 10,948,314 11,572,368 12,197,276 12,916,916
Supplies & Services 4,793,620 4,941,583 4,935,909 5,223,737 5,361,608
Total Operating Expenses 30,432,685 $ 32,213,861 $ 33,278,872 $ 35,000,807 $ 36,618,551
Expenses (Non-Operatingh
Other Expense $ 13,520 $ 13,545 $ 13,545 $ 13,545 $ 13,545
Total Expenses $ 30,446,205 $ 32,227,406 $ 33,292,417 $ 35,014,352 $ 36,632,096
Net Revenues $ 6,911,545 $ 6,916,434 $ 7,804,174 $ 8,021,351 $ 8,390,885
Debt Service
2012A Bonds 583,713 590,713 586,250 585,388 582,913
2017A Bonds 2,143,244 2,138,669 2,142,669 2,139,294 2,143,419
Additional 2020 Debt 0 1,208,314 1,207,750 1,207,875 1,207,250
Total Debt Service $2,726,956 $3,937,695 $3,936,669 $3,932,556 $3,933,581
Debt Service Coverage 2.53 1.76 1.98 2.04 2.13
Note: Preliminary, subject to change. Page 18 of 98
YLWD Projected Operating Results (Wrapped
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Budget Forecast Forecast Forecast Forecast
Revenue (OneratingZ
Water Revenue (Residential) $ 16,548,758 $ 16,946,962 $17,138,511 $ 17,650,065 $ 18,115,864
Water Revenue (Commercial &Fire Det.) 1,872,073 1,969,765 2,142,314 2,206,258 2,264,483
Water Revenue (Landscape/Irrigation) 3,917,982 4,056,592 4,522,663 4,657,656 4,780,575
Service Charges 10,988,263 12,011,758 13,133,394 14,358,527 15,692,905
Other Operating Revenue 902,996 949,726 949,726 949,726 949,726
Interest 698,777 721,079 685,025 650,773 618,235
Property Tax 1,820,471 1,850,000 1,887,000 1,924,740 1,963,235
Other Non-Operating Revenue 608,430 637,958 637,958 637,958 637,958
Total Revenue $37,357,750 $39,143,840 $41,096,591 $43,035,703 $45,022,981
Expenses (OperatingZ
Variable Water Costs $ 15,110,810 $ 16,323,964 $16,770,595 $ 17,579,794 $ 18,340,027
Salary Related Expenses 10,528,255 10,948,314 11,572,368 12,197,276 12,916,916
Supplies & Services 4,793,620 4,941,583 4,935,909 5,223,737 5,361,608
Total Operating Expenses $30,432,685 $32,213,861 $33,278,872 $35,000,807 $36,618,551
Expenses (Non-OperatingZ
Other Expense $ 13,520 $ 13,545 $ 13,545 $ 13,545 $ 13,545
Total Expenses $30,446,205 $32,227,406 $33,292,417 $35,014,352 $36,632,096
Net Revenues $ 6,911,545 $ 6,916,434 $ 7,804,174 $ 8,021,351 $ 8,390,885
Debt Service
2012A Bonds 583,713 590,713 586,250 585,388 582,913
2017A Bonds 2,143,244 2,138,669 2,142,669 2,139,294 2,143,419
Additional 2020 Debt 0 1,069,755 935,250 935,250 935,250
Total Debt Service $ 2,726,956 $ 3,799,136 $ 3,664,169 $ 3,659,931 $ 3,661,581
Debt Service Coverage 2.53 1.82 2.13 2.19 2.29
Note: Preliminary, subject to change. Page 19 of 98
AlternateEstimatedDebtService
(Wranned)
Financial Data Wrapped + Cap-1
202o Bonds
Project Fund Total $20,539,080
Capitalized Interest $926,078
True Interest Cost 3.44%
Maximum Annual DS $2,010,625
Average Annual DS $1,303,668
Total Debt Service $38,660,994
Total DS through Call Date $7,167,667
YLWD Projected Operating Results (Wrapped plus Cap-I)
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Budget Forecast Forecast Forecast Forecast
Net Revenues $ 6,911,545 $ 6,916,434 $ 7,804,174 $ 8,021,351 $ 8,390,885
Debt Service
2012A Bonds 583,713 590,713 586,250 585,388 582,913
2017A Bonds 2,143,244 2,13 8,669 2,142,669 2,139,294 2,143,419
Additional 2020 Debt 0 343,967 738,800 837,150 1,002,750
Total Debt Service $2,726,956 $3,073,348 $3,467,719 $3,561,831 $3,729,081
Debt Service Coverage 2.53 2.25 2.25 2.25 2.25
Note: Preliminary, subject to change. Page 20 of 98
AlternateEstimatedDebtService 9w Fi
nancial Data . . . .
Bonds
Project Fund Total $20,800,468
Capitalized Interest $872,457
True Interest Cost 3.23%
Maximum Annual DS $1,397,875
Average Annual DS $1,208,078
Total Debt Service $35,826,236
Total DS through Call Date $7,962,529
YLWD Projected Operating Results (Level plus Cap-I)
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Budget Forecast Forecast Forecast Forecast
Net Revenues $ 6,911,545 $ 6,916,434 $ 7,804,174 $ 8,021,351 $ 8,390,885
Debt Service
2012A Bonds 583,713 590,713 586,250 585,388 582,913
2017A Bonds 2,143,244 2,13 8,669 2,142,669 2,139,294 2,143,419
Additional 2020 Debt 0 339,236 738,231 836,813 1,001,875
Total Debt Service $ 2,726,956 $ 3,068,617 $ 3,467,150 $ 3,561,494 $ 3,728,206
Debt Service Coverage 2.53 2.25 2.25 2.25 2.25
Note: Preliminary, subject to change. Page 21 of 98
rixedlncome M�rke� �pdat
As of August 23, 2019
Recent Change In ' AAA ' MMD
Change in "'AAA" 10-Year MMD Yields
gameary 1, 2018 tbrvrrgh Aqpwt 23, 2019)
L —'AAA'ACRD 10--Year Yielde
2A
Historic Change in 'AAA" MMD Yields
„a
(DeffmAr x,2014tbroug6 v+gnrrt23,2D19j
—'AAA'i1 M1)1&Year Yidde —'AAA"MMD 30-Year Yields 15ra
4A] -
a,sv
3_Su
3-0p aAla
250
x11.r* mull �Jwl5 �It1� ql�� xxltl� 3�t1� 101
zw
[so — - - —
Iiu
11% — Change in "AAA" 30-Year MMD Yields
[January 1, 2018 thrQu 6 Augu vt 23, 2019)
�Lx151VNA 51'o, L r5lv%5 MVI 6 al5llp}b �I�t�}T �i'�i��� 1011117 11016 11Y1V11 115110 'IJ517p44 3A* —'AAA'MMD M-Year Yields
314
2A*
214
5
1.51
SJ��19 3�tiJy9 81ti�� '11�� el�l� 5xJ'1� xlx�►$ �1ti1t4 9�;5 1.5
Source: Thomson Municipal Market Monitor Page 23 of 98
■
Rates are still at Historic L
Current "AAA" MMD and Percentage of Time Historical
"AAA" MMD has been Lower than Current 'AAAA" MMS]
from January 2, 1998 tbrougl) August 23, 2019
100% - ------------------------------, - 2.00
90% - 8/23/19 MNID (Right Axis) - 1.80
80% 1 .60
70% - - 1 .40
60% - - 1 .20
50% - o � � - 1 .00
e
_
0.80
30% 0.
6
20% 0.4
0
f 0.20
\ 8 \ -0-0 4 O \ 4 O 119, \ O o � \ O
0% i i i i . i i i . i . . . i i i i i i i . i i
0.00
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Maturity
Source: Thomson Municipal Market Monitor Page 24 of 98
PreliminaryFinancing Milestones
➢ Overall timeframe required for debt issuance is (4 — 6 months)
➢ Primary finance team includes Municipal Advisor, Bond and Disclosure Counsel and
the Underwriter
➢ What timeframe does the District want to receive bond proceeds?
oil I M Milestones
September 2019 0 Board recommends approval to move forward with financing plan
• Bond Counsel develops disclosure document with the assistance of staff
and Financial Advisor
• Competitive RFP for selection of underwriter
• Work on legal documents and updates to disclosure document
October / November 2019 0 Work with staff on disclosure documentation and credit review
December 2019 0 Credit rating presentation
January 2020 0 Board approval of legal documentation and POS
• Receive credit ratings
• Post Preliminary Official Statement
• Price Bonds
February 2020 0 Close Bonds
Page 25 of 98
Cost oIssuance Breakdown
➢ Estimated cost of issuance for public debt issuance
➢ Underwriter's discount estimated at $4.00 per bond for modeling purposes only
ESTIMATED COSTS OF ISSUANCE
Role /Purpose NTE Fees & Expenses
Bond Counsel 70,000.00
--------------------------------------------------------------------------------------------------------------------------
General Counsel 10,000.00
--------------------------------------------------------------------------------------------------------------------------
Municipal Advisor ---------------------------------------------------------------------------------------48,500.0.0
----- .
Credit Rating (S&P)--------------------------------------------------------------------------------------24,000:00
Credit Rating (Fitch)------------------------------------------------------------------------------- 21,00000
.
Trustee 7,000.00
--------------------------------------------------------------------------------------------------------------------------
Printing of OS / POS 5,000.00
--------------------------------------------------------------------------------------------------------------------------
CMFA JPA Fee Estimate 12,500.00
--------------------------------------------------------------------------------------------------------------------------
Miscellaneous / Contingency 12,000.00
--------------------------------------------------------------------------------------------------------------------------
70,000.00
--------------------------------------------------------------------------------------------------------------------------
Underwriter Discount at 0.40% (Assumes $25 million par) 10,000:00
Total Cost of Issuance $310,000.00
Total Cost of Issuance Wo UW Discount $2109000.00
Page 26 of 98
Recommended Next Steps
➢Direct Staff to implement finance plan
➢ Stradling to begin drafting necessary documentation
➢Municipal Advisor to distribute Underwriter RFP
Page 27 of 98
Questions and Discussion
Appendix 1
Page 29 of 98
Alternate Estimated Debt Service
LevelFinancial Data . .
Bonds
Project Fund Total $20,800,468 $20,539,080
True Interest Cost $872,457 $926,078
Maximum Annual DS 3.23% 3.44%
Average Annual DS $1,397,875 $2,010,625
Total Debt Service $1,208,078 $1,303,668
Total DS through Call Date $35,826,236 $38,660,994
Note: Preliminary, subject to change. Page 30 of 98
YLWD Projected Operating Results (Level + Cap-1)
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Budget Forecast Forecast Forecast Forecast
Revenue (OneratingZ
Water Revenue (Residential) $ 16,548,758 $ 16,946,962 $17,138,511 $ 17,650,065 $ 18,115,864
Water Revenue (Commercial &Fire Det.) 1,872,073 1,969,765 2,142,314 2,206,258 2,264,483
Water Revenue (Landscape/Irrigation) 3,917,982 4,056,592 4,522,663 4,657,656 4,780,575
Service Charges 10,988,263 12,011,758 13,133,394 14,358,527 15,692,905
Other Operating Revenue 902,996 949,726 949,726 949,726 949,726
Interest 698,777 721,079 685,025 650,773 618,235
Property Tax 1,820,471 1,850,000 1,887,000 1,924,740 1,963,235
Other Non-Operating Revenue 608,430 637,958 637,958 637,958 637,958
Total Revenue $37,357,750 $39,143,840 $41,096,591 $43,035,703 $45,022,981
Expenses (OperatingZ
Variable Water Costs $ 15,110,810 $ 16,323,964 $16,770,595 $ 17,579,794 $ 18,340,027
Salary Related Expenses 10,528,255 10,948,314 11,572,368 12,197,276 12,916,916
Supplies & Services 4,793,620 4,941,583 4,935,909 5,223,737 5,361,608
Total Operating Expenses $30,432,685 $32,213,861 $33,278,872 $35,000,807 $36,618,551
Expenses (Non-OperatingZ
Other Expense $ 13,520 $ 13,545 $ 13,545 $ 13,545 $ 13,545
Total Expenses $30,446,205 $32,227,406 $33,292,417 $35,014,352 $36,632,096
Net Revenues $ 6,911,545 $ 6,916,434 $ 7,804,174 $ 8,021,351 $ 8,390,885
Debt Service
2012A Bonds 583,713 590,713 586,250 585,388 582,913
2017A Bonds 2,143,244 2,138,669 2,142,669 2,139,294 2,143,419
Additional 2020 Debt 0 339,236 738,231 836,813 1,001,875
Total Debt Service $ 2,726,956 $ 3,068,617 $ 3,467,150 $ 3,561,494 $ 3,728,206
Debt Service Coverage 2.53 2.25 2.25 2.25 2.25
Note: Preliminary, subject to change. Page 31 of 98
YLWD Projected (Wrapped + Ca -1 Cap-1)
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Budget Forecast Forecast Forecast Forecast
Revenue (OneratingZ
Water Revenue (Residential) $ 16,548,758 $ 16,946,962 $17,138,511 $ 17,650,065 $ 18,115,864
Water Revenue (Commercial &Fire Det.) 1,872,073 1,969,765 2,142,314 2,206,258 2,264,483
Water Revenue (Landscape/Irrigation) 3,917,982 4,056,592 4,522,663 4,657,656 4,780,575
Service Charges 10,988,263 12,011,758 13,133,394 14,358,527 15,692,905
Other Operating Revenue 902,996 949,726 949,726 949,726 949,726
Interest 698,777 721,079 685,025 650,773 618,235
Property Tax 1,820,471 1,850,000 1,887,000 1,924,740 1,963,235
Other Non-Operating Revenue 608,430 637,958 637,958 637,958 637,958
Total Revenue $37,357,750 $39,143,840 $41,096,591 $43,035,703 $45,022,981
Expenses (OperatingZ
Variable Water Costs $ 15,110,810 $ 16,323,964 $16,770,595 $ 17,579,794 $ 18,340,027
Salary Related Expenses 10,528,255 10,948,314 11,572,368 12,197,276 12,916,916
Supplies & Services 4,793,620 4,941,583 4,935,909 5,223,737 5,361,608
Total Operating Expenses $30,432,685 $32,213,861 $33,278,872 $35,000,807 $36,618,551
Expenses (Non-OperatingZ
Other Expense $ 13,520 $ 13,545 $ 13,545 $ 13,545 $ 13,545
Total Expenses $30,446,205 $32,227,406 $33,292,417 $35,014,352 $36,632,096
Net Revenues $ 6,911,545 $ 6,916,434 $ 7,804,174 $ 8,021,351 $ 8,390,885
Debt Service
2012A Bonds 583,713 590,713 586,250 585,388 582,913
2017A Bonds 2,143,244 2,138,669 2,142,669 2,139,294 2,143,419
Additional 2020 Debt 0 343,967 738,800 837,150 1,002,750
Total Debt Service $ 2,726,956 $ 3,073,348 $ 3,467,719 $ 3,561,831 $ 3,729,081
Debt Service Coverage 2.53 2.25 2.25 2.25 2.25
Note: Preliminary, subject to change. Page 32 of 98
Disctaimer
These materials include an assessment of current market conditions, and include Fieldman,
Rolapp & Associates, Inc. assumptions about interest rates, execution costs, and other matters
related to municipal securities issuance or municipal financial products. These assumptions
may change at any time subsequent to the date these materials were provided. The financing
scenarios presented herein are not intended to be inclusive of every feasible or suitable
refinancing alternative.
Fieldman, Rolapp & Associates, Inc. is an SEC-registered Municipal Advisor, undertaking a
fiduciary duty in providing financial advice to public agencies. Compensation contingent on the
completion of a financing or project is customary for municipal financial advisors. To the
extent that our compensation for a transaction is contingent on successful completion of the
transaction, a potential conflict of interest exists as we would have a potential incentive to
recommend the completion of a transaction that might not be optimal for the public agency.
However, Fieldman, Rolapp & Associates, Inc. undertakes a fiduciary duty in advising public
agencies regardless of compensation structure.
Page 33 of 98
ITEM NO. 5.4.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Gina Knight, Human Resources and Risk Manager
Tony Arambarri, Records Management Administrator
SUBJECT:Status of District's Physical Information Assets
SUMMARY:
Upgrades and enhancements to YLWD Physical Information Assets including:
Engineering Job Files
EOC Infrastructural, Physical As-Built/ Record Drawing sets
Archives
Historic Plan Sets
Rolled Job As-Built Plans
Additional shelving-Rolling shelving
FISCAL IMPACT:
Budgeted: Yes
Total Budget:
Cost Estimate: $27,000
Funding Source: Engineering Department and Records Management Division
BACKGROUND:
During my onboarding meeting, I was tasked with assessing the Vault regarding the safety of
records and to provide recommendations to safeguard such records in case of flooding, fire or
other emergency/disaster situation.
Over the course of the next several months, I learned as much about YLWD records and
documentation as possible, in the vault and otherwise. As a result of that research and what I
continue to learn, the following issues and challenges became more apparent:
Page 34 of 98
Records, including Vital and Permanent, while organized and well labeled, were stored
in the open, under lights and fire sprinklers, directly exposed.
A need for a Vault-specific disaster response plan
Storage for files, especially the Engineering Job Files, was less than optimal leaving
these critical collections difficult to access, unprotected, susceptible to damage and
virtually unevacuable.
Permanent records had no special housing or identification appropriate for their
extended retention or protection.
Several record groups, especially Engineering document groups were stored in multiple
locations, with like records being spread through the Vault, the Engineering Library, the
Engineering Office File Cabinets and Flat Files.
With many records cataloged in the Vault, many still remained uncataloged and difficult
to search and find.
Over the course of the last year, with fantastic support from Gina, Rosanne, Anthony, Rick,
Ariel, Annie, Freddie and Marcus, we have been able to implement numerous solutions,
upgrades and enhancements that have markedly improved protection, preparedness and
findability for the Vault and Engineering Records. They are as follows:
Vault Disaster Response Plan - Thank you Marcus
Pre-Authorization Agreement with BMS-CAT for Vault Disaster Response
Most critical Vital and Historical records stored in FireKing Fire Safe-UL 1-hour Rating.
Thank you Annie
Permanent Records Placed in Acid-Free, Archival Quality boxes and with color-coded
labeling applied for quick recognition and evacuation. Thank you Gina and Marcus
Engineering Job Files - The DNA of YLWD - Completely rehoused in acid-free, acrylic-
coated archival-standard document boxes for first-line disaster protection and modular
portability resulting in ease of use by Engineering Staff and quick, easy transportability
in case of disaster or relocation. Thank you Rosanne, Anthony, Rick and Ariel
EOC Plan Sets - The as-builts and record drawings for key YLWD infrastructure,
namely reservoirs and booster pump stations, are now stored and clearly labelled in
protected and portable EasiFile cabinets that are more easily accessed than flat files
and can be easily transported to the EOC for reference in the event of loss of access to
digital infrastructure plans. Thank you Rosanne, Anthony and especially Rick Hipolito.
Engineering records have been consolidated and more greatly organized, and
cataloged. There is still much more work to be done in this area. Thank you Marcus,
Rick and Ariel
Rolling shelf carriage system. This has allowed for an additional range to be installed
for expanded storage to accommodate growing storage of permanent records.
Compressed shelving also provides for better access and security. Thank you Gina
Waterless Fire Suppression - Combined with server-room protection, this provides the
best available protection for key assets such as vital records and critical servers.
Thank you Freddie and Robyn
Page 35 of 98
STRATEGIC PLAN INITIATIVES:
G1 3A - Maintain and update security and aesthetics (as needed) for facilities and digital
resources.
G1 3B - Maintain and update security and aesthetics (as needed) for fire protection.
G3 2C - Evaluate and maintain sustainable operations (e.g. energy and water use efficiency,
staffing).
ATTACHMENTS:
1.PowerPoint Presentation
Page 36 of 98
PHYSICAL
INFORMATION
ASSETS
UPDATE
RECORDS ENGINEERING JOB FILES
ARCHIVES EOC INFRASTRUCTURAL, PHYSI AL
•* • *, •� *� •*# * •
AS-BU ILT I RECO RD D RAWI NG SETS
ARCHIVES
HISTORIC PLAN SETS
ROLLED JOB AS-BU I LT PLANS
ADDITIONAL SHELVING-ROLLING
SHELVING
At
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c •. ti— M
ion-
ROSANNE 1ESTON
GINA KNIGHT
ANTHONY MANMNO
THANK
YOU !
MARCUS MILLEN
RICK HIPOLITO
ARIEL BALANI
CUSTOMER SERVICE & FINANCE STAFF
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Eninee rinJb Files-The PhrialCo llctin
Pre-Existing Needs &. Issues
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Shelf Configuration Challenging Access Lack of Protection
Less than optimal configuration for Reading Job File numbers difficult and Little protection from elements
appropriate storage or access extracting files unwieldy and potential harmful events,
e.g. sprinkler discharge
Low-likelihood of successful
evacuation of documents
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09/10/2019 Y vi Borba tinc#a-Wijj
-- Page-Aof 98
Engineering Job Files
Applied Solutions
• � I
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009702
Stabilization and Properly-sized, Modularized Access Reconfigured Shelving
( litigating Protection
Arid-freer ac lia-coated archival standard accommodate L�b e I i r7 g Uniform shelf pacing to
accommodate universal box size
document box provides first-line defense Ergonomic weight and proportion far easier access,
against harmful events. Jab File numbers clearly readable
Optimized portability for organized,
successful relocation or evacuation. Yorba Linda
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09/10/2019 Y - X01 ba '-V
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AS-BUI
rc�wow �,r.ot ochrrct yrsCn asrw�.r
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lN1PR�fEhAEN'T pIG-,�TitC,'S trID.7
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Core YLWD Infrastructural Record Drawings and -Bu lts
Accessed regularly by Engineering and Water production Departments
Ivey information needed during a disaster
Vita I back-u p i n event of d igital access interraptio n or lass
� r
Poor Access Stable but Difficult Access Dispersed Storage
Less than Optimal Storage
Some plans stored safely in flat files but Som-e plans sets stored separately in
Some dans rolled in file cabinets removing and replacing are-especially difficult, vault and offices with challenging
leaving staff to reference discouraging access access points and storage
11"x 17" copies of plans
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EOC ,A -Built & Record Drawing Plan Sets
Optimized Access aril Porta b]Iity Storage m -•F
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EasiFila Optimize Access Portability
Vertical Plan Storage Cabinet Hanging, Prong-based filing system Cart Add-on module allows for easy
Best in Class provides for fast, easy access of full- I transport to the ECC in case of need in
Consolidation of Key YLWD Infrastructural Plans size, labeled dra+,ving.5 far staff event of disaster.,
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' Reservoir Sites —T
Deeds
1911 Blanket Eesemen
Sewer Easements
S & S Well (1) and (2)
File EVIG-2-7
Classification(s)-
lndt isive 'Dates: 1959-1980
ARCHIVES
�
Retention Code(s) ENG-012
Retention, Perio (ss),- -PERM
ispos�ti�n(sj NEVER
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More Than one Hundred Years of History
Added protection and stabilization -
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tha S to tLe -,o91 alatare ao-ne 8rxking the aanr nrrat Car, bf rpt*r
Mot AIR Mtn 8n8 15 n0w batag WMSt*b by 'p.g 119At1ubd8 flme
ai ■rtlulan wells. -
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" PFap tr3i aanBerYet. it ><oa3E ris#e.ls]3g
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Treasure of Archival Material �
Thank yo to the YLD staff aver the
past 100+years for having the wisdom Protecting and Storing the
and the vision to sage this material
tirelin Fire Safe Most Vital and Historical Recons
UL 1-Hour Class 350 Fire Rating
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Archival Hidden Treasure
Tucked away safe and sound but
Historic Plan Sets Dutifully Saved hardly accessible and largely unseen
Predominantly YLWC-era Stored safely in Plan 5,ak Storage Bags
Early 20ti,Century
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From Sacks to Tube
Improved Access to Historic Large Format Material
10
r Roof for Peservoir CS-1955
Highland R-WrVoir Roof
5#tutturaIPlans-1955
Simple Tube Storage Historical Gems Access
Low-cost, continued stability Original, early 20tn century plans,maps Basically cataloged in Records Database to
with greatly improved access and drawings of District infrastructure provide searchability and greater access
and service area made accessible for "� """'
reference, scanning, reproduction,
exhibition
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LV Multiple, Diverse Storage Lacations
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Challenging Identification and Access
Many plans properly identified but difficult to see and
access identifying infbrmation
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177
Plan Identifying and Labeling
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Packing House
Improved Visibility and Access
Rolled Drawing Labels Easily-readable Label with lob Number and Name
Accompany draMngs regardless of location
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ADDITIONAL
SHELVING
ROLLING
SHEtYJN-GA
LEGISLATIVE HISTORY
BOARD DOCUMENTS
ENGINEERING JOBS
FINANCIAL RECORDS
PROD UTI N RECORDS
OPERATIONSRECORDS
CUSTOMER SERVICE REQUESTS e
WORK ORDER
0• -
Vault - Record Storage
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Includes
Permanent and Vital Records-
Static Shelving Reaching ing Maximum Capacity Color-coded for quick
Two and a Half Ranges Identification In case of
disaster response evacuation
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Maximized Storage Easy, ergonomic shelf movement Secured Storage
Nearly 30 increase in storage capacity Geared, manual crank provides easy Closed and compacted shelving provides.
Three and a half Ranges movement and access added security and protection
Yurb.e Linde
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ion-
ROSANNE 1ESTON
GINA KNIGHT
ANTHONY MANMNO
THANK
YOU !
MARCUS MILLEN
RICK HIPOLITO
ARIEL BALANI
CUSTOMER SERVICE & FINANCE STAFF
.L
ITEM NO. 5.5.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:John DeCriscio, Operations Manager
Freddie Ojeda, Operations Superintendent
SUBJECT:Overview of District's Computerized Maintenance Management
System (CMMS)
ATTACHMENTS:
1.PowerPoint Presentation
Page 57 of 98
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Yorba Linda
Water District
Cityworks
Empowering erin GIS
Presented by-
Freddie Ojeda
Operation Superintendent
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What is Cityworks
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• Cityworks is an asset management tool that was
created for local governments and utility agencies
• Cityworks is a total solution to improve our operational
effectiveness by tracking , analyzing and scoring
YLWD's infrastructure for analysis by engineering
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We Started
•
Cityworks purchased in
October 2011 Q
• Division Implementations
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-Fire Hydrants 2012 �
-Sewer crew 2013 _
-Valve crew 2014
9/10/19 ' b;ba t nc�-W - 3
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In September of 2018 , under the direction of the
General Manager, we made great advancements in
utilizing many of Cityworks capabilities .
Our Goals:
• Increase efficiency for the District
• Uniformity in mapping
• Set the example in Southern California for asset
management systems
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Divisions
Leak Crew
VA
• Main line leak
• Service line leaks Ada NI
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Page 63 of 98
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Customer Service Requests
• Tracked by Cityworks
• Management has real time data at its disposal
• Increased efficiency
PAPERLESS
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Externalizatio Pg-,
• Cityworks is now available externally through a secure
connection
• Mobile application for cellular phones and tablets
• Maps at your fingertips
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detection*
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Billing System Integration IF
Cogsdale to Cityworks Integration &
Benefits to Customer Service
• Meter change outs
• Access account information �
• Paperless
• Data available
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What's next? 'w
• Integrating the Asset Management Plan into Cityworks
• Maintaining and updating condition scores on a cyclical basis
with Cityworks
• Engineering will export the scores from Cityworks into the
asset plan for future analysis
• Internal Cityworks analysis tools will assist with capitol
planning and future projects
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Who's next?
• Production Dept.
• Mechanics
• FOG Program
• Sewer Camera Software Integration
• GIS dashboard
• Storeroom
• Laserfiche integration
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Questions?
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9/10/19 ' b;ba t n-da-VA/a
: � PagCT f,98
ITEM NO. 7.1.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Minutes of Board of Directors Regular Meeting Held August 13,
2019
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1.Meeting Minutes
Page 72 of 98
Minutes of the YLWD Board of Directors Regular Meeting Held August 13, 2019 at 6:30 p.m.1
2019-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, August 13, 2019, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 6:32 p.m.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Brett Barbre, Assistant General Manager
Andrew J. Hall John DeCriscio, Operations Manager
Al Nederhood Gina Knight, Human Resources and Risk Manager
Rosanne Weston, Engineering Manager
DIRECTORS ABSENT Annie Alexander, Exec Asst/Board Secretary
Phil Hawkins, Vice President Kaden Young, Senior Mgmt Analyst/Asst Board Secretary
J. Wayne Miller, PhD Kelly McCann, Senior Accountant
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4.ADDITIONS/DELETIONS TO THE AGENDA
None.
5.INTRODUCTIONS AND PRESENTATIONS
5.1.Elected Official Liaison Reports
None.
5.2.Federal and State Legislative Update
None.
6.PUBLIC COMMENTS
None.
Page 73 of 98
Minutes of the YLWD Board of Directors Regular Meeting Held August 13, 2019 at 6:30 p.m.2
2019-XXX
7.CONSENT CALENDAR
Director Nederhood made a motion, seconded by Director Hall, to approve the
Consent Calendar. Motion passed 3-0-0-2 with Directors Hawkins and Miller
being absent.
7.1.Minutes of the Board of Directors Regular Meeting Held July 9, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2.Minutes of the Board of Directors Regular Meeting Held July 23, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3.Payments of Bills, Refunds, and Wire transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $783,154.56.
7.4.Directors’ and General Manager Fees and Expenses Report for Fourth
Quarter of Fiscal Year 2019
Recommendation: That the Board of Directors receive and file the
Directors’ and General Manager Fees and Expenses Report for Fourth
Quarter of Fiscal Year 2019.
7.5.Declaration of Restrictive Covenants with Dong Shi and Min Wu – 20683
Deodar Dr
Recommendation: That the Board of Directors authorize the President
and General Manager to execute the Declaration of Restrictive Covenants
with Dong Shi and Min Wu.
7.6.Terms and Conditions for Water and Sewer Service with Robert K.
Peterson, 5641 Lakeview Avenue
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water Service with Robert K. Peterson, 5641 Lakeview
Avenue, Yorba Linda, Job No. 2019-30.
Page 74 of 98
Minutes of the YLWD Board of Directors Regular Meeting Held August 13, 2019 at 6:30 p.m.3
2019-XXX
8.DISCUSSION ITEMS
8.1.Status of Engineering Activities
Staff reported on the status of various capital improvement projects,
funding for treatment of Per- and Polyfluoroalkyl Substances (PFAS),
proposed notification and response levels for PFAS, information obtained
from site tours of multiple water treatment plants in the Inland Empire, and
other activities.
8.2.Planning for Performance of Water/Sewer Rate Study and Future
Proposition 218 Process (Hawkins)
The Board and staff discussed the time needed to issue a request for
proposals and perform the rate study. They also discussed alternate rate
structures and handling pass-through expenses. Staff will prepare a
questionnaire listing items requiring Board direction prior to the
performance of a rate study for review at the next regular meeting.
Director Nederhood noted he would need to participate in the August 27,
2019 Board meeting via teleconference.
Julia Schultz, resident, commented on alternate rate structures and public
outreach efforts regarding future rate adjustments.
9.REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1.Directors' Reports
The Directors noted their attendance at the listed meetings and events.
9.2.General Manager's Report
Assistant General Manager Brett Barbre asked each of the managers (or
their designees) to report on activities within their respective departments.
He then briefed the Board on Diane Dalton’s upcoming retirement after
40+ years of service and reviewed sections of the weekly activity report
prepared by Public Affairs.
9.3.General Counsel’s Report
General Counsel Andrew Gagen briefed the Board regarding the status of
pending litigation between IRWD and OCWD.
Page 75 of 98
Minutes of the YLWD Board of Directors Regular Meeting Held August 13, 2019 at 6:30 p.m.4
2019-XXX
9.4.Future Agenda Items and Staff Tasks
President Jones requested staff provide the Board with information
regarding the upcoming ACWA Region 10 Election.
10.COMMITTEE REPORTS
10.1.Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Minutes of meeting held July 25, 2019 at 4:00 p.m. will be provided
when available.
Next meeting is scheduled September 26, 2019 at 4:00 p.m.
10.2.Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled September 16, 2019 at 4:00 p.m. at
Yorba Linda City Hall.
10.3.Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting is yet to be scheduled.
11.BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1.Meetings from August 14 – September 30, 2019
The Board made no changes to the activity calendar.
12.ADJOURNMENT
12.1.The meeting was adjourned at 8:03 p.m.
Annie Alexander
Board Secretary
Page 76 of 98
ITEM NO. 7.2.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Richard Cabadas, Accounting Assistant II
SUBJECT:Payment of Bills, Refunds, and Wire Transfers
RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of
$1,128,311.88.
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against
it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
BACKGROUND:
The items on this disbursement list includes: A check of $47,155.25 to CalCard US Bank for
July 2019 credit card transactions; a check of $77,823.78 to City of Anaheim for July 2019
electricity charges at multiple locations; a check of $519,426.99 to Orange County Water
District for Basin equity assessment fees – CPTP FY19; and a wire of $11,412.81 to So.
California Gas Co. for July 2019 gas charges at Highland Ave. The balance of $179,935.41 is
routine invoices.
The Accounts Payable check register total is $835,754.24; Payroll No. 17 total is $292,557.64
and the total of all listed disbursements for this agenda report is $1,128,311.88. A summary of
the disbursements is attached.
PRIOR RELEVANT BOARD ACTION:
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
Page 77 of 98
ATTACHMENTS:
1.Cap Sheet
2.Check Register
3.Credit Card
Page 78 of 98
Summary of Disbursements
September 10, 2019
CHECK NUMBERS:
09/10/2019 Computer Checks 74820-74885 $ 824,341.43
____________
$ 824,341.43
WIRES:
W082919 So. California Gas Co. $ 11,412.81
____________
$ 11,412.81
TOTAL OF CHECKS & WIRES $ 835,754.24
PAYROLL NO. 17:
Direct Deposits $ 178,294.93
Third Party Checks 7239-7247 $ 23,075.47
Payroll Taxes $ 49,417.23
EFT – CALPERS #17 & TASC #17 $ 41,770.01
$ 292,557.64
TOTAL OF PAYROLL $ 292,557.64
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $1,128,311.88
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF SEPTEMBER 10, 2019
==================================================================.
Page 79 of 98
Check No.Date Vendor Name Amount Description
74834 09/10/2019 Aqua-Metric Sales Co.23,873.36 OPERATIONS WORK MATERIAL
74835 09/10/2019 Aramark 472.27 UNIFORM SERVICE
74846 09/10/2019 ARC 20.00 PW DOCUMENT MGMT
74836 09/10/2019 Association of California Cities - Orange 5,000.00 AFFILIATE MEMBERSHIP DUES - FY20
74837 09/10/2019 ATS Communications 705.00 PROFESSIONAL SERVICES - TELECOMMUNICATION MANAGEMENT -
JULY 197483209/10/2019 AUDLEY DEAN 57.74 CUSTOMER REFUND
74839 09/10/2019 Automotive Electronics Services, Inc.3,099.38 MECHANIC SHOP EQUIPMENT
74838 09/10/2019 Autoscribe Corporation 1,442.50 TRANSACTION VISION GATEWAY - JULY 2019
74840 09/10/2019 Azteca Systems Inc 35,000.00 SERVER AMS ELA - ANNUAL LICENSING FEE
74841 09/10/2019 Bee Busters, Inc 175.00 BEE ABATEMENT - COMMERCIAL
74842 09/10/2019 Boot World Inc.1,360.26 SAFETY BOOTS
74843 09/10/2019 CalCard US Bank 47,155.25 CREDIT CARD TRANSACTIONS - JULY 2019
74844 09/10/2019 Carlos Murillo 228.36 SAFETY BOOTS REIMBURSEMENT
74845 09/10/2019 City Of Anaheim 77,823.78 MULTIPLE LOCATIONS - ELECTRICITY CHARGES - JULY 2019
74826 09/10/2019 COLIN POWER 71.08 CUSTOMER REFUND
74848 09/10/2019 Danielle Logsdon 405.00 PMP EXAM FEE - REIMBURSEMENT
74847 09/10/2019 Daniels Tire Service 730.15 VEH. MAINTENANCE - UNIT #193
74849 09/10/2019 Delta Wye Electric, Inc.1,080.00 WELL 19 PLC REPLACEMENT
74851 09/10/2019 Employee Relations, Inc.172.85 PRE-EMP BACKGROUND CHECK
74852 09/10/2019 Fairway Ford Sales, Inc.100.65 VEHICLE MAINTENANCE - UNIT #205
74825 09/10/2019 FAWAZ ALSAMMAK 15.10 CUSTOMER REFUND
74853 09/10/2019 Federal Express 75.99 FREIGHT CHARGES
74854 09/10/2019 Fleet Services, Inc 66.47 SHOP TOOLS
74821 09/10/2019 FRANK LYNCH 63.35 CUSTOMER REFUND
74855 09/10/2019 Golden Bell Products 10,976.00 MANHOLE - VECTOR CONTROL
74856 09/10/2019 Graybar Electric Co 2,966.00 ADVANCE SUPPORT UNITY PRO
74857 09/10/2019 Hach Company 1,512.83 TOOLS - POCKET COLORIMETER
74858 09/10/2019 Infosend Inc.2,672.80 BILLING & POSTAGE - CUSTOMER BILLING
74859 09/10/2019 Jeff Mc Donald 76.94 TRAVEL & EXPENSE - TRI-STATE CONFERENCE - REIMBURSEMENT
74860 09/10/2019 JIM & NANCI IRWIN 8,394.00 FRONTAGE FEE - 19420 ORIENTE & 19452 ORIENTE
74861 09/10/2019 John Decriscio 118.98 TRAVEL & EXPENSE - TRI-STATE CONFERENCE - REIMBURSEMENT
74822 09/10/2019 JOSE SANCHEZ 30.57 CUSTOMER REFUND
74862 09/10/2019 KB Design 4,022.00 YLWD UNIFORMS
74863 09/10/2019 King Limousine Services, Inc.870.00 SHUTTLE SERVICE - INFRASTRUCTURE TOUR
74864 09/10/2019 Managed Health Network 171.00 EAP - AUGUST 2019
74865 09/10/2019 Marc Marcantonio 13.23 TRAVEL& EXPENSE - TRI-STATE CONFERENCE - REIMBURSEMENT
74866 09/10/2019 Matt Ostiz 102.59 TRAVEL& EXPENSE - TRI-STATE CONFERENCE - REIMBURSEMENT
74867 09/10/2019 Mc Fadden-Dale Hardware 219.37 PRODUCTION REPAIR PARTS
74869 09/10/2019 Nicholas A. Hollon 81.34 TRAVEL & EXPENSE - TRI-STATE CONFERENCE - REIMBURSEMENT
74870 09/10/2019 Nickey Kard Lock Inc 5,725.39 FUEL - 08/01/19 - 08/15/19
74871 09/10/2019 Office Solutions 401.75 OFFICE SUPPLIES & TONER
74823 09/10/2019 OHL USA 533.80 CUSTOMER REFUND
74873 09/10/2019 Orange County Business Council 5,000.00 2019 ANNUAL INVESTMENT
74872 09/10/2019 Orange County Water District 519,426.99 BASIN EQUITY ASSESSMENT FEES - CPTP FY19
74824 09/10/2019 PAUL GONZALEZ 200.32 CUSTOMER REFUND
74874 09/10/2019 Pete's Road Service Inc 2,105.60 VEHICLE MAINTENANCE - UNIT #196
74875 09/10/2019 Powerstride Battery 570.10 STATIONARY ENGINE AND VEHICLE MAINTENANCE
74831 09/10/2019 PRERNA KOCHAR 82.41 CUSTOMER REFUND
74876 09/10/2019 Quinn Company 773.20 STATIONARY ENGINE MAINTENANCE
74879 09/10/2019 Rachel Padilla/Petty Cash 91.19 PETTY CASH - O073119
74829 09/10/2019 RDFN VENTURES INC 367.83 CUSTOMER REFUND
74827 09/10/2019 REMON MELEKA 14.72 CUSTOMER REFUND
74820 09/10/2019 SEAN WIMBER 18.65 CUSTOMER REFUND
74877 09/10/2019 Shred Confidential, Inc.151.60 SHRED ON SITE SERVICE
74878 09/10/2019 South Coast AQMD 1,672.26 ANNUAL RENEWAL FEES AND EMMISION FEES
W082919 08/29/2019 Southern Calif Gas Co.11,412.81 HIGHLAND AVE - GAS CHARGES - JULY 2019
74880 09/10/2019 Switch Ltd 552.00 DATA HOSTING - COLOCATION
74828 09/10/2019 TAREK BUYS HOUSES LLC 146.26 CUSTOMER REFUND
74833 09/10/2019 TETRA TECH BAS, INC 1,178.20 CUSTOMER REFUND
74881 09/10/2019 Underground Service Alert 144.98 DIG SAFE BOARD FEES
74882 09/10/2019 Underground Service Alert 344.95 DIGALERT - JULY 2019
74883 09/10/2019 United Water Works, Inc.13,947.62 OPERATIONS WORK MATERIAL
74884 09/10/2019 Vincor Construction, Inc.37,164.33 OFFICE IMPROVEMENTS
74868 09/10/2019 VOID 0.00 VOID
74830 09/10/2019 WEI XUAN 61.99 CUSTOMER REFUND
Yorba Linda Water District
Check Register
For Checks Dated: 08/28/2019 thru 09/10/2019
Page 80 of 98
74850 09/10/2019 White Nelson Diehl Evans LLP 2,100.00 PROFESSIONAL SERVICES - 2ND INTERIM BILLING
74885 09/10/2019 Zane Woller 144.10 TRAVEL & EXPENSE - TRI-STATE CONFERENCE - REIMBURSEMENT
835,754.24
8/22/2019 PAYROLL #17 - EMPLOYEE DIRECT DEPOSIT 178,294.93
8/22/2019 PAYROLL #17 - PAYROLL TAX PAYMENT 49,417.23
8/22/2019 PAYROLL #17 - CALPERS 39,703.37
8/22/2019 PAYROLL #17 - TASC 2,066.64
7239 8/22/2019 COLONIAL LIFE 107.10
7240 8/22/2019 LINCOLN FINANCIAL GROUP 4,385.50
7241 8/22/2019 NATIONWIDE RETIREMENT SOLUTIONS 14,333.61
7242 8/22/2019 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
7243 8/22/2019 CALIFORNIA STATE DISBURSEMENT UNIT 384.92
7244 8/22/2019 AMERICAN HERITAGE LIFE 1,376.13
7245 8/22/2019 MIDLAND LIFE INSURANCE 200.00
7246 8/22/2019 RELIANCE DI 66.61
7247 8/22/2019 AMERITAS 1,854.68
292,557.64
Payroll Checks #17
Page 81 of 98
Vendor Name Amount Description
CalCard US Bank (2.10) RETURN - Latch assembly
BBQ Galore 86.08 Emergency provision supplies
Government Finance Officers 150.00 Job AD- Accountant recruitment
KB Design 117.34 Shirts for Dir. Hall & President Jones
Stater Bros. Markets 225.94 All hands meeting - Dalton Retirement
ACWA-Assn Of Ca Water Agencies 35.00 Travel & Expense - ACWA JPIA HR MEET - Knight, G
ACWA-Assn Of Ca Water Agencies 35.00 Travel & Expense - ACWA JPIA HR MEET - Segura, J
Factory Motor Parts 30.60 Vehicle maintenance - Unit #193
Gem Meats 357.82 All hands meet - Dalton Retirement
Home Depot 158.27 Landscape & miscellaneous supplies
Amazon.com 155.65 Mechanic shop supplies
Amazon.com 116.05 Office equipment
Budco, Inc.263.84 Safety equipment
Home Depot 76.02 Electrical supplies-sewer crew
Home Depot 211.91 Supplies for e-waste box
SHELF MASTER 2,781.00 Deposit - Vault shelf units
Home Depot 44.82 Fire extinguisher mounts
Amazon.com 161.09 Coffee maker & pots
Calif Water Environ Assn (CWEA)490.00 CWEA - SARBS Collection seminar
Home Depot 40.25 Supplies - building repairs
Home Depot 36.85 (15) Hose adapters
ONLINE Information Services, Inc.539.47 Online Collections
California Debt and Investment Adv Comm 150.00 Travel & Expense - CDIAC Training - Lugo, D
California Debt and Investment Adv Comm 150.00 Travel & Expense - CDIAC Training - Lugo, D
Orange County Water Assn.-Dues 30.00 Travel & Expense - OCWA Luncheon - Dir. Miller
Rite Aid 8.61 Office supplies
Southwest Airlines 142.96 Travel & Expense - CDIAC Training - Lugo, D
Stater Bros. Markets 21.51 Cleaning supplies - facilities
Syba Systems LLC 338.00 Maintenance parts -Well 1 & 18
USA Blue Book 144.99 Hydrant bags - Not in Service
Verizon Wireless 3,913.11 Verizon Wireless -5/21-6/20
Chefs Toys 5,662.79 MRE cooking equipment
Home Depot 174.70 Water maintenance - storage supplies
Marriott Hotels 268.68 Travel & Expense - CDIAC Training - Lugo, D
North American Recycling and Crushing, LLC 220.00 Road material disposal
Orange County Water Assn.-Dues 45.00 OCWA registration - MM
Alphabet Signs 469.00 Outdoor enclosed letter board
Factory Motor Parts 31.68 Vehicle maintenance - Unit #199
North American Recycling and Crushing, LLC 220.00 Road material disposal
Reel Lumber Service 145.30 Hardware supplies - stand
Adobe 52.99 ADOBE Creative cloud subscription
Amazon.com 92.25 Computer supplies
Amazon.com 32.98 Office supplies
AWWA - CA-NV Section 1,430.00 2019 WTR EDU Seminar - 11 attendees
10-Sep-19
Cal Card Credit Card
U S Bank
Page 82 of 98
42.98 Lunch meeting - (2) attendees
30.83 Sewer staff meeting
10.21 Hardware supplies - stand
24.23 Lunch meet - (3) attendees
7.76 Mechanic shop supplies
41.46 Rubber safety mats & keys
12.87 Vehicle maintenance - Unit #200
21.68 Vehicle maintenance - Unit #202
751.12 Safecote Doc Boxes & acid free
49.93 Cleaning supplies - facilities
23.25 Vehicle maintenance - Unit #189
73.82 Car wash equipment repair parts
249.28 Vehicle maintenance - Unit #175
39.14 Office supplies
69.86 Danger - Out of Service - Tags
346.30 MRE cooking equipment
12.11 MRE cooking equipment
119.90 Team building - Collections crew
34.73 Electrical supplies - facilities
49.24 Mechanic shop supplies
122.42 Team building - Collections crew
21.94 Team building - Collections crew
148.74 Safety equipment
459.00 Sandblast & powder coat AirVac
285.00 Annual membership renewal -Lugo, McCann, Young
500.00 Encroachment permit fee
324.17 Replacement jack - Unit #E194
41.93 Shelfs and straps - Miraloma
545.05 Virtual receptionist service - After Hours
580.12 Vehicle maintenance - Unit #197
1,695.00 Maintenance - Fujitsu scanner
184.77 MRE cooking equipment
70.69 Accounting interview lunch - 5 attendees
180.56 J19-36 - Heli-Hydra parts
26.91 Shop supplies
305.92 Shop supplies
140.95 Vehicle maintenance - Unit #197
46.99 J19-36 - Heli-Hydra parts
345.82 Vehicle maintenance - Unit #215
41.48 Waterline marking tape
119.40 CANVA Graphics Pro
30.00 OCWA Luncheon - President Jones
89.12 Lunch meeting - (5) attendees
199.00 Wildcard certificates
9.98 Meeting supplies
3,201.60 AutoCAD AEC collection license
37.55 Vehicle maintenance - Unit #198
26.92 Plastic wrap for pipes
3,079.71 District intranet, internet and cable service
1,184.50 Travel & Expense - MMC Academy - Alexander, A
Craftsman Wood Fired Pizza
Graziano's Italian Restaurant
Home Depot
Jersey Mike's
Mc Fadden-Dale Hardware
Chefs Toys
Factory Motor Parts
Factory Motor Parts
Hollinger - Metal Edge
Home Depot
Simplykeys.com
Alternative Hose Inc.
Amazon.com
Amazon.com
Amazon.com
Bed Bath & Beyond
Container Stores
Gem Meats
Home Depot
Mc Fadden-Dale Hardware
Smart & Final
Stater Bros. Markets
Traffic Safety Store
Americoat Powder Coating
Cal Municipal Treasurers Assn
City Of Brea
Fleet Services, Inc
Home Depot
Answer One Communications
Fleet Services, Inc
Fujitsu Scanner Store
Bed Bath & Beyond
Craftsman Wood Fired Pizza
Home Depot
Home Depot
Home Depot
Inland Kenworth USA Inc
United Water Works, Inc.
Amazon.com
Amazon.com
Canva Pty Ltd.
Orange County Water Assn.-Dues
Rodrigo's Restaurant
SSL Guru
VONS
DLT Solutions, LLC.
Factory Motor Parts
Home Depot
Time Warner Cable
Miller Management Consulting
Lyft 18.79 Travel & Expense -Tri-State Conference- DeCriscio, J
Page 83 of 98
M Resort Spa Casino 841.05 Travel & Expense -Tri-State Conference- DeCriscio, J
Orange County Water Assn.-Dues 70.00 OCWA Membership - Dir. Nederhood
Placentia Disposal #676 564.18 Placentia Disposal
South Point Hotel 907.90 Travel & Expense -Tri-State Conference - 6 rooms
Big B's Texas BBQ 27.89 Travel & Expense -Tri-State Conference - Vargas, B
Kates Korner 5.36 Travel & Expense -Tri-State Conference- Vargas, B
Primarily Prime Rib 98.08 Travel & Expense -Tri-State Conference- (3) attendees
South Point Hotel 15.59 Travel & Expense - Tri-State Seminar - Marcantonio, M
South Point Hotel 15.42 Travel & Expense - Tri-State Seminar - Marcantonio, M
South Point Hotel 16.42 Travel & Expense - Tri-State Seminar - McDonald, J
South Point Hotel 14.94 Travel & Expense - Tri-State Seminar - Hollon, N
South Point Hotel 18.67 Travel & Expense -Tri-State Conference- DeCriscio, J
South Point Hotel 20.15 Travel & Expense -Tri-State Conference- Vargas, B
Terrible Herbst 44.91 Travel & Expense -Tri-State Conference- DeCriscio, J
ALLEN Instruments & Supplies 495.00 AIS Support
Baja Miguels 25.60 Travel & Expense -Tri-State Conference - Vargas, B
Costco 209.83 Breakroom supplies
Factory Motor Parts 211.24 Vehicle maintenance - Unit #200
Fullerton Paint & Flooring 48.20 Paint for Air Vac
Giordano's 23.50 Travel & Expense -Tri-State Conference- Vargas, B
HD Work Gear 85.45 Industrial umbrella - OPS
Home Depot 154.17 Tools & hardware supplies
Home Depot 62.43 Painting & cleaning supplies
Light Bulbs Etc 223.26 16 pk lightbulbs - Facilities
McDonald's 7.89 Travel & Expense - Tri-State Seminar - McDonald, J
NEOGOV, Inc.3,472.88 NEOGOV Insight software license
Powerstride Battery 342.40 Batteries for Station engines
South Point Hotel 107.10 Travel & Expense - Tri-State Seminar - Marcantonio, M
South Point Hotel 17.59 Travel & Expense -Tri-State Conference- DeCriscio, J
Studio B Buffet 27.05 Travel & Expense -Tri-State Conference- DeCriscio, J
CalCard US Bank (1,278.40) REFUND - ARMA Int'l cancellation
ACWA-Assn Of Ca Water Agencies 725.00 Travel & Expense - ACWA Fall Conference - Marcantonio
Caesars Las Vegas 149.66 Travel & Expense - CRWUA Conference - Dir. Nederhood
Caesars Las Vegas 149.66 Travel & Expense - CRWUA Conference - Marcantonio, M
Colorado River Water User Association 505.00 Travel & Expense - CRWUA Conference - Marcantonio, M
CSDA 625.00 CSDA Annual Conference - Dir. Nederhood
CSDA 850.00 Travel & Expense - CSDA Annual Conference - Marcantonio, M
Don Wolf & Associates Inc.315.50 Maintenance parts - gas analyzer
Home Depot 63.57 Maintenance parts
M Resort Spa Casino 17.06 Travel & Expense -Tri-State Conference- DeCriscio, J
Municipal Water District 180.00 MWDOC Water policy - President Jones & Talarico, P
Myers Tire Supply 23.87 Mechanice shop supplies
Placentia Chamber Of Commerce 135.00 Placentia State of City - (3) attendees
Government Finance Officers 85.00 GFOA training - GASB 87 - Lugo, D
Colorado River Water User Association 505.00 Travel & Expense - CRWUA Conference - President Jones
47,155.25
Page 84 of 98
ITEM NO. 8.1.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Kaden Young, Senior Management Analyst
SUBJECT:Scope of Work for Water and Sewer Rate Study
RECOMMENDATION:
That the Board of Directors approve the proposed Scope of Work and direct staff to prepare a
Professional Services Agreement with Raftelis Financial Consultants, Inc. (Raftelis) for
preparation and development of a new Water and Sewer Rate Study.
SUMMARY:
The rate study objectives are:
1.develop financial plans for the water and sewer enterprises to ensure financial
sufficiency, meet operation and maintenance costs, and ensure sufficient funding for
capital repair and replacement needs;
2.the analysis contained in the rate study makes assumptions regarding customer water
usage as a direct result of Governor Brown’s Executive Order B-37-16, “Making Water
Conservation a California Way of Life” and Senate Bill 606 with Assembly Bill 1668 and
ensures that the District is financially prepared for a period of reduced sales;
3.conduct a cost-of-service analysis for the water and sewer services; and
4.develop fair and equitable 4-year water and sewer rates to enhance revenue stability
for recovering fixed costs while in compliance with Proposition 218 requirements.
The scope of work is:
1.Raftelis Financial Consultants, Inc. (consultant) will conduct an in-person kick-off
meeting with District staff to discuss project priorities, data needs, and the project
schedule. Consultant will also need to prepare a data request list that will be discussed
during the meeting.
2.Develop a 10-year financial plan model for the potable water and wastewater services
that determines the revenue requirements based on projected revenues, operating and
Page 85 of 98
maintenance expenditures including capital improvements, debt service coverage, and
adequate reserve funding. The analysis should incorporate the District’s debt service
and reserve funding policies as well as any other policy considerations that the District
determines are priorities.
3.Prepare a cost of service analysis that fairly and equitably allocates costs to customer
classes while adequately funding revenue requirements including operations and
maintenance, capital improvements, and debt service. The analysis must ensure that
rates, fees and charges are defensible and comply with the requirements of Proposition
218 and other regulations.
4.Provide a comparative analysis that illustrates how the District’s rates compare in cost
to neighboring utilities.
5.Utilize the District’s existing uniform rate structure with an “emergency” set of rates that
would be triggered by emergency situations such as drought declarations or loss of
water resource(s).
6.Determine additional set of rates for capital improvement and/or water treatment.
7.Determine what aspects of expenses are covered by monthly base fees versus water
usage charges.
8.Calculate potential pass through costs and where to implement (base/commodity).
9.Prepare draft and final reports that summarize the results and recommendations of the
study and serve as a document of record in compliance with Proposition 218. Draft and
final deliverables shall be made available in Word, Excel, and PDF file formats. Word
and Excel formats shall be editable by District staff.
10.Conduct rate workshops with staff and Board of Directors.
11.Develop the Proposition 218 notice of public hearing and present the study to District
Board of Directors and the public at the hearing.
12.Conduct a minimum of two community meetings to inform the public of any rate
changes prior to the Proposition 218 hearing.
However, prior to finalizing the scope of work, the following must be provided to Raftelis:
1.5 and 10 year CIP schedules, including debt funding amount
2.Status of PFAS treatment, debt fund or pay-go (OCWD agreement)
3.Sewer: Community Facilities District? If decision takes longer than anticipated, YLWD
may consider moving forward with water rate study only and defer the sewer rate study
for a later time.
FISCAL IMPACT:
To be determined once Consultant reviews and accepts scope of work proposal.
BACKGROUND:
The current water and sewer rate study report (rate study), was prepared and finalized on
August 25, 2015 by Raftelis Financial Consultants, Inc. The water and sewer industries have
changed drastically within the five-year (2015-2020) term of the current rate study. With new
legislation being implemented and more pending at the State level, the Board of Directors
asked staff to move forward with Raftelis to prepare a new water and sewer rate study.
Page 86 of 98
PRIOR RELEVANT BOARD ACTION:
The Board of Directors provided staff with recommendations for the new water/sewer rate
study at the August 28, 2019 regular Board of Directors meeting.
STRATEGIC PLAN INITIATIVE:
G2: Fiscal Responsibility; I3: Equitable Rates
Page 87 of 98
ITEM NO. 8.2.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Association of California Water Agencies (ACWA) Region 10
Election of Officers and Board Members for 2020-2021 Term
RECOMMENDATION:
That the Board of Directors consider voting for the Nominating Committee's recommended
slate or individual candidates in the ACWA Region 10 Board Election.
SUMMARY:
ACWA's ten regions were established to provide geographic balance and representation by its
membership throughout the state. Region 10 encompasses both Orange and San Diego
counties and its board members are elected to represent the issues, concerns and needs of
this region. The District is entitled to cast one vote for each of the Region 10 positions (chair,
vice chair, and up to five board members).
FISCAL IMPACT:
None.
BACKGROUND:
The Region 10 chair and vice chair will serve on ACWA's Board of Directors for the next two-
year term of office beginning January 1, 2020. The newly elected chair will communicate the
region board's committee recommendations to the ACWA President for the 2020-21 term.
Either the chair or vice chair will serve on the ACWA Finance Committee.
Additionally, the Region 10 chair and vice chair must be from different counties. The 2020-21
term will consist of a chair and 2 board members from San Diego County and a vice chair and
3 board members from Orange County. At least one of the chair or vice chair positions must
be an elected/appointed director from a member agency.
Page 88 of 98
The Region 10 ballot is attached and includes the Region 10 Nominating Committee's
recommended slate or an option to vote for individual candidates for chair, vice chair and up to
five members of the Board. The completed ballot will need to be returned to ACWA by
September 30, 2019.
PRIOR RELEVANT BOARD ACTION:
The District has participated in previous ACWA Region 10 elections.
ATTACHMENTS:
1.Ballot and Candidate Information
Page 89 of 98
2020-2021TERMOFFICIAL
Please return completed
ballot by September 30, 2019
E-mail: regionelections@acwa.com
Mail: ACWA
910 K Street, Suite 100
Sacramento, CA 95814
General Voting
Instructions:
1 You may either vote for the slate
recommended by the Region
10 Nominating Committee
or vote for individual region
board members (please note
UXOHV UHJXODWLRQVIRUVSHFLƓF
TXDOLƓFDWLRQV 0DUNWKH
appropriate box to indicate your
decision.
2 Complete your agency
information. The authorized
representative is determined
by your agency in accordance
with your agency’s policies and
procedures.
Region 10 Rules &
Regulations:
The chair and vice chair shall be from
different counties. The 2020-2021
Term shall consist of a Chair and 2
Board Members from San Diego
County and a Vice Chair and 3 Board
Members from Orange County. At
least one of the chair or vice chair
positions must be an elected/
appointed director from a member
agency.
AGENCY NAME
AUTHORIZED REPRESENTATIVE DATE
1
2
Nominating Committee’s Recommended Slate
I concur with the Region 10 Nominating Committee’s recommended slate below.
CHAIR: DeAna Verbeke, Board Member, +HOL[:DWHU'LVWULFW 6DQ'LHJR&RXQW\
VICE CHAIR: Cathy Green'LUHFWRU2UDQJH&RXQW\:DWHU'LVWULFW 2UDQJH&RXQW\
BOARD MEMBERS:
• Jim Atkinson'LUHFWRU0HVD:DWHU'LVWULFW 2UDQJH&RXQW\
• Betty Evans'LUHFWRU9LFH3UHVLGHQW9DOOHFLWRV:DWHU'LVWULFW 6DQ'LHJR&RXQW\
• Charles T. Gibson%RDUG0HPEHU6DQWD0DUJDULWD:DWHU'LVWULFW 2UDQJH&RXQW\
• Shauna Lorance'HSDUWPHQW'LUHFWRU&LW\RI6DQ'LHJR3XEOLF8WLOLWLHV 6DQ'LHJR&RXQW\
• George Murdoch'LUHFWRU(DVW2UDQJH&RXQW\:DWHU'LVWULFW 2UDQJH&RXQW\
OR
Individual Board Candidate Nominations
6HH5XOHV 5HJXODWLRQVEHIRUHVHOHFWLQJ
I do not concur with the Region 10 Nominating Committee’s recommended slate. I will vote
for individual candidates below as indicated.
CANDIDATES FOR CHAIR: (CHOOSE ONE)
Shauna Lorance'HSW'LUHFWRU&LW\RI6DQ'LHJR3XEOLF8WLOLWLHV 6DQ'LHJR&RXQW\
DeAna Verbeke%RDUG0HPEHU+HOL[:DWHU'LVWULFW 6DQ'LHJR&RXQW\
CANDIDATES FOR VICE CHAIR: (CHOOSE ONE)
Cathy Green'LUHFWRU2UDQJH&RXQW\:DWHU'LVWULFW 2UDQJH&RXQW\
CANDIDATES FOR BOARD MEMBERS: (MAX OF 5 CHOICES)
Jim Atkinson, Director, 0HVD:DWHU'LVWULFW 2UDQJH&RXQW\
Betty Evans'LUHFWRU9LFH3UHVLGHQW9DOOHFLWRV:DWHU'LVWULFW 6DQ'LHJR&RXQW\
Charles T. Gibson%RDUG0HPEHU6DQWD0DUJDULWD:DWHU'LVWULFW 2UDQJH&RXQW\
Cathy Green'LUHFWRU2UDQJH&RXQW\:DWHU'LVWULFW 2UDQJH&RXQW\
Hayden Hamilton'LUHFWRU5DLQERZ0XQLFLSDO:DWHU'LVWULFW 6DQ'LHJR&RXQW\
Shauna Lorance'HSW'LUHFWRU&LW\RI6DQ'LHJR3XEOLF8WLOLWLHV 6DQ'LHJR&RXQW\
Mark Monin9LFH3UHVLGHQW(O7RUR:DWHU'LVWULFW 2UDQJH&RXQW\
George Murdoch'LUHFWRU(DVW2UDQJH&RXQW\:DWHU'LVWULFW 2UDQJH&RXQW\
Peer Swan%RDUG'LUHFWRU,UYLQH5DQFK:DWHU'LVWULFW 2UDQJH&RXQW\
Richard L. Vasquez, Vice President, Board of Directors, Division 2, Vista Irrigation
'LVWULFW 6DQ'LHJR&RXQW\
DeAna Verbeke%RDUG0HPEHU+HOL[:DWHU'LVWULFW 6DQ'LHJR&RXQW\
REGION 10 Board Ballot
CLEAR FORM
Page 90 of 98
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ITEM NO. 10.1.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Directors' Reports
The Directors will report on their attendance at the following events:
1.OCSD Board - August 28, 2019 (Hawkins)
2.ISDOC Executive Committee - September 3, 2019 (Nederhood)
3.SAWPA Commission - September 3, 2019 (Jones - As Needed)
4.MWDOC Board - September 4, 2019 (Miller/Nederhood)
5.OCWD Board - September 4, 2019 (Jones)
6.MWDOC Water Policy Forum - September 5, 2019 (Jones/Miller/Nederhood)
7.WACO - September 6, 2019 (Jones/Nederhood)
Page 96 of 98
ITEM NO. 12.1.
AGENDA REPORT
MEETING DATE:September 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Meetings from September 11 - October 31, 2019
ATTACHMENTS:
1.Board of Directors' Activities Calendar
Page 97 of 98
Board of Directors Activity Calendar
Event Date Time Attendance_by_
September
OC LAFCO Wed, Sep 11 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Sep 11 6:30 PM Hawkins (As Needed)
YL Mayor's Prayer Breakfast Thu, Sep 12 6:45 AM Jones/Miller/Nederhood
Joint Committee Meeting with City of Yorba Linda Mon, Sep 16 4:00 PM Jones/Hawkins
WACO Planning Committee Tue, Sep 17 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Sep 17 9:30 AM Jones (As Needed)
YL City Council Tue, Sep 17 6:30 PM Hall
MWDOC Board Wed, Sep 18 8:30 AM Miller/Nederhood
OCWA Luncheon Wed, Sep 18 11:30 AM
OCWD Board Wed, Sep 18 5:30 PM Jones
Board of Directors Regular Meeting Tue, Sep 24 6:30 PM
Placentia State of the City Wed, Sep 25 11:30 AM Jones/Nederhood
OCSD Board Wed, Sep 25 6:00 PM Hawkins
YL Planning Commission Wed, Sep 25 6:30 PM Hawkins (As Needed)
CSDA Annual Conference Thu, Sep 26 8:00 AM Nederhood
Interagency Committee Meeting with MWDOC and OCWD Thu, Sep 26 4:00 PM Jones/Hawkins
CSDA Annual Conference Fri, Sep 27 8:00 AM Nederhood
October
ISDOC Executive Committee Tue, Oct 1 7:30 AM Nederhood
SAWPA Commission Tue, Oct 1 9:30 AM Jones (As Needed)
YL City Council Tue, Oct 1 6:30 PM Miller
MWDOC Board Wed, Oct 2 8:30 AM Miller/Nederhood
OCWD Board Wed, Oct 2 5:30 PM Jones
WACO Fri, Oct 4 7:30 AM
Board of Directors Regular Meeting Tue, Oct 8 6:30 PM
OC LAFCO Wed, Oct 9 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Oct 9 6:30 PM Hawkins (As Needed)
WACO Planning Committee Tue, Oct 15 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Oct 15 9:30 AM Jones (As Needed)
YL City Council Tue, Oct 15 6:30 PM Nederhood
MWDOC Board Wed, Oct 16 8:30 AM Miller/Nederhood
OCWA Luncheon Wed, Oct 16 11:30 AM
OCWD Board Wed, Oct 16 5:30 PM Jones
ACWA Regulatory Summit Thu, Oct 17 8:00 AM Miller - Tentative
CA-NV AWWA Fall Confernece Mon, Oct 21 8:00 AM
CA-NV AWWA Conference Tue, Oct 22 8:00 AM
Board of Directors Regular Meeting Tue, Oct 22 6:30 PM
CA-NV AWWA Conference Wed, Oct 23 8:00 AM
MWDOC/OCWD Joint Planning Committee Wed, Oct 23 8:30 AM
OCSD Board Wed, Oct 23 6:00 PM Hawkins
YL Planning Commission Wed, Oct 23 6:30 PM Hawkins (As Needed)
CA-NV AWWA Conference Thu, Oct 24 8:00 AM
ISDOC Thu, Oct 24 11:30 AM
As of September 4, 2019
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